Committee Meeting (2024-08-05)

1 Commissioner Committee Meeting Monday, August 5, 2024 - 8:30 AM Santa Rosa County Administrative Center Boardroom, 6495 Caroline Street, Milton 8:30 AM Call to Order - Chairman: Parker 1) Prayer 2) Pledge 3) Agenda Approval 4) Minutes for Approval: There are no meeting minutes for approval at this time. Presentations 1) North Santa Rosa Utility Coalition Upcoming Presentations / Public Hearings 1) August 8 - Public Hearing Concerning a Vacation Request Consideration of a request from Hal Densman to vacate a portion of county ROW on Carroll Road. Public Forum 1) Public Input Online Form County Administrator - County Attorney Commissioner Items Consent Agenda - Chairman: Parker 1) Budget Amendment 2024-160 Administration Roof Restoration Project Approval of Budget Amendment 2024-160 to utilize general fund reserves in the amount of $53,890 to cover Change Orders 1-5 for the Administration Roof Project.

2 2) Budget Amendment 2024-161 Pace Friends of the Library Donation Approval of Budget Amendment 2024-161 to recognize a donation from Pace Friends of the Library in the amount of $30,000 and allocate it for expenditure. 3) Budget Amendment 2024-162 Baptist Hospital-Jay Approval of Budget Amendment 2024-162 to utilize General Fund Reserves in the amount of $500,000 for building improvements at Jay Hospital (project number BAP2024) as approved at the April 8, 2024 meeting. 4) Budget Amendment 2024-163 High Performance Resuscitation Grant Approval of Budget Amendment 2024-163 to recognize the High Performance Resuscitation Grant in the amount of $265,200 as approved at the May 20, 2024 meeting and allocate it for expenditure. 5) Budget Amendment 2024-164 Peter Prince Field Approval of Budget Amendment 2024-164 to utilize Peter Prince Field reserves in the amount of $121,000 for professional services expenses. 6) Budget Amendment 2024-165 Defense Community Infrastructure Pilot Grant Approval of Budget Amendment 2024-165 to recognize the Defense Community Infrastructure Pilot grant in the amount of $6,439,954 for the Whiting Taxiway as approved at the September 25, 2023 meeting. Regular Agenda Services & Community Relations Report 1) Administration - CareerSource Escarosa Board of Directors appointments Approve the reappointment of Jerry Kersey, Jr., Jameson Cutchens, and David Bouvin and the new appointment of Steven Harrell as the education and training/adult Education and Literacy representative to the CareerSource Escarosa Board of Directors. 2) Administration - Big Brothers Big Sisters NWFL Agreement Approval of an agreement with Big Brothers Big Sisters of Northwest Florida to participate in their "Beyond School Walls" mentorship program. 3) Administration - NAS Whiting Field Multi-Year Encroachment Protection Agreement Approve the Multi-Year Encroachment Protection Agreement for NAS Whiting Field, and authorize the chairman to sign all related documents. 4) County Attorney - County Dock Ordinance Consideration of an emergency ordinance providing immediate regulation of docking time periods for docks and land at county-owned boating facilities. 5) Economic Development - Triumph Gulf Coast Grant Award Agreement Approval of Triumph Gulf Coast Grant Contract #331 Bagdad Distribution Center in the amount of $7,164,000 for the purchase of property and for site/infrastructure improvements, and authorize chairman to sign related documents.

3 6) Economic Development - StRIVE Grant Awards Approve two applications to be awarded for façade improvements using StRIVE Grant Funds, and authorize the chairman to sign all related documents. 7) Economic Development - CDBG Professional Grant Administration and Grant Writing Services Award Approval to award Jones-Phillips and Associates Inc. as the contracted grant writer for a Community Development Block Grant storm-water outfall project for the Whiting Aviation Park for $10,000 plus 8% administration fee of CDBG award, and authorize chairman to sign related documents. 8) Economic Development - Whiting Aviation Park Fire Flow Expansion Project - Phase A Contract Award Approval of contract award to The Green-Simmons Co for the Whiting Aviation Park Fire Flow Expansion Project Phase A in the amount of $1,556,000.00, authorize the chairman to sign all related documents, and authorize county administrator to utilize the contingency fund. 9) Grants & Special Programs - Local RESTORE Council Appointments Approval to re-appoint the following representatives to the Local RESTORE Council: • Jeremy Tompkins, District 1 • Tim Wheat, District 3 • Dave Robau, District 5 • Samantha Abell, City of Gulf Breeze • Eric Seib, Town of Jay 10) Event Requests Approval of the following event requests: • Juana's Inc. requests use of the County boat ramp parking lot for overflow parking on September 28, 2024, from 5:00 PM - 10:00 PM for a wedding; on October 10, 2024, from 5:00 PM - 10:00 PM for a concert; and on November 3, 2024, from 4:00 PM - 9:00 PM for a concert. Operations & Safety Report 1) Public Safety - Medical Director Contract Renewal Approval of contract extension for unified Medical Director services with Dr. Kim Landry, P. A., and authorize chairman to sign all related documents. 2) Public Safety - Infor Public Sector, Inc. Contract Renewal Approval to renew a 3-year contract with Infor Public Sector, Inc. for Computer Aided Dispatch (CAD) software for $149,618.62, and authorize chairman to sign related documents. 3) Public Works - ITB 23-038 Construction Services Pricing Agreement Renewals Approval to renew all current unit pricing agreements associated with ITB 23-038 Construction Services Pricing Agreement, and authorize the chairman to sign all related documents.

4 4) Public Works - Tree Trimming and Removal Services Agreement Second Renewal Approval of the second one (1) year renewal with Wright Tree Service, LLC for tree-trimming services, and authorize the chairman to sign all related documents. 5) Public Works - Sidewalk Installation Whispering Pines Blvd. Approval of Task Order #4 with Chavers Construction to install approximately 1,350 linear feet of sidewalk along Whispering Pines Blvd., connecting Leeward Way to Pouder Ln. in the amount of $122,146, and authorize chairman to sign all related documents. 6) Environmental - Sandcastle Townhomes Seawall MOA Approval of a Memorandum of Agreement (MOA) between Santa Rosa County and Sandcastle Beach Homeowners Association which allows for construction of a seawall partially located on county property, and authorize the chairman to sign all related documents. 7) Environmental - Local Government Water Supply Pilot Grant Program Application Approval to submit a grant application to the Florida Department of Environmental Protection (FDEP) “Local Government Water Supply Pilot Grant Program” for Point Baker Water System, Inc, and authorize the chairman to sign all related documents. 8) Engineering - State of Florida Submerged Lands Lease Navarre Beach Bridge Approval of the State of Florida Submerged Lands Lease for Navarre Beach Bridge, and authorize chairman to sign all related documents. 9) Engineering - Walling Road Resurfacing and Drainage Improvements Approval of construction award to Panhandle Grading and Paving for Walling Road Resurfacing in the amount of $1,412,298.83 with a 10% contingency ($140,000), authorize chairman to sign all related documents, and authorize county administrator to approve change orders associated with weather delays and utilization of the contingency fund. 10) Engineering - Walling Road CEI Approval of a Task Order to DRMP to perform CEI services for Walling Road Resurfacing SCOP Project in the amount of $197,110, and authorize chairman to sign all related documents. 11) Engineering - Secret Isle Acceptance and Maintenance of Infrastructure Approval of the acceptance and maintenance of infrastructure of Secret Isle Estates, a 43-lot public subdivision located in District 4. 12) Engineering - Hwy 182 Widening and Resurfacing (SCOP) Approval of engineering services from DRMP for Highway 182 Widening and Resurfacing SCOP project in the amount of $843,504, and authorize the chairman to sign all related documents. 13) Engineering - West Spencer Field Road - Giddens Property Acquisition Approval of acceptance of a donated Warranty Deed from David Giddens, and authorize chairman to sign all related documents.

5 Meeting List 1) Meeting List All meetings are held in the County Administrative Center Boardroom, 6495 Caroline Street, Milton, Florida, unless otherwise indicated. Meeting Date Time Marine Advisory Committee Meeting August 6 5:00 PM Commission Regular Meeting August 8 8:30 AM Zoning Board Meeting August 8 6:00 PM