City Council

CITY COUNCIL AGENDA SPECIAL MEETING CITY OF HALF MOON BAY TUESDAY, JANUARY 19, 2021 REMOTE PARTICIPATION (SEE NEXT PAGE) Robert Brownstone, Mayor Debbie Ruddock, Vice Mayor Joaquin Jimenez, Councilmember Deborah Penrose, Councilmember Harvey Rarback, Councilmember 7:00 PM This agenda contains a brief description of each item to be considered. Those wishing to address the City Council on any matter not listed on the Agenda, but within the jurisdiction of the City Council to resolve, may come forward to the podium during the Public Forum portion of the Agenda and will have a maximum of three minutes to discuss their item. Those wishing to speak on a Public Hearing matter will be called forward at the appropriate time during the Public Hearing consideration. Please Note: Anyone wishing to present materials to the City Council, please submit seven copies to the City Clerk. Copies of written documentation relating to each item of business on the Agenda are on file in the Office of the City Clerk at City Hall and the Half Moon Bay Library where they are available for public inspection. If requested, the agenda shall be available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Sec. 12132.) Information may be obtained by calling 650-726- 8271. In compliance with the Americans with Disabilities Act, special assistance for participation in this meeting can be obtained by contacting the City Clerk’s Office at 650-726-8271. A 48-hour notification will enable the City to make reasonable accommodations to ensure accessibility to this meeting (28 CFR 35.102-35.104 ADA Title II). http://hmbcity.com/

SPECIAL REMOTE PARTICIPATION PROTOCOLS In accordance with Governor Newsom’s Executive Order No-29-20, this will be a teleconference meeting without a physical location to help stop the spread of COVID-19. This meeting will be conducted entirely by remote participation, in compliance with the Governor's Executive Order N-29-20 allowing for deviation of teleconference rules required by the Ralph M. Brown Act. This meeting will be conducted via Zoom Webinar. Members of the public are welcome to login into the webinar as Attendees. During any public comment portions, attendees may use the “raise your hand” feature and will be called upon and unmuted when it is their turn to speak. The meeting will also be streamed on Channel 27, on pacificcoast.tv, on Facebook in English at www.facebook.com/cityofhalfmoonbay and in Spanish at www.facebook.com/halfmoonbayrecreation. Please click to join the webinar: https://zoom.us/j/92213849611 or join by phone at 669-900-9128, using Webinar ID 922-1384-9611. CALL TO ORDER / ROLL CALL PUBLIC FORUM PROCLAMATIONS AND PRESENTATIONS MIDCOAST COMMUNITY COUNCIL UPDATE MAYOR'S ANNOUNCEMENTS OF COMMUNITY ACTIVITIES AND COMMUNITY SERVICE REPORT OUT FROM RECENT CLOSED SESSION MEETINGS CITY MANAGER UPDATES TO COUNCIL COVID-19, VACCINE, AND TESTING UPDATE POPLAR PARKING PILOT PROJECT UPDATE COASTSIDE SHELTER UPDATE PURCHASE OF 880 STONE PINE UPDATE TOM LANTOS TUNNEL JANUARY 26 CLOSURE ANNOUNCEMENT 1. CONSENT CALENDAR 1.A WAIVE READING OF RESOLUTIONS AND ORDINANCES 1.B WARRANTS FOR THE MONTH OF DECEMBER 2020 Staff Recommendation: Accept the warrants list for the month of December 2020. STAFF REPORT ATTACHMENT 1

1.C MEMORANDUM OF UNDERSTANDING WITH THE FRIENDS OF HALF MOON BAY PARKS AND RECREATION Staff Recommendation: Adopt a resolution authorizing the City Manager to negotiate and execute a Memorandum of Understanding with the Friends of Half Moon Bay Parks and Recreation, to better define and govern the relationship between the City and the Friends and advance the organizations’ shared missions to improve and increase recreational opportunities in the community. STAFF REPORT RESOLUTION 1.D APPROVE CITY’S RESPONSE TO THE OCTOBER 28, 2020 GRAND JURY REPORT ENTITLED “SECOND UNITS: ADDING NEW HOUSING IN THE NEIGHBORHOODS” Staff Recommendation: By motion, authorize the Mayor to sign and submit a letter of response to the October 28, 2020 Grand Jury Report titled “Second Units: Adding New Housing In The Neighborhoods” no later than January 26, 2021. STAFF REPORT ATTACHMENT 1 ATTACHMENT 2 1.E AGREEMENT WITH NATIONAL DEMOGRAPHICS CORPORATION FOR ASSISTANCE WITH 2021 POST-CENSUS REDISTRICTING SERVICES Staff Recommendation: Adopt a resolution authorizing the City Manager to execute an agreement with National Demographics Corporation for assistance with the transition to district-based elections at an amount not to exceed $45,000. STAFF REPORT RESOLUTION ATTACHMENT 2

1.F GRANT WRITING AND ADVOCACY SERVICES AGREEMENT WITH TOWNSEND PUBLIC AFFAIRS, INC. Staff Recommendation: Adopt a resolution authorizing the City Manager to enter into an agreement with Townsend Public Affairs, Inc., to provide grant writing and advocacy services for a period of one year at an amount of $60,000. STAFF REPORT RESOLUTION 1.G MAYOR’S LIST OF CITY COUNCIL REPRESENTATIVES AND DESIGNATED ASSIGNMENTS FOR 2021 Staff Recommendation: Accept Mayor Brownstone’s List of City Council Representatives and Designated Assignments for 2021. STAFF REPORT ATTACHMENT 1 2. ORDINANCES AND PUBLIC HEARINGS 3. RESOLUTIONS AND STAFF REPORTS 3.A APPOINTMENTS TO CITY COMMISSIONS Staff Recommendation: Consider appointments to the Planning Commission and Parks and Recreation Commission. STAFF REPORT ATTACHMENT 1 3.B UPDATE ON LOCAL RECOVERY EFFORTS FROM COVID-19 AND DEVELOPMENT OF RECOMMENDATIONS TOWARD A MORE EQUITABLE, VIBRANT, AND RESILIENT COASTSIDE ECONOMY Staff Recommendation: Receive an update on efforts to assist local businesses and the Coastside community in recovery from COVID-19 and in developing recommendations toward a more equitable, vibrant, and resilient Coastside economy and workforce. STAFF REPORT

COMMISSION / COMMITTEE UPDATES FOR FUTURE DISCUSSION / POSSIBLE AGENDA ITEMS CITY COUNCIL REPORTS ADJOURNMENT

CITY COUNCIL AGENDA SPECIAL MEETING CITY OF HALF MOON BAY TUESDAY, JANUARY 19, 2021 REMOTE PARTICIPATION (SEE NEXT PAGE) Robert Brownstone, Mayor Debbie Ruddock, Vice Mayor Joaquin Jimenez, Councilmember Deborah Penrose, Councilmember Harvey Rarback, Councilmember 7:00 PM This agenda contains a brief description of each item to be considered. Those wishing to address the City Council on any matter not listed on the Agenda, but within the jurisdiction of the City Council to resolve, may come forward to the podium during the Public Forum portion of the Agenda and will have a maximum of three minutes to discuss their item. Those wishing to speak on a Public Hearing matter will be called forward at the appropriate time during the Public Hearing consideration. Please Note: Anyone wishing to present materials to the City Council, please submit seven copies to the City Clerk. Copies of written documentation relating to each item of business on the Agenda are on file in the Office of the City Clerk at City Hall and the Half Moon Bay Library where they are available for public inspection. If requested, the agenda shall be available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Sec. 12132.) Information may be obtained by calling 650-726- 8271. In compliance with the Americans with Disabilities Act, special assistance for participation in this meeting can be obtained by contacting the City Clerk’s Office at 650-726-8271. A 48-hour notification will enable the City to make reasonable accommodations to ensure accessibility to this meeting (28 CFR 35.102-35.104 ADA Title II). http://hmbcity.com/ 1

SPECIAL REMOTE PARTICIPATION PROTOCOLS In accordance with Governor Newsom’s Executive Order No-29-20, this will be a teleconference meeting without a physical location to help stop the spread of COVID-19. This meeting will be conducted entirely by remote participation, in compliance with the Governor's Executive Order N-29-20 allowing for deviation of teleconference rules required by the Ralph M. Brown Act. This meeting will be conducted via Zoom Webinar. Members of the public are welcome to login into the webinar as Attendees. During any public comment portions, attendees may use the “raise your hand” feature and will be called upon and unmuted when it is their turn to speak. The meeting will also be streamed on Channel 27, on pacificcoast.tv, on Facebook in English at www.facebook.com/cityofhalfmoonbay and in Spanish at www.facebook.com/halfmoonbayrecreation. Please click to join the webinar: https://zoom.us/j/92213849611 or join by phone at 669-900-9128, using Webinar ID 922-1384-9611. CALL TO ORDER / ROLL CALL PUBLIC FORUM PROCLAMATIONS AND PRESENTATIONS MIDCOAST COMMUNITY COUNCIL UPDATE MAYOR'S ANNOUNCEMENTS OF COMMUNITY ACTIVITIES AND COMMUNITY SERVICE REPORT OUT FROM RECENT CLOSED SESSION MEETINGS CITY MANAGER UPDATES TO COUNCIL COVID-19, VACCINE, AND TESTING UPDATE POPLAR PARKING PILOT PROJECT UPDATE COASTSIDE SHELTER UPDATE PURCHASE OF 880 STONE PINE UPDATE TOM LANTOS TUNNEL JANUARY 26 CLOSURE ANNOUNCEMENT 1. CONSENT CALENDAR 1.A WAIVE READING OF RESOLUTIONS AND ORDINANCES 1.B WARRANTS FOR THE MONTH OF DECEMBER 2020 Staff Recommendation: Accept the warrants list for the month of December 2020. STAFF REPORT ATTACHMENT 1 2

1.C MEMORANDUM OF UNDERSTANDING WITH THE FRIENDS OF HALF MOON BAY PARKS AND RECREATION Staff Recommendation: Adopt a resolution authorizing the City Manager to negotiate and execute a Memorandum of Understanding with the Friends of Half Moon Bay Parks and Recreation, to better define and govern the relationship between the City and the Friends and advance the organizations’ shared missions to improve and increase recreational opportunities in the community. STAFF REPORT RESOLUTION 1.D APPROVE CITY’S RESPONSE TO THE OCTOBER 28, 2020 GRAND JURY REPORT ENTITLED “SECOND UNITS: ADDING NEW HOUSING IN THE NEIGHBORHOODS” Staff Recommendation: By motion, authorize the Mayor to sign and submit a letter of response to the October 28, 2020 Grand Jury Report titled “Second Units: Adding New Housing In The Neighborhoods” no later than January 26, 2021. STAFF REPORT ATTACHMENT 1 ATTACHMENT 2 1.E AGREEMENT WITH NATIONAL DEMOGRAPHICS CORPORATION FOR ASSISTANCE WITH 2021 POST-CENSUS REDISTRICTING SERVICES Staff Recommendation: Adopt a resolution authorizing the City Manager to execute an agreement with National Demographics Corporation for assistance with the transition to district-based elections at an amount not to exceed $45,000. STAFF REPORT RESOLUTION ATTACHMENT 2 3

1.F GRANT WRITING AND ADVOCACY SERVICES AGREEMENT WITH TOWNSEND PUBLIC AFFAIRS, INC. Staff Recommendation: Adopt a resolution authorizing the City Manager to enter into an agreement with Townsend Public Affairs, Inc., to provide grant writing and advocacy services for a period of one year at an amount of $60,000. STAFF REPORT RESOLUTION 1.G MAYOR’S LIST OF CITY COUNCIL REPRESENTATIVES AND DESIGNATED ASSIGNMENTS FOR 2021 Staff Recommendation: Accept Mayor Brownstone’s List of City Council Representatives and Designated Assignments for 2021. STAFF REPORT ATTACHMENT 1 2. ORDINANCES AND PUBLIC HEARINGS 3. RESOLUTIONS AND STAFF REPORTS 3.A APPOINTMENTS TO CITY COMMISSIONS Staff Recommendation: Consider appointments to the Planning Commission and Parks and Recreation Commission. STAFF REPORT ATTACHMENT 1 3.B UPDATE ON LOCAL RECOVERY EFFORTS FROM COVID-19 AND DEVELOPMENT OF RECOMMENDATIONS TOWARD A MORE EQUITABLE, VIBRANT, AND RESILIENT COASTSIDE ECONOMY Staff Recommendation: Receive an update on efforts to assist local businesses and the Coastside community in recovery from COVID-19 and in developing recommendations toward a more equitable, vibrant, and resilient Coastside economy and workforce. STAFF REPORT 4

COMMISSION / COMMITTEE UPDATES FOR FUTURE DISCUSSION / POSSIBLE AGENDA ITEMS CITY COUNCIL REPORTS ADJOURNMENT 5

BUSINESS OF THE COUNCIL OF THE CITY OF HALF MOON BAY AGENDA REPORT For meeting of: January 19, 2020 TO: Honorable Mayor and City Council VIA: Bob Nisbet, City Manager From: Lisa Lopez, Administrative Services Director TITLE: WARRANTS FOR THE MONTH OF DECEMBER 2020 ______________________________________________________________________________ RECOMMENDATION: Accept the warrants list for the month of December 2020. STRATEGIC ELEMENT: This recommendation supports the Fiscal Sustainability and Inclusive Governance Element. DISCUSSION: During this month, we processed 5 check runs. The first was on December 3, totaling $98,400.44. The second was on December 4, totaling $18,155.70. The third was on December 10, totaling $892,229.82. The fourth was on December 17, totaling $474,918.98. The fifth was on December 23, totaling $257,580.60. The total for the month was $1,741,285.54. The City processed payments related to 7 capital improvement projects, in a total amount of $958,659.53. These projects include: Infiltration & Inflow Reduction, Sewer Lift Upgrades, HWY 1 Safety/Traffic Reduction Improvements, HWY 1 Safety/Congestion, Urban Forest Management Program, Corp Yard Improvements, Ocean Colony Pump Station Replacement. Staff is also including a list of all payments above $30,000 processed during this reporting period, as listed in the table below. ATTACHMENTS: Check Disbursement List by Check Date 6

City of Half Moon Bay Check Register - Summary HMB Page: 1 Check Issue Dates: 12/1/2020 - 12/31/2020 Jan 07, 2021 01:03PM Report Criteria: Report type: Summary Check.Type = "Calculated","manual" Check Number Vendor Number Payee Check Issue Date Amount Description 48734 2022 ACC BUSINESS 12/03/2020 786.44 INTERNET SERVICE 48735 481 BIG CREEK LUMBER 12/03/2020 505.25 MAINT SUPPLIES 48736 1925 CITY OF BURLINGAME 12/03/2020 9,932.42 SEP'20 SM CO BID 48737 957 COASTSIDE.NET 12/03/2020 140.66 INTERNET SERVICE 48738 3086 DIRECTV LLC 12/03/2020 87.63 DIRECTV SERVICE 48739 89 HALF MOON BAY COASTSIDE CHAMBER OF COM 12/03/2020 24,983.00 SEP'20 OOC BID 48740 264 HALF MOON BAY NURSERY 12/03/2020 276.17 MAINT SUPPLIES 48741 3528 HASSETT HARDWARE 12/03/2020 6,677.67 MAINT SUPPLIES 48742 4267 IMPEC GROUP INC. 12/03/2020 18,225.08 NOV'20, FY20/21 JANITORIAL & MAINTENANCE SERVICES 48743 3746 MALCOLM C SMITH 12/03/2020 742.50 NOV'20, COMMUNICATION CONSULTANT 48744 3726 NICHOLAS LASZKIEWICZ 12/03/2020 450.00 TRANSLATION SERVICES 48745 457 OFFICE DEPOT INC. 12/03/2020 16.38 FINANCE OFFICE SUPPLIES 48746 2725 O'HARA'S PEST CONTROL 12/03/2020 350.00 PEST CONTROL 48747 3328 PET WASTE ELIMINATOR 12/03/2020 568.10 MAINT SUPPLIES 48748 4303 RAIN MASTER IRRIGATION SYSTEMS 12/03/2020 194.30 MAINT SERVICE 48749 159 SEWER AUTHORITY MID-COASTSIDE 12/03/2020 12,460.06 CREDIT-AUG'20, SEWER COLLECTION SYSTEM CLEANING MAI 48750 1760 STEPFORD 12/03/2020 19,695.00 DESKTOP SUPPORT 48751 3519 SWCA INCORPORATED 12/03/2020 1,520.50 SEP'20, FIRE FUEL AND INVASIVE WEED REDUCTION PROGRA 48752 1497 TURBO DATA SYSTEMS 12/03/2020 789.28 CITATION PROCESSING 48754 4270 4LEAF INC. 12/10/2020 12,789.90 JUL'20, PLAN REVIEW AND BUILDING INSPECTIONS 48755 2407 ARAMARK 12/10/2020 795.72 MAINT SERVICE 48756 444 ASSOCIATION OF BAY AREA GOVERNMENTS 12/10/2020 86.17 TRUE-UP ALLOCATION 48757 5176 AXIS ENTERPRISES INC 12/10/2020 62.75 COTTON FACE MASKS (COVID) 48758 4292 CALIFORNIA NEWSPAPERS PARTNERSHIP 12/10/2020 837.12 ADVERTISING SERVICE 48759 4193 CASELLE INC. 12/10/2020 3,744.00 ERP CONTRACT SUPPORT & MAINTENANCE 48760 51 COASTSIDE COUNTY WATER DISTRICT 12/10/2020 8,409.96 FERNANDEZ PARK 48761 3643 CORODATA RECORDS MANAGEMENT INC 12/10/2020 290.89 RECORDS MANAGEMENT 48762 2941 CSG CONSULTANTS INC. 12/10/2020 11,840.00 AUG'20, FY20/21 NPDES STORMWATER SERVICES 48763 3446 FLYERS ENERGY LLC 12/10/2020 938.80 VEHICLE FUEL 48764 76 HALF MOON BAY BUILDING & GARDEN 12/10/2020 26.19 MAINT SUPPLIES 48765 3528 HASSETT HARDWARE 12/10/2020 15.28 REC SUPPLIES 48766 5189 JAIME VARGAS 12/10/2020 40.00 CITATION REFUND, CIT#21002241 10/14/2020 48767 3805 LAUTZENHISER'S STATIONERY INC. 12/10/2020 1,158.27 OFFICE SUPPLIES 48768 4276 LETICIA ESCOBAR-RIVERA 12/10/2020 262.50 RESERVATION REFUND 48769 4028 LORAL LANDSCAPING INC. 12/10/2020 1,875.00 DEC'20 LANDSCAPE, MAINTENANCE 48770 3069 MANAGED HEALTH NETWORK 12/10/2020 168.00 EAP M = Manual Check, V = Void Check 7

City of Half Moon Bay Check Register - Summary HMB Page: 2 Check Issue Dates: 12/1/2020 - 12/31/2020 Jan 07, 2021 01:03PM Check Number Vendor Number Payee Check Issue Date Amount Description 48771 2573 MARIAN POTT 12/10/2020 1,381.34 INSTRUCTOR PAYMENT FOR DOG TRAINING 10/29-12/10/20 48772 1206 MARK THOMAS & CO. INC. 12/10/2020 61,818.01 OCT'20, SEWER MAINTENANCE & MANAGEMENT 48773 4472 ON POINT LANGUAGE SOLUTIONS LLC 12/10/2020 389.38 TRANSLATION SERVICES 48774 3694 OPENGOV INC 12/10/2020 2,475.00 PROFESSIONAL SERVICES DEPLOYMENT 48775 3951 PUBLIC PARKING ASSOCIATES INC 12/10/2020 165.00 MAINT SERVICE 48776 5165 RANGER PIPELINES INCORPORATED 12/10/2020 294,331.71 RETENTION NOV'20, OCEAN COLONY REHAB AND REPLACE S 48777 5178 REDGWICK CONSTRUCTION COMPANY 12/10/2020 487,585.31 RETENTION NOV'20, HWY1 SOUTH SAFETY AND OPEARTIONA 48778 252 RICE TRUCKING-SOIL FARM INC. 12/10/2020 589.95 MAINT SUPPLIES 48779 3101 SHRED-IT USA LLC 12/10/2020 153.57 RECORDS MANAGEMENT 48780 18 ANDREINI BROTHERS INC. 12/17/2020 1,156.01 ARV REPPLACEMENT 48781 4300 AT&T 12/17/2020 47.09 PHONE SERVICE 48782 4300 AT&T 12/17/2020 1,234.59 PHONE SERVICE 48783 266 BAGG ENGINEERS 12/17/2020 2,125.00 NOV'20, OCEAN COLONY PUMP STATION & FORCE MAIN PROJ 48784 5018 BFI OF CALIFORNIA INC 12/17/2020 340.50 MAINT SERVICE 48785 5168 BLEYLE ELEVATOR, INC 12/17/2020 190.00 MAINT SERVICE 48786 3776 DAVID J POWERS & ASSOCIATES INC 12/17/2020 10,951.63 MAY'20, CARTER PARK IMPROVEMENTS 48787 202 FEDEX 12/17/2020 22.98 SHIPPING SERVICE 48788 5019 FM3 RESEARCH 12/17/2020 24,100.00 2020 BALLOT MEASURE SURVEY 48789 76 HALF MOON BAY BUILDING & GARDEN 12/17/2020 65.50 MAINT SUPPLIES 48790 1853 HDL SOFTWARE LLC 12/17/2020 601.88 BUSINESS LICENSE SOFTWARE 48791 2444 HOME DEPOT CREDIT SERVICES 12/17/2020 1,288.58 MAINT SUPPLIES 48792 3429 HUE & CRY 12/17/2020 259.50 SECURITY SERVICE 48793 103 KIKUCHI & ASSOC. 12/17/2020 1,593.75 NOV'20, HWY1 SOUTH SAFETY AND OPEARATIONAL IMPROVE 48794 291 LAURIE BECKER 12/17/2020 500.50 INSTRUCTOR PAYMENT ZUMBA 11/09-12/14/20 48795 3934 MITEL 12/17/2020 2,732.35 SHERIFF SUBSTATION PHONE SERVICE 48796 4489 MTA PARTS INC. 12/17/2020 112.50 VEHICLE PARTS 48797 3726 NICHOLAS LASZKIEWICZ 12/17/2020 720.00 TRANSLATION SERVICES 48798 137 PG&E 12/17/2020 2,000.00 NOTIFICATION:119087431 EP OCEAN COLONY HALF MOON BAY 48799 4339 PLAN JPA 12/17/2020 3,005.95 GENERAL LIABILITY CLAIMS 48800 29 READYREFRESH 12/17/2020 90.83 WATER FOR CORP YARD 48801 3757 SCHAFF & WHEELER 12/17/2020 8,347.50 NOV'20, SEWER LIFT STATION REPAIRS 48802 159 SEWER AUTHORITY MID-COASTSIDE 12/17/2020 58,609.74 NOV'20, SEWER COLLECTION SYSTEM CLEANING MAINTENA 48803 159 SEWER AUTHORITY MID-COASTSIDE 12/17/2020 344,427.09 DEC'20, FY20/21 SEWER AUTHORITY MID-COASTSIDE OPERATI 48804 4487 THE HOME DEPOT PRO 12/17/2020 395.51 MAINT SUPPLIES 48805 3955 TOWNSEND PUBLIC AFFAIRS 12/17/2020 10,000.00 GRANT SERVICES 48806 4270 4LEAF INC. 12/23/2020 16,464.56 NOV'20, PLAN REVIEW AND BUILDING INSPECTIONS 48807 4211 ABUNDANT GRACE COASTSIDE WORKER 12/23/2020 8,797.35 OCT'20, COASTAL CLEAN TEAM 48808 3332 AMERICAN PORTABLES 12/23/2020 1,809.88 NOV'20, FY20/21 PORTABLE RESTROOM FACILITIES 48809 1046 APPLIED DEVELOPMENT ECONOMICS INC. 12/23/2020 625.83 ANNUAL FISCAL ANALYSIS 48810 5176 AXIS ENTERPRISES INC 12/23/2020 271.40 COTTON FACE MASKS (COVID) M = Manual Check, V = Void Check 8

City of Half Moon Bay Check Register - Summary HMB Page: 3 Check Issue Dates: 12/1/2020 - 12/31/2020 Jan 07, 2021 01:03PM Check Number Vendor Number Payee Check Issue Date Amount Description 48811 4115 BIG BELLY SOLAR INC 12/23/2020 1,269.56 DEC'20, FY20/21 SMART TRASH RECEPTACLES 48812 4577 CALIFORNIA ASSOCIATION OF PUBLIC INFO. 12/23/2020 275.00 ANNUAL MEMBERSHIP RENEWAL 48813 3724 CHARGEPOINT INC. 12/23/2020 2,051.75 CHARGING STATION 48814 293 CLEARLITE TROPHIES 12/23/2020 61.78 OFFICE SUPPLIES 48815 1545 GOVERNMENT FINANCE OFFICERS ASSOCIATION 12/23/2020 460.00 FY20/21 CERTIFICATE OF ACHIEVEMENT REVIEW FEE 48816 70 GRAINGER 12/23/2020 353.17 MAINT SUPPLIES 48817 2603 H.T. HARVEY & ASSOCIATES 12/23/2020 11,977.70 JUL'20, 880 STONE PINE ROAD BIOLOGICAL RESOURCES ASS 48818 3429 HUE & CRY 12/23/2020 133.95 SECURITY SERVICE 48819 1283 KATHY OLER 12/23/2020 1,900.00 JAN'21 TEMPORARY CITY PARKING LOT RENTAL 48820 291 LAURIE BECKER 12/23/2020 808.50 INSTRUCTOR PAYMENT 11/12-12/17/20, 11/14-12/19/20 ZUMBA 48821 3805 LAUTZENHISER'S STATIONERY INC. 12/23/2020 852.32 OFFICE SUPPLIES 48822 4110 LISA POPE 12/23/2020 2,443.75 TRANSCRIPTION SERVICE 48823 3922 LLOYD A MCVICKER 12/23/2020 3,062.50 JAN'21 ANNEX RENT 48824 3069 MANAGED HEALTH NETWORK 12/23/2020 304.00 EAP 48825 2573 MARIAN POTT 12/23/2020 707.00 INSTRUCTOR PAYMENT FOR DOG TRAINING 11/18-12/16/20 48826 4642 MARIK ENTERPRISES LLC 12/23/2020 170.00 PRE-EMPLOYMENT REPORT 48827 1206 MARK THOMAS & CO. INC. 12/23/2020 8,337.17 NOV'20, HWY1 SOUTH SAFETY AND OPERATIONAL IMPROVEM 48828 1206 MARK THOMAS & CO. INC. 12/23/2020 36,288.59 NOV'20, HWY1 SAFETY AND OPERATIONAL IMPROVEMENTS 48829 137 PACIFIC GAS & ELECTRIC 12/23/2020 10,832.98 555 KELLY ST 48830 3956 PENINSULA MUNICIPAL ENGINEERING INC. 12/23/2020 15,664.00 SEP'20, ENGINEERING SERVICES, HWY 1 SOUTH SAFETY AND 48831 3372 PENINSULA OPEN SPACE TRUST 12/23/2020 3,025.00 JAN'21 CORP YARD LEASE-880 STONE PINE ROAD 48832 3790 PIXEL-GYM 12/23/2020 525.00 BEACH PARKING BALLOT 48833 2337 SAN MATEO COUNTY PUBLIC SAFETY COMMUNIC 12/23/2020 64,993.00 Q2, FY20/21 PUBLIC SAFETY COMMUNICATIONS 48834 159 SEWER AUTHORITY MID-COASTSIDE 12/23/2020 19,536.58 DEC'20, SEWER COLLECTION SYSTEM CLEANING MAINTENAN 48835 4603 SOL ECOLOGY INC 12/23/2020 472.50 PDP-18-089 REVIEW LANDSCAPE PLAN 48836 1760 STEPFORD 12/23/2020 17,495.00 DESKTOP SUPPORT 48837 3519 SWCA INCORPORATED 12/23/2020 2,502.50 DEC'20, OCEAN COLONY PUMP STATION & FORCE MAIN 48838 4487 THE HOME DEPOT PRO 12/23/2020 1,080.28 MAINT SUPPLIES 48839 3701 V. W. HOUSEN & ASSOCIATES INC. 12/23/2020 13,261.00 NOV'20, FY20/21 SEWER SYSTEM SUPPORT SERVICES 48840 3871 WEST COAST ARBORISTS INC 12/23/2020 7,600.00 NOV'20 TREE MAINTENANCE SERVICES 48841 4429 WESTERN EXTERMINATOR COMPANY 12/23/2020 1,167.00 NOV'20, EXTERMINATOR SERVICES 48842 3923 WELLS FARGO 12/04/2020 18,155.70 11/05/20 LEAGUE OF CA CITIES/TRAINING M Grand Totals: 108 1,741,285.54 M = Manual Check, V = Void Check 9

City of Half Moon Bay Check Register - Summary HMB Page: 4 Check Issue Dates: 12/1/2020 - 12/31/2020 Jan 07, 2021 01:03PM Report Criteria: Report type: Summary Check.Type = "Calculated","manual" M = Manual Check, V = Void Check 10

Page 1 of 3 BUSINESS OF THE COUNCIL OF THE CITY OF HALF MOON BAY AGENDA REPORT For meeting of January 19, 2021 TO: Honorable Mayor and City Council VIA: Bob Nisbet, City Manager FROM: Matthew Chidester, Deputy City Manager TITLE: MEMORANDUM OF UNDERSTANDING WITH THE FRIENDS OF HALF MOON BAY PARKS AND RECREATION ______________________________________________________________________________ RECOMMENDATION: Adopt a resolution authorizing the City Manager to negotiate and execute a Memorandum of Understanding with the Friends of Half Moon Bay Parks and Recreation, to better define and govern the relationship between the City and the Friends and advance the organizations’ shared missions to improve and increase recreational opportunities in the community. FISCAL IMPACT: There is no fiscal impact associated with this amendment. STRATEGIC ELEMENT: This recommendation supports the Healthy Communities and Public Safety and Inclusive Governance elements of the Strategic Plan. BACKGROUND: The City’s parks and recreation mission is to enrich lives within the community through affordable and accessible programs that promote educational and recreational opportunities that contribute to a healthy community and lifestyles. Over the years the City’s approach to recreation has varied, and following the economic downturn in 2008 and other financial difficulties the City faced at that time, the City dissolved its recreation department. To continue to provide important recreation opportunities to the community, these services were outsourced for several years, with services being provided by other cities and organizations, and ultimately overseen by the Boys and Girls Club of the Coastside until mid-2017. As the City’s finances improved following the Great Recession, several key services were restored. In July 2017, the City reopened its Recreation Services Division within the City Manager’s Office, and has grown the staff and programs over the last three and a half years to meet the needs of the community. 11

Page 2 of 3 The City manages parks and recreation activities through recreation staff, contract instructors, and partnerships with other agencies on the coast, including the Cabrillo Unified School District, the Boys and Girls Club, and youth sports organizations. Maintenance and improvement of the City’s parks and trails has always been an important service provided by the Department of Public Works. To advise the City Council and staff on the best means to provide quality park and recreation services to the community and its visitors, the City established a Parks and Recreation Commission. The Commission is an appointed group that meets monthly to discuss recreation related issues in the community, collaborate with staff on planning for current and future projects, and take comment and feedback from community members about recreational needs in Half Moon Bay. In 2012, to assist in enhancing and maintaining park and recreation opportunities on the Coastside and raising funds for planned improvements, the Friends of Half Moon Bay Parks and Recreation (the “Friends”) was established as a non-profit, in coordination with the City and Commission. Over the last 9 years, the Friends have raised thousands of dollars to support several important projects, including the new skate park at the Community Center and Mac Dutra Plaza. They are currently fundraising for a new community pool and installation costs for the new playground equipment at Frenchmen’s Creek Park. Planning is ongoing for fundraising related to the proposed upgrades at Carter Park. In the last several years, with new City staff, Commissioners, and Friends membership, there have been many discussions about the relationship and roles of the organizations, and it became clear that a Memorandum of Understanding (“MOU”) would better establish and clarify these roles and govern the relationship in the future. DISCUSSION: City staff, Recreation Commissioners, and leadership from the Friends have been working together to develop an MOU that clarifies the relationships between the organizations and establishes expectations and responsibilities for the City and the Friends. Important terms and conditions include: • Parameters and requirements for the use of City and Friends names and logos on projects • Recognition that the City and the Friends as are independent entities • Assignment of liaisons as primary points of contact to simplify coordination and communication • Provision of mutual support and expertise on joint projects • Participation in regular meetings between the City, Commission and Friends • Regular reporting on activities of the organizations • Proper use and accounting of funds and donations • Sharing of facilities and resources in joint projects 12

Page 3 of 3 • Marketing, promotion and recognition of the organizations’ shared priorities and projects • Cooperative efforts on grants and fundraising • Compliance with legal and regulatory requirements around operations, finances and projects • Five-year term with mutual rights of termination Although the City may consider other types of support for the Friends, the proposed MOU does not commit the City to provide operational funding for the Friends. Any funding from the City to the Friends would be through a separate agreement and would require separate City Council action. The Parks and Recreation Commission as well as the Friends Board have considered and commented on the proposed terms and conditions, have expressed support of the MOU, and the final agreement would include recommendations from all organizations. ATTACHMENTS: Resolution authorizing the City Manager to negotiate and execute a Memorandum of Understanding with the Friends of Half Moon Bay Parks and Recreation 13

Resolution No. C-2021-____ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HALF MOON BAY AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE A MEMORANDUM OF UNDERSTANDING WITH THE FRIENDS OF HALF MOON BAY PARKS AND RECREATION, TO BETTER DEFINE AND GOVERN THE RELATIONSHIP BETWEEN THE CITY AND THE FRIENDS AND ADVANCE THE ORGANIZATIONS’ SHARED MISSIONS TO IMPROVE AND INCREASE RECREATIONAL OPPORTUNITIES IN THE COMMUNITY. WHEREAS, the City owns and operates several parks and recreation facilities, providing recreation spaces, programs and services for the community through its Recreation Services Division, whose mission is to “enrich lives within the community through affordable, accessible citywide programs that promote educational and recreational opportunities that contribute to a healthy community and lifestyles”; and WHEREAS, the City has established a Parks and Recreation Commission with the purpose of advising City staff and the City Council “on the best means to provide quality park and recreation services to the community and its visitors”; and WHEREAS, the Friends of Half Moon Bay Parks and Recreation were established through a partnership between the City, the Commission, and interested members of the community, with the mission to “enhance and maintain park and recreation