Facilities Committee Meeting

2 Monday, March 24, 2025 Facilities Committee Meeting District 7 Center for Learning, 1210 N. Main Street in Edwardsville Classroom 7:45 a.m. To participate as a District Patron during the meeting, please choose one of the following options by 7:00 a.m., Monday by contacting Carey Francis at cfrancis@ecusd7.org or 618-655-6014: * Sign-up to address the Facilities Committee * Email your questions or comments to be shared with the committee on your behalf 1. OPENING OF THE MEETING Subject 1.1 Call to order Meeting Mar 24, 2025 - Facilities Committee Meeting Category 1. OPENING OF THE MEETING Type Procedural Facilities Committee members include: Kristen Pfund Lynne Sanderson Scott Ahart File Attachments Subject 1.2 Roll call Meeting Mar 24, 2025 - Facilities Committee Meeting Category 1. OPENING OF THE MEETING Type Procedural File Attachments Subject 1.3 Opportunity for Visitors to Address the Facilities Committee Meeting Mar 24, 2025 - Facilities Committee Meeting Category 1. OPENING OF THE MEETING Type Procedural This portion of the meeting is reserved for comments from the public in accordance with Policy 2:230 Public Participation at Board of Education Meetings and Petitions to the Board (see attached) . This will be the only opportunity to address the Facilities Committee during the regular meeting. Please limit your comments to 3 minutes or less. A screen timer will be provided. If your comments are about matters involving students or District personnel, please refrain from disclosing names. Please understand that the Board will not respond to questions made during public comments but may direct the Superintendent to address these questions in a District communication or at a subsequent Board meeting. Please remember that the Board generally needs to gather additional information about any questions or concerns prior to responding or taking action. At the conclusion of the meeting if you have additional questions for the Board, please see the Board Secretary. File Attachments 2.230 Public Participation at School Board Meetings....pdf (68 KB) 2. APPROVAL OF MINUTES Subject 2.1 Approval of the February 24, 2025, Facilities Committee Meeting Minutes Meeting Mar 24, 2025 - Facilities Committee Meeting Category 2. APPROVAL OF MINUTES Type Action, Minutes Recommended Action Motion to approve the minutes from the February 24, 2025, Facilities Committee meeting. Minutes View Minutes for Feb 24, 2025 - Facilities Committee Meeting File Attachments Motion & Voting Motion to approve the minutes from the February 24, 2025, Facilities Committee meeting. Motion by Kristen Pfund, second by Lynne Sanderson. Final Resolution: Motion Carried Ayes: Kristen Pfund, Lynne Sanderson, Scott Ahart 3. ACTION CONSIDERATIONS Subject 3.1 Approval of Edwardsville High School Sanitary Sewer Lining Project Bid Meeting Mar 24, 2025 - Facilities Committee Meeting Category 3. ACTION CONSIDERATIONS Type Action Fiscal Impact Yes Recommended Action It is recommended that the Facilities Committee approve the Edwardsville High School Sanitary Sewer Lining Project bid from Litteken Plumbing Company with a base bid amount of $56,825.00. The District made available the Edwardsville High School Sanitary Sewer Lining Project bid on Friday, February 7, 2025. The bid was advertised in the Edwardsville Intelligencer on Saturday, February 8, 2025. A mandatory prebid meeting was held on Tuesday, February 11, 2025. Bids were received and publicly opened on Thursday, March 13, 2025. The District received bids from three bidders - GRP Wegman, Haier Plumbing & Heating, Inc, and Litteken Plumbing Company. Bids ranged from a low of $56,825.00 to a high of $236,834.00. One bid did not include all the required paperwork and was removed from consideration. The lowest responsive bid was within budget estimates and is scheduled to be paid from the District's Operations and Maintenance Fund. The proposed sanitary improvements consist of a UV Cured-in-Place Pipe (CIPP) installed within Edwardsville High School's existing cast iron sanitary sewer line from the kitchen to the eastern exterior manhole, approximately 238-feet. File Attachments Bid Tab.pdf (20 KB) Motion & Voting It is recommended that the Facilities Committee approve the Edwardsville High School Sanitary Sewer Lining Project bid from Litteken Plumbing Company with a base bid amount of $56,825.00. Motion by Kristen Pfund, second by Scott Ahart. Final Resolution: Motion Carried Ayes: Kristen Pfund, Lynne Sanderson, Scott Ahart Subject 3.2 Approval of Replacement of Main Gym Floor at Edwardsville High School Meeting Mar 24, 2025 - Facilities Committee Meeting Category 3. ACTION CONSIDERATIONS Type Action Fiscal Impact Yes Recommended Action It is recommended that the Facilities Committee approve the purchasing cooperative contract pricing bid from Missouri Floor Company in the amount of $443,100.00 to replace the main gym floor at Edwardsville High School. As a result of moisture issues experienced with the main gym floor at Edwardsville High School and the proposed sanitary improvements to the existing cast iron sanitary sewer line that runs from the kitchen to the eastern exterior manhole, approximately 238-feet, under the main gym floor, the District needs to also replace the wood gym floor. The District is recommending acceptance of the bid from Missouri Flooring Company as the pricing is through the an approved purchasing cooperative. This flooring replacement will be paid from the District's Operations and Maintenance Fund and is set to begin in May with a scheduled completion date in July. File Attachments Motion & Voting It is recommended that the Facilities Committee approve the purchasing cooperative contract pricing bid from Missouri Floor Company in the amount of $443,100.00 to replace the main gym floor at Edwardsville High School. Motion by Kristen Pfund, second by Lynne Sanderson. Final Resolution: Motion Carried Ayes: Kristen Pfund, Lynne Sanderson, Scott Ahart Subject 3.3 Approval of the Replacement of the Edwardsville High School Track, Installation of a New Synthetic Turf Field at the Winston Brown Track and Installation of a New Synthetic Turf Field at Varsity Softball Meeting Mar 24, 2025 - Facilities Committee Meeting Category 3. ACTION CONSIDERATIONS Type Action Recommended Action It is recommended that the Facilities Committee approve the purchasing cooperative contract pricing bid from Byrne and Jones in the base amount of $2,329,259 to replace the Edwardsville High School Track, install a new synthetic turf field at the Winston Brown Track and install a new synthetic turf field at varsity softball. The Edwardsville High School track is being replaced due to the age and condition of the surface, as well to address concerns related to water retention inside the track. The varsity softball field will be regraded to address concerns related to slope and drainage at the field. These projects will be completed during the summer of 2025, fall of 2025 and summer of 2026. The state approved cooperative bid was within budget estimates and is scheduled to be paid from the District's Operations and Maintenance Fund over the next three fiscal years. File Attachments Motion & Voting It is recommended that the Facilities Committee approve the purchasing cooperative contract pricing bid from Byrne and Jones in the base amount of $2,329,259 to replace the Edwardsville High School Track, install a new synthetic turf field at the Winston Brown Track and install a new synthetic turf field at varsity softball. Motion by Kristen Pfund, second by Lynne Sanderson. Final Resolution: Motion Carried Ayes: Kristen Pfund, Lynne Sanderson, Scott Ahart Subject 3.4 Approval to Purchase Property Pending Final Building Inspection Located at 1186 S. State Route 157 in Edwardsville and Secure Financing from Busey Bank for Said Purchase Meeting Mar 24, 2025 - Facilities Committee Meeting Category 3. ACTION CONSIDERATIONS Type Action Recommended Action It is recommended that the Facilities Committee approve the purchase of property pending final building inspection located at 1186 S. State Route 157 in Edwardsville for the sum of $1,550,000 and secure financing from Busey Bank for said purchase in the amount of $1,470.000. The district is recommending the purchase of property located on Route 157 to replace warehouse and maintenance storage space that was previously located at Lincoln Middle School prior to its partial demolition. This new location will house offices for Food Service, Buildings & Grounds and Technology, while also providing 3,776 square feet of new warehouse and maintenance storage space. By securing additional warehouse space, the district will be able to provide better efficiency with warehouse ordering while also providing fiscal cost savings. File Attachments Motion & Voting It is recommended that the Facilities Committee approve the purchase of property pending final building inspection located at 1186 S. State Route 157 in Edwardsville for the sum of $1,550,000 and secure financing from Busey Bank for said purchase in the amount of $1,470.000. Motion by Kristen Pfund, second by Lynne Sanderson. Final Resolution: Motion Carried Ayes: Kristen Pfund, Lynne Sanderson Nay: Scott Ahart 4. CLOSING OF MEETING Subject 4.1 Adjournment Meeting Mar 24, 2025 - Facilities Committee Meeting Category 4. CLOSING OF MEETING Type Action Recommended Action To adjourn the Facilities Committee meeting. File Attachments Motion & Voting To adjourn the Facilities Committee meeting. Motion by Kristen Pfund, second by Lynne Sanderson. Final Resolution: Motion Carried Ayes: Kristen Pfund, Lynne Sanderson, Scott Ahart