Meeting 7:00 p.m., Closed Session 5:00 p.m. District Administration Center 203 West Hillside Road, Naperville, IL 60540

1 Monday, August 7, 2023 Meeting 7:00 p.m., Closed Session 5:00 p.m. District Administration Center 203 West Hillside Road, Naperville, IL 60540 1. Call to Order and Motion for Closed Session Subject 1.01 Call to Order Meeting Aug 7, 2023 - Meeting 7:00 p.m., Closed Session 5:00 p.m. District Administration Center 203 West Hillside Road, Naperville, IL 60540 Type Procedural File Attachments 1. Call to Order and Motion for Closed Session Subject 1.02 Motion to go into Closed Session Meeting Aug 7, 2023 - Meeting 7:00 p.m., Closed Session 5:00 p.m. District Administration Center 203 West Hillside Road, Naperville, IL 60540 Type Procedural File Attachments 2. Closed Session Subject 2.01 1. Pursuant to 5 ILCS 120/2(c)(1) The appointment, employment, compensation, discipline, performance, or dismissal of specific employees or legal counsel, including hearing testimony on a complaint lodged against an employee or legal counsel to determine its validity. Meeting Aug 7, 2023 - Meeting 7:00 p.m., Closed Session 5:00 p.m. District Administration Center 203 West Hillside Road, Naperville, IL 60540 Type Information File Attachments 2. Closed Session Subject 2.02 2. Pursuant to 5 ILCS 120/2 (c)(2) Collective negotiating matters between the school board and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees. Meeting Aug 7, 2023 - Meeting 7:00 p.m., Closed Session 5:00 p.m. District Administration Center 203 West Hillside Road, Naperville, IL 60540 Type Information File Attachments 3. Meeting Opening Subject 3.01 Welcome and Mission Meeting Aug 7, 2023 - Meeting 7:00 p.m., Closed Session 5:00 p.m. District Administration Center 203 West Hillside Road, Naperville, IL 60540 Type Procedural Our Mission ... is to educate students to be self-directed learners, collaborative workers, complex thinkers, quality producers and community contributors. File Attachments 3. Meeting Opening Subject 3.02 Roll Call Meeting Aug 7, 2023 - Meeting 7:00 p.m., Closed Session 5:00 p.m. District Administration Center 203 West Hillside Road, Naperville, IL 60540 Type Procedural File Attachments 3. Meeting Opening Subject 3.03 Pledge of Allegiance Meeting Aug 7, 2023 - Meeting 7:00 p.m., Closed Session 5:00 p.m. District Administration Center 203 West Hillside Road, Naperville, IL 60540 Type Procedural File Attachments 4. Recognition Subject 4.01 Good News Meeting Aug 7, 2023 - Meeting 7:00 p.m., Closed Session 5:00 p.m. District Administration Center 203 West Hillside Road, Naperville, IL 60540 Type Information File Attachments BOE Meeting Good News 08-07-23 (2).pdf (1,938 KB) 5. Public Comment Subject 5.01 Please limit comments to 3 minutes if you are speaking as an individual; 5 minutes if representing a group. Meeting Aug 7, 2023 - Meeting 7:00 p.m., Closed Session 5:00 p.m. District Administration Center 203 West Hillside Road, Naperville, IL 60540 Type Information File Attachments Public Comments Aug 7 2023.pdf (106 KB) 6. Action by Consent Subject 6.01 Adoption of Personnel Report Meeting Aug 7, 2023 - Meeting 7:00 p.m., Closed Session 5:00 p.m. District Administration Center 203 West Hillside Road, Naperville, IL 60540 Type Action (Consent) File Attachments Personnel BOE Memo 8.7.23 (signed).pdf (1,260 KB) Personnel BOE Memo 8.7.23 ADDENDUM (signed).pdf (858 KB) 6. Action by Consent Subject 6.02 Employee Discipline/Remediation Plan Meeting Aug 7, 2023 - Meeting 7:00 p.m., Closed Session 5:00 p.m. District Administration Center 203 West Hillside Road, Naperville, IL 60540 Type File Attachments Resolution on Employee Discipline Remediation Plan.pdf (100 KB) 6. Action by Consent Subject 6.03 District Behavior Threat Assessment Plan and Team Meeting Aug 7, 2023 - Meeting 7:00 p.m., Closed Session 5:00 p.m. District Administration Center 203 West Hillside Road, Naperville, IL 60540 Type File Attachments Naperville 203 Threat Assessment ROE Form August 2023.pdf (378 KB) 6. Action by Consent Subject 6.04 Concussion Oversight Team Meeting Aug 7, 2023 - Meeting 7:00 p.m., Closed Session 5:00 p.m. District Administration Center 203 West Hillside Road, Naperville, IL 60540 Type File Attachments Concussion Oversight Team BoE Memo 2023.08.07.pdf (149 KB) 6. Action by Consent Subject 6.05 Life/Safety Plans Meeting Aug 7, 2023 - Meeting 7:00 p.m., Closed Session 5:00 p.m. District Administration Center 203 West Hillside Road, Naperville, IL 60540 Type STAFF CONTACT: Mike Frances, CFO/CSBO Pat Dolan, Director of Buildings and Grounds SUBJECT: Life Safety Surveys  Fifteen Schools RECOMMENDATION: We recommend that the Board of Education accept the Safety Survey Reports submitted by Healy Bender Patton & Been Architects, Inc . BACKGROUND: The Illinois State Board of Education requires that a licensed architect examine each school building every ten (10) years. If the BoE approves; the Regional Superintendent reviews the plans and submits to State Superintendent of Education for review. Work commences post-BOE/ISBE approval. FISCAL/PERSONNEL IMPACT: Varies by school, but within future Operations & Maintenance capital improvement budgets in conformance with timelines beginning with the 23-24 budget. ATTACHMENTS: Summary letter from Healy Bender Patton & Been Architects, Inc. requesting Board of Education acceptance of the Ten-Year Life Safety Survey Reports for each school in this cycle . Life Safety Survey Recommendations, including estimated schedules and costs for the following schools: Beebe Elementary School Ellsworth Elementary School Elmwood Elementary School Highlands Elementary School Maplebrook Elementary School Mill Street Elementary School Naper Elementary School Prairie Elementary School Ranch View Elementary School River Woods Elementary School Scott Elementary School Steeple Run Elementary School Jefferson Junior High School Lincoln Junior High School NNHS High School File Attachments 20034 Beebe ES - 10 Life Safety Survey Schedules.pdf (178 KB) 20034 Naperville203 2023-07-26 Life Safety Survey Summary.pdf (121 KB) 20035 Ellsworth ES - 10 Year Life Safety Survey Schedules.pdf (184 KB) 20036 Elmwood ES - 10 Year LSS Schedules.pdf (189 KB) 20037 Highlands ES - 10 Year LSS Schedules.pdf (192 KB) 20038 Jefferson JHS - 10 Year LSS Schedules.pdf (187 KB) 20039 Lincoln JHS - 10 Year LSS Schedules.pdf (202 KB) 20040 Maplebrook ES - 10 Year LSS Schedules).pdf (175 KB) 20041 Mill Street ES - 10 Year LSS Schedules.pdf (190 KB) 20042 Naper ES - 10 Year LSS Schedules.pdf (186 KB) 20043 NNHS - 10 Year LSS Schedules.pdf (278 KB) 20044 Prairie ES - 10 Year LSS Schedules.pdf (129 KB) 20045 Ranch View ES - 10 Year LSS Schedules.pdf (188 KB) 20046 River Woods ES - 10 Year LSS Schedules.pdf (180 KB) 20047 Scott ES - 10 year LSS Schedules.pdf (192 KB) 20048 Steeple Run ES - 10 Year LSS Schedules).pdf (186 KB) 6. Action by Consent Subject 6.06 Bid: PSAC Elevator Meeting Aug 7, 2023 - Meeting 7:00 p.m., Closed Session 5:00 p.m. District Administration Center 203 West Hillside Road, Naperville, IL 60540 Type STAFF CONTACT: Mike Frances, CFO/CSBO Pat Dolan, Director of Buildings and Grounds SUBJECT: Bid recommendation for 2023 Elevator Work PSAC . RECOMMENDATION: We, along with our architectural consultant, Healy, Bender, Patton & Been Architects recommend that the District award the bid for Total Elevator Service, LLC of Plainfield, Illinois. T he lump sum amount of the Base Bid is $126,304. The bidder submitted a price for an alternate to update the finishes inside the cab as requested in the bid documents. We recommend we also accept the alternate at this time since this will provide some needed upgrades to the cab and exteriors. Furthermore, we recommend the Board authorize administration to execute all necessary documents related to this bid. BACKGROUND: The existing PSAC elevator was installed 1995. It has been experiencing significant mechanical and control issues for the past year and a half. Although updates have been made to the main machine and controls, the parts for this particular elevator model have become discontinued and the risk of someone caught in the elevator will continue to be a problem. We are modernizing the hydraulic machine and controls as well as updating other items to meet the latest elevator code. FISCAL/PERSONNEL IMPACT: PSAC Elevator Base Bid replacement = $126,304 Alternate Bid 1  Elevator Car Enclosure and Interior Finishes = $15,000 Total recommended replacement bid cost = $141,304 This project will be budgeted within the FY23-24 Operations & Maintenance capital improvement budget. ENCLOSURES: Bid Recommendation and bid review analysis prepared by Healy, Bender, Patton & Been Architects. File Attachments 23021 Naperville203 2023-08-01 Review of Bids.pdf (199 KB) 6. Action by Consent Subject 6.07 Approval for Superintendent to Serve on ISDLAF+ Board of Trustees Meeting Aug 7, 2023 - Meeting 7:00 p.m., Closed Session 5:00 p.m. District Administration Center 203 West Hillside Road, Naperville, IL 60540 Type File Attachments ISDLAF Resolution.pdf (96 KB) 7. Communications Subject 7.01 Superintendent/Staff/School Report Meeting Aug 7, 2023 - Meeting 7:00 p.m., Closed Session 5:00 p.m. District Administration Center 203 West Hillside Road, Naperville, IL 60540 Type Report File Attachments 7. Communications Subject 7.02 Student Behavior and Discipline Through an Equity Lens Meeting Aug 7, 2023 - Meeting 7:00 p.m., Closed Session 5:00 p.m. District Administration Center 203 West Hillside Road, Naperville, IL 60540 Type File Attachments BOE Report - Student Behavior and Discipline Through an Equity Lens - August 7, 2023 (1).pdf (2,250 KB) 7. Communications Subject 7.03 President's Report Meeting Aug 7, 2023 - Meeting 7:00 p.m., Closed Session 5:00 p.m. District Administration Center 203 West Hillside Road, Naperville, IL 60540 Type Information File Attachments 7. Communications Subject 7.04 Board of Education Reports Meeting Aug 7, 2023 - Meeting 7:00 p.m., Closed Session 5:00 p.m. District Administration Center 203 West Hillside Road, Naperville, IL 60540 Type File Attachments 8. Discussion without Action 9. Discussion With Action Subject 9.01 Policy 2:40 Board Member Qualifications-Student Ambassadors Meeting Aug 7, 2023 - Meeting 7:00 p.m., Closed Session 5:00 p.m. District Administration Center 203 West Hillside Road, Naperville, IL 60540 Type File Attachments Current and Proposed Policy-240 Board Member Qualifications.pdf (81 KB) Policy 2_40 - Board Member Qualification Revision Information.pdf (97 KB) 9. Discussion With Action Subject 9.02 Policy 6:32- Class Size Meeting Aug 7, 2023 - Meeting 7:00 p.m., Closed Session 5:00 p.m. District Administration Center 203 West Hillside Road, Naperville, IL 60540 Type File Attachments DRAFT POLICY 6.32 8.7.23.pdf (35 KB) 9. Discussion With Action Subject 9.03 Master Architecture Agreement Meeting Aug 7, 2023 - Meeting 7:00 p.m., Closed Session 5:00 p.m. District Administration Center 203 West Hillside Road, Naperville, IL 60540 Type File Attachments Additional information on Wight master agreement.pdf (180 KB) B101-2017 Wight Naperville 203 Master Agreement - Final.pdf (740 KB) 9. Discussion With Action Subject 9.04 Emergency Authorization for Phase 1 Costs to Work at Naperville Central High School Meeting Aug 7, 2023 - Meeting 7:00 p.m., Closed Session 5:00 p.m. District Administration Center 203 West Hillside Road, Naperville, IL 60540 Type Motion to approve and waive public bidding under Section 10-20.21(a)(xiv) of the School Code, for all phase 1 costs related to the repairs to walls at Naperville Central High School to be performed by Wight and Company as Construction Manager At Risk in the amount not to exceed $206,731. File Attachments NCHS Exterior Wall.pdf (74 KB) 10. Old Business 11. New Business 12. Upcoming Events Subject 12.01 Schedule of Events Meeting Aug 7, 2023 - Meeting 7:00 p.m., Closed Session 5:00 p.m. District Administration Center 203 West Hillside Road, Naperville, IL 60540 Type Information Monday August 7, 2023 Board of Education Meeting PSAC 7:00 pm Friday August 11, 2023 New Educator Breakfast Meson Sabika 8:00-10:00am Monday August 21, 2023 Board of Education Meeting PSAC 7:00 pm Monday September 4, 2023 Labor Day Holiday Tuesday September 5, 2023 Board of Education Meeting PSAC 7:00 pm Thursday September 14, 2023 Partners in Growth Breakfast Meson Sabika 8:30-10:30am Monday September 18, 2023 Board of Education Meeting PSAC 7:00 pm Monday October 2, 2023 Board of Education Meeting PSAC 7:00 pm Monday October 16, 2023 Board of Education Meeting PSAC 7:00 pm Monday November 13, 2023 Board of Education Meeting PSAC 7:00 pm Monday December 4, 2023 Board of Education Meeting PSAC 7:00 pm Monday December 18, 2023 Board of Education Meeting PSAC 7:00 pm Tuesday January 9, 2024 Board of Education Meeting PSAC 7:00 pm Monday January 22, 2024 Board of Education Meeting PSAC 7:00 pm Monday February 5, 2024 Board of Education Meeting PSAC 7:00 pm Tuesday February 20, 2024 Board of Education Meeting PSAC 7:00 pm Monday March 4, 2024 Board of Education Meeting PSAC 7:00 pm Monday March 18, 2024 Board of Education Meeting PSAC 7:00 pm Monday April 1, 2024 Board of Education Meeting PSAC 7:00 pm Monday April 15, 2024 Board of Education Meeting PSAC 7:00 pm Monday May 6, 2024 Board of Education Meeting PSAC 7:00 pm Monday May 20, 2024 Board of Education Meeting PSAC 7:00 pm Monday June 3, 2024 Board of Education Meeting PSAC 7:00 pm Monday June 17, 2024 Board of Education Meeting PSAC 7:00 pm File Attachments 13. Adjournment Subject 13.01 Motion to Adjourn Meeting Aug 7, 2023 - Meeting 7:00 p.m., Closed Session 5:00 p.m. District Administration Center 203 West Hillside Road, Naperville, IL 60540 Type Procedural File Attachments