Audit Committee on 2025-11-03 6:00 PM - Special Meeting - Nov 03, 2025 (Agenda)

Monday, November 3, 2025 6:00 PM Oakland Unified School District Board of Education 1011 Union Street, #940 Oakland, CA 94607-2236 (510) 879-1940 510 627-9440 eFax 711 TTY/TDD boe@ousd.org E-Mail http://www.ousd.org Committee Room, KDOL TV Studio, B-237, Met West High School Entrance, 314 East 10th Street, Oakland, CA 94606-2291, Internet - Zoom & Granicus; Broadcasted - KDOL-TV (Comcast Channel 27 and AT&T Channel 99) Audit Committee Caroline Lee, Chairperson Bessie Weiss, Vice Chairperson Jason Joseph, Secretary Members: (Vacancy), (Vacancy) Meeting Agenda Long - Final Special Meeting ACCESSIBILITY OF AGENDA AND AGENDA MATERIALS Agenda and agenda materials are accessible at http://www.ousd.org or from any computer terminal in the Offices of the Board of Education and Superintendent, 1011 Union Street, Oakland, CA 04607-2236 AMERICANS WITH DISABILITIES ACT COMPLIANCE AND LANGUAGE SERVICES Individuals requiring interpretation or translation services or a reasonable accommodation to participate in meetings should notify the Office of the Board of Education seventy-two (72) hours prior to the meeting at either (510) 879-1940 (VM); or boe@ousd.org (E-Mail); or 711 (eTTY/TDD); or (510) 627-9440 (eFax). eComments Granicus - Live Meeting Link Agenda (Download) Zoom - Live Meeting Link

November 3, 2025Audit Committee Meeting Agenda Long - Final ON-LINE SPEAKER CARD REGISTRATION Public Comment, at the meeting, will be taken individually on Agenda Items indicated by Microphone Icon. You may register to speak in advance on the Agenda Item whether attending the meeting by teleconference, e.g., Zoom, or in person. On line Speaker Card Registration (Sign In To Speak) opens at minimum 72 hours in advance for a Regular Meeting or at minimum 24 hours in advance for a Special Meeting. Use the eComment Link to Sign In (Register) to Speak up to one hour before the beginning of the meeting. Manual (Paper) Speaker Cards also will be available at the meeting for completion. Sign In to Speak, on an eligible Agenda Item, as a matter of equity, is first registered, first called, in order of Registration whether participation is in person or virtually, e.g. Zoom, or by audio, e.g., telephone. For advanced pre-meeting Registration, You must establish a one-time OUSD eComment - Sign In (Register) To Speak Account providing your First Name and Last Name and your email address. Your First Name and Last Name, as Registered, must also show as the Participant or Profile Name on a teleconference system (i.e., Zoom, webex, other). You will be requested to Register the first time you use eComment - Sign In To Speak. The Sign In To Speak System, after the one time registration, will remember you by first name and last name associated with your email address (profile), making it easier for you to electronically Register or Sign In to Speak on an Agenda Item at a future OUSD legislative meeting, e.g., Board, committee, commission. Page 2Oakland Unified School District Published on 10/30/2025 11:18 AM

November 3, 2025Audit Committee Meeting Agenda Long - Final Early pre-meeting Sign In To Speak (Registration) is urged for all - whether you plan to attend meeting in person or view meeting via teleconference or listen to the meeting by telephone. Names will be called in Sign In To Speak order received. Page 3Oakland Unified School District Published on 10/30/2025 11:18 AM

November 3, 2025Audit Committee Meeting Agenda Long - Final NOTICE - MEDIA/MEMBERS OF THE PUBLIC MAY ATTEND AND PARTICIPATE IN-PERSON OR VIRTUALLY Members of the media and the public may attend and participate in the Committee meeting in-person in the Committee Room, KDOL TV Studio, B-237, Met West High School Entrance, 314 East 10th Street, Oakland, CA 94606-2291 or virtually as described herein. The following information is for those members of the media and public interested in viewing or listening to the Committee meeting virtually. • Zoom: To view by Zoom, please click https://ousd.zoom.us/j/84116867547 on or after the Noticed meeting time. Instructions on how to join a meeting by video conference are available at: https://support.zoom.us/hc/en-us/articles/201362193 -Joining-a-Meeting. • Phone: To listen by phone (via Zoom), please do the following at or after the Noticed meeting time: call (669) 900-9128, then enter Webinar ID 841 1686 7547, then press “#”. If asked for a participant id or code, press #. Instructions on how to join a meeting by phone are available at: https://support.zoom.us/hc/en-us/articles/201362663 - Joining-a-meeting-by-phone. • To view the Audit Committee meeting from the District’s Home Page - Upcoming Events & Live Meeting Video, please select the meeting name and click on the “In Progress” link under Video or go to the Legislative Information Center (under Board of Education on Home Page)>Calendar Tab>Calendar>Today>Audit Committee>”In Progress” link under Video. Public comment in-person is permitted within the times allotted for public comment on the Agenda. Virtual comment will also be permitted within the times allotted for public comment on the Agenda in the following two ways: Page 4Oakland Unified School District Published on 10/30/2025 11:18 AM

November 3, 2025Audit Committee Meeting Agenda Long - Final NOTICE - MEDIA/MEMBERS OF THE PUBLIC MAY ATTEND AND PARTICIPATE IN-PERSON OR VIRTUALLY (CONTINUED) • To comment in-person, please follow the directions of the Chairperson. • To comment by Zoom, click the “Raise Your Hand” button to request to speak when Public Comment is being taken on the eligible Agenda item. You will be called on (by the name you logged in with), unmuted and allowed to make public comment. After the allotted time, you will then be re- muted. Instructions on how to “Raise Your Hand” is available at: https://support.zoom.us/hc/en-us/articles/205566129 -RaiseHand-In-Webinar. • To comment by phone (via Zoom), press “*9” to “Raise Your Hand” to request to speak when Public Comment is being taken on the eligible Agenda Item. You will be called on (by the Area Code and the last three digits of your phone number), unmuted and allowed to make public comment. After the allotted time, you will then be re-muted. Instructions of how to raise your hand by phone are available at: https://support.zoom.us/hc/en-us/articles/201362663-Joinin g-a-meeting-by-phone. In addition, members of the public may submit written comments for a posted Audit Committee Meeting Agenda Item, before a meeting or while a meeting is “In Progress,” from the District’s Home Page - Upcoming Events & Live Meeting Video by selecting Audit Committee Agenda “eComment” or from the Legislative Information Center, as follows: • If before Sunday, click Calendar Tab>Next Week>Audit Committee>eComment • If Sunday or thereafter up thru day before Meeting, click Page 5Oakland Unified School District Published on 10/30/2025 11:18 AM

November 3, 2025Audit Committee Meeting Agenda Long - Final Calendar Tab>This Week>Audit Committee>eComment • If day of Meeting, click Calendar Tab>Today>Audit Committee>eComment Or “eComment” in bold on the cover page of the Agenda. Written comments made on an eligible Agenda item, upon clicking of the Submit Button, are immediately sent via email to all members of the legislative body and key staff supporting the legislative body. Each eComment is a Public Record. MEETING PROCEDURES All Committee meetings shall begin on time and shall be guided by an Agenda prepared in accordance with Board Bylaws and posted and distributed in accordance with the Ralph M. Brown Act (open meeting requirements) and other applicable laws. Page 6Oakland Unified School District Published on 10/30/2025 11:18 AM

November 3, 2025Audit Committee Meeting Agenda Long - Final BOARD BYLAW 9131 - AUDIT COMMITTEE CHARGE OR RESPONSIBILITIES Purpose: The responsibilities of the Audit Committee shall include but not be limited to the following: • Recommend to the Board for approval the independent auditors. • Review the independent audit engagement including the fee, scope, and timing of the audit, and any other services to be rendered, including non- audit services. • Review with the independent auditor’s district policies and procedures regarding internal auditing and internal accounting and financial controls. • Upon completion of their audit, review with the independent auditors the cooperation they received from district personnel during the audit, the extent to which district resources could be used to minimize the time spent on the audit, and any significant matters of concern arising from the audit. • Review with the independent auditors any significant transactions which are not a normal part of the district's business, any changes in accounting principles and practices, all significant proposed audit adjustments, and any recommendations that they may have for improving internal controls, choice of accounting principles or management systems. • Review with the district's financial and accounting policies regarding internal accounting and financial controls. • Review and recommend district policies to the Board to prohibit unethical, questionable, or illegal activities by district employees. • Review with the internal auditor the organization and independence of the internal audit function; the goals and plans of internal audit including the nature and extent of work; problems and experiences in completing internal audits; and findings, conclusions, and recommendations as a result of internal audits. Page 7Oakland Unified School District Published on 10/30/2025 11:18 AM

November 3, 2025Audit Committee Meeting Agenda Long - Final • Upon completion of the independent audit, review with the district's financial and accounting managers their perception of the independent auditors, any significant matters of concern arising from the audit, and the extent to which recommendations made by the independent auditors have been implemented. • Prepare semi-annual written reports to the Board relating the results of committee activities. A. Call to Order B. Roll Call C. Unfinished Business C.-1 25-0244 Audit Committee - Audit Findings Year End 2024 - Corrective Action Plan - Finance Division A Report to the Audit Committee by the Chief Business Officer, or designee, on the District’s Audit Findings for Year Ending 2024 and the District’s Corrective Action Plan. 25-0244 Memorandum - Audit Committee - Audit Findings Year End 2024 - Corrective Action Plan - Finance Division (10/6/2025) Attachments: Legislative History 3/3/25 Audit Committee Discussed 4/7/25 Audit Committee Discussed 5/5/25 Audit Committee Discussed D. New Business Page 8Oakland Unified School District Published on 10/30/2025 11:18 AM

November 3, 2025Audit Committee Meeting Agenda Long - Final D.-1 25-2244A Audit Committee - Annual Statement of All Receipts and Expenditures of the District - Fiscal Year 2024-2025 (Unaudited Actuals) (Closing of the Books) - Chief Business Officer A discussion by the Audit Committee of Resolution No. 2526-0128 - Annual Statement of All Receipts and Expenditures of the District for Fiscal Year 2024-2025 Unaudited Actuals - Year End Close*, as Adopted by the Board of Education on September 10, 2025. _____ *The District’s General Fund Unrestricted and Restricted ending fund balances, for FY 2024-2025 are $55,845,233.22 and $200,777,710.98, respectively. 25-2244A Presentation - Audit Committee - Annual Statement of All Receipts and Expenditures of the District - Fiscal Year 2024-2025 (Unaudited Actuals) (Closing of the Books) - Chief Business Officer 25-2244A Memorandum - Audit Committee - Annual Statement of All Receipts and Expenditures of the District - Fiscal Year 2024-2025 (Unaudited Actuals) (Closing of the Books) - Chief Business Officer Attachments: E. Adjournment Page 9Oakland Unified School District Published on 10/30/2025 11:18 AM