Regular Meeting of the Board of Education

2 Wednesday, May 22, 2024 Regular Meeting of the Board of Education Fremont Unified School District Education Center Board Room 4210 Technology Drive, Fremont CA 94538 May 22, 2024 SurfBoardE Recognition, 4:30 - Closed Session, 5:00 PM - Regular Meeting, 6:30 PM ------ PLEASE TAKE NOTICE: This Board meeting will be held in-person and allow the opportunity for members of the public to observe the Board meeting via Live Stream or view the Board Meeting via Fremont Comcast Cable, channel 26 (and 1084). The public live-stream link is located on this page and will be posted online at https://fremontunified.org/about/board/board-meeting-live-stream-video/. PUBLIC COMMENT: Written public comment will continue to be accepted in advance of the meeting, from those attending in person and from individuals participating remotely during the live meeting. Public Comment during Closed Session, Open Communication and Agendized Items will be accepted during the live Board meeting. If you wish to provide public comment, please complete a speaker card located at the entrance to the meeting room. Speaker cards for public comment on any agendized item will be accepted prior to the item being called by the Board President. Although the Board President may seek additional information, participation in debate on any item before the Board shall be limited to the Board and staff. For additional information on how to provide public comment from a remote location, please see Guidelines for Public Comment during Closed Session and Agendized Items under the Library tab. SPECIAL ACCOMMODATIONS: In compliance with the Americans with Disabilities Act (ADA) and upon request, Fremont Unified School District may furnish reasonable auxiliary aids and services to qualified individuals with disabilities. Individuals who require appropriate alternative modification of the agenda in order to participate in Board meetings are invited to contact Patty Sandoval at (510) 659-2542 by noon on the Monday preceding the schedule board meeting. 1. OPENING ACTIVITIES- 4:30 P.M. Subject 1.1 Call Meeting to Order Meeting May 22, 2024 - Regular Meeting of the Board of Education Category 1. OPENING ACTIVITIES- 4:30 P.M. Type Procedural Guidelines for Public Comment during Open Communication, Closed Session and Agendized Items for Board Meetings. BOARD FOCUS GOALS Goal 1: Reduce the achievement gap Goal 2: Ensure Measure E is implemented as planned and develop a Facilities Master Plan Goal 3: Support personnel development to assist student learning Goal 4: Improve communications across the district Goal 5: Demonstrate responsible fiscal stewardship Goal 6: Develop Government Handbook BOARD COMMITMENTS Start meetings on-time and keep breaks on-time; Scheduling items for effective flow; Complete research, preparation and reading before the meeting; Keep comments and questions succinct; Have board president offer thanks (to presenters) for the entire board; Give presenters a set amount of time to speak, remind them and enforce respectful limits. File Attachments 2. APPROVAL OF AGENDA Subject 2.1 Approval of the Board Agenda for May 22, 2024 Meeting May 22, 2024 - Regular Meeting of the Board of Education Category 2. APPROVAL OF AGENDA Type Action/Vote Recommended Action Approve the Board of Education Agenda. File Attachments Motion & Voting Approve the Board of Education Agenda. Motion by Sharon Coco, second by Dianne Jones. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco 3. REGULAR AGENDA - SURFBoardE, 4:30 P.M. Subject 3.1 Receive the 2023-2024 SURF BoardE Year in Review (Students United for Representation to the Fremont Unified School District Board of Education) Meeting May 22, 2024 - Regular Meeting of the Board of Education Category 3. REGULAR AGENDA - SURFBoardE, 4:30 P.M. Type Information, Presentation Background Throughout the current school year, SURF BoardE has worked hard to present to the Board of Education highlights of student activities and concerns/opinions. As the school year ends, student leaders will present "State of the SURF" a retrospective review of their accomplishments in 2023-2024. Current Status Members will present a brief summary of the year's activities. Policy Implications This proposed action is consistent with existing Board of Education Policy 9150, Student Board Member. Prepared by: Dr. Jesus A. Jimenez, Director of Secondary Education File Attachments State of the SURF_2023-2024.pdf (1,971 KB) Subject 3.2 Adopt Resolution 032-2324 in Appreciation of Student Board Member, Ananya Balaji Meeting May 22, 2024 - Regular Meeting of the Board of Education Category 3. REGULAR AGENDA - SURFBoardE, 4:30 P.M. Type Action/Vote, Information, Recognition Preferred Date May 22, 2024 Absolute Date May 22, 2024 Recommended Action The Board is asked to adopt Resolution 032-2324 in appreciation of student Board member, Ananya Balaji. Background It has been a customary and wonderful tradition to present a resolution of appreciation to the current Student Board Member in recognition of their service to the Fremont Unified School District. Current Status Ananya Balaji has done an excellent job as Student Member of the Board of Education for the 2023-2024 school year. We commend her for the outstanding service for which she has given Fremont Unified School District. The Board is asked to adopt Resolution 032-2324 in appreciation of Student Board Member, Ananya Balaji. Policy Implications This proposed action is consistent with existing Board of Education 6145.5. Prepared by: Dr. Jesus A. Jimenez, Director of Secondary Education File Attachments Resolution 032-2324_Recognizing Ananya Balaji.pdf (92 KB) Motion & Voting The Board is asked to adopt Resolution 032-2324 in appreciation of student Board member, Ananya Balaji. Motion by Vivek Prasad, second by Dianne Jones. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco Subject 3.3 Adopt Resolution 033-2324 in Appreciation of 2023-2024 Student Board Representatives, Recognition of 2023-2024 SURF Board of Education Representatives and Introduction of 2024-2025 Student Board Members and Representatives Meeting May 22, 2024 - Regular Meeting of the Board of Education Category 3. REGULAR AGENDA - SURFBoardE, 4:30 P.M. Type Action/Vote, Information, Recognition Preferred Date May 22, 2024 Absolute Date May 22, 2024 Recommended Action Adopt Resolution 033-2324 in Appreciation of 2023-2024 Student Board Representatives, Recognition of 2023-2024 SURF Board of Education Representatives and Introduction of 2024-2025 Student Board Members and Representatives. Background The Constitution of the SURF Board of Education (Students United for Representation to the Fremont Board of Education) sets forth the method of appointing new members and electing officers of SURF Board of Education. Members are appointed after submitting applications, recommendations, and participating in an interview process with current Board Members. Students are appointed for a one-year term and may resubmit for a second term. Current Status The annual interview and selection process has been completed and the SURF Board is recommending students and the Student Board Member for the 2024-2025 school year. The Board is asked to adopt Resolution 033-2324 in appreciation of 2023-2024 Student Board Representatives, recognition of 2023-2024 SURF Board of Education Representatives and introduction of 2024-2025 Student Board Members and Representatives. Policy Implications These proposed actions are consistent with existing Board of Education 6145.5. Prepared by: Dr. Jesus A. Jimenez, Director of Secondary Education File Attachments Resolution 033-2324_SURF_Reps.pdf (85 KB) Motion & Voting Adopt Resolution 033-2324 in Appreciation of 2023-2024 Student Board Representatives, Recognition of 2023-2024 SURF Board of Education Representatives and Introduction of 2024-2025 Student Board Members and Representatives. Motion by Dianne Jones, second by Sharon Coco. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco 4. OPEN COMMUNICATIONS - ITEMS LISTED FOR CLOSED SESSION Subject 4.1 Open Communications for Closed Session Meeting May 22, 2024 - Regular Meeting of the Board of Education Category 4. OPEN COMMUNICATIONS - ITEMS LISTED FOR CLOSED SESSION Type Information Guidelines for Public Comment during Open Communication, Closed Session and Agendized Items for Board Meetings. File Attachments 5. CLOSED SESSION - 5:00 P.M. Subject 5.1 Closed Session Agenda Meeting May 22, 2024 - Regular Meeting of the Board of Education Category 5. CLOSED SESSION - 5:00 P.M. Type The Board of Education will meet in Closed Session prior to the regular meeting to consider items listed in this agenda. If a Second Closed Session is necessary, the Board will adjourn following the open meeting. Any action taken in the Second Closed Session will be reported at the end of the Second Closed Session. 4.1.A Conference with Legal Counsel - Anticipated Litigation Significant exposure to litigation pursuant to Gov. Code, § 54956.9, subd. (d)(2): 1 Case 4.1.B Possible Public Employee Appointment, (Government Code Section 54957) - 4 Certificated Administrators 4.1.C Discuss and Give Direction to Labor Negotiator, CJ Cammack, et. al regarding FUDTA, SEIU, FSMA, CSEA 4.1.D Public Employee Appointment/Discussion Position: Superintendent ( Government Code Section 54957) File Attachments 6. RECONVENE TO OPEN SESSION - 6:30 P.M. Subject 6.1 Pledge of Allegiance Meeting May 22, 2024 - Regular Meeting of the Board of Education Category 6. RECONVENE TO OPEN SESSION - 6:30 P.M. Type Procedural File Attachments Subject 6.2 Roll Call - Board Trustees Meeting May 22, 2024 - Regular Meeting of the Board of Education Category 6. RECONVENE TO OPEN SESSION - 6:30 P.M. Type Procedural Roll Call: Trustee Zhang, President Trustee Sweeney, Vice President Trustee Jones, Clerk Trustee Coco, Member Trustee Prasad, Member Student Member Ananya Balaji File Attachments Subject 6.3 Introduction of Staff Meeting May 22, 2024 - Regular Meeting of the Board of Education Category 6. RECONVENE TO OPEN SESSION - 6:30 P.M. Type Procedural Administrative Staff CJ Cammack, Superintendent Daniel Hillman, Associate Superintendent Leticia Salinas, Assistant Superintendent, Instruction Zack Larsen, Assistant Superintendent, Human Resources Patty Sandoval, Executive Assistant to the Superintendent and Board of Education File Attachments 7. REPORT OUT CLOSED SESSION Subject 7.1 Report on Action taken in Closed Session Meeting May 22, 2024 - Regular Meeting of the Board of Education Category 7. REPORT OUT CLOSED SESSION Type File Attachments 8. COMMUNITY LEADERSHIP Subject 8.1 Superintendent Report Meeting May 22, 2024 - Regular Meeting of the Board of Education Category 8. COMMUNITY LEADERSHIP Type Information Classified Employees of the Year Recognition Acknowledgement of classified employee nominees FUSD Retiree Recognition FUSD is looking forward to recognizing our Retirees for the 2023-2024 School Year - Presentation File Attachments Subject 8.2 Student Member Report Meeting May 22, 2024 - Regular Meeting of the Board of Education Category 8. COMMUNITY LEADERSHIP Type Information File Attachments 9. CONSENT CALENDAR Subject 9.1 Consent Calendar Meeting May 22, 2024 - Regular Meeting of the Board of Education Category 9. CONSENT CALENDAR Type Action (Consent) Recommended Action Take action to approve the Consent Calendar These items are generally considered to be routine and appropriate for consent. If there are any questions about an item, that item will be removed from the Consent Calendar and considered at the end of the agenda under "Items Pulled From Consent Calendar". Consent Items are considered Action items unless otherwise stated. File Attachments Motion & Voting Take action to approve the Consent Calendar Motion by Dianne Jones, second by Vivek Prasad. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco 10. CONSENT CALENDAR - BOARD OF EDUCATION Subject 10.1 Minutes of the April 15, 2024 Special Meeting of the Board of Education Meeting May 22, 2024 - Regular Meeting of the Board of Education Category 10. CONSENT CALENDAR - BOARD OF EDUCATION Type Action (Consent), Minutes Recommended Action Approve the Minutes of the April 15, 2024 Special Meeting of the Board of Education. Minutes View Minutes for Apr 15, 2024 - Special Meeting of the Board of Education File Attachments Motion & Voting Take action to approve the Consent Calendar Motion by Dianne Jones, second by Vivek Prasad. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco Subject 10.2 Minutes of the May 8, 2024 Regular Meeting of the Board of Education Meeting May 22, 2024 - Regular Meeting of the Board of Education Category 10. CONSENT CALENDAR - BOARD OF EDUCATION Type Action (Consent), Minutes Recommended Action Approve the Minutes of the May 8, 2024 Regular Meeting of the Board of Education. Minutes View Minutes for May 8, 2024 - Regular Meeting of the Board of Education File Attachments Motion & Voting Take action to approve the Consent Calendar Motion by Dianne Jones, second by Vivek Prasad. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco Subject 10.3 Minutes of the May 10, 2024 Special Meeting of the Board of Education Meeting May 22, 2024 - Regular Meeting of the Board of Education Category 10. CONSENT CALENDAR - BOARD OF EDUCATION Type Action (Consent), Minutes Recommended Action Approve the Minutes of the May 10, 2024 Special Meeting of the Board of Education. Minutes View Minutes for May 10, 2024 - Special Meeting of the Board of Education - Superi File Attachments Motion & Voting Take action to approve the Consent Calendar Motion by Dianne Jones, second by Vivek Prasad. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco 11. CONSENT CALENDAR - STUDENT LEARNING & ACHIEVEMENT Subject 11.1 Approve the California Interscholastic Federation (CIF) 2024-2025 FUSD Representatives to League Meeting May 22, 2024 - Regular Meeting of the Board of Education Category 11. CONSENT CALENDAR - STUDENT LEARNING & ACHIEVEMENT Type Action (Consent) Preferred Date May 22, 2024 Absolute Date May 22, 2024 Recommended Action Approve the California Interscholastic Federation (CIF) 2024-2025 FUSD Representatives to League. Background California Education Code gives the authority for high school athletics to high school governing boards. The code also requires that the boards, after joining the California Interscholastic Federation (CIF), designate their representatives to CIF leagues, [Ed. Code 33353 (a) (1)]. Current Status CIF requires that district and/or school league representatives to Fremont Unified School District's CIF section office be named and approved by the Board of Education. This approval must be received by the CIF Section Office. Tom Thomsen, league commissioner for the Mission Valley Athletic League (MVAL), requests Board approval of our California Interscholastic Federation (CIF) League district designees for 2024-2025: American High School personnel: Sandhya Sharma, Principal; Spencer Peterson, Assistant Principal; Thomas Oviatt, Athletic Director; TBD, Assistant Athletic Director Irvington High School personnel: Stan Hicks, Principal; Jennifer Tuttas, Assistant Principal; TBD, Athletic Director; TBD, Assistant Athletic Director John F. Kennedy High School personnel: Dr. Ronaldo Fisher, Principal; Kim Martin, Assistant Principal; TBD, Athletic Director; TBD, Assistant Athletic Director Mission San Jose High School personnel: Amy Perez, Principal; Bridget Medrano, Assistant Principal; Stephanie Randazzo, Athletic Director; Melissa Kaeo, Assistant Athletic Director Washington High School personnel: Robert Moran, Principal; Regina Quezada, Athletic Director; Andrew Cho, Athletic Director; Fernando Sotelo, Athletic Director Policy Implications This proposed action is consistent with existing Board of Education Policy 6145. Prepared by: Dr. Jesus A. Jimenez, Director of Secondary Education File Attachments Motion & Voting Take action to approve the Consent Calendar Motion by Dianne Jones, second by Vivek Prasad. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco Subject 11.2 Authorize Staff to Enter into a Cooperative Contract Agreement for the Mission Valley SELPA & Transition Partnership Program for 2024-2027 Meeting May 22, 2024 - Regular Meeting of the Board of Education Category 11. CONSENT CALENDAR - STUDENT LEARNING & ACHIEVEMENT Type Action (Consent) Preferred Date May 22, 2024 Absolute Date May 22, 2024 Fiscal Impact Yes Dollar Amount $2,417,823.00 Budgeted Yes Budget Source Revenue to the Transition Partnership Program (TPP) Recommended Action Authorize staff to enter into the Cooperative Contract Agreement for the Mission Valley SELPA and Transition Partnership Program for 2024 - 2027. Background This Cooperative Contract is designed to jointly serve the mutual participants receiving services from the Department of Rehabilitation (DOR) through the Greater East Bay District and the Mission Valley Special Education Local Plan Area (SELPA). Staff and resources are combined to provide DOR Student Services through the Transition Partnership Program (TPP). The TPP is a statewide vocational education and workplace readiness program fully-funded by the DOR. Eligible students between the ages of 16-21 are required to complete a DOR application to participate.The TPP provides secondary and post-secondary students with disabilities the tools and support necessary to effectively transition from school to competitive employment. The TPP provides enhanced vocational rehabilitation (career readiness) services for at least one year prior to the student leaving high school and up to one year post graduation. Services include training and school classes or programs to enable students to obtain employment. This may include job exploration counseling, workplace readiness training, work-based learning (work experience with incentive wages or unpaid), self advocacy, and counseling on post-secondary education and resources. Current Status This renewal agreement covers July 1, 2024 - June 30, 2027. This contract will provide eligible students/participants, in the Mission Valley SELPA, DOR Student Services, individual or classroom-based instruction, including job exploration counseling, workplace readiness training, work-based learning (work experience with incentive wages or unpaid), self advocacy methods, counseling on post-secondary education and connection to DOR resources. The District’s Special Education Program will receive $2,417,823 in revenue from the Department of Rehabilitation for the period from July 1, 2024 through June 30, 2027. Staff recommends authorization to enter into the Cooperative Contract Agreement for the Mission Valley SELPA Transition Partnership Program. Policy Implications This proposed action is consistent with Board Policy 6171.10 Prepared by: Fran English, Director, Special Education File Attachments Exhibits.pdf (575 KB) Motion & Voting Take action to approve the Consent Calendar Motion by Dianne Jones, second by Vivek Prasad. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco Subject 11.3 Approve Study Trips Meeting May 22, 2024 - Regular Meeting of the Board of Education Category 11. CONSENT CALENDAR - STUDENT LEARNING & ACHIEVEMENT Type Action (Consent) Preferred Date May 22, 2024 Absolute Date May 22, 2024 Recommended Action Approve study trips as listed. Background Board Policy and Administrative Regulation 6153 define these study trips requiring Board approval. Overnight trips comply with all Alameda County and State of California requirements put in place to ensure protections from COVID-19. Current Status There are two (2) study trips currently needing Board approval. The Washington High School overnight trip to the CIF State Swimming and Diving Championships, taking place on May 9-11, 2024 is being brought forward as a formality. Per Board Policy, the Board delegates the authority to the Superintendent to approve athletic study trips for overnight play-offs, semi-final and final championship games. Washington High School (1) Glenmoor Elementary School (1) Staff recommends approval of the study trips. Policy Implications This proposed action is consistent with Board Policy 6153. Prepared by: Dr. Jesus A. Jimenez, Director of Secondary Education File Attachments Overnight Trips for Board Approval 2023-2024 - May 22, 2024.pdf (50 KB) Motion & Voting Take action to approve the Consent Calendar Motion by Dianne Jones, second by Vivek Prasad. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco Subject 11.4 Authorize Staff to Approve Additional Funding for Non-Public Schools / Non-Public Agencies for 2023-2024 School Year Meeting May 22, 2024 - Regular Meeting of the Board of Education Category 11. CONSENT CALENDAR - STUDENT LEARNING & ACHIEVEMENT Type Action (Consent) Preferred Date May 22, 2024 Absolute Date May 22, 2024 Fiscal Impact Yes Dollar Amount $142,236.00 Budgeted Yes Budget Source Non-Public Agencies / Non-Public Schools Recommended Action Authorize staff to approve additional funding for Non-Public Schools / Non-Public Agencies for 2023-2024 school year. Background At the August 23, 2023 Board Meeting Special Education requested authorization to enter into agreements with Non-Public Schools (NPS) and Non-Public Agencies (NPA). We also stated that we would return to the Board to request authorization for increases in prior contracts or for new contracts if the need for service support providers increases and/or additional Non-Public School placements are agreed upon through the IEP (Individualized Education Program) process. Current Status We currently have 1 student who will be placed in a Non-Public School setting. FUSD currently needs to contract out for additional services through Non-Public Agencies/Consultants despite efforts to employ district staff. At this time, Special Education is requesting an authorization to enter into an agreement with NPS/NPA listed on the attached reports. Funding was previously approved at the June 28, 2023 Board Meeting. As a point of reference and perspective, the chart below shows the estimated totals in the Spring. With these contracts coming to the Board, we anticipate that we will exceed the 2023/2024 NPS/NPA projected costs. For NPA/NPSs this year, the following budgeting information is provided. Adopted Budget Estimated Revised Budget / Fall 2023 Request 5/22/2024 Encumbrances Expenditures Balance $18,653,380.00 $25,582,852.00 $142,236.00 $7,135,580.00 $10,775,056.00 $7,814,452.00 Policy Implications The proposed action is consistent with Board Policy 6170. Prepared by: Fran English, Director of Special Education File Attachments NPA Total Contracted 5-22-2024.pdf (427 KB) NPS Total Contracted 5-22-2024.pdf (101 KB) Motion & Voting Take action to approve the Consent Calendar Motion by Dianne Jones, second by Vivek Prasad. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco 12. CONSENT CALENDAR - FINANCE/FACILITIES Subject 12.1 Approve Purchase Orders as Listed by Number Meeting May 22, 2024 - Regular Meeting of the Board of Education Category 12. CONSENT CALENDAR - FINANCE/FACILITIES Type Action (Consent) Preferred Date May 22, 2024 Absolute Date May 22, 2024 Fiscal Impact Yes Dollar Amount $21,454,788.62 Budgeted Yes Budget Source Multiple Budget Sources Recommended Action Staff recommends that the Board of Education approve the purchase orders as listed by number. Background Education Code Section 42631 states that all payments from the funds of a school district shall be made by written order of the governing board of the district. Current Status The attached report consists of purchase orders from multiple funds Policy Implications None. Prepared by : Dena Palmer, Purchasing Director File Attachments PO Board Report April 2024.pdf (169 KB) Motion & Voting Take action to approve the Consent Calendar Motion by Dianne Jones, second by Vivek Prasad. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco Subject 12.2 Consideration of Approval of Contracts and Purchases Over $25,360 Meeting May 22, 2024 - Regular Meeting of the Board of Education Category 12. CONSENT CALENDAR - FINANCE/FACILITIES Type Action (Consent) Preferred Date May 22, 2024 Absolute Date May 22, 2024 Fiscal Impact Yes Budgeted No Budget Source Multiple Budget Sources Recommended Action Authorize staff to execute contracts and purchases over $25,360. Background All contracts and purchases over $25,360 are routinely brought to the Board for approval. Copies of the contracts are available to the Board and public upon request. Current Status The below list consists of contracts and purchases over $25,360. Vendor Description Contract/Quote Amount Funding Source Business Services Bay Alarm Intrusion Alarm Monitoring for 2023-2024 Contract Not to exceed $40,000 Routine Restricted Maintenance (RRM) Cintas Open PO for Shop Supplies for 23/24 Not to exceed $31,000 General Fund Continental Battery Systems Open PO for Vehicle Parts/Supplies for 23/24 Not to exceed $31,000 General Fund Goodyear Commercial Tires and Services Open PO for Vehicle Parts/Supplies for 23/24 Not to exceed $35,000 General Fund O’Reilly Auto Parts Open PO for Vehicle Parts/Supplies for 23/24 Not to exceed $35,000 General Fund DSA School Inspectors Provide additional inspection services for the Modernization project at Kennedy High School Amendment #3 CTC $54,800 Fund 21 - Measure E Bond Program Crown Worldwide Moving & Storage Provide additional move services for the Modernization project at Kennedy High School Amendment #2 CTC $63,745.01 Fund 21 - Measure E Bond Program Instructional Services Ohlone College MOU w/ Ohlone College for the Ohlone For Kids summer enrichment program MOU was approved on March 27, 2024 . We would like to increase the approved amount from $400,000 to $500,000 due to higher than expected enrollment. $100,000 ELO-P Right At School (RAS) MOU Amendment w/ RAS for ELO-P MOU was approved on June 28, 2023 for the 2023-24 year. We would like to increase the approved allocation to $1,500,000 for additional costs this year due to higher than expected enrollment and anticipated summer ELO-P costs ( amendment to MOU for additional summer campus). $500,000 ELO-P Collaborative Learning Solutions (CLS) Contract for 2024-25 school year Fremont USD_CLS_Contract_DLT Support_2024-2025_DRAFT.pdf $37,500 CCEIS Orange County Dept of Ed MTSS Conference Bulk Registration FUSD is sponsoring up to 60 attendees to the MTSS Conference in July 2024. Cost is $499 per person. $29,940 LCAP G3A2 Superintendent Godbe Research Amendment to Contract for current school year, 2023-2024. Costs to conduct a 15, 18, 20, or 22-minute District Voters Tracking Survey. Determination to be concluded and exact costs will be paid depending on minutes conducted. Proposal is attached. Not to exceed $39,025 General Fund Policy Implications This proposed action is consistent with existing Board of Education Policy 3300 Prepared by: Daniel Hillman, Associate Superintendent File Attachments Motion & Voting Take action to approve the Consent Calendar Motion by Dianne Jones, second by Vivek Prasad. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco Subject 12.3 Consideration of Approval of Disposal of District Owned Personal Property Meeting May 22, 2024 - Regular Meeting of the Board of Education Category 12. CONSENT CALENDAR - FINANCE/FACILITIES Type Action (Consent) Preferred Date May 22, 2024 Absolute Date May 22, 2024 Recommended Action Authorize the adoption of Resolution No. 038-2324, Disposal of District Owned Personal Property Background Education Code, Section 17456 states that if the Governing Board, by unanimous vote of those members present, finds that the property, whether one or more items, does not exceed the value of two thousand, five hundred dollars ($2,500), it may be sold at private sale without advertising, by a District employee empowered for that purpose by the Board; the property may be donated to a charitable organization, or it may be disposed of in a public disposal facility. Current Status Staff requests Board authorization to adopt Resolution No. 038-2324 for Disposal of District Owned Personal Property. These items are beyond their length of service, beyond economical repair, obsolete, and replacement parts are not readily available. These items are no longer serviceable to the District. The District owned personal property as described in Resolution No.038-2324 is for the following items: Department Item Description Appraisal Value (If Applicable) Asset Number Business Services IT List of 126 Items Various Warehouse Obsolete Adoptions List N/A Policy Implications BP 3270 - Sale and Disposal of Books, Equipment and Supplies Education Code, Section 17546 Education Code, Section 60510-60530 Prepared by: Dena Palmer, Purchasing Director File Attachments Resolution for Disposition of Personal Property 038-2324 (May 22).pdf (59 KB) Motion & Voting Take action to approve the Consent Calendar Motion by Dianne Jones, second by Vivek Prasad. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco Subject 12.4 Approval of New and Closed Positions Meeting May 22, 2024 - Regular Meeting of the Board of Education Category 12. CONSENT CALENDAR - FINANCE/FACILITIES Type Action (Consent) Preferred Date May 22, 2024 Absolute Date May 22, 2024 Fiscal Impact Yes Budgeted No Budget Source General Fund Recommended Action Approve of new and closed positions. Background Staff frequently analyzes and assesses the staffing needs across the district. As a result, position changes are requested to meet the requirements of existing programs. Position changes are first brought forth to the Executive Cabinet for review and approval, and then to the Board for review and approval. Current Status Mid-Year Staffing Changes: Fund 01 - General Fund Notes Job Classification Action FTE Unrestricted - Estimated Budget (including Statutory Benefits) Restricted - Estimated Budget (including Statutory Benefits) SEA1 - Special Education Close 0.75 -$81,944 Close SEA1 due to the needs at the site level (SEA2 requested) SEA2 - Special Education Open 0.75 $85,432 Open SEA2 due to the needs at the site level Total Projected Cost $0 $3,488 Staff recommends that the Board approve the new and closed positions as requested by the departments and school sites. Policy Implications The agenda item follows our internal policy and procedures of receiving board approval on all new and closed FTEs. Prepared by: James Arcala, Director of Budget File Attachments Motion & Voting Take action to approve the Consent Calendar Motion by Dianne Jones, second by Vivek Prasad. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco Subject 12.5 Ratify the Allowance Expenditure Directive for the Modernization Project at Kennedy High School Meeting May 22, 2024 - Regular Meeting of the Board of Education Category 12. CONSENT CALENDAR - FINANCE/FACILITIES Type Action (Consent) Preferred Date May 22, 2024 Absolute Date May 22, 2024 Fiscal Impact Yes Dollar Amount $245,409.84 Budgeted Yes Budget Source Fund 21 Measure E Bond Program Recommended Action Ratify the allowance expenditure directive (AED) with Rodan Builders (Rodan) for the Modernization project at Kennedy High School. Background On June 3, 2014, the voters of Fremont approved the $650 million Measure E general obligation bond initiative, under the requirements of Proposition 39 (2000) the School Facilities Local Vote Act. The scope of the bond work includes upgrading and repairing neighborhood schools by updating technology and aging classrooms; upgrading electrical wiring to current safety codes; fixing or replacing leaky roofs, aging plumbing and restrooms; removing asbestos; and repairing, constructing and acquiring equipment, classrooms, sites, and facilities. When awarding the contract to Rodan Builders the Board also approved the budget for the project which included a project contingency allowance. This contingency allowance was established to facilitate the processing of potential change orders by district staff and the project team up to a certain dollar amount. Once approved, potential change orders via allowance expenditure directives (AEDs) are to be presented to the Board for ratification in order to officially update the construction contingency allowance used. Unless otherwise noted, the AEDs presented in this item are covered under the existing project budget as shown in the tables below. In most cases, the work outlined in the following change orders has already been completed. Current Status AEDs #1 -8 were previously approved by the Board. The details of AED #9 are attached to this item for reference. The table below summarizes the allowance expenditure directives by type. This is a ratification rather than an approval. The Board delegated the allocation of these funds to District staff as part of the original project budget approval. AED# Owner Request Unforeseen Condition Contract Document Error Contract Document Omission Other AED Total AED #9 (218,477.29) 437,568.43 26,318.70 245,409.84 Total (218,477.29) 437,568.43 26,318.70 245,409.84 Contract Total Amount Previously Applied Current Amount Balance Remaining Contingency $2,829,000.00 $1,084,726.82 $245,409.84 $1,498,863.34 Staff requests the Board ratify AED #9 for the Kennedy High School project in the amount of $ 245,409.84 . These costs will be paid from the contracted contingency allowance as noted above and will not impact the overall project budget. No additional funds are required at this time. Policy Implications Board Policy 3300 - Expenditures & Purchases Prepared by: Adam Lint, Director of Facilities & Construction File Attachments Motion & Voting Take action to approve the Consent Calendar Motion by Dianne Jones, second by Vivek Prasad. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco 13. CONSENT CALENDAR - HUMAN RESOURCES/COLLECTIVE BARGAINING Subject 13.1 Approve Certificated Personnel Actions Meeting May 22, 2024 - Regular Meeting of the Board of Education Category 13. CONSENT CALENDAR - HUMAN RESOURCES/COLLECTIVE BARGAINING Type Action (Consent) Recommended Action Approve certificated personnel actions. Background All personnel activities including new hires, resignations, Assistant Superintendent approved leaves, and retirements are routinely submitted for Board approval. Current Status The activities summarized on the attached worksheet reflects recommended action on certificated personnel actions. Policy Implications All assignments, or changed assignments, and actions conform with Board Policy and the Collective Bargaining Agreement (CBA). Prepared by: Zachary Kahn, Director, Certificated Personnel File Attachments Certificated Personnel Actions_05.22.24.pdf (41 KB) Motion & Voting Take action to approve the Consent Calendar Motion by Dianne Jones, second by Vivek Prasad. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco Subject 13.2 Approve Classified Personnel Actions Meeting May 22, 2024 - Regular Meeting of the Board of Education Category 13. CONSENT CALENDAR - HUMAN RESOURCES/COLLECTIVE BARGAINING Type Action (Consent) Recommended Action Approve classified personnel actions. Background The Board of Education has delegated authority to the District staff to take certain actions on its behalf related to Classified Personnel activities such as appointments, change of status, resignations, requests for leaves and retirement. All such actions must conform to the Rules and Regulations of the Classified Services as established by the Fremont Unified School District Personnel Commission. Current Status The activities summarized on the attached page(s) reflect recommended action on classified personnel activities. Policy Implications All assignments and changes conform to Board Policy and Personnel Commission Rules. Prepared by: Angela Bianchini, Executive Director, Human Resources File Attachments Classified_Personnel_Actions_05.22.24.pdf (79 KB) Motion & Voting Take action to approve the Consent Calendar Motion by Dianne Jones, second by Vivek Prasad. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco Subject 13.3 Approve Athletic Coaches Spring 2024 Meeting May 22, 2024 - Regular Meeting of the Board of Education Category 13. CONSENT CALENDAR - HUMAN RESOURCES/COLLECTIVE BARGAINING Type Action (Consent) Recommended Action Approve recommended Athletic Coaches for Spring 2024 Background All personnel activities, including new hires to various athletic coaching positions, are routinely submitted to the Board of Education for approval. Current Status The activities summarized on the attached spreadsheets reflect recommended actions on spring athletic coach personnel hires. The summary is derived from the "District Paid Coaches Name Confirmation" memo, submitted and approved by site Principals for Board approval. Policy Implications All assignments, or changed assignments, conform with Board of Education Policy and are consistent with requirements of our Collective Bargaining Agreements. Prepared by: Zachary Kahn, Director, Certificated Personnel File Attachments Athletic Coaches_05.22.24_Spring.pdf (9 KB) Motion & Voting Take action to approve the Consent Calendar Motion by Dianne Jones, second by Vivek Prasad. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco 14. SCHOOL SPOTLIGHT Subject 14.1 Mission San Jose Elementary School Showcase Meeting May 22, 2024 - Regular Meeting of the Board of Education Category 14. SCHOOL SPOTLIGHT Type Presentation, Recognition, Report Background At its March 22, 2023 Board of Education Meeting, the Fremont Unified School District's Board approved the creation of a new school spotlight to showcase its respective work while reflecting the perspectives of students, staff, and families. At each meeting, one school will present to the Board a brief presentation highlighting the school's accomplishments, areas of focus, unique characteristics, student perspective, and parent/guardian and community perspective. We invite the school community to attend the meeting. Schools will be scheduled at the beginning of the year and rotated through meeting cycles. Showcases would not be planned for Board Meetings taking place when schools are not in session or during the immediate start/end of the instructional year. (June, July, August). Current Status The presentation and information will be provided by: Mission San Jose Elementary School Showcase File Attachments MSJE_School Showcase.pdf (1,557 KB) 15. ITEMS PULLED FROM CONSENT CALENDAR 16. OPEN COMMUNICATIONS Subject 16.1 Open Communications begins at approximately 7:00-7:30 p.m. Meeting May 22, 2024 - Regular Meeting of the Board of Education Category 16. OPEN COMMUNICATIONS Type Information Guidelines for Public Comment during Open Communication, Closed Session and Agendized Items for Board Meetings. File Attachments 17. REGULAR AGENDA ITEMS Subject 17.1 State Budget Update 2024-2025 Meeting May 22, 2024 - Regular Meeting of the Board of Education Category 17. REGULAR AGENDA ITEMS Type Information, Presentation, Procedural Background On January 10, 2024 the Governor announced the State budget proposal for the fiscal year 2024-25. On January 17, 2024, t he Board of Education and community were presented with the highlights of the Governor's proposal. Current Status The Governor announced the revision to the January Budget proposal on May 10, 2024. Staff will attend the School Services of California May Revise workshop on May 21, 2024 to analyze the updated information. Staff will provide the Board of Education with an update at the May 22, 2024, Board of Education meeting and will continue to update the Board and public as further information becomes available. Given the timing between the May Revise workshop and the posting deadline for this Board meeting agenda, a presentation that provides the highlights of the State budget proposal will be attached once it is completed. Policy Implications Board Policy 3110, Budget Board Policy 3112, Budget Planning Prepared by: Daniel Hillman, Associate Superintendent File Attachments 2024-25 May Revise.pdf (2,652 KB) Subject 17.2 Hold a Public Hearing at 6:30 pm for approval of the Personnel Commission Budget for 2024-2025 Meeting May 22, 2024 - Regular Meeting of the Board of Education Category 17. REGULAR AGENDA ITEMS Type Action/Vote Preferred Date May 22, 2024 Absolute Date May 22, 2024 Fiscal Impact Yes Dollar Amount $1,036,823.00 Budgeted Yes Recommended Action Conduct a Public Hearing to provide an opportunity for public comment on the Personnel Commission Budget for 2024-2025. Background Each school year the Personnel Commission budget is reviewed by staff and the Personnel Commissioners . The Personnel Commission budget is part of the general fund for Merit Districts. The final budget is being presented as a public hearing and subsequently adopted by the Personnel Commission. Current Status The purpose of this agenda item is for the Board to conduct a public hearing to solicit the recommendations and comments of members of the public on the proposed Personnel Commission Budget. The increase in the Personnel Commission budget for the 2024-25 school year includes the following: Object codes 2305 through 2435 increase each year based on annual salary step increases, burdens and annual negotiated salary increases. Object codes 3202 through 3702 reflect an increase based on statutory burdens including CalPERS, Medicare, Unemployment Insurance, and other post-employment benefits. The cost of materials, supplies and services including object codes 4300 to 5910 were reduced to support the ongoing budget shortfall. Policy Implications There are no policy implications. The Personnel Commission Budget conforms to Board policy and the Personnel Commission Rules and Regulations . Prepared by: Angela Bianchini, Executive Director, Human Resources File Attachments PC Proposed Budget 2024-25 final draft.pdf (21 KB) Motion & Voting Conduct a Public Hearing to provide an opportunity for public comment on the Personnel Commission Budget for 2024-2025. Motion by Vivek Prasad, second by Sharon Coco. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco Subject 17.3 2024 Presentation on Recent Library Updates and Celebrations Meeting May 22, 2024 - Regular Meeting of the Board of Education Category 17. REGULAR AGENDA ITEMS Type Information, Presentation Background This item serves as the annual update to the Board of Education. Current Status The purpose of this agenda item is to provide the Board of Trustees with an annual update and to to celebrate our district libraries and the work that has taken place this past year. Policy Implications This informational update is consistent with existing Board of Education Policy 6163.1. Prepared by: Corey Brown, Director, Curriculum & Instruction File Attachments 2023-24 Library Highlights 510.pdf (68,997 KB) Subject 17.4 Receive Annual Report from the Citizens' Bond Oversight Committee (CBOC) Meeting May 22, 2024 - Regular Meeting of the Board of Education Category 17. REGULAR AGENDA ITEMS Type Information, Presentation Background On June 3, 2014, the voters of Fremont approved the $650 million Measure E general obligation bond initiative, under the requirements of Proposition 39 (2000), the School Facilities Local Vote Act. The scope of the bond work includes upgrading and repairing neighborhood schools by updating technology and aging classrooms; upgrading electrical wiring to current safety codes; fixing or replacing leaky roofs, aging plumbing and restrooms; removing asbestos; and repairing, constructing and acquiring equipment, classrooms, sites, and facilities. On September 23, 2014 , the Fremont Unified School District (FUSD) Citizens' Bond Oversight Committee (CBOC) was appointed by the Board of Education. California Education Code requires that following the passage of a "Proposition 39" bond election, a governing board establishes an independent citizens' oversight committee. Proposition 39 refers to the School Facilities Local Vote Act of 2000, which reduced the threshold required to pass local California school district bond issues from a two-thirds supermajority vote to a 55 percent simple majority vote. Current Status One of the requirements of Proposition 39 is for the CBOC to report to the Board of Education at least annually the status of the Measure E Implementation, including projects that have been completed. The CBOC will present to the Board of Trustees its annual report, which highlights the committee's activities and accomplishments to date . Policy Implications This report complies with the requirements of Proposition 39 an the intent of the Board of Trustees in establishing the Citizens' Bond Oversight Committee. Prepared by: Adam Lint, Director of Facilities & Construction File Attachments Final - 2024 CBOC Board Report 5-7-2024.pdf (1,075 KB) Subject 17.5 Discuss Requests of the Citizens' Bond Oversight Committee (CBOC) Meeting May 22, 2024 - Regular Meeting of the Board of Education Category 17. REGULAR AGENDA ITEMS Type Discussion, Information Background On June 3, 2014, the voters of Fremont approved the $650 million Measure E general obligation bond initiative, under the requirements of Proposition 39 (2000), the School Facilities Local Vote Act. The scope of the bond work includes upgrading and repairing neighborhood schools by updating technology and aging classrooms; upgrading electrical wiring to current safety codes; fixing or replacing leaky roofs, aging plumbing and restrooms; removing asbestos; and repairing, constructing and acquiring equipment, classrooms, sites, and facilities. On September 23, 2014 , the Fremont Unified School District (FUSD) Citizens' Bond Oversight Committee (CBOC) was appointed by the Board of Education. California Education Code requires that following the passage of a "Proposition 39" bond election, a governing board establishes an independent citizens' oversight committee. Proposition 39 refers to the School Facilities Local Vote Act of 2000, which reduced the threshold required to pass local California school district bond issues from a two-third supermajority vote to a 55 percent simple majority vote. Current Status Members of the CBOC have requested to review and discuss items for the Board to consider: Memorandum of Understanding (MOU) Between the District and the CBOC to memorialize the understandings between the District and the CBOC, including the members of the CBOC, access to records and personnel, etc. Make the current “Measure E” CBOC also responsible for all future bond ballot measures to mitigate current and future issues in finding and retaining members. Increase the number of CBOC members beyond the statutory minimum requirement of seven members such as including a designated seat for each high school attendance area to better achieve quorum and to perform other functions. Increase Term of CBOC Members beyond the statutory minimum term requirement for CBOC members to allow active and knowledgeable members to continue to serve. Change structure of alternative members to designate alternatives for all the seats that they qualify for as opposed to the current model of alternative members being restricted to fill a specific spot. (for example, a student-parent who is a member of PTA and AARP could fill in for three seats, not just one) The committee to be able to engage its own independent legal counsel (if required) in situations where FUSD and the CBOC may not be fully aligned. Policy Implications Board Policy 9130 - Board Committees Prepared by: Adam Lint, Director of Facilities & Construction File Attachments Subject 17.6 Select Proposal for the Purchase of Marshall Property Meeting May 22, 2024 - Regular Meeting of the Board of Education Category 17. REGULAR AGENDA ITEMS Type Action/Vote Preferred Date May 22, 2024 Absolute Date May 22, 2024 Recommended Action Select Nuvera Homes’ proposal for the purchase of certain surplus property known as the Marshall Property, and authorize staff to continue negotiations for a purchase and sale agreement for future Board approval. Background At its April 21, 2021 meeting, upon a report and recommendation by its 7-11 Facilities Advisory Committee, the District’s Board of Education (“Board”) unanimously voted to declare the former Marshall Elementary School Site, a 2.62-acre parcel located at 5301 Curtis Drive in Fremont (“Marshall Property”), as surplus to the District’s education needs. On March 23, 2022, the Board authorized staff to proceed with the necessary steps for the disposition of the Marshall Property, including executing the preliminary statutory requirements and exploring all other options for disposition of the surplus property in the best interests of the District, including seeking a waiver from the State Board of Education (“SBE”) of certain surplus disposition statutes, if needed. On November 2, 2022, the SBE approved the District’s waiver request, which allowed District staff to issue a Request for Proposals, on February 17, 2023, for purchase of the Marshall Property. Proposals were received until April 28, 2023, which was then extended to June 2, 2023; however, no proposals received met the conditions and terms of the Board for the disposition. District continued to seek general proposals for purchase of the Marshall Property, and in February 2024, District’s broker initiated another wave of seeking proposals for purchase of the Marshall Property with further authorization of the Board. Current Status The Board was presented with three proposals at its open, regular meeting on April 17, 2024 : Nuvera Homes: $11,500,000, close of escrow approximately 15-21 months Warmington Residential; $9,750,000, close of escrow by final map, approximately 24 months ARK Group USA LLC: $6,350,000, close of escrow approximately 120 days The Board considered the proposals presented and authorized staff to commence negotiations with Nuvera Homes. The SBE waiver approval requires the Board to first receive proposals, then select the most desirable within 30-60 days of the public meeting where the proposals were received, and that the reasons for that determination be discussed in public session and included in the minutes of the meeting. No other proposals have been received by the District since the Board first received proposals at its April 17, 2024 meeting. Accordingly, staff respectfully requests the Board formally select the proposal from Nuvera Homes as the most desirable proposal based on the following reasons: The purchase price offer is the most favorable among the three proposals; The intended future use is for residential development, and not for use as a school site; Nuvera Homes has successfully developed several residential communities within Alameda County, with a new development partnership with the City of Fremont; and The proposal includes other favorable terms for the District, including a compressed due diligence and closing timeline. A final purchase and sale agreement with Nuvera Homes will be brought back to the Board for consideration and approval at a future meeting. Staff requests that the Board select Nuvera Homes’ proposal for the purchase of certain surplus property known as the Marshall Property, and authorize staff to continue negotiations for a purchase and sale agreement for future Board approval. Policy Implications Board Policy 3270- Sales and Rentals of Property Board Policy 7210- Method of Financing Prepared by: Daniel Hillman, Associate Superintendent File Attachments Motion & Voting Select Nuvera Homes’ proposal for the purchase of certain surplus property known as the Marshall Property, and authorize staff to continue negotiations for a purchase and sale agreement for future Board approval. Student Board Member Sriya Neti votes in favor of the motion. Motion by Larry Sweeney, second by Dianne Jones. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco Subject 17.7 Authorize Staff to Purchase Dell Monitors and Chromebook Storage Bins Meeting May 22, 2024 - Regular Meeting of the Board of Education Category 17. REGULAR AGENDA ITEMS Type Action/Vote Preferred Date May 22, 2024 Absolute Date May 22, 2024 Fiscal Impact Yes Dollar Amount $345,274.05 Budgeted No Budget Source Discretionary Block Grant Recommended Action Authorize Staff to Purchase Dell Monitors and Chromebook Storage Bins Background The Information Technology Department (IT) continues its effort to keep hardware, computers, laptops, and charging carts up to date throughout the district. IT will implement a hardware refresh to replace aging lab and staff computer devices at all sites. This upgrade will enhance functionality and safeguard against potential security threats. Current Status On March 27, 2024 , the Board approved the purchase of desktop devices for school site labs. These labs will need monitors with cameras to allow students to leverage new enhanced security features. In addition, on January 31, 2024 , the Board approved the purchase of 10,000 Chromebooks. There is a need to secure and charge some of these Chromebooks in classrooms with a smaller class size. Smaller charging bins will be purchased to accommodate this need. Based on an analysis performed by the Technology department the district will be able to reutilize some existing monitors and charging bins to save on these costs. The NASPO MHEC Master Contract will be used to purchase these devices. The cost breakdown is as follows: Item Quantity Total Dell 24 Video Conferencing Monitor 960 $158,400.00 Dell Precision Compact AIO Stand 960 $73,920.00 Environmental Fee and Tax $28,612.80 LocknCharge Carrier 15 Charging Station 100 $76,500.00 Tax $7,841.25 Total $345,274.05 Staff request Board's authorization to purchase Dell Monitors and Chromebook Storage Bins for cybersecurity purposes. Policy Implications This proposed action is consistent with existing Board Policy 3300. Prepared by: Anthony Talbert, Director of Technology File Attachments NASPO Contract from LCAP Chromebook Purchase 9.28.22.pdf (34,064 KB) Dell quote monitors.pdf (229 KB) Dell quote carts.pdf (213 KB) Motion & Voting Authorize Staff to Purchase Dell Monitors and Chromebook Storage Bins Student Board Member Sriya Neti votes in favor of the motion. Motion by Vivek Prasad, second by Dianne Jones. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco Subject 17.8 Approve First Read of Revised Board Policy 6175 and Review Administrative Regulations, Migrant Education Program Meeting May 22, 2024 - Regular Meeting of the Board of Education Category 17. REGULAR AGENDA ITEMS Type Action/Vote Preferred Date May 22, 2024 Recommended Action Approve first read of revised Board Policy 6175 and review Administrative Regulations, Migrant Education Program Background Board Policies are periodically reviewed and updated to reflect changes to current language, laws, and practices. Current Status Updates to Board Policies and Administration Regulations should reflect changes in government and education codes, as well as Board bylaws and policies. Board Policy 6175, Migrant Education Programs was new to Fremont Unified School District in August 2023. This is the California School Board Association revision as of April 2024. Staff recommends the Board approve the revised Board Policy and review Administrative Regulation 6175, Migrant Education Program. Policy Implications The action is in alignment with BP 9310, Board Bylaws and Policies. Prepared by: Christie Rocha, Director of Federal & State Programs File Attachments First draft 5.22.24 BP 6175 Migrant Education Program for Board approval 5.22.24.pdf (57 KB) First draft 5.22.24 AR 6175 Migrant Education Program for board approval 5.22.24.pdf (119 KB) Motion & Voting Approve first read of revised Board Policy 6175 and review Administrative Regulations, Migrant Education Program; Amendment to adjust language based on suggested typos and edits. Student Board Member Sriya Neti votes in favor of the motion. Motion by Dianne Jones, second by Sharon Coco. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco Subject 17.9 Adopt, Revise, and Retire the Board Policies (BP) and Administrative Regulations (AR) Related to Pupil Transportation Meeting May 22, 2024 - Regular Meeting of the Board of Education Category 17. REGULAR AGENDA ITEMS Type Action/Vote Recommended Action Approve first read of new AR 3542 School Bus Drivers and new AR 3543 Transportation Safety and Emergencies and retire BP 3541.2 Fleet Safety and AR 3541.2 Procedures for Emergencies: Safety; approve first read of new BP 3541.2 Transportation for Students With Disabilities and retire BP/AR 3541 Transportation; retire BP 3541.1 Routes and Services; retire BP/AR 3541.3 Parent Paid Transportation; approve first read of new AR 3541.1 Transportation for School-Related Trips and retire BP 3541.8 Volunteer Adults on Buses. Background Board Policies are periodically reviewed and updated to reflect changes to current language, laws, and practices. Current Status Updates to Board Policies (BP) and Administrative Regulations (AR) should reflect changes to the Education Code current laws, codes, and regulations. Below is a summary of updates and proposed actions: Adopt/Approve Retire/Replace Rationale AR 3542 School Bus Drivers, AR 3543 Transportation Safety and Emergencies BP 3541.2 Fleet Safety, AR 3541.2 Procedures for Emergencies: Safety Update language to align with current laws and regulations BP 3541.2 Transportation for Students With Disabilities BP/AR 3541 Transportation Update language to align with current laws and regulations N/A BP 3541.1 Routes and Services Transportation for general education students was eliminated during May 22, 2019 meeting . N/A BP/AR 3541.3 Parent Paid Transportation Transportation for general education students was eliminated during May 22, 2019 meeting . AR 3541.1 Transportation for School-Related Trips BP 3541.8 Volunteer Adults on Buses Update language to align with current laws and regulations Policy Implications The proposed action is in alignment with BP 9310 - Development, Distribution, and Maintenance of Board Policy Prepared by: Ernest Epley, Director of Transportation File Attachments RETIRE - AR 3541 - Transportation.pdf (61 KB) RETIRE - AR 3541.2 - Procedures for Emergencies Safety.pdf (68 KB) RETIRE - AR 3541.3 - Parent Paid Transportation.pdf (27 KB) RETIRE - BP 3541 - Transportation.pdf (57 KB) RETIRE - BP 3541.1 - Routes and Services.pdf (83 KB) RETIRE - BP 3541.2 - Fleet Safety.pdf (60 KB) RETIRE - BP 3541.3 - Parent Paid Transportation.pdf (26 KB) RETIRE - BP 3541.8 - Volunteer Adults on Buses.pdf (50 KB) ADOPT - AR 3542 - School Bus