THE SCHOOL BOARD OF MARTIN COUNTY - 4:00 P.M. - REGULAR SCHOOL BOARD MEETING To watch this meeting, please paste the following URL: https://youtu.be/ply2Kj2zGCg into your web browser.

1 Tuesday, October 18, 2022 THE SCHOOL BOARD OF MARTIN COUNTY - 4:00 P.M. - REGULAR SCHOOL BOARD MEETING To watch this meeting, please paste the following URL: https://youtu.be/ply2Kj2zGCg into your web browser. THE SCHOOL BOARD OF MARTIN COUNTY 500 EAST OCEAN BOULEVARD, STUART, FLORIDA SCHOOL BOARD MEETING ROOM Our Mission - Educate all students for success 1. OPENING THE MEETING Subject 1.01 CALL TO ORDER Meeting Oct 18, 2022 - THE SCHOOL BOARD OF MARTIN COUNTY - 4:00 P.M. - REGULAR SCHOOL BOARD MEETING To watch this meeting, please paste the following URL: https://youtu.be/ply2Kj2zGCg into your web browser. Type File Attachments 1. OPENING THE MEETING Subject 1.02 INVOCATION - REVEREND CHRISTIAN ANDERSON, ST. MARY'S EPISCOPAL CHURCH Meeting Oct 18, 2022 - THE SCHOOL BOARD OF MARTIN COUNTY - 4:00 P.M. - REGULAR SCHOOL BOARD MEETING To watch this meeting, please paste the following URL: https://youtu.be/ply2Kj2zGCg into your web browser. Type Action File Attachments 1. OPENING THE MEETING Subject 1.03 PLEDGE OF ALLEGIANCE Meeting Oct 18, 2022 - THE SCHOOL BOARD OF MARTIN COUNTY - 4:00 P.M. - REGULAR SCHOOL BOARD MEETING To watch this meeting, please paste the following URL: https://youtu.be/ply2Kj2zGCg into your web browser. Type Procedural The Chairman will lead the Pledge of Allegiance. File Attachments 1. OPENING THE MEETING Subject 1.04 ROLL CALL Meeting Oct 18, 2022 - THE SCHOOL BOARD OF MARTIN COUNTY - 4:00 P.M. - REGULAR SCHOOL BOARD MEETING To watch this meeting, please paste the following URL: https://youtu.be/ply2Kj2zGCg into your web browser. Type File Attachments 2. APPROVAL OF THE AGENDA AND ADDENDUM Subject 2.01 APPROVAL OF AGENDA AND ADDENDUM Meeting Oct 18, 2022 - THE SCHOOL BOARD OF MARTIN COUNTY - 4:00 P.M. - REGULAR SCHOOL BOARD MEETING To watch this meeting, please paste the following URL: https://youtu.be/ply2Kj2zGCg into your web browser. Type File Attachments 3. ITEMS OF CONSENT - MINUTES Subject 3.01 SEPTEMBER 6, 2022 - SPECIAL SCHOOL BOARD MEETING (TRIM) Meeting Oct 18, 2022 - THE SCHOOL BOARD OF MARTIN COUNTY - 4:00 P.M. - REGULAR SCHOOL BOARD MEETING To watch this meeting, please paste the following URL: https://youtu.be/ply2Kj2zGCg into your web browser. Type Consent Action, Minutes SUPERINTENDENT'S RECOMMENDATION: X Approve Not Approve CONTACT: Dr. John D. Millay, Superintendent Key Strategic Areas (choose all that apply): Student Success Employee Success X Culture of Collaboration Financial Stability Success Plan Desired Outcomes (choose all that apply): Increase overall District Score in the Florida Department of Education Grading System Increase students showing learning gains Increase graduation rate Increase satisfaction and engagement of students, employees, parents and community members Increase budget reserve File Attachments 3. ITEMS OF CONSENT - MINUTES Subject 3.02 SEPTEMBER 12, 2022 - WORKSHOP Meeting Oct 18, 2022 - THE SCHOOL BOARD OF MARTIN COUNTY - 4:00 P.M. - REGULAR SCHOOL BOARD MEETING To watch this meeting, please paste the following URL: https://youtu.be/ply2Kj2zGCg into your web browser. Type Consent Action, Minutes SUPERINTENDENT'S RECOMMENDATION: X Approve Not Approve CONTACT: Dr. John D. Millay, Superintendent Key Strategic Areas (choose all that apply): Student Success Employee Success X Culture of Collaboration Financial Stability Success Plan Desired Outcomes (choose all that apply): Increase overall District Score in the Florida Department of Education Grading System Increase students showing learning gains Increase graduation rate Increase satisfaction and engagement of students, employees, parents and community members Increase budget reserve File Attachments 3. ITEMS OF CONSENT - MINUTES Subject 3.03 SEPTEMBER 20, 2022 - REGULAR SCHOOL BOARD MEETING Meeting Oct 18, 2022 - THE SCHOOL BOARD OF MARTIN COUNTY - 4:00 P.M. - REGULAR SCHOOL BOARD MEETING To watch this meeting, please paste the following URL: https://youtu.be/ply2Kj2zGCg into your web browser. Type Consent Action, Minutes SUPERINTENDENT'S RECOMMENDATION: X Approve Not Approve CONTACT: Dr. John D. Millay, Superintendent Key Strategic Areas (choose all that apply): Student Success Employee Success X Culture of Collaboration Financial Stability Success Plan Desired Outcomes (choose all that apply): Increase overall District Score in the Florida Department of Education Grading System Increase students showing learning gains Increase graduation rate Increase satisfaction and engagement of students, employees, parents and community members Increase budget reserve File Attachments 4. ITEMS OF CONSENT - H.R. & PERSONNEL Subject 4.01 INSTRUCTIONAL EMPOWERMENT MARZANO PROTOCOL AND iOBSERVATION - HEATHER PLATT Meeting Oct 18, 2022 - THE SCHOOL BOARD OF MARTIN COUNTY - 4:00 P.M. - REGULAR SCHOOL BOARD MEETING To watch this meeting, please paste the following URL: https://youtu.be/ply2Kj2zGCg into your web browser. Type Consent Action Preferred Date Oct 19, 2022 Absolute Date Oct 28, 2022 Fiscal Impact Yes Dollar Amount $77,868.00 Budgeted Yes Budget Source General Fund DESCRIPTION: iObservation is an instructional and leadership improvement system that collects, manages, and reports longitudinal data from teacher/classroom observations and teacher evaluations. Teacher growth and leadership practices inform professional development differentiated to individual needs for every teacher and leader to increase his/her effectiveness each year. It serves as the electronic warehouse for the data collected as a part of the Instructional Personnel Evaluation System in accordance with the requirements of Section 1012.34 (F.S.), and Rule 6A-5.030, Florida Administrative Code (F.A.C.). In addition to teacher evaluation, iObservation is now being used to record all staff observations and evaluation including School-based administrators, District administrators, and AFSCME staff. Inclusive of our renewal is the management of the account, customer service, and a resource library. SUPERINTENDENT'S RECOMMENDATION: X Approve Not Approve CONTACT: Heather Platt, Coordinator of Professional Development FINANCIAL IMPACT: To be paid by November 1, 2022 for the 2022-2023 school year, $77,868.00 Account Strip 3700E7400 4692 9575 90554 20230 00000 Key Strategic Areas (choose all that apply): X Student Success X Employee Success X Culture of Collaboration X Financial Stability Success Plan Desired Outcomes (choose all that apply): X Increase overall District Score in the Florida Department of Education Grading System Increase students showing learning gains Increase graduation rate X Increase satisfaction and engagement of students, employees, parents and community members Increase budget reserve File Attachments Martin Co School District IE Observation renewal 22-23.pdf (42 KB) 4. ITEMS OF CONSENT - H.R. & PERSONNEL Subject 4.02 PERSONNEL RECOMMENDATIONS - MAURICE BONNER Meeting Oct 18, 2022 - THE SCHOOL BOARD OF MARTIN COUNTY - 4:00 P.M. - REGULAR SCHOOL BOARD MEETING To watch this meeting, please paste the following URL: https://youtu.be/ply2Kj2zGCg into your web browser. Type Consent Action Fiscal Impact Yes Budgeted Yes DESCRIPTION: Instructional: Appointments Non-Instructional: Appointments, Retirement Non-Bargaining: Appointments Student: Appointment Substitute: Appointments SUPERINTENDENT'S RECOMMENDATION: X Approve Not Approve CONTACT: Maurice Bonner, Director of HR FINANCIAL IMPACT: Yes Key Strategic Areas (choose all that apply): X Student Success X Employee Success Culture of Collaboration Financial Stability Success Plan Desired Outcomes (choose all that apply): Increase overall District Score in the Florida Department of Education Grading System Increase students showing learning gains Increase graduation rate Increase satisfaction and engagement of students, employees, parents and community members Increase budget reserve File Attachments Agenda 10-18-2022.pdf (119 KB) 4. ITEMS OF CONSENT - H.R. & PERSONNEL Subject 4.03 ORGANIZATIONAL CHART MODIFICATION - DR. TRACEY MILLER Meeting Oct 18, 2022 - THE SCHOOL BOARD OF MARTIN COUNTY - 4:00 P.M. - REGULAR SCHOOL BOARD MEETING To watch this meeting, please paste the following URL: https://youtu.be/ply2Kj2zGCg into your web browser. Type Consent Action DESCRIPTION: The request is to move the Bookkeeper from Student Services (currently a vacant position) to Curriculum and Instruction. The Bookkeeper position will replace the Secretary III position (currently a vacant position). This move will result in a savings of approximately $25,000 plus benefits. The Bookkeeper will report to the Coordinator of College and Career Readiness. SUPERINTENDENT'S RECOMMENDATION: X Approve Not Approve CONTACT: Dr. Tracey Miller, Assistant Superintendent of Academics FINANCIAL IMPACT: $25,000 approximate cost savings Key Strategic Areas (choose all that apply): Student Success X Employee Success Culture of Collaboration X Financial Stability Success Plan Desired Outcomes (choose all that apply): Increase overall District Score in the Florida Department of Education Grading System Increase students showing learning gains Increase graduation rate Increase satisfaction and engagement of students, employees, parents and community members Increase budget reserve File Attachments Current Org Chart Pages.pdf (225 KB) Proposed Org Chart Pages.pdf (196 KB) 4. ITEMS OF CONSENT - H.R. & PERSONNEL Subject 4.04 ADDENDUM TO PERSONNEL RECOMMENDATIONS - MAURICE BONNER Meeting Oct 18, 2022 - THE SCHOOL BOARD OF MARTIN COUNTY - 4:00 P.M. - REGULAR SCHOOL BOARD MEETING To watch this meeting, please paste the following URL: https://youtu.be/ply2Kj2zGCg into your web browser. Type Consent Action SUPERINTENDENT'S RECOMMENDATION: X Approve Not Approve CONTACT: Maurice Bonner, Director of HR FINANCIAL IMPACT: Yes Key Strategic Areas (choose all that apply): X Student Success X Employee Success Culture of Collaboration Financial Stability Success Plan Desired Outcomes (choose all that apply): Increase overall District Score in the Florida Department of Education Grading System Increase students showing learning gains Increase graduation rate Increase satisfaction and engagement of students, employees, parents and community members Increase budget reserve File Attachments Personnel Recommendations Addendum 10-18-2022.pdf (105 KB) Desreuisseau, Brian Resume.pdf (197 KB) 5. ITEMS OF CONSENT - AGREEMENTS, NEW-RENEWAL-ADDENDA Subject 5.01 NEW - 2022-2023 COLLABORATIVE AGREEMENT WITH HUMANE SOCIETY OF THE TREASURE COAST (HSTC) - SHELA KHANAL Meeting Oct 18, 2022 - THE SCHOOL BOARD OF MARTIN COUNTY - 4:00 P.M. - REGULAR SCHOOL BOARD MEETING To watch this meeting, please paste the following URL: https://youtu.be/ply2Kj2zGCg into your web browser. Type Consent Action Fiscal Impact No DESCRIPTION: The purpose of this agreement is to allow HSTC and SBMC to work cooperatively to share Student Assessment Data to demonstrate that HSTC’s Paws to Read program helps children improve their reading skills, confidence, and in some cases, even behavior. Parent consent is required and verified prior to providing any student data. This agreement has been reviewed and approved by legal. SUPERINTENDENT'S RECOMMENDATION: X Approve Not Approve CONTACT: Shela Khanal, Director of Federal Programs FINANCIAL IMPACT: None Key Strategic Areas (choose all that apply): X Student Success Employee Success Culture of Collaboration Financial Stability Success Plan Desired Outcomes (choose all that apply): X Increase overall District Score in the Florida Department of Education Grading System Increase students showing learning gains Increase graduation rate Increase satisfaction and engagement of students, employees, parents and community members Increase budget reserve File Attachments Data Agreement SBMC.doc (62 KB) Item 5.01 - Humane Society - executed.pdf (217 KB) 5. ITEMS OF CONSENT - AGREEMENTS, NEW-RENEWAL-ADDENDA Subject 5.02 NEW - 5ESSENTIALS AGREEMENT WITH UCHICAGO IMPACT, LLC - MICHAEL MAINE Meeting Oct 18, 2022 - THE SCHOOL BOARD OF MARTIN COUNTY - 4:00 P.M. - REGULAR SCHOOL BOARD MEETING To watch this meeting, please paste the following URL: https://youtu.be/ply2Kj2zGCg into your web browser. Type Consent Action Fiscal Impact Yes Dollar Amount $52,600.00 Budgeted Yes Budget Source 1000E5100 4192 9529 00026 00000 00000 DESCRIPTION: The 5Essentials is a research-based school improvement system that defines, measures, and utilizes the most important organizational conditions, including aspects of a school’s culture and climate, to improve student outcomes. Specifically, the 5Essentials is an improvement framework and diagnostic survey with research-tested scoring and interactive reporting that provides insights into schools’ organizational strengths and areas of opportunity across the five essential factors for school improvement: Effective Leaders, Collaborative Teachers, Involved Families, Supportive Environment, and Ambitious Instruction. The system also includes professional learning designed to help educators leverage 5Essentials data to inform improvement planning and drive improved school and student outcomes. The 5Essentials Survey is administered to students, teachers, and parents once a year. After in-depth survey scoring, schools receive individualized web-based reports that offer a comprehensive view of their school environment. Upon accessing their report, schools see a high-level view of their 5Essentials results, including an overall performance score of Well-Organized, Organized, Moderately Organized, Partially Organized, or Not Yet Organized for Improvement. This allows district based and school based administrators access to valuable stakeholder feedback to properly and more efficiently plan for improvement. 5Essentials will be replacing our currently used School Culture and Climate surveys. The PO was previously Board approved, however, the contract needed a couple of minor changes to be in compliance with our Standard Addendum. Term of this agreement is October 4, 2022 to June 30, 2025. This agreement has been reviewed and approved by legal. SUPERINTENDENT'S RECOMMENDATION: X Approve Not Approve CONTACT: Michael Maine, Deputy Superintendent FINANCIAL IMPACT: $52,600 for 2022/2023 SY 1000E5100 4192 9529 00026 00000 00000 Key Strategic Areas (choose all that apply): X Student Success Employee Success X Culture of Collaboration Financial Stability Success Plan Desired Outcomes (choose all that apply): Increase overall District Score in the Florida Department of Education Grading System X Increase students showing learning gains Increase graduation rate X Increase satisfaction and engagement of students, employees, parents and community members Increase budget reserve File Attachments 10.04.2022 UChicago Impact - Martin County 5Essentials Contract.pdf (364 KB) 5.02 5Essentials Agreement UChicago Impact 10.4.22 through 6.30.25 Fully Executed.pdf (8,270 KB) 5. ITEMS OF CONSENT - AGREEMENTS, NEW-RENEWAL-ADDENDA Subject 5.03 NEW-SERVICE AGREEMENT WITH ALLIED INSTRUCTIONAL SERVICES - LISA M. ESTEVEZ Meeting Oct 18, 2022 - THE SCHOOL BOARD OF MARTIN COUNTY - 4:00 P.M. - REGULAR SCHOOL BOARD MEETING To watch this meeting, please paste the following URL: https://youtu.be/ply2Kj2zGCg into your web browser. Type Consent Action Preferred Date Oct 18, 2022 Absolute Date Oct 18, 2022 Fiscal Impact Yes Dollar Amount $25,000.00 Budgeted Yes Budget Source OPERATING or IDEA GRANT DESCRIPTION: This agreement with Allied Instructional Services provides contractors that deliver Physical or Occupational Therapists, Speech Language Pathologists, Visually Impaired, Orientation and Mobility Specialists. Agencies that employ Orientation and Mobility Specialists are difficult to find and at this time, Allied Instructional Services has an Orientation and Mobility Specialist available to contract with. MCSD is in need of an Orientation Mobility Specialist because the previous staff member that held the required certification retired and we have not been able to fill the position. This district form has been reviewed and approved by legal. SUPERINTENDENT'S RECOMMENDATION: X Approve Not Approve CONTACT: Lisa M Estevez, Executive Director of ESE and Student Services FINANCIAL IMPACT: General and/or IDEA Grant Key Strategic Areas (choose all that apply): X Student Success Employee Success Culture of Collaboration Financial Stability Success Plan Desired Outcomes (choose all that apply): X Increase overall District Score in the Florida Department of Education Grading System X Increase students showing learning gains X Increase graduation rate Increase satisfaction and engagement of students, employees, parents and community members Increase budget reserve File Attachments 22-23 Allied Intructional Services.pdf (1,398 KB) 20220729_CERTIFICATE OF LIABILITY INSURANCE.pdf (96 KB) Item 5.03 - Allied Instructional - executed.pdf (759 KB) 5. ITEMS OF CONSENT - AGREEMENTS, NEW-RENEWAL-ADDENDA Subject 5.04 RENEWAL - INDEPENDENT CONTRACT AGREEMENT WITH JUDITH WALTERS- LISA M. ESTEVEZ Meeting Oct 18, 2022 - THE SCHOOL BOARD OF MARTIN COUNTY - 4:00 P.M. - REGULAR SCHOOL BOARD MEETING To watch this meeting, please paste the following URL: https://youtu.be/ply2Kj2zGCg into your web browser. Type Consent Action Preferred Date Oct 18, 2022 Absolute Date Oct 18, 2022 Fiscal Impact Yes Dollar Amount $10,000.00 Budgeted Yes Budget Source OPERATING or IDEA GRANT DESCRIPTION: This is an independent contract agreement with Judith Walters, to provide training and consultation for the Assistive Technology and Speech and Language programs. Mrs. Walters has been assisting the MCSD for the past 3 years, and most recently until we fill the Manager of SLP, AT and DHH position. This district form has been reviewed and approved by legal. SUPERINTENDENT'S RECOMMENDATION: X Approve Not Approve CONTACT: Lisa M. Estevez, Executive Director of ESE and Student Services FINANCIAL IMPACT: Operating and/or IDEA Grant Key Strategic Areas (choose all that apply): X Student Success Employee Success Culture of Collaboration Financial Stability Success Plan Desired Outcomes (choose all that apply): X Increase overall District Score in the Florida Department of Education Grading System X Increase students showing learning gains Increase graduation rate Increase satisfaction and engagement of students, employees, parents and community members Increase budget reserve File Attachments 22-23 Judith Walters for Board Doc..pdf (1,183 KB) 20220923_MEMORANDUM OF INSURANCE.pdf (66 KB) ITem 5.04 - Walters executed.pdf (904 KB) 5. ITEMS OF CONSENT - AGREEMENTS, NEW-RENEWAL-ADDENDA Subject 5.05 RENEWAL - FLORIDA ATLANTIC UNIVERSITY FIAT AGREEMENT - MAURICE BONNER Meeting Oct 18, 2022 - THE SCHOOL BOARD OF MARTIN COUNTY - 4:00 P.M. - REGULAR SCHOOL BOARD MEETING To watch this meeting, please paste the following URL: https://youtu.be/ply2Kj2zGCg into your web browser. Type Consent Action Fiscal Impact Yes Budgeted Yes DESCRIPTION: The Florida Atlantic University/Martin County AIT Agreement allows for placement of student teachers in our county. SUPERINTENDENT'S RECOMMENDATION: X Approve Not Approve CONTACT: Maurice Bonner, Director of HR FINANCIAL IMPACT: Yes Key Strategic Areas (choose all that apply): X Student Success Employee Success X Culture of Collaboration Financial Stability Success Plan Desired Outcomes (choose all that apply): Increase overall District Score in the Florida Department of Education Grading System X Increase students showing learning gains Increase graduation rate X Increase satisfaction and engagement of students, employees, parents and community members Increase budget reserve File Attachments FAU FIAT Agreement 2022-2023 Martin County FINAL Approved 10.10.2022.pdf (3,726 KB) Item 5.05 - FAU FIAT - executed.pdf (716 KB) 5. ITEMS OF CONSENT - AGREEMENTS, NEW-RENEWAL-ADDENDA Subject 5.06 REVISION - 2022-23 YMCA OF TREASURE COAST, FL., INC. - THERESA IULIUCCI Meeting Oct 18, 2022 - THE SCHOOL BOARD OF MARTIN COUNTY - 4:00 P.M. - REGULAR SCHOOL BOARD MEETING To watch this meeting, please paste the following URL: https://youtu.be/ply2Kj2zGCg into your web browser. Type Consent Action, Update Fiscal Impact Yes Budgeted Yes DESCRIPTION: YMCA is adjusting their rates so it will be an update to the current agreement which was approved on July 19, 2022 (item 5.11). The rates are built into the chart but not the overall encumbrance. YMCA of the Treasure Coast provides childcare to the infants and children of students enrolled in the Martin County School District's Teen Parent Program. Teen Parent Programs are voluntary programs designed to provide comprehensive and ancillary services to facilitate the completion of coursework necessary to earn a high school diploma. This agreement amount is not to exceed $60,000 for the 22/23 school year (the dollar amount has not changed). The effective date is 8/10/22 - 5/26/23. SUPERINTENDENT'S RECOMMENDATION: X Approve Not Approve CONTACT: Theresa Iuliucci, Director of Student Services FINANCIAL IMPACT: Not to exceed $60,000 Key Strategic Areas (choose all that apply): X Student Success X Employee Success X Culture of Collaboration X Financial Stability Success Plan Desired Outcomes (choose all that apply): X Increase overall District Score in the Florida Department of Education Grading System X Increase students showing learning gains X Increase graduation rate X Increase satisfaction and engagement of students, employees, parents and community members Increase budget reserve File Attachments 2022-23 YMCA Stuart Updated Rates 10-1-22 Redline.doc (122 KB) 5. ITEMS OF CONSENT - AGREEMENTS, NEW-RENEWAL-ADDENDA Subject 5.07 REVISION - 2022-23 YMCA OF TREASURE COAST, FL., INC. (LOUIS DREYFUS CITRUS BRANCH) - THERESA IULIUCCI Meeting Oct 18, 2022 - THE SCHOOL BOARD OF MARTIN COUNTY - 4:00 P.M. - REGULAR SCHOOL BOARD MEETING To watch this meeting, please paste the following URL: https://youtu.be/ply2Kj2zGCg into your web browser. Type Consent Action, Update Fiscal Impact Yes Budgeted Yes DESCRIPTION: YMCA is adjusting their rates so it will be an update to the current agreement which was approved on July 19, 2022 (item 5.10). The rates are built into the chart but not the overall encumbrance. YMCA (Louis Dreyfus Citrus Branch) provides childcare to the infants and children of students enrolled in the Martin County School District's Teen Parent Program. Teen Parent Programs are voluntary programs designed to provide comprehensive and ancillary services to facilitate the completion of coursework necessary to earn a high school diploma. This agreement amount is not to exceed $30,000 for the 22/23 school year (the dollar amount has not changed). The effective date is 8/10/22 - 5/26/23. SUPERINTENDENT'S RECOMMENDATION: X Approve Not Approve CONTACT: Theresa Iuliucci, Director of Student Services. FINANCIAL IMPACT: Not to exceed $30,000 Key Strategic Areas (choose all that apply): X Student Success X Employee Success X Culture of Collaboration X Financial Stability Success Plan Desired Outcomes (choose all that apply): X Increase overall District Score in the Florida Department of Education Grading System X Increase students showing learning gains X Increase graduation rate X Increase satisfaction and engagement of students, employees, parents and community members Increase budget reserve File Attachments 2022-23 YMCA Louis Dreyfus (004) Updated Rates 10-4-22 Redline.doc (121 KB) 5. ITEMS OF CONSENT - AGREEMENTS, NEW-RENEWAL-ADDENDA Subject 5.08 REQUEST APPROVAL TO RESCIND AND RE-AWARD MCSD ITB NO. 1001-LD-2022, ATHLETIC TRAINER/SPORTS THERAPY SERVICES - RENEE HAYES / MICHAEL MAINE Meeting Oct 18, 2022 - THE SCHOOL BOARD OF MARTIN COUNTY - 4:00 P.M. - REGULAR SCHOOL BOARD MEETING To watch this meeting, please paste the following URL: https://youtu.be/ply2Kj2zGCg into your web browser. Type Action DESCRIPTION: On August 16, 2022, Martin County School Board approved the award to Athletic Trainer, Inc. (ATI) as the lowest bidder; however the company did not accept or sign the contract to move forward starting on October 20, 2022. Therefore, staff recommends rescinding the award to ATI and re-award the solicitation to Action Physical Therapy, who is the current vendor with a current contract that expires on October 19, 2022, with a new award starting on October 20, 2022 through June 30, 2023. Staff has worked closely with Sniffen & Spellman regarding this issue and they are in support of this action. SUPERINTENDENT'S RECOMMENDATION: X Approve Not Approve CONTACT: Renee Hayes, Director of Purchasing Michael Maine, Deputy Superintendent FINANCIAL IMPACT: Not to exceed $360,400.00 Key Strategic Areas (choose all that apply): X Student Success X Employee Success X Culture of Collaboration Financial Stability Success Plan Desired Outcomes (choose all that apply): Increase overall District Score in the Florida Department of Education Grading System Increase students showing learning gains Increase graduation rate Increase satisfaction and engagement of students, employees, parents and community members Increase budget reserve File Attachments AGENDA MEMO 10-18-22 ATHLETIC TRAINER SERVICES.pdf (54 KB) Contract #1001-LD-2022.pdf (493 KB) 6. ITEMS OF CONSENT- FINANCE Subject 6.01 DECLARATION OF SURPLUS PROPERTY SEPTEMBER 2022 - RENEE HAYES Meeting Oct 18, 2022 - THE SCHOOL BOARD OF MARTIN COUNTY - 4:00 P.M. - REGULAR SCHOOL BOARD MEETING To watch this meeting, please paste the following URL: https://youtu.be/ply2Kj2zGCg into your web browser. Type Consent Action Fiscal Impact No Budgeted No DESCRIPTION: This request is for approval to dispose of surplus property in accordance with Florida Statutes 274.05, 274.06 and SB Policy 7320. The attached list represents property, (such as computers and Smart Boards for example), to be deleted from various inventories and/or for items that have been declared surplus as they have been deemed to be beyond economical repair, obsolete, and no longer serve an educational purpose. After Board approval, property will be recycled and/or auctioned. SUPERINTENDENT'S RECOMMENDATION: X Approve Not Approve CONTACT: Carter Morrison, Assistant Superintendent of Finance Renee Hayes, Director of Purchasing FINANCIAL IMPACT: N/A Key Strategic Areas (choose all that apply): X Student Success X Employee Success X Culture of Collaboration X Financial Stability Success Plan Desired Outcomes (choose all that apply): Increase overall District Score in the Florida Department of Education Grading System Increase students showing learning gains Increase graduation rate Increase satisfaction and engagement of students, employees, parents and community members Increase budget reserve File Attachments SEPTEMBER BOARD DELETION REPORT 10-18-22 RH.pdf (644 KB) 6. ITEMS OF CONSENT- FINANCE Subject 6.02 REQUISITIONS TO BE APPROVED FOR PURCHASE ORDERS OVER $35,000.00 THROUGH $100,000.00- RENEE HAYES Meeting Oct 18, 2022 - THE SCHOOL BOARD OF MARTIN COUNTY - 4:00 P.M. - REGULAR SCHOOL BOARD MEETING To watch this meeting, please paste the following URL: https://youtu.be/ply2Kj2zGCg into your web browser. Type Consent Action Fiscal Impact Yes Budgeted Yes DESCRIPTION: Staff recommends approval of requisitions greater than $35,000.00 through $100,000.00 for Board approval per SB Policy #6320. SUPERINTENDENT'S RECOMMENDATION: X Approve Not Approve CONTACT: Carter Morrison, Assistant Superintendent of Finance Renee Hayes, Director of Purchasing FINANCIAL IMPACT: Yes. See attachment. Key Strategic Areas (choose all that apply): X Student Success X Employee Success X Culture of Collaboration X Financial Stability Success Plan Desired Outcomes (choose all that apply): Increase overall District Score in the Florida Department of Education Grading System Increase students showing learning gains Increase graduation rate Increase satisfaction and engagement of students, employees, parents and community members Increase budget reserve File Attachments 10 18 22 REQUISITIONS ONLY OVER $35,0000.00 THROUGH $100,000.00rev101122.pdf (94 KB) 10 18 22 REQUISITIONS ONLY OVER $35,0000.00 THROUGH $100,000.00rev101722.pdf (98 KB) 7. ITEMS OF CONSENT - GRANTS Subject 7.01 TITLE I PART A FY 2023 AMENDMENT- SHELA KHANAL Meeting Oct 18, 2022 - THE SCHOOL BOARD OF MARTIN COUNTY - 4:00 P.M. - REGULAR SCHOOL BOARD MEETING To watch this meeting, please paste the following URL: https://youtu.be/ply2Kj2zGCg into your web browser. Type Consent Action Fiscal Impact No Budgeted Yes Budget Source Title I Part A DESCRIPTION: The purpose of this amendment is to plan for the Title I Part A 2023 allocation changes caused by the Title I, Part A increase of funds at approximately $1,389,398.00. The Martin County School District will be increasing the per pupil allocations (PPA) and submitting a new Public School Eligibility Survey to accompany this amendment. With the current approved total project amount at $3,595,196.00 plus an estimated increase of $1,389,398.00 this amendment will result in $4,984,594.00 of total funds available for the 2023 fiscal year which allows for increases in the following activities: 1) The increase of PPA per Title I school to provide continued services in supplemental instruction and increased family involvement events. 2) Increasing funds for required set-aside percentages for : (a.) Parent and Family Engagement Programs (capped at 2%), (b.) Administrative costs (capped at 10%), (c.) Private school equitable services, (d.) projected Title I charter school allocations, (e.) increased early learning support, (f.) college and career readiness support, and (g.) increase in LEA funded summer extended learning opportunities. SUPERINTENDENT'S RECOMMENDATION: X Approve Not Approve CONTACT: Shela Khanal, Director of Federal Programs FINANCIAL IMPACT: Increase to Title I Part A allocation Key Strategic Areas (choose all that apply): X Student Success X Employee Success X Culture of Collaboration X Financial Stability Success Plan Desired Outcomes (choose all that apply): X Increase overall District Score in the Florida Department of Education Grading System X Increase students showing learning gains X Increase graduation rate X Increase satisfaction and engagement of students, employees, parents and community members Increase budget reserve File Attachments TIPA Amendment 150. 2023.doc (111 KB) Amendment 1 TIPA 2023.xlsx (137 KB) 7. ITEMS OF CONSENT - GRANTS Subject 7.02 INSTRUCTIONAL MATERIALS GRANT- SHELA KHANAL Meeting Oct 18, 2022 - THE SCHOOL BOARD OF MARTIN COUNTY - 4:00 P.M. - REGULAR SCHOOL BOARD MEETING To watch this meeting, please paste the following URL: https://youtu.be/ply2Kj2zGCg into your web browser. Type Consent Action Fiscal Impact Yes Dollar Amount $410,480.22 Budgeted No DESCRIPTION: The purpose for funding is to purchase instructional materials in alignment with the current and upcoming instructional materials adoptions. This funding will pay for the purchased state adopted instructional materials- part of the English Language Arts adoption. These materials are major tools of instruction that are aligned to Florida's standards and Board approved. SUPERINTENDENT'S RECOMMENDATION: X Approve Not Approve CONTACT: Shela Khanal, Director of Federal Programs FINANCIAL IMPACT: Grants funds of $410,480.22 Key Strategic Areas (choose all that apply): X Student Success Employee Success X Culture of Collaboration Financial Stability Success Plan Desired Outcomes (choose all that apply): X Increase overall District Score in the Florida Department of Education Grading System X Increase students showing learning gains X Increase graduation rate X Increase satisfaction and engagement of students, employees, parents and community members Increase budget reserve File Attachments Instructional Materials grant 100A.doc (105 KB) Instructional Materials grant doe101s.xls (134 KB) 8. ITEMS OF CONSENT - HEAD START AND PRE-K PROGRAMS 9. ITEMS OF CONSENT - LEGAL 10. ITEMS OF CONSENT - MISCELLANEOUS 11. ITEMS OF CONSENT - TRAVEL/LEAVE Subject 11.01 FIELD TRIP REQUESTS OVER 75 MILES - MICHAEL MAINE Meeting Oct 18, 2022 - THE SCHOOL BOARD OF MARTIN COUNTY - 4:00 P.M. - REGULAR SCHOOL BOARD MEETING To watch this meeting, please paste the following URL: https://youtu.be/ply2Kj2zGCg into your web browser. Type Action Fiscal Impact No Budgeted No DESCRIPTION: School Board Policy 2340 requires school field trips outside a seventy-five (75) radius be approved by the School Board prior to the trip, with a provision for the Superintendent to approve trips where time constraints make it impossible to obtain Board approval prior to the scheduled trip. Staff recommends approval of the requests for student field trips as noted on attachment. SUPERINTENDENT'S RECOMMENDATION: X Approve Not Approve CONTACT: Michael Maine, Deputy Superintendent FINANCIAL IMPACT: N/A Key Strategic Areas (choose all that apply): X Student Success X Employee Success Culture of Collaboration Financial Stability Success Plan Desired Outcomes (choose all that apply): Increase overall District Score in the Florida Department of Education Grading System Increase students showing learning gains Increase graduation rate X Increase satisfaction and engagement of students, employees, parents and community members Increase budget reserve File Attachments Field Trips - 10.18.22.pdf (123 KB) 11. ITEMS OF CONSENT - TRAVEL/LEAVE Subject 11.02 OUT OF STATE LEAVE REQUESTS - MICHAEL MAINE Meeting Oct 18, 2022 - THE SCHOOL BOARD OF MARTIN COUNTY - 4:00 P.M. - REGULAR SCHOOL BOARD MEETING To watch this meeting, please paste the following URL: https://youtu.be/ply2Kj2zGCg into your web browser. Type Action Fiscal Impact No Budgeted No DESCRIPTION: Leaves involving travel outside the State of Florida must be approved by the principal or supervisor, recommended to the Superintendent/Designee, and approved by the Board according to policy. SUPERINTENDENT'S RECOMMENDATION: X Approve Not Approve CONTACT: Michael Maine, Deputy Superintendent FINANCIAL IMPACT: N/A Key Strategic Areas (choose all that apply): X Student Success X Employee Success Culture of Collaboration Financial Stability Success Plan Desired Outcomes (choose all that apply): Increase overall District Score in the Florida Department of Education Grading System Increase students showing learning gains Increase graduation rate X Increase satisfaction and engagement of students, employees, parents and community members Increase budget reserve File Attachments Out of State Leaves - 10.18.22.pdf (117 KB) NELW2022 Draft Agenda.pdf (563 KB) Academy Fall 2022 - Information Sheet.pdf (321 KB) 12. BOARD MEMBER DISCUSSION 13. RECOGNITIONS / PRESENTATIONS Subject 13.01 CHARACTER COUNTS WEEK PROCLAMATION - MISSI CAMPBELL Meeting Oct 18, 2022 - THE SCHOOL BOARD OF MARTIN COUNTY - 4:00 P.M. - REGULAR SCHOOL BOARD MEETING To watch this meeting, please paste the following URL: https://youtu.be/ply2Kj2zGCg into your web browser. Type Presentation File Attachments Character Counts Week 2022.pdf (61 KB) 13. RECOGNITIONS / PRESENTATIONS Subject 13.02 MCSD CIVIC ENGAGEMENT – MARK COWLES Meeting Oct 18, 2022 - THE SCHOOL BOARD OF MARTIN COUNTY - 4:00 P.M. - REGULAR SCHOOL BOARD MEETING To watch this meeting, please paste the following URL: https://youtu.be/ply2Kj2zGCg into your web browser. Type Recognition DESCRIPTION: Although Civic education has become prominent both nationally and locally, the MCSD has a proud tradition in promoting Civic education. Through our partnership with community leaders we have engaged students in their civic responsibility, for example, through the YMCA’s Youth in Government (YiG) program and the Supervisor of Elections’ art program. We are recognizing the recent accomplishments of our YiG students at their State Assembly from the 2021-22 School Year. We are also celebrating the collaboration of our local judges and attorneys and school site to honor Constitution Week 2022. Youth in Government Individuals to be recognized: Nira Goyal – Chief Financial officer – MCHS Jakub Barski – Williams Senate President – SFHS Olivia Zaccheo – Sullivan Speaker of the House – Pine School (formerly SFHS) Benjamin Pauly – Chief Justice - SFHS Poetry Baker – Senior Justice - SFHS Dexter Paulson-Chapter President Kendall Palmer- Youth in Government Delegation Leader File Attachments 13. RECOGNITIONS / PRESENTATIONS Subject 13.03 MCSD REPRESENTATIVE FOR THE FLORIDA COUNCIL OF SOCIAL STUDIES (FCSS) TEACHER OF THE YEAR – MARK COWLES Meeting Oct 18, 2022 - THE SCHOOL BOARD OF MARTIN COUNTY - 4:00 P.M. - REGULAR SCHOOL BOARD MEETING To watch this meeting, please paste the following URL: https://youtu.be/ply2Kj2zGCg into your web browser. Type Recognition DESCRIPTION: Recognition of Kelloryn Kalwa who was the Martin County School District’s Representative as The Florida Council of Social Studies (FCSS) Teacher or the Year. Mrs. Kalwa recently attended the 2022 FCSS Conference along with all of the state nominees. File Attachments 14. DISTRICT PRESENTATIONS Subject 14.01 SCHOOL BOARD MEMBER RECOGNITIONS - CHRISTIA LI ROBERTS Meeting Oct 18, 2022 - THE SCHOOL BOARD OF MARTIN COUNTY - 4:00 P.M. - REGULAR SCHOOL BOARD MEETING To watch this meeting, please paste the following URL: https://youtu.be/ply2Kj2zGCg into your web browser. Type Information File Attachments 14. DISTRICT PRESENTATIONS Subject 14.02 PCE AND HOUSING CALENDAR - TYSON WATERS Meeting Oct 18, 2022 - THE SCHOOL BOARD OF MARTIN COUNTY - 4:00 P.M. - REGULAR SCHOOL BOARD MEETING To watch this meeting, please paste the following URL: https://youtu.be/ply2Kj2zGCg into your web browser. Type Discussion File Attachments 14. DISTRICT PRESENTATIONS Subject 14.03 SCHOOL IMPACT FEES - TYSON WATERS Meeting Oct 18, 2022 - THE SCHOOL BOARD OF MARTIN COUNTY - 4:00 P.M. - REGULAR SCHOOL BOARD MEETING To watch this meeting, please paste the following URL: https://youtu.be/ply2Kj2zGCg into your web browser. Type Discussion File Attachments 15. INFORMATION ONLY REPORTS Subject 15.01 STUDENT REPRESENTATIVE - SOPHIA NORRIS Meeting Oct 18, 2022 - THE SCHOOL BOARD OF MARTIN COUNTY - 4:00 P.M. - REGULAR SCHOOL BOARD MEETING To watch this meeting, please paste the following URL: https://youtu.be/ply2Kj2zGCg into your web browser. Type Discussion, Information File Attachments School Board News - Ocober 18.2022.docx (28 KB) 15. INFORMATION ONLY REPORTS Subject 15.02 DISTRICT UPDATE - JENNIFER DESHAZO Meeting Oct 18, 2022 - THE SCHOOL BOARD OF MARTIN COUNTY - 4:00 P.M. - REGULAR SCHOOL BOARD MEETING To watch this meeting, please paste the following URL: https://youtu.be/ply2Kj2zGCg into your web browser. Type Information File Attachments District Update_10.18.2022.pptx (8,056 KB) 15. INFORMATION ONLY REPORTS Subject 15.03 SUPERINTENDENT UPDATE - DR. JOHN D. MILLAY Meeting Oct 18, 2022 - THE SCHOOL BOARD OF MARTIN COUNTY - 4:00 P.M. - REGULAR SCHOOL BOARD MEETING To watch this meeting, please paste the following URL: https://youtu.be/ply2Kj2zGCg into your web browser. Type Information https://www.martinschools.org/page/explore-my-future-career-academy-showcase File Attachments 2022 Explore My Future Academy Guidebook -Update 12-17-21.pdf (5,063 KB) Superintendent's Report_October 2022.pptx (4,012 KB) 15. INFORMATION ONLY REPORTS Subject 15.04 LEGISLATIVE UPDATE - DR. TRACEY MILLER Meeting Oct 18, 2022 - THE SCHOOL BOARD OF MARTIN COUNTY - 4:00 P.M. - REGULAR SCHOOL BOARD MEETING To watch this meeting, please paste the following URL: https://youtu.be/ply2Kj2zGCg into your web browser. Type Information File Attachments October 2022.pdf (172 KB) 15. INFORMATION ONLY REPORTS Subject 15.05 MONTHLY FACILITIES UPDATE - DR. JOHN D. MILLAY / MARK SECHRIST Meeting Oct 18, 2022 - THE SCHOOL BOARD OF MARTIN COUNTY - 4:00 P.M. - REGULAR SCHOOL BOARD MEETING To watch this meeting, please paste the following URL: https://youtu.be/ply2Kj2zGCg into your web browser. Type Information File Attachments CAPITAL PROJECTS UPDATE 10-18-2022.pdf (5,803 KB) 15. INFORMATION ONLY REPORTS Subject 15.06 MONTHLY FINANCIAL STATEMENTS - JULY & AUGUST 2022 - CARTER MORRISON Meeting Oct 18, 2022 - THE SCHOOL BOARD OF MARTIN COUNTY - 4:00 P.M. - REGULAR SCHOOL BOARD MEETING To watch this meeting, please paste the following URL: https://youtu.be/ply2Kj2zGCg into your web browser. Type Information DESCRIPTION: To provide the School Board members with a budget to actual comparison, by fund, of the District's financials on a year to date basis. SUPERINTENDENT'S RECOMMENDATION: Approve Not Approve ___ Reviewed by legal ___ Review by legal not needed CONTACT: Carter Morrison, Assistant Superintendent of Finance FINANCIAL IMPACT: Key Strategic Areas (choose all that apply): Student Success Employee Success Culture of Collaboration X Financial Stability Success Plan Desired Outcomes (choose all that apply): Increase overall District Score in the Florida Department of Education Grading System Increase students showing learning gains Increase graduation rate Increase satisfaction and engagement of students, employees, parents and community members Increase budget reserve File Attachments 1XXX General Fund 07312022.pdf (135 KB) 02XX Debt Service Fund 07312022.pdf (22 KB) 03XX Capital Projects Fund 07312022.pdf (31 KB) 42XX Special Revenue – Other Federal Programs 07312022.pdf (63 KB) 44XX Special Revenue – Education Stabilization Funds 07312022.pdf (254 KB) 4100 Special Revenue – Food Service 07312022.pdf (41 KB) 8500 Private Purpose Trust Funds 07312022.pdf (29 KB) 8700 Early Retirement Trust Fund 07312022.pdf (23 KB) 9100 Extended Day Enterprise Fund 07312022.pdf (23 KB) 1XXX General Fund 08312022 Revised.pdf (138 KB) 1XXX General Fund 08312022.pdf (137 KB) 02XX Debt Service Fund 08312022.pdf (22 KB) 03XX Capital Projects Fund 08312022.pdf (32 KB) 42XX Special Revenue – Other Federal Programs 08312022.pdf (255 KB) 44XX Special Revenue – Education Stabilization Funds 08312022.pdf (60 KB) 4100 Special Revenue – Food Service 08312022.pdf (42 KB) 8500 Private Purpose Trust Funds 08312022.pdf (29 KB) 8700 Early Retirement Trust Fund 08312022.pdf (23 KB) 9100 Extended Day Enterprise Fund 08312022.pdf (23 KB) 15. INFORMATION ONLY REPORTS Subject 15.07 MONTHLY REFERENDUM UPDATE - CARTER MORRISON Meeting Oct 18, 2022 - THE SCHOOL BOARD OF MARTIN COUNTY - 4:00 P.M. - REGULAR SCHOOL BOARD MEETING To watch this meeting, please paste the following URL: https://youtu.be/ply2Kj2zGCg into your web browser. Type Information File Attachments Revenue-Expenditure Summary for Monthly Reporting to Board as of 09302022.pdf (211 KB) Sales Tax Referendum Monthly Financials September 2022.pdf (141 KB) 15. INFORMATION ONLY REPORTS Subject 15.08 MONTHLY HR UPDATE - JULIE SESSA Meeting Oct 18, 2022 - THE SCHOOL BOARD OF MARTIN COUNTY - 4:00 P.M. - REGULAR SCHOOL BOARD MEETING To watch this meeting, please paste the following URL: https://youtu.be/ply2Kj2zGCg into your web browser. Type Information File Attachments RR_Risk _ Benefits Board Update October 2022.pdf (2,134 KB) 15. INFORMATION ONLY REPORTS Subject 15.09 CHARTER SCHOOL FINANCIAL REPORTS - MICHAEL MAINE Meeting Oct 18, 2022 - THE SCHOOL BOARD OF MARTIN COUNTY - 4:00 P.M. - REGULAR SCHOOL BOARD MEETING To watch this meeting, please paste the following URL: https://youtu.be/ply2Kj2zGCg into your web browser. Type Information DESCRIPTION: Attached for review are the financial reports for Treasure Coast Classical Academy and Hope Center/Hope Academy for Autism for the month of August, 2022. Also attached are the Basic Financial Statements with Independent Auditor's Report for TCCA and Hope Center for year ended 6.30.22. SUPERINTENDENT'S RECOMMENDATION: X Approve Not Approve Reviewed by legal X Review by legal not needed CONTACT: Michael Maine, Deputy Superintendent FINANCIAL IMPACT: N/A Key Strategic Areas (choose all that apply): Student Success Employee Success X Culture of Collaboration Financial Stability Success Plan Desired Outcomes (choose all that apply): Increase overall District Score in the Florida Department of Education Grading System Increase students showing learning gains Increase graduation rate Increase satisfaction and engagement of students, employees, parents and community members Increase budget reserve File Attachments August 2022 Monthly Report_Hope Center for Autism Inc.pdf (450 KB) Hope Center Audit 6.30.22.pdf (280 KB) Auditor General Communication for Hope.pdf (169 KB) TCCA Balance Sheet 8-31-22.pdf (26 KB) TCCA Stmt of Rev Exp and Fund Bal 8-31-22.pdf (75 KB) TCCA Audit 6.30.22.pdf (849 KB) TCCA Mgmt Representation Letter 2022.pdf (237 KB) 15. INFORMATION ONLY REPORTS Subject 15.10 SCHOOL BOARD ATTORNEY UPDATE - ANTHONY D. GEORGE Meeting Oct 18, 2022 - THE SCHOOL BOARD OF MARTIN COUNTY - 4:00 P.M. - REGULAR SCHOOL BOARD MEETING To watch this meeting, please paste the following URL: https://youtu.be/ply2Kj2zGCg into your web browser. Type File Attachments 15. INFORMATION ONLY REPORTS Subject 15.11 USE OF FACILITIES REPORT - OCTOBER - NOVEMBER - MARK SECHRIST Meeting Oct 18, 2022 - THE SCHOOL BOARD OF MARTIN COUNTY - 4:00 P.M. - REGULAR SCHOOL BOARD MEETING To watch this meeting, please paste the following URL: https://youtu.be/ply2Kj2zGCg into your web browser. Type Information DESCRIPTION: Attached is the Use Of Facilities Report for the period of October through November 2002 SUPERINTENDENT'S RECOMMENDATION: X Approve Not Approve ___ Reviewed by legal ___ Review by legal not needed CONTACT: Mark Sechrist, Director of Facilities and Planning 772-219-1200 ext. 30221 FINANCIAL IMPACT: Key Strategic Areas (choose all that apply): X Student Success X Employee Success X Culture of Collaboration Financial Stability Success Plan Desired Outcomes (choose all that apply): Increase overall District Score in the Florida Department of Education Grading System Increase students showing learning gains Increase graduation rate X Increase satisfaction and engagement of students, employees, parents and community members Increase budget reserve File Attachments UOF Request Report for October-November 2022.pdf (156 KB) 15. INFORMATION ONLY REPORTS Subject 15.12 DISTRICT FORMS, MANUALS, PROCEDURES, PLANS, AND GUIDELINES - DR. JOHN D. MILLAY Meeting Oct 18, 2022 - THE SCHOOL BOARD OF MARTIN COUNTY - 4:00 P.M. - REGULAR SCHOOL BOARD MEETING To watch this meeting, please paste the following URL: https://youtu.be/ply2Kj2zGCg into your web browser. Type File Attachments Form# 1374 Provider Agreement for Mental Health Services INTERACTIVE.pdf (387 KB) 15. INFORMATION ONLY REPORTS Subject 15.13 NAME CHANGE FROM SEQUELCARE TO BRIGHTER HEIGHTS FLORIDA - LISA M. ESTEVEZ Meeting Oct 18, 2022 - THE SCHOOL BOARD OF MARTIN COUNTY - 4:00 P.M. - REGULAR SCHOOL BOARD MEETING To watch this meeting, please paste the following URL: https://youtu.be/ply2Kj2zGCg into your web browser. Type Information DESCRIPTION: Cooperative Agreement with Sequelcare was Board Approved on July 26,2022, Item# 6.03. Effective October 1, 2022, Sequelcare will have a legal name change to Brighter Heights Florida. Brighter Heights Florida will retain the same Employer Identification Number (EIN). SUPERINTENDENT'S RECOMMENDATION: X Approve Not Approve ___ Reviewed by legal _X__ Review by legal not needed CONTACT: Lisa M. Estevez, Executive Director of ESE and Student Services FINANCIAL IMPACT: General and/or IDEA GRANT Key Strategic Areas (choose all that apply): X Student Success Employee Success Culture of Collaboration Financial Stability Success Plan Desired Outcomes (choose all that apply): X Increase overall District Score in the Florida Department of Education Grading System X Increase students showing learning gains Increase graduation rate Increase satisfaction and engagement of students, employees, parents and community members Increase budget reserve File Attachments Brighter Heights.pdf (171 KB) SEQUELCARE OF FLORIDA.pdf (1,162 KB) 16. BOARD MEMBER INFORMATION SHARE Subject 16.01 ANTHONY ANDERSON Meeting Oct 18, 2022 - THE SCHOOL BOARD OF MARTIN COUNTY - 4:00 P.M. - REGULAR SCHOOL BOARD MEETING To watch this meeting, please paste the following URL: https://youtu.be/ply2Kj2zGCg into your web browser. Type File Attachments AA Board Presentation_10.18.22.pptx (12,453 KB) 17. TIME CERTAIN 5:00 P.M. - OPEN TO THE PUBLIC Subject 17.01 OPEN TO THE PUBLIC Meeting Oct 18, 2022 - THE SCHOOL BOARD OF MARTIN COUNTY - 4:00 P.M. - REGULAR SCHOOL BOARD MEETING To watch this meeting, please paste the following URL: https://youtu.be/ply2Kj2zGCg into your web browser. Type Procedural File Attachments 18. ACTION ONLY - OTHER AGENDA ITEMS Subject 18.01 SCHOOL BOARD TRAVEL Meeting Oct 18, 2022 - THE SCHOOL BOARD OF MARTIN COUNTY - 4:00 P.M. - REGULAR SCHOOL BOARD MEETING To watch this meeting, please paste the following URL: https://youtu.be/ply2Kj2zGCg into your web browser. Type Action Reimbursement of travel expenses of school board members is addressed in Florida Statutes 112.061, 1001.39 and the rules of the State Board of Education. In compliance with Florida Statutes 1001.39 regarding travel expenses of school board members where “any travel outside the district that exceeds $500 requires prior approval by the district school board” and “travel outside the state must include an itemized list detailing all anticipated travel expenses, including, but not limited to, the anticipated costs of all means of travel, lodging, and subsistence”; this Agenda Item provides the required information. The Statute further specifies that “the public must have an opportunity to speak on the specific travel agenda item” so Public Comment will occur prior to any vote on this Agenda Item. A. Outside the District exceeding $500 Date(s) Board Member(s) Location Purpose Cost 11/29-12/2/2022 Marsha Powers Tampa, FL FSBA Joint Conference $1,200 B. Outside t he State Date(s) Board Member(s) Location Purpose Cost File Attachments 18. ACTION ONLY - OTHER AGENDA ITEMS Subject 18.02 CLASS SIZE AMENDMENT FLEXIBILITY FOR STUDENTS ENROLLING AFTER OCTOBER SURVEY PERIOD - MICHAEL MAINE Meeting Oct 18, 2022 - THE SCHOOL BOARD OF MARTIN COUNTY - 4:00 P.M. - REGULAR SCHOOL BOARD MEETING To watch this meeting, please paste the following URL: https://youtu.be/ply2Kj2zGCg into your web browser. Type Action DESCRIPTION: Florida Statute 1003.03(2)(b)1-3 authorizes flexibility to the Class Size Amendment for students enrolling after the October Survey. This agenda item is to request the Martin County School Board permit classes to exceed the prescribed limit based on the conditions and allowances cited in the statute. SUPERINTENDENT'S RECOMMENDATION: X Approve Not Approve CONTACT: Michael Maine, Deputy Superintendent FINANCIAL IMPACT: N/A Key Strategic Areas (choose all that apply): X Student Success Employee Success Culture of Collaboration Financial Stability Success Plan Desired Outcomes (choose all that apply): Increase overall District Score in the Florida Department of Education Grading System Increase students showing learning gains Increase graduation rate X Increase satisfaction and engagement of students, employees, parents and community members Increase budget reserve File Attachments 1003.03 Maximum Class Size 2022.pdf (138 KB) Class Size Amendment Memo 10.4.2022.pdf (309 KB) 18. ACTION ONLY - OTHER AGENDA ITEMS Subject 18.03 REQUISITIONS TO BE APPROVED FOR PURCHASE ORDERS OVER $100,000 - RENEE HAYES Meeting Oct 18, 2022 - THE SCHOOL BOARD OF MARTIN COUNTY - 4:00 P.M. - REGULAR SCHOOL BOARD MEETING To watch this meeting, please paste the following URL: https://youtu.be/ply2Kj2zGCg into your web browser. Type Action Fiscal Impact Yes Budgeted Yes DESCRIPTION: Staff Recommends approval of requisitions greater than $100,000 for Board approval per SB Policy #6320 SUPERINTENDENT'S RECOMMENDATION: X Approve Not Approve CONTACT: Carter Morrison, Assistant Superintendent of Finance Renee Hayes, Director of Purchasing FINANCIAL IMPACT: Yes. See attachment. Key Strategic Areas (choose all that apply): X Student Success X Employee Success X Culture of Collaboration X Financial Stability Success Plan Desired Outcomes (choose all that apply): Increase overall District Score in the Florida Department of Education Grading System Increase students showing learning gains Increase graduation rate Increase satisfaction and engagement of students, employees, parents and community members Increase budget reserve File Attachments 10 18 22 REQUISITIONS OVER $100,000.00rev.pdf (127 KB) 18. ACTION ONLY - OTHER AGENDA ITEMS Subject 18.04 AFSCME UNION REQUEST FOR RECLASSIFICATION OF POSITION PURSUANT TO ARTICLE 4, B. GENERAL EMPLOYMENT PRACTICES 3.(i) - JULIE SESSA Meeting Oct 18, 2022 - THE SCHOOL BOARD OF MARTIN COUNTY - 4:00 P.M. - REGULAR SCHOOL BOARD MEETING To watch this meeting, please paste the following URL: https://youtu.be/ply2Kj2zGCg into your web browser. Type Action Preferred Date Oct 18, 2022 Absolute Date Oct 18, 2022 Fiscal Impact Yes Dollar Amount $17,082.50 Budgeted Yes DESCRIPTION: At the request of the AFSCME bargaining unit, the Human Resources Department has developed a new job description based on the AFSCME contract under the reclassification section of their contract. The working group made up of Ms. Julie Sessa, Mr. Maurice Bonner, Mr. Tyson Villwock, Mr. Ron Martin, Ms. Lisa Edwards, and subject matter expert Thomas Harris, from MCSD Maintenance Department, used a process similar to the Position Description Questionnaire (PDQ) and agreed upon the attached job description to reclassify the current "Maintenance Grounds Man" position to Athletic Field Maintenance and Grounds Specialist. The AFSCME team outlined that the assignment of additional and/or different duties is the basis for this request, as per the contract. After reviewing St. Lucie County’s website, the team located and reviewed the Athletic Field Maintenance and Grounds Specialist position currently within St. Lucie. Attached is the St. Lucie job description for this position for reference. St. Lucie’s salary range is “VDX” $ 35,824 - $ 55,362. Based on the HR Teams recommendation, the level for this position would become Blue Collar Level VII and comparable to St. Lucie’s 22-23 Salary book. Level VII would be $35,173 - $ 51,197 based on the current Martin County Salary Book. The current Grounds Man are slotted in Blue Collar level is IV. The estimated cost of this reclassification will entail moving the five (5) current Grounds Man employees and reclassifying them to Athletic Field Maintenance and Grounds Specialist positions. The total estimated annual increase in cost is $ 17,000 (per year for all 5 employees) and benefits will remain the same cost SUPERINTENDENT'S RECOMMENDATION: X Approve Not Approve CONTACT: Julie Sessa, Assistant Superintendent of Human Resources FINANCIAL IMPACT: Yes, a total of $ 17,082.50 annually for the 5 employees Key Strategic Areas (choose all that apply): Student Success X Employee Success Culture of Collaboration X Financial Stability Success Plan Desired Outcomes (choose all that apply): Increase overall District Score in the Florida Department of Education Grading System Increase students showing learning gains Increase graduation rate X Increase satisfaction and engagement of students, employees, parents and community members Increase budget reserve File Attachments AFSCME Letter to Millay on Atheltic Grounds Specialist.pdf (940 KB) Athletic Field Maintenance and Grounds Specialist DRAFT 10.3.22.pdf (768 KB) SLPS Job Description Athletic Field Maintenance and Grounds Specialist.pdf (468 KB) Current Groundsman Salary Compare to Athletic Field Maintenance and Grounds Specialist.pdf (84 KB) 18. ACTION ONLY - OTHER AGENDA ITEMS Subject 18.05 UPDATED 2022-2023 SALARY BOOK - JULIE SESSA / CARTER MORRISON Meeting Oct 18, 2022 - THE SCHOOL BOARD OF MARTIN COUNTY - 4:00 P.M. - REGULAR SCHOOL BOARD MEETING To watch this meeting, please paste the following URL: https://youtu.be/ply2Kj2zGCg into your web browser. Type Action Preferred Date Oct 18, 2022 Absolute Date Oct 18, 2022 Fiscal Impact No DESCRIPTION: As updated items are approved by the School Board on a monthly basis, the Salary Book will be updated to reflect the approved changes. Attached is the 9.6.2022 Board-approved Salary Book for your reference. Also attached is the revised version incorporating Board approved changes since 9.6.22. SUPERINTENDENT'S RECOMMENDATION: X Approve Not Approve CONTACT: Carter Morrison, Assistant Superintendent of Finance Julie Sessa, Assistant Superintendent of Human Resources FINANCIAL IMPACT: N/A Key Strategic Areas (choose all that apply): Student Success X Employee Success Culture of Collaboration Financial Stability Success Plan Desired Outcomes (choose all that apply): Increase overall District Score in the Florida Department of Education Grading System Increase students showing learning gains Increase graduation rate X Increase satisfaction and engagement of students, employees, parents and community members Increase budget reserve File Attachments Salary_Schedule 9.6.22.pdf (480 KB) Copy of 22-23 Salary Schedule 10.4.22 DRAFT - dmf - for updates.pdf (534 KB) 18. ACTION ONLY - OTHER AGENDA ITEMS Subject 18.06 RENEWAL- GROUP MEDICARE ADVANTAGE AND SUPPLEMENT INSURANCE FOR RETIREES - DON CALDERONE Meeting Oct 18, 2022 - THE SCHOOL BOARD OF MARTIN COUNTY - 4:00 P.M. - REGULAR SCHOOL BOARD MEETING To watch this meeting, please paste the following URL: https://youtu.be/ply2Kj2zGCg into your web browser. Type Action Preferred Date Oct 18, 2022 Absolute Date Oct 18, 2022 Fiscal Impact No DESCRIPTION: Approve the renewal of the group Medicare Advantage Plan with Florida Blue and the group Medicare Supplemental Plan with CIGNA as reviewed and recommended by the MCSD Insurance Committee. The Medicare Advantage plan premium as an increase of $14.19 per month. The Medicare Supplemental Plan with CIGNA has a premium increase of 2.5% for Plan F and a premium increase of 2.5% for Plan G. Public files prepared by Gehring Group include Timeline for Medicare Renewals, Medicare Advantage Renewal Evaluation, CIGNA Medicare Supplemental Plan Renewal Evaluation, and the Employer Group Waiver Plan or EGWP Master Agreement. Authorize the Superintendent to execute any remaining contracts associated with this renewal. SUPERINTENDENT'S RECOMMENDATION: X Approve Not Approve CONTACT: Don Calderone, Director of Risk Management and Benefits FINANCIAL IMPACT: N/A Key Strategic Areas (choose all that apply): Student Success Employee Success Culture of Collaboration X Financial Stability Success Plan Desired Outcomes (choose all that apply): Increase overall District Score in the Florida Department of Education Grading System Increase students showing learning gains Increase graduation rate X Increase satisfaction and engagement of students, employees, parents and community members X Increase budget reserve File Attachments MCSD - Medicare Advantage Renewal Evaluation.pdf (767 KB) 010123 - MCSD - Timeline for Medicare Renewals - 1.1.12.pdf (158 KB) MCSD - 2023 Cigna Medicare Supp Renewal Evaluation.pdf (781 KB) 2023 EGWP Master Agreement - Martin County School District #60314.pdf (285 KB) 18. ACTION ONLY - OTHER AGENDA ITEMS Subject 18.07 REQUEST TO WAIVE HURRICANE IAN DAYS - SEPT 28th & 29th, 2022 - MICHAEL MAINE Meeting Oct 18, 2022 - THE SCHOOL BOARD OF MARTIN COUNTY - 4:00 P.M. - REGULAR SCHOOL BOARD MEETING To watch this meeting, please paste the following URL: https://youtu.be/ply2Kj2zGCg into your web browser. Type Consent Action Fiscal Impact No DESCRIPTION: Per the recommendation of the Superintendent, we are requesting board approval to waive the two missed school days due to Hurricane Ian: September 28th and 29th, 2022. Currently we have enough instructional minutes to not have to make-up the days. Administration is working