Regular City Council Meeting

CITY OF SOUTH PASADENA CITY COUNCIL AGENDA REGULAR COUNCIL MEETING WEDNESDAY, FEBRUARY 4, 2026, AT 7:00 PM AMEDEE O. "DICK" RICHARDS JR. COUNCIL CHAMBERS 1424 MISSION STREET, SOUTH PASADENA, CALIFORNIA 91030 NOTICE ON PUBLIC PARTICIPATION & ACCESSIBILITY The South Pasadena City Council Meeting will be conducted in-person from the Amedee O. “Dick” Richards, Jr. Council Chambers, located at 1424 Mission Street, South Pasadena, CA 91030. Public participation may be made as follows: In-Person – Council Chambers, 1424 Mission Street, South Pasadena, CA 91030 Live Broadcast via the City website – http://www.spectrumstream.com/streaming/south_pasadena/live.cfm Via Zoom – Meeting ID: 825 9999 2830 Written Public Comment – written comment must be submitted by 12:00 p.m. the day of the meeting by emailing to ccpubliccomment@southpasadenaca.gov Via Phone–+1-669-900-6833 and entering the Zoom Meeting ID listed above. Meeting may be viewed at: 1. Go to the Zoom website, https://zoom.us/join and enter the Zoom Meeting information; or 2. Click on the following unique Zoom meeting link: https://us06web.zoom.us/j/82599992830 or 3. By calling: +1-669-900-6833 and entering the Zoom Meeting ID listed above; and viewing the meeting via http://www.spectrumstream.com/streaming/south_pasadena/live.cfm CALL TO ORDER CALL TO ORDER: Mayor Sheila Rossi ROLL CALL ROLL CALL: Mayor Sheila Rossi Mayor Pro Tem Omari Ferguson Councilmember Michael A. Cacciotti Councilmember Jon Primuth Councilmember Janet Braun PLEDGE OF ALLEGIANCE: PLEDGE OF ALLEGIANCE: Mayor Pro Tem Omari Ferguson 1

1. Presentation from FM3 regarding community survey related to City’s public infrastructure for discussion and direction regarding funding. 2. CLOSED SESSION ANNOUNCEMENTS 3. PUBLIC COMMENT - GENERAL (NON-AGENDA ITEMS) General Public Comment will be limited to 30 minutes at the beginning of the agenda. If there are speakers remaining in the queue, they will be heard at the end of the meeting. Only Speakers who submit a Public Comment card within the first 30 minutes of Public Comment period will be queued up to speak. 4. REORDERING OF, ADDITIONS, OR DELETIONS TO THE AGENDA PUBLIC COMMENT GUIDELINES The City Council welcomes public input. Members of the public may comment on a non-agenda subject under the jurisdiction of the City Council or on an agenda item. Members of the public will have three minutes to address the City Council, however, the Mayor and City Council may adjust the time allotted, as needed. Public Comments received in writing will not be read aloud at the meeting, but will be part of the meeting record. Written public comments will be uploaded to the City website for public viewing under Additional Documents. When submitting a public comment, please make sure to include the following: 1) Name (optional), and 2) Agenda item you are submitting public comment on. 3) Submit by no later than 12:00 p.m., on the day of the City Council meeting. Correspondence received after this time will be distributed the following business day. PLEASE NOTE: The Mayor may exercise the Chair's discretion, subject to the approval of the majority of the City Council, to adjust public comment time limit to less than three minutes, as needed. Pursuant to State law, the City Council may not discuss or take action on issues not on the meeting agenda, except that members of the City Council or staff may briefly respond to statements made or questions posed by persons exercising public testimony rights (Government Code Section 54954.2). Staff may be asked to follow up on such items. PRESENTATIONS CLOSED SESSION ANNOUNCEMENTS PUBLIC COMMENT CHANGES TO THE AGENDA 2

5. CONSIDERATION OF THE APPROVAL OF PREPAID WARRANTS IN THE AMOUNT OF $92,557.84; GENERAL CITY WARRANTS IN THE AMOUNT OF $571,723.58; ONLINE PAYMENTS IN THE AMOUNT OF $230,766.43; VOIDS IN THE AMOUNT OF ($0); PAYROLL IN THE AMOUNT OF $2,160,588.67 6. CONSIDERATION OF ADOPTION OF A RESOLUTION AUTHORIZING THE COUNTY OF LOS ANGELES AGRICULTURE COMMISSIONER'S OFFICE TO INSPECT AND ABATE WEEDS, BRUSH, AND NATIVE VEGETATION DECLARED TO BE AN EXISTING OR POTENTIAL FIRE HAZARD, AND SCHEDULE A PUBLIC HEARING TO BE HELD ON FEBRUARY 18, 2026, TO HEAR OBJECTIONS OR PROTESTS TO THE VEGETATION MANAGEMENT PROGRAM 7. CONSIDERATION OF APPROVAL RESOLUTION NO. 7976 AUTHORIZING THE RENEWAL OF A FIVE- YEAR GENERAL SERVICES AGREEMENT WITH THE COUNTY OF LOS ANGELES 8. CONSIDERATION OF APPROVAL OF THE THIRD AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH THE ARROYO GROUP FOR SERVICES RELATED TO THE HOUSING ELEMENT, IN THE AMOUNT OF $30,000 AND ADOPTION OF A RESOLUTION NO. 7975 ADOPTING A BUDGET AMENDMENT RELATED THERETO. CONSENT CALENDAR OPPORTUNITY TO COMMENT ON CONSENT CALENDAR Items listed under the Consent Calendar are considered by the City Manager to be routine in nature and will be enacted by one motion unless a public comment has been received or Councilmember requests otherwise, in which case the item will be removed for separate consideration. Any motion relating to an ordinance or a resolution shall also waive the reading of the ordinance or resolution and include its introduction or adoption as appropriate. Recommendation It is recommended that the City Council approve the Warrants as presented. Recommendation It is recommended that the City Council adopt the resolution authorizing the County of Los Angeles Agriculture Commissioner's Office to inspect and abate weeds, brush, and native vegetation declared to be an existing or potential fire hazard and schedule a Public Hearing to be held on February 18, 2026, to hear objections or protests to the vegetation management program. Recommendation It is recommended that the City Council consider adoption of the proposed Resolution No. 7976 authorizing the renewal of a five-year General Services Agreement (GSA) with the County of Los Angeles, allowing the County to provide services as requested by the City. Recommendation It is recommended that the City Council: a. Approve the third amendment to the Professional Services Agreement with the Arroyo Group, for services related to the Housing Element, subject to the final form of the agreement approved by the City Manager and City Attorney; 3

9. CONSIDERATION TO APPROVE A PROFESSIONAL SERVICES AGREEMENT WITH BIBLIOTHECA, LLC FOR THE IMPLEMENTATION OF RADIO FREQUENCY IDENTIFICATION TECHNOLOGY AND EQUIPMENT FOR THE LIBRARY IN AN AMOUNT NOT TO EXCEED $82,250.00. 10. REVIEW THE SOUTH PASADENA POLICE DEPARTMENT’S UPDATED MILITARY EQUIPMENT USE REPORT AND ADOPT THE RESOLUTION RENEWING ORDINANCE NO. 2365 WHICH ADOPTED THE SOUTH PASADENA POLICE DEPARTMENT’S UPDATED MILITARY EQUIPMENT USE POLICY 11. SECOND READING AND ADOPTION OF ORDINANCE NO. 2411 OF THE CITY OF SOUTH PASADENA, CALIFORNIA, AMENDING SECTION 35.13 (DISCONTINUANCE OF SERVICE—FOR FAILURE TO PAY BILL) OF CHAPTER 35 (WATER) OF THE SOUTH PASADENA MUNICIPAL CODE TO IMPLEMENT THE SOUTH PASADENA DISCONTINUATION OF RESIDENTIAL WATER SERVICE POLICY IN ACCORDANCE WITH STATE LAW 12. RECEIVE AND FILE AN UPDATE ON SURPLUS CITY PROPERTY AND PLANNED ACTION b. Adopt Resolution No. 7975 to appropriate $30,000 from General Plan Surcharge Special Fund for the contract amendment and make necessary budget amendments. Recommendation It is recommended that the City Council approve the agreement with Bibliotheca, LLC for the implementation of radio frequency identification technology and equipment for the library in an amount not to exceed $82,250.00 for the project, including the proposed bid amount of $74,769.00 and a contingency of $7,481.00. Recommendation It is recommended that the City Council: 1. Review The South Pasadena Police Department’s Updated Military Equipment Use Report 2. Adopt the Resolution renewing ordinance No. 2365, which adopted The South Pasadena Police Department’s Military Equipment Use Policy. Recommendation It is recommended that City Council adopt Ordinance No. 2411 amending Section 35.13 (Discontinuance of Service—For Failure to Pay Bill) of Chapter 35 (Water) of the South Pasadena Municipal Code to implement the Discontinuation of Residential Water Service Policy Recommendation It is recommended that City Council receive and file an informational update on city property deemed as surplus property by the City Manager per the City's adopted Financial Policies and planned action to disposed of the surplus property. 4

13. CONSIDERATION AND SELECTION OF THE PREFERRED EVENING SHOW FORMAT FOR THE 2026 FOURTH OF JULY CELEBRATION AND AUTHORIZATION FOR THE CITY MANAGER TO EXECUTE A CONTRACT FOR THE SELECTED SHOW FORMAT 14. PRESENTATION ON SENATE BILL 707 RELATED TO NEW CHANGES IN THE BROWN ACT 15. RECEIVE A PRESENTATION REGARDING A PROPOSED CENTRALIZED CUSTOMER SERVICE CENTER AND ADOPT RESOLUTION NO. 7974 APPROPRIATING $100,000 FOR IMPLEMENTATION 16. CONTINUED PUBLIC COMMENT - GENERAL This time is reserved for speakers in the Public Comment queue not heard during the first 30 minutes of Item No. 2. No new speakers will be accepted at this time. 17. COUNCILMEMBER COMMUNICATIONS The time allotted to speak per Councilmember is three minutes. Additional time will be allotted at the end of the City Council meeting agenda, if necessary. 18. CITY MANAGER COMMUNICATIONS ACTION/DISCUSSION Recommendation It is recommended that the City Council: 1. Select the preferred evening show format for the 2026 Fourth of July Celebration from the following options: a. Traditional Firework Show; b. Drone Light Show; or c. Hybrid Fireworks and Drone Light Show; and 2. Authorize the City Manager to execute a contract with a qualified vendor for the selected show format, in an amount not to exceed the available budget. Recommendation Receive and file presentation on Senate Bill 707 from the City Attorney. Recommendation It is recommended that City Council: 1. Receive a presentation from staff regarding a proposed centralized customer service center and provide direction as appropriate; and 2. Adopt Resolution No. 7974 amending the Fiscal Year 2025-2026 budget to appropriate $100,000 to procure the core technology components necessary to establish a centralized customer service center. PUBLIC COMMENT - CONTINUED COMMUNICATIONS 5

ADJOURNMENT FOR YOUR INFORMATION FUTURE CITY COUNCIL MEETINGS February 18, 2026 Regular Meeting 7:00 PM PUBLIC ACCESS TO AGENDA DOCUMENTS AND BROADCASTING OF MEETINGS City Council meeting agenda packets, any agenda related documents, and additional documents are available at City Hall and online for public viewing on the City’s website: https://www.southpasadenaca.gov/Your-Government/Your-City-Council/City-Council-Agendas Regular meetings are live streamed via the internet at: http://www.spectrumstream.com/streaming/south_pasadena/live.cfm AGENDA NOTIFICATION SUBSCRIPTION If you wish to receive an agenda email notification please contact the City Clerk’s Division via email at CityClerk@southpasadenaca.gov or call (626) 403-7230. ACCOMMODATIONS The City of South Pasadena wishes to make all of its public meetings accessible to the public. If special assistance is needed to participate in this meeting, please contact the City Clerk's Division at (626) 403-7230 or cityclerk@southpasadenaca.gov. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities. Notification at least 48 hours prior to the meeting will assist staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting (28 CFR 35.102-35.104 ADA Title II). CERTIFICATION OF POSTING I declare under penalty of perjury that I posted this notice of agenda for the meeting to be held on February 4, 2026, on the bulletin board in the courtyard of City Hall located at 1414 Mission Street, South Pasadena, CA 91030, and on the City, website as required by law, on the date listed below. 01/29/2026 /S/ Date Nikima Newsome, Chief City Clerk 6

CITY OF SOUTH PASADENA CITY COUNCIL AGENDA REGULAR COUNCIL MEETING WEDNESDAY, FEBRUARY 4, 2026, AT 7:00 PM AMEDEE O. "DICK" RICHARDS JR. COUNCIL CHAMBERS 1424 MISSION STREET, SOUTH PASADENA, CALIFORNIA 91030 NOTICE ON PUBLIC PARTICIPATION & ACCESSIBILITY The South Pasadena City Council Meeting will be conducted in-person from the Amedee O. “Dick” Richards, Jr. Council Chambers, located at 1424 Mission Street, South Pasadena, CA 91030. Public participation may be made as follows: In-Person – Council Chambers, 1424 Mission Street, South Pasadena, CA 91030 Live Broadcast via the City website – http://www.spectrumstream.com/streaming/south_pasadena/live.cfm Via Zoom – Meeting ID: 825 9999 2830 Written Public Comment – written comment must be submitted by 12:00 p.m. the day of the meeting by emailing to ccpubliccomment@southpasadenaca.gov Via Phone–+1-669-900-6833 and entering the Zoom Meeting ID listed above. Meeting may be viewed at: 1. Go to the Zoom website, https://zoom.us/join and enter the Zoom Meeting information; or 2. Click on the following unique Zoom meeting link: https://us06web.zoom.us/j/82599992830 or 3. By calling: +1-669-900-6833 and entering the Zoom Meeting ID listed above; and viewing the meeting via http://www.spectrumstream.com/streaming/south_pasadena/live.cfm CALL TO ORDER CALL TO ORDER: Mayor Sheila Rossi ROLL CALL ROLL CALL: Mayor Sheila Rossi Mayor Pro Tem Omari Ferguson Councilmember Michael A. Cacciotti Councilmember Jon Primuth Councilmember Janet Braun PLEDGE OF ALLEGIANCE: PLEDGE OF ALLEGIANCE: Mayor Pro Tem Omari Ferguson 1

1. Presentation from FM3 regarding community survey related to City’s public infrastructure for discussion and direction regarding funding. 2. CLOSED SESSION ANNOUNCEMENTS 3. PUBLIC COMMENT - GENERAL (NON-AGENDA ITEMS) General Public Comment will be limited to 30 minutes at the beginning of the agenda. If there are speakers remaining in the queue, they will be heard at the end of the meeting. Only Speakers who submit a Public Comment card within the first 30 minutes of Public Comment period will be queued up to speak. 4. REORDERING OF, ADDITIONS, OR DELETIONS TO THE AGENDA PUBLIC COMMENT GUIDELINES The City Council welcomes public input. Members of the public may comment on a non-agenda subject under the jurisdiction of the City Council or on an agenda item. Members of the public will have three minutes to address the City Council, however, the Mayor and City Council may adjust the time allotted, as needed. Public Comments received in writing will not be read aloud at the meeting, but will be part of the meeting record. Written public comments will be uploaded to the City website for public viewing under Additional Documents. When submitting a public comment, please make sure to include the following: 1) Name (optional), and 2) Agenda item you are submitting public comment on. 3) Submit by no later than 12:00 p.m., on the day of the City Council meeting. Correspondence received after this time will be distributed the following business day. PLEASE NOTE: The Mayor may exercise the Chair's discretion, subject to the approval of the majority of the City Council, to adjust public comment time limit to less than three minutes, as needed. Pursuant to State law, the City Council may not discuss or take action on issues not on the meeting agenda, except that members of the City Council or staff may briefly respond to statements made or questions posed by persons exercising public testimony rights (Government Code Section 54954.2). Staff may be asked to follow up on such items. PRESENTATIONS CLOSED SESSION ANNOUNCEMENTS PUBLIC COMMENT CHANGES TO THE AGENDA 2

5. CONSIDERATION OF THE APPROVAL OF PREPAID WARRANTS IN THE AMOUNT OF $92,557.84; GENERAL CITY WARRANTS IN THE AMOUNT OF $571,723.58; ONLINE PAYMENTS IN THE AMOUNT OF $230,766.43; VOIDS IN THE AMOUNT OF ($0); PAYROLL IN THE AMOUNT OF $2,160,588.67 6. CONSIDERATION OF ADOPTION OF A RESOLUTION AUTHORIZING THE COUNTY OF LOS ANGELES AGRICULTURE COMMISSIONER'S OFFICE TO INSPECT AND ABATE WEEDS, BRUSH, AND NATIVE VEGETATION DECLARED TO BE AN EXISTING OR POTENTIAL FIRE HAZARD, AND SCHEDULE A PUBLIC HEARING TO BE HELD ON FEBRUARY 18, 2026, TO HEAR OBJECTIONS OR PROTESTS TO THE VEGETATION MANAGEMENT PROGRAM 7. CONSIDERATION OF APPROVAL RESOLUTION NO. 7976 AUTHORIZING THE RENEWAL OF A FIVE- YEAR GENERAL SERVICES AGREEMENT WITH THE COUNTY OF LOS ANGELES 8. CONSIDERATION OF APPROVAL OF THE THIRD AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH THE ARROYO GROUP FOR SERVICES RELATED TO THE HOUSING ELEMENT, IN THE AMOUNT OF $30,000 AND ADOPTION OF A RESOLUTION NO. 7975 ADOPTING A BUDGET AMENDMENT RELATED THERETO. CONSENT CALENDAR OPPORTUNITY TO COMMENT ON CONSENT CALENDAR Items listed under the Consent Calendar are considered by the City Manager to be routine in nature and will be enacted by one motion unless a public comment has been received or Councilmember requests otherwise, in which case the item will be removed for separate consideration. Any motion relating to an ordinance or a resolution shall also waive the reading of the ordinance or resolution and include its introduction or adoption as appropriate. Recommendation It is recommended that the City Council approve the Warrants as presented. Recommendation It is recommended that the City Council adopt the resolution authorizing the County of Los Angeles Agriculture Commissioner's Office to inspect and abate weeds, brush, and native vegetation declared to be an existing or potential fire hazard and schedule a Public Hearing to be held on February 18, 2026, to hear objections or protests to the vegetation management program. Recommendation It is recommended that the City Council consider adoption of the proposed Resolution No. 7976 authorizing the renewal of a five-year General Services Agreement (GSA) with the County of Los Angeles, allowing the County to provide services as requested by the City. Recommendation It is recommended that the City Council: a. Approve the third amendment to the Professional Services Agreement with the Arroyo Group, for services related to the Housing Element, subject to the final form of the agreement approved by the City Manager and City Attorney; 3

9. CONSIDERATION TO APPROVE A PROFESSIONAL SERVICES AGREEMENT WITH BIBLIOTHECA, LLC FOR THE IMPLEMENTATION OF RADIO FREQUENCY IDENTIFICATION TECHNOLOGY AND EQUIPMENT FOR THE LIBRARY IN AN AMOUNT NOT TO EXCEED $82,250.00. 10. REVIEW THE SOUTH PASADENA POLICE DEPARTMENT’S UPDATED MILITARY EQUIPMENT USE REPORT AND ADOPT THE RESOLUTION RENEWING ORDINANCE NO. 2365 WHICH ADOPTED THE SOUTH PASADENA POLICE DEPARTMENT’S UPDATED MILITARY EQUIPMENT USE POLICY 11. SECOND READING AND ADOPTION OF ORDINANCE NO. 2411 OF THE CITY OF SOUTH PASADENA, CALIFORNIA, AMENDING SECTION 35.13 (DISCONTINUANCE OF SERVICE—FOR FAILURE TO PAY BILL) OF CHAPTER 35 (WATER) OF THE SOUTH PASADENA MUNICIPAL CODE TO IMPLEMENT THE SOUTH PASADENA DISCONTINUATION OF RESIDENTIAL WATER SERVICE POLICY IN ACCORDANCE WITH STATE LAW 12. RECEIVE AND FILE AN UPDATE ON SURPLUS CITY PROPERTY AND PLANNED ACTION b. Adopt Resolution No. 7975 to appropriate $30,000 from General Plan Surcharge Special Fund for the contract amendment and make necessary budget amendments. Recommendation It is recommended that the City Council approve the agreement with Bibliotheca, LLC for the implementation of radio frequency identification technology and equipment for the library in an amount not to exceed $82,250.00 for the project, including the proposed bid amount of $74,769.00 and a contingency of $7,481.00. Recommendation It is recommended that the City Council: 1. Review The South Pasadena Police Department’s Updated Military Equipment Use Report 2. Adopt the Resolution renewing ordinance No. 2365, which adopted The South Pasadena Police Department’s Military Equipment Use Policy. Recommendation It is recommended that City Council adopt Ordinance No. 2411 amending Section 35.13 (Discontinuance of Service—For Failure to Pay Bill) of Chapter 35 (Water) of the South Pasadena Municipal Code to implement the Discontinuation of Residential Water Service Policy Recommendation It is recommended that City Council receive and file an informational update on city property deemed as surplus property by the City Manager per the City's adopted Financial Policies and planned action to disposed of the surplus property. 4

13. CONSIDERATION AND SELECTION OF THE PREFERRED EVENING SHOW FORMAT FOR THE 2026 FOURTH OF JULY CELEBRATION AND AUTHORIZATION FOR THE CITY MANAGER TO EXECUTE A CONTRACT FOR THE SELECTED SHOW FORMAT 14. PRESENTATION ON SENATE BILL 707 RELATED TO NEW CHANGES IN THE BROWN ACT 15. RECEIVE A PRESENTATION REGARDING A PROPOSED CENTRALIZED CUSTOMER SERVICE CENTER AND ADOPT RESOLUTION NO. 7974 APPROPRIATING $100,000 FOR IMPLEMENTATION 16. CONTINUED PUBLIC COMMENT - GENERAL This time is reserved for speakers in the Public Comment queue not heard during the first 30 minutes of Item No. 2. No new speakers will be accepted at this time. 17. COUNCILMEMBER COMMUNICATIONS The time allotted to speak per Councilmember is three minutes. Additional time will be allotted at the end of the City Council meeting agenda, if necessary. 18. CITY MANAGER COMMUNICATIONS ACTION/DISCUSSION Recommendation It is recommended that the City Council: 1. Select the preferred evening show format for the 2026 Fourth of July Celebration from the following options: a. Traditional Firework Show; b. Drone Light Show; or c. Hybrid Fireworks and Drone Light Show; and 2. Authorize the City Manager to execute a contract with a qualified vendor for the selected show format, in an amount not to exceed the available budget. Recommendation Receive and file presentation on Senate Bill 707 from the City Attorney. Recommendation It is recommended that City Council: 1. Receive a presentation from staff regarding a proposed centralized customer service center and provide direction as appropriate; and 2. Adopt Resolution No. 7974 amending the Fiscal Year 2025-2026 budget to appropriate $100,000 to procure the core technology components necessary to establish a centralized customer service center. PUBLIC COMMENT - CONTINUED COMMUNICATIONS 5

ADJOURNMENT FOR YOUR INFORMATION FUTURE CITY COUNCIL MEETINGS February 18, 2026 Regular Meeting 7:00 PM PUBLIC ACCESS TO AGENDA DOCUMENTS AND BROADCASTING OF MEETINGS City Council meeting agenda packets, any agenda related documents, and additional documents are available at City Hall and online for public viewing on the City’s website: https://www.southpasadenaca.gov/Your-Government/Your-City-Council/City-Council-Agendas Regular meetings are live streamed via the internet at: http://www.spectrumstream.com/streaming/south_pasadena/live.cfm AGENDA NOTIFICATION SUBSCRIPTION If you wish to receive an agenda email notification please contact the City Clerk’s Division via email at CityClerk@southpasadenaca.gov or call (626) 403-7230. ACCOMMODATIONS The City of South Pasadena wishes to make all of its public meetings accessible to the public. If special assistance is needed to participate in this meeting, please contact the City Clerk's Division at (626) 403-7230 or cityclerk@southpasadenaca.gov. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities. Notification at least 48 hours prior to the meeting will assist staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting (28 CFR 35.102-35.104 ADA Title II). CERTIFICATION OF POSTING I declare under penalty of perjury that I posted this notice of agenda for the meeting to be held on February 4, 2026, on the bulletin board in the courtyard of City Hall located at 1414 Mission Street, South Pasadena, CA 91030, and on the City, website as required by law, on the date listed below. 01/29/2026 /S/ Date Nikima Newsome, Chief City Clerk 6

City Council Agenda Report ITEM NO. 5 DATE: February 4, 2026 FROM: Todd Hileman, City Manager PREPARED BY: William Castrillon, Budget & Purchasing Manager SUBJECT: CONSIDERATION OF THE APPROVAL OF PREPAID WARRANTS IN THE AMOUNT OF $92,557.84; GENERAL CITY WARRANTS IN THE AMOUNT OF $571,723.58; ONLINE PAYMENTS IN THE AMOUNT OF $230,766.43; VOIDS IN THE AMOUNT OF ($0); PAYROLL IN THE AMOUNT OF $2,160,588.67 Recommendation It is recommended that the City Council approve the Warrants as presented. Executive Summary Prepaid Warrants: Warrant # 322825-322838, 322916-322917, $51,330.52 ACH: $41,227.32 General City Warrants Warrant # 322839-322915, $384,444.85 ACH: $187,278.73 Voids: ($0) Online Payments: $230,766.43 Payroll Period Ending 1/2/2026: $963,988.35 Payroll Period Ending 1/16/2026: $1,196,600.32 Total: $3,055,636.52 Analysis A warrant register is the list of checks and electronic payments issued by the City. Approval of the warrant register allows the City Council to review and confirm payments made with City funds. This process provides transparency to the public, ensures spending is consistent with the adopted budget and City policies, and serves as an important internal control to safeguard taxpayer dollars. By approving the register, the City Council fulfills its responsibility to oversee the use of public funds and maintain accountability in City operations. Explanation of Terms Warrant – Directs the Finance Department to pay a sum of money out of the City’s funds to bearer of claim/invoice (named individual, company) also known as a payable. The warrants 7

(payments) are only released after City Council approval. Warrant Summary – Summarizes all of the payments prepared during a specific cycle. The beginning of the cycle is the period after the last set of warrants were approved by Council and released as payment. The end of the cycle is the last date of invoice processing. All the warrants for the current cycle are summarized and the detail of warrants provided to Council for review and approval. Prepaid Warrant List - A Prepaid Warrant directs the Finance Department to pay a sum of money out of the City’s funds to bearer of claim/invoice (named individual, company) also known as a payable. The Prepaid Warrants (payments) are released prior to City Council approval, however reported to City Council as a Prepaid. Prepayments are generally time sensitive and would incur additional charges if not paid within a specific time frame. General City Warrant List – Detailed listing of all payments made for a specific cycle. The beginning of the cycle is the period after the last set of warrants were approved by Council and released as payment. The end of the cycle is the last date of invoice processing. Online Payments – Payments made online. These are typically for time sensitive utilities, credit card payments, and sometimes require the use of the payee’s portal (SCE, So Cal Gas, Amazon, etc.). Voids – Checks that were issued and voided. Examples of such instances would be lost checks that were mailed out. Checks that were on a warrant that did not get approved by Council. Payroll – All payments made related to payroll, such as payroll taxes, retirement benefits, CalPERS, Garnishments, payroll etc. Attachment: Attachment No. 1 - Warrant Summary Attachment No. 2 - Prepaid Warrant List Attachment No. 3 - General Warrant Report Attachment No. 4 - Online Payments Attachment No. 5 - Payroll 8

City of South Pasadena Demand/Warrant Register Date 2/4/2026 Recap by fund Fund No. Prepaid Written General Fund 101 42,758.62 439,026.63 Insurance Fund 103 1,912.12 - Street Improvement Program 104 - - Technology Surcharge Fund 106 - 20.64 Facilities & Equip.Cap. Fund 105 25,513.73 - Programs and Projects 107 - - Special Projects Fund 116 - - Vehicle Replacement Fund 120 - - Tree Replacement 121 - - Local Transit Return "A" 205 - - SLFRF Fund 206 - - Local Transit Return "C" 207 - - TEA/Metro 208 - - Sewer Fund 210 - 8,444.41 CTC Traffic Improvement 211 - - SB2 Planning Grant 213 - - Rogan HR5294 Grant 214 - - Street Lighting Fund 215 - 52,724.45 Public, Education & Govt Fund 217 - - Clean Air Act Fund 218 - - Business Improvement Tax 220 - - Gold Line Mitigation Fund 223 - - Mission Meridian Public Garage 226 - - Housing Authority Fund 228 - - State Gas Tax 230 13,951.28 4,473.35 County Park Bond Fund 232 - - Measure R 233 - - Measure M 236 - - Road Maint & Rehab (SB1) 237 - - MSRC Grant Fund 238 - - Measure W 239 - - Measure H 241 - - Prop C Exchange Fund 242 - - Reimbursable Grant Fund 244 - - Bike & Pedestrian Paths 245 - - BTA Grants 248 - - Golden Street Grant 249 - - Affordable Housing Trust Fund 254 - - Capital Growth Fund 255 - - CDBG 260 - - OTS Grant 269 - - Asset Forfeiture 270 - - Police Grants - State 272 - - Homeland Security Grant 274 - - Park Impact Fees 275 - - Historic Preservation Grant 276 - - HSIP Grant 277 - - Arroyo Seco Golf Course 295 - - State SR 710 LATIP 297 - - Sewer Capital Projects Fund 310 - - 400 Capital Improvement Program 400 - 12,930.07 Water Fund 500 1,565.89 53,491.76 Water Efficiency Fund 503 - 612.27 2016 Water Revenue Bonds Fund 505 - - SRF Loan - Water 506 - - Water & Sewer Impact Fee 510 - - Public Financing Authority 550 - - Payroll Clearing Fund 700 6,856.20 - - Column Totals: 92,557.84 571,723.58 City Report Totals: 664,281.42 Payroll Period Ending 1/2/2026: 963,988.35 Payroll Period Ending 1/16/2026: 1,196,600.32 Online Payments 230,766.43 Voids - Grand Report Total: 3,055,636.52 Amounts Sheila Rossi, Mayor Nikima Newsome, Chief City Clerk William Castrillon, Budget & Purchasing ManagerAttachment No. 1 9

Accounts Payable Check Detail User: tfernandez Printed: 01/27/2026 - 8:50AM Check Number Check Date Amount ENTERPRI - Enterprise FM Trust 0 01/14/2026 Inv FBN5539296 25,513.73 0 Total: 25,513.73 25,513.73ENTERPRI - Enterprise FM Trust Total: ITCR2501 - Pacific Secured Equities Inc. 322825 01/14/2026 Inv 16223 1,912.12 322825 Total: 1,912.12 1,912.12ITCR2501 - Pacific Secured Equities Inc. Total: 27,425.85Total: Page 1AP-Check Detail (1/27/2026 - 8:50 AM)Attachment No. 2 10

Accounts Payable Check Detail User: tfernandez Printed: 01/27/2026 - 8:58AM Check Number Check Date Amount AT&T5011 - AT&T 322826 01/22/2026 Inv 33184107563432 31.86 Inv 33184108023436 31.79 322826 Total: 63.65 63.65AT&T5011 - AT&T Total: ATTE2011 - AT&T DW Holdings, Inc 322827 01/22/2026 Inv 5062561115 4,968.27 Inv 5072561113 724.07 322827 Total: 5,692.34 5,692.34ATTE2011 - AT&T DW Holdings, Inc Total: CIN4011 - AT&T Mobility 322828 01/22/2026 Inv 287288006612 3,724.50 Inv 287312118886 2,838.95 Inv 287351491376 69.92 322828 Total: 6,633.37 6,633.37CIN4011 - AT&T Mobility Total: CLAP8180 - County of Los Angeles 322830 01/22/2026 Inv RE-PW-250908012 13,951.28 322830 Total: 13,951.28 13,951.28CLAP8180 - County of Los Angeles Total: CRSC2013 - Capital Research & Consulting LLC 322829 01/22/2026 Inv 3460 3,222.87 322829 Total: 3,222.87 Page 1AP-Check Detail (1/27/2026 - 8:58 AM) 11

Check Number Check Date Amount 3,222.87CRSC2013 - Capital Research & Consulting LLC Total: FED1109 - FedEx 322831 01/22/2026 Inv 9-119-23148 13.30 322831 Total: 13.30 13.30FED1109 - FedEx Total: HCISPRIN - HCI Sprinkler, Inc 322833 01/22/2026 Inv I0132099 3,124.00 Inv I0134787 1,580.00 Inv I0134788 2,765.00 322833 Total: 7,469.00 7,469.00HCISPRIN - HCI Sprinkler, Inc Total: LATS2011 - Nantmedia Holdings, LLC 322834 01/22/2026 Inv 1/1/26-1/1/27 598.00 322834 Total: 598.00 598.00LATS2011 - Nantmedia Holdings, LLC Total: MUTOMAHA - Mutual of Omaha Insurance Company 322835 01/22/2026 Inv 002003018782 2,865.30 Inv 002024911262 2,793.20 322835 Total: 5,658.50 5,658.50MUTOMAHA - Mutual of Omaha Insurance Company Total: NYT8011 - The New York Times 322837 01/22/2026 Inv 355284C22550 1,541.60 322837 Total: 1,541.60 1,541.60NYT8011 - The New York Times Total: SAN4958 - San Marino Security System, Inc. 322836 01/22/2026 Inv 61390 1,404.00 Inv 61395 2,277.00 Inv 61506 432.00 Page 2AP-Check Detail (1/27/2026 - 8:58 AM) 12

Check Number Check Date Amount 322836 Total: 4,113.00 4,113.00SAN4958 - San Marino Security System, Inc. Total: SCFT0001 - Franchise Tax Board 322832 01/22/2026 Inv PR 01.02.2026 90.00 322832 Total: 90.00 90.00SCFT0001 - Franchise Tax Board Total: UND6710 - Underground Service Alert/SC 322838 01/22/2026 Inv 1120250718 114.00 Inv 25-261903 47.89 322838 Total: 161.89 161.89UND6710 - Underground Service Alert/SC Total: 49,208.80Total: Page 3AP-Check Detail (1/27/2026 - 8:58 AM) 13

Accounts Payable Check Detail User: tfernandez Printed: 01/27/2026 - 9:04AM Check Number Check Date Amount DTV5012 - DIRECTV 322916 01/26/2026 Inv 68653046X251229 119.60 322916 Total: 119.60 119.60DTV5012 - DIRECTV Total: 119.60Total: Page 1AP-Check Detail (1/27/2026 - 9:04 AM) 14

Accounts Payable Check Detail User: tfernandez Printed: 01/27/2026 - 9:05AM Check Number Check Date Amount SCFT0001 - Franchise Tax Board 322917 01/26/2026 Inv PR 01.16.2026 90.00 322917 Total: 90.00 90.00SCFT0001 - Franchise Tax Board Total: SSDV2018 - Sandoval, Sheila 0 01/26/2026 Inv PR 01.16.2026 1,017.70 0 Total: 1,017.70 1,017.70SSDV2018 - Sandoval, Sheila Total: 1,107.70Total: Page 1AP-Check Detail (1/27/2026 - 9:05 AM) 15

Accounts Payable Check Detail User: tfernandez Printed: 01/27/2026 - 9:07AM Check Number Check Date Amount CAL0616 - E. D. D. 0 01/26/2026 Inv L1581870128 8,104.00 0 Total: 8,104.00 8,104.00CAL0616 - E. D. D. Total: 8,104.00Total: Page 1AP-Check Detail (1/27/2026 - 9:07 AM) 16

Accounts Payable Check Detail User: tfernandez Printed: 01/27/2026 - 9:10AM Check Number Check Date Amount PER4770 - Pers Retirement 0 01/26/2026 Inv 100000018160467 6,578.28 Inv 100000018180841 13.61 0 Total: 6,591.89 6,591.89PER4770 - Pers Retirement Total: 6,591.89Total: Page 1AP-Check Detail (1/27/2026 - 9:10 AM) 17

Accounts Payable Check Detail User: tfernandez Printed: 01/27/2026 - 9:15AM Check Number Check Date Amount ACCOEG - ACCO Engineered Systems, Inc. 322839 01/26/2026 Inv 20747105 7,345.00 Inv 20761651 649.00 Inv 20767735 1,956.00 322839 Total: 9,950.00 9,950.00ACCOEG - ACCO Engineered Systems, Inc. Total: ACMT2920 - All City Management Services, Inc. 322841 01/26/2026 Inv 105902 13,565.82 322841 Total: 13,565.82 13,565.82ACMT2920 - All City Management Services, Inc. Total: ACTM3010 - Robert Half International, Inc. 0 01/26/2026 Inv 65683416 1,900.00 Inv 65707563 1,900.00 Inv 65731565 1,840.63 Inv 65754870 1,246.88 Inv 65797340 1,928.40 Inv 65819483 1,928.40 0 Total: 10,744.31 10,744.31ACTM3010 - Robert Half International, Inc. Total: ADHA6116 - Herrera, Adam 322871 01/26/2026 Inv 12/11/25 39.76 322871 Total: 39.76 39.76ADHA6116 - Herrera, Adam Total: AGSINC - Automated Gate Services, Inc. 322844 01/26/2026 Inv 0090959 328.00 Page 1AP-Check Detail (1/27/2026 - 9:15 AM)Attachment No. 3 18

Check Number Check Date Amount 322844 Total: 328.00 328.00AGSINC - Automated Gate Services, Inc. Total: AKDC9265 - Ashok Kumar Dhingra 0 01/26/2026 Inv CSP 2026-01 7,195.12 0 Total: 7,195.12 7,195.12AKDC9265 - Ashok Kumar Dhingra Total: AMAZONCP - Amazon Capital Services, Inc. 0 01/26/2026 Inv 11VL-FWQH-LRFT 42.31 Inv 14W3-76CF-4P4T 12.90 Inv 179T-913X-1MJQ 13.80 Inv 1F1K-QC63-G3WM 71.65 Inv 1F1M-JWJ7-W3LC 133.43 Inv 1GWY-PN6D-HYGT 43.28 Inv 1H1G-L4RP-6TWY 42.67 Inv 1H6Q-4VXY-DFCG 65.14 Inv 1JJP-JFLV-TR66 137.17 Inv 1KTJ-CWHT-CR34 32.66 Inv 1MFX-6J1M-1X4J 158.29 Inv 1PLG-N9LF-9WWT 11.62 Inv 1PLG-N9LF-D7TK 18.23 Inv 1QLR-VG4Y-RLHD 14.35 Inv 1QX3-GYR7-JP66 101.08 Inv 1WKR-CX1Y-JCKR 46.69 Inv 1WWP-T4XX-NWCK 304.01 Inv 1Y7P-NYHR-HG7P 770.13 Inv 1YDF-W4QG-XF19 12.99 0 Total: 2,032.40 2,032.40AMAZONCP - Amazon Capital Services, Inc. Total: AME0217 - American Public Works Assn. 322842 01/26/2026 Inv 000906671 1,595.50 322842 Total: 1,595.50 1,595.50AME0217 - American Public Works Assn. Total: AMPM5011 - AMPM Door, Inc. 0 01/26/2026 Inv 67888 1,444.92 0 Total: 1,444.92 Page 2AP-Check Detail (1/27/2026 - 9:15 AM) 19

Check Number Check Date Amount 1,444.92AMPM5011 - AMPM Door, Inc. Total: ARYE7101 - Yemini,