Work Session 9:00AM

3 Tuesday, February 14, 2023 Work Session 9:00AM Address: The School Board of Polk County, Florida 1915 S. Floral Ave Bartow, FL 33830 A. Superintendent's Report Subject 1. 9:00AM-9:15AM Girl Scouts Meeting Feb 14, 2023 - Work Session 9:00AM Category A. Superintendent's Report Type Superintendent's Report DESCRIPTION: Partnership with the Girls Scout and Polk County Public Schools CONTACT: Rebecca Brown Chief Operating Officer GSWCF 813.281.4475 rbrown@gswcf.org Michelle Patten Regional Vice President 813.281.4475 mpatten@gswcf.org POWERPOINT Presentation: Yes FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments Girl Scouts PP.pdf (2,514 KB) Subject 2. 9:15AM-9:30AM State Farm Insurance Meeting Feb 14, 2023 - Work Session 9:00AM Category A. Superintendent's Report Type Superintendent's Report DESCRIPTION: CONTACT: Jennifer Fasking Credit Union Operations Manager Jennifer.Fasking.c75g@statefarm.com 309-310-2515 Chelsea Groess Claims Manager P&C chelsea.groess.sjsp@statefarm.com 863-318-2074 POWERPOINT Presentation: Yes FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments State Farm PP.pdf (1,473 KB) Subject 3. 9:30AM-9:50AM 2021-2022 Internal Funds Audit Meeting Feb 14, 2023 - Work Session 9:00AM Category A. Superintendent's Report Type Superintendent's Report DESCRIPTION: Presentation of the 2021-2022 Internal Funds Audit report by Carr, Riggs & Ingram CPAs. F.A.C. 6A-1.001 and the incorporated Financial and Program Cost Accounting and Reporting for Florida Schools (Red Book) requires that the School Board provides for an annual audit of Internal Funds. The signed, written report of the audit shall include notations of any failure to comply with Florida Statute, Florida Administrative Code or district School Board policy. The report, which may also provide commentary as to financial management and irregularities, shall be presented to the School Board while in session and filed as a part of the public record. CONTACT: Carol Matthews, Senior Director of Internal Audit Services 863-519-7968 carol.matthews@polk-fl.net POWERPOINT Presentation: Yes FINANCIAL IMPACT: n/a Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments Presentation to the SB.pdf (817 KB) 06.30.22 Financial Statements AUDT - Polk CPS Internal Funds.pdf (927 KB) 06.30.22 Required Communications - Polk CPS Internal Funds.pdf (366 KB) Subject 4. 9:50AM-10:05AM Portables and Softball Field for Haines City Senior High School Meeting Feb 14, 2023 - Work Session 9:00AM Category A. Superintendent's Report Type Superintendent's Report DESCRIPTION: Due to the continued growth of the student population along with student projections at Haines City Senior High School additional portables are need in order to provide additional capacity. CONTACT: POWERPOINT Presentation: Yes FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments Subject 5. 10:05AM-10:45AM Google Drive to O365 Migration Meeting Feb 14, 2023 - Work Session 9:00AM Category A. Superintendent's Report Type Superintendent's Report DESCRIPTION: Microsoft Reimplementation and Governance PCPS is continuing to streamline the technology footprint of the district and schools to ensure appropriate alignment of learning and operational platforms for implementation, support and cybersecurity requirements. This presentation will share how students and staff will be supported during this transition. CONTACT: Anne Pasco Assistant Superintendent of Information Systems & Technology anne.pasco@polk-fl.net (863) 519-7600 x400 POWERPOINT Presentation: Yes FINANCIAL IMPACT: Amount: $122,208.00 Funds Reservation Number or Requisition Number: 10841958 Cost Center: 9801000000 Fund: 10021500 Functional Area: 6500 GL: 4390000 File Attachments Google to Microsoft.pdf (194 KB) Subject 6. 10:45AM-11:00AM Library Book Purchase for Elementary Schools, K-8 Middle Schools, Middle-Senior, and High Schools Meeting Feb 14, 2023 - Work Session 9:00AM Category A. Superintendent's Report Type Superintendent's Report DESCRIPTION: L ibrary book purchases for Elementary schools, K-8 Schools, Middle Schools, Middle-Senior, and High Schools In accordance with s. 1006.28, F.S.: Materials in School District Libraries and Media Centers The bill requires that each book made available to students through a school district library media center or included in a recommended or assigned school or grade-level reading list must be selected by a school district employee who holds a valid educational media specialist certificate. All PCPS certified library media specialists have completed the required training. Each school submitting library orders has completed the following as required by s. 1006.28: Creation of a school specific collection development action plan which includes collection analysis, school demographics, student and teacher interests, curriculum needs, and recommendations for discontinuance of library materials. Book selections are free of pornography and prohibited materials harmful to minors, suited to student needs, and appropriate for the grade level and age group as required by s. 1006.40. Consultation with reputable, professionally recognized sources to evaluate each selection and adhere to district library selection criteria: Books must be age-appropriate for the intended audience (utilizing Renaissance Rating System): Elementary- LG and MG, exceptions made for titles on B.E.S.T. list Middle School- Up to MG+ for fiction, exceptions made for titles on B.E.S.T. list High School- Up to UG/YA for fiction with extensive review and tag searches for sensitive topics. Exceptions for titles on B.E.S.T. list Books must be purchased from an approved vendor with shelf-ready processing Consultation with school media committee (stakeholder committee) to review all proposed titles. Principal verification that all orders follow district procedures for selecting library media materials. CONTACT: Victoria McKenzie Senior Director K-12 Literacy 863-534-0018 Stacy Davis Senior Coordinator, Library Media Services 863-647-4714 POWERPOINT Presentation: No FINANCIAL IMPACT: Amount: N/A Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments Alta+Vista+Elementary+-+ESSER1.pdf (951 KB) Alta+Vista+Elementary+-+ESSER2.pdf (1,063 KB) Alta+Vista+Elementary+-+LMM.pdf (361 KB) Kathleen Elem - Esser1 - Childrens Plus.pdf (114 KB) Kathleen Elem - Esser2 - Childrens Plus.pdf (124 KB) Kathleen Elem - LMM - Childrens Plus.pdf (61 KB) Lake+Alfred+Elem+ESSER+2.pdf (1,072 KB) Lake+Alfred+Elem+LMM.pdf (487 KB) Lake+Alfred+Elementary++ESSER+1.pdf (682 KB) LakeShipp-BookFairProfits.pdf (175 KB) LakeShipp-ESSR1.pdf (2,015 KB) LakeShipp-ESSR2.pdf (147 KB) LakeShipp-Internal+Account.pdf (628 KB) LakeShipp-LMM.pdf (203 KB) Laurel Elem ESSER1.pdf (125 KB) Laurel Elem ESSER2.pdf (140 KB) Laurel Elem LMM - BEST Books.pdf (77 KB) Lena+Vista+Elem+2022+2023+LMM+Rainbow+quote.pdf (228 KB) Lena+Vista+Elem+ABDO+quote+ESSER+1.pdf (1,414 KB) Lena+Vista+Elem+Dollar+General+grant+quote+Rainbow.pdf (167 KB) Lena+Vista+Elem+ESSER+2+Rainbow.pdf (1,800 KB) Lewis+Anna+Woodbury+Elem+-+ESSR+2.pdf (123 KB) Lewis+Anna+Woodbury+Elem+-+LMM.pdf (65 KB) Lewis+Anna+Woodbury+Elem+-+Title+1.pdf (104 KB) Lewis+Anna+Woodbury+Elem-ESSR+1.pdf (98 KB) Lewis+Anna+Woodbury-ABDO-+Title+1.pdf (1,075 KB) Lewis+Elem+PK3-ESSR+2.pdf (130 KB) Lewis+Elem+Pk3-LMM.pdf (68 KB) Lewis+Elem+PK3-Title+1.pdf (105 KB) Lewis+PK3-ESSR+1.pdf (114 KB) Lincoln Ave - Birthday Club.pdf (86 KB) Lincoln Ave - ESSER 1.pdf (143 KB) Lincoln Ave - ESSER2 Part 1.pdf (111 KB) Lincoln Ave - LMM.pdf (70 KB) Lincoln Esser 2 Part 2 ABDO.pdf (2,225 KB) Loughman+Oaks+Elementary+uniSIG+classroom+library.pdf (76 KB) Loughman+Oaks+Elementary-++++ESSER1.pdf (118 KB) Loughman+Oaks+Elementary-++uniSIG+library+books.pdf (82 KB) Loughman+Oaks+Elementary-ESSER2.pdf (125 KB) Loughman+Oaks+Elementary-Library+Media+Materials.pdf (70 KB) Loughman+Oaks+Elementary-Title1.pdf (81 KB) Medulla+Elem+-+ESSR+1.pdf (141 KB) Medulla+Elem+-+ESSR+2.pdf (127 KB) Medulla+Elem+-+LMM+22-23.pdf (67 KB) North Lakeland ESSER 1.pdf (145 KB) North Lakeland ESSER 2.pdf (237 KB) North Lakeland LMM Follett.pdf (21 KB) Oscar Pope - ESSER1.pdf (109 KB) Oscar Pope - ESSER2.pdf (109 KB) Oscar Pope - LMM.pdf (13 KB) Palmetto - Classroom Libraries (TT1 & UniSIG 3-5).pdf (59 KB) Palmetto - Classroom Libraries (TT1 & UniSIG K-2).pdf (68 KB) Palmetto - ESSER1.pdf (246 KB) Palmetto - ESSER2.pdf (150 KB) Palmetto - LMM.pdf (26 KB) Philip OBrien - ESSER 2 - Follett.pdf (156 KB) Philip+O'Brien+Elementary-ABDO+ESSER1.pdf (224 KB) Philip+O'Brien+Elementary-LMM.pdf (879 KB) Philip+O'Brien+Elementary-Rainbow+ESSER1.pdf (872 KB) Pinewood ESSER 2.pdf (217 KB) Pinewood ESSER Fund 1.pdf (198 KB) Pinewood LMM.pdf (21 KB) Polk+City+Elem+ESSER+2+ABDO+quote.pdf (814 KB) Polk+City+ESSER1+Rainbow+quote.pdf (974 KB) Polk+City+LMM+2023.pdf (21 KB) Purcell - BookFair Profits.pdf (15 KB) Purcell - ESSER1.pdf (162 KB) Purcell - ESSER2 Part 2.pdf (218 KB) Purcell - LMM.pdf (16 KB) Purcell- ESSER 2 Part 1.pdf (2,340 KB) R+Bruce+Wagner+-+ESSER+Fund+1+ABDO.pdf (321 KB) R+Bruce+Wagner+-+ESSER+Fund+1+Rainbow.pdf (656 KB) R+Bruce+Wagner+-+ESSER+Fund+2.pdf (1,171 KB) R+Bruce+Wagner+-+LMM.pdf (364 KB) R.+Clem+Churchwell+-+ESSER+2.pdf (1,077 KB) R.+Clem+Churchwell+-+LMM.pdf (151 KB) R.+Clem+Churchwell+Elem+-+ESSER+1.pdf (610 KB) Sandhill - ESSER2.pdf (330 KB) Sandhill Elementary LMM.pdf (524 KB) Sandhill ESSER 1.pdf (3,807 KB) Scott Lake Elementary ESSER 1 Follett.pdf (241 KB) Scott+Lake+Elem+-+ABDO+ESSER+2+Part+2.pdf (1,275 KB) Scott+Lake+Elem+-+Fall+Book+Fair.pdf (114 KB) Scott+Lake+Elem+-+Rainbow+ESSER+2+Part+1.pdf (1,099 KB) Scott+Lake+Elem+-+Rainbow+LMM.pdf (222 KB) Sleepy Hill Elementary ESSER 2 Follett.pdf (445 KB) Sleepy Hill Elementary Title I Follett (1).pdf (140 KB) Sleepy+Hill+Elem.+-+ESSER+1+-+ABDO.pdf (611 KB) Sleepy+Hill+Elem.+-+ESSER+1+-+Rainbow.pdf (583 KB) Sleepy+Hill+Elem.+-+LMM.pdf (207 KB) Sleepy+Hill+Elem.+-+Title+One+-+ABDO.pdf (962 KB) Socrum+Elem+ESSER+1+ABDO.pdf (1,535 KB) Socrum+Elem+ESSER+2+Rainbow+quote.pdf (1,497 KB) Socrum+Elem+Jan+2023+LMM.pdf (178 KB) Southwest Elem - ESSER 1.pdf (199 KB) Southwest Elem - ESSER 2.pdf (209 KB) Southwest Elem - LMM (1).pdf (19 KB) Spessard+Holland+ABDO+quote+2022+2023+LMM.pdf (892 KB) Spessard+Holland+ABDO+quote+eBooks+only+Regular+Budget.pdf (901 KB) Spessard+Holland+Elem+ESSER+1+quote+Jan+2023.pdf (1,273 KB) Spessard+L+Holland+ESSER+2+Rainbow_.pdf (1,480 KB) Spook Hill Classroom Library Purchase.pdf (60 KB) Spook+Hill+Elem+Esser+I.pdf (98 KB) Spook+Hill+Elem+Esser+II.pdf (183 KB) Spook+Hill+Elem+LMM.pdf (16 KB) Spook+Hill+Elem+Replacements+for+out+of+stock.pdf (90 KB) Valleyview+Children's+Plus+LMM.pdf (158 KB) Valleyview+Elem+ABDO+quote+ESSER+1++updated+Jan+20.pdf (1,631 KB) Valleyview+Elem+ESSER+2++Rainbow+quote.pdf (2,191 KB) Wahneta+Elem+ESSER+Fund+1.pdf (250 KB) Wahneta+Elem+LMM+22-23.pdf (25 KB) Wahneta+Elem+Local+Funding.pdf (17 KB) Wahneta+ESSER+2+Rainbow+list.pdf (240 KB) Walter+Caldwell+ESSER+1+2022-2023+Follett.pdf (210 KB) Walter+Caldwell+ESSER+2+2022-2023+Vendor+Rainbow.pdf (6,332 KB) Walter+Caldwell+LMM+2022-2023+Vendor+Cpi.pdf (153 KB) Wendell+Watson+-+ESSER+1+-+Order+1.pdf (1,167 KB) Wendell+Watson+-+ESSER+1+-+Order+2.pdf (605 KB) Wendell+Watson+-+ESSER+2.pdf (241 KB) Wendell+Watson+-+LMM.pdf (47 KB) Willow+Oak+ESSER+2+with+DNE.pdf (1,253 KB) Willow+Oak+ESSER+2.pdf (483 KB) Willow+Oak+LMM+2023.pdf (75 KB) Winston Academy ESSER 2 Follett.pdf (195 KB) Winston+Academy+ESSER+1+quote+ABDO+22-23(002).pdf (567 KB) Winston+Academy+of+Engineering+Rainbow+LMM+2022-2023+(002).pdf (141 KB) Alturas+Elem+-+ESSER+1.pdf (18 KB) Alturas+Elem+-+Esser+2.pdf (207 KB) Alturas+Elem+-+LMM.pdf (18 KB) Auburndale Central - ESSER 1.pdf (132 KB) Auburndale Central - ESSER 2.pdf (122 KB) Auburndale Central - LMM.pdf (68 KB) Bartow+Elementary+Academy+ESSER+1+REVISED.pdf (1,464 KB) Bartow+Elementary+Academy+LMM+REVISED.pdf (161 KB) Bartow+Elementary+Academy-ESSER+2.pdf (1,567 KB) Bethune - ESSER 2 - Childrens Plus.pdf (110 KB) Bethune - ESSER1 - Childrens Plus.pdf (112 KB) Bethune - LMM - Childrens Plus.pdf (63 KB) Carlton+Palmore+-+ESSER+1+(part+1).pdf (1,001 KB) Carlton+Palmore+-ESSER+1+(part+2).pdf (874 KB) Carlton+Palmore+-LMM.pdf (168 KB) Carlton+Palmore+Rainbow+-+ESSER+2.pdf (1,483 KB) Chain of Lakes - ESSER1 - Follett.pdf (121 KB) Chain of Lakes - ESSER2 - Follett.pdf (186 KB) Chain+of+Lakes+Elementary+-+ESSER+1+-+2nd+Vendor+-+ABDO.pdf (623 KB) Chain+of+Lakes+Elementary+-+LMM.pdf (354 KB) Boswell+Elementary+Esser+1.pdf (560 KB) Boswell+Elementary+Esser+II+.pdf (697 KB) Boswell+Elementary+Extra+Replacements+for+Orders.pdf (338 KB) Boswell+Elementary+LMM.pdf (141 KB) Cleveland Court - ESSER2.pdf (143 KB) Cleveland Court - LMM.pdf (68 KB) Cleveland Court Elem - ESSER 1.pdf (717 KB) CODE+Academy+ESSER+1+Part+1.pdf (948 KB) CODE+Academy+ESSER+1+Part+2+.pdf (1,150 KB) CODE+Academy+ESSER+2+.pdf (1,210 KB) CODE+Academy+LMM+.pdf (161 KB) Crystal+Lake+Elementary+-+ESSER+1.pdf (1,334 KB) Crystal+Lake+Elementary+-+ESSER+2.pdf (1,475 KB) Crystal+Lake+Elementary+-+LMM.pdf (150 KB) Davenport Elem - ESSER1.pdf (138 KB) Davenport Elem - ESSER2.pdf (119 KB) Davenport Elem - LMM (BEST).pdf (78 KB) Davenport Elem - Title 1 (Class sets).pdf (66 KB) Dixieland - ESSER 2.pdf (102 KB) Dixieland - ESSER1.pdf (137 KB) Dixieland - LMM.pdf (68 KB) Dr. N.E. Roberts ESSER 1.pdf (135 KB) Dr. N.E. Roberts ESSER 2.pdf (148 KB) Dr. N.E. Roberts LMM 22-23.pdf (78 KB) Dundee Elementary ESSER 1 ABDO.pdf (3,183 KB) Dundee Elementary ESSER 2 Rainbow.pdf (5,541 KB) Dundee Elementary LMM.pdf (69 KB) Eagle Lake - ESSER 1.pdf (149 KB) Eagle Lake - ESSER 2.pdf (136 KB) Eagle Lake - LMM.pdf (69 KB) Eagle Lake - Title 1 includes BEST.pdf (141 KB) Eastside - ESSER2.pdf (141 KB) Eastside - LMM.pdf (74 KB) Eastside ESSER 1.pdf (4,021 KB) Edgar Padgett - ESSER 1.pdf (142 KB) Edgar Padgett - ESSER 2.pdf (146 KB) Edgar Padgett - LMM.pdf (68 KB) Elbert Elem ABDO quote Title I Jan 2023 REVISED.pdf (1,149 KB) Elbert Elem Rainbow ESSER 1 REVISED.pdf (1,348 KB) Elbert Elem Rainbow ESSER 2 REVISED.pdf (1,060 KB) Elbert Elem Rainbow LMM REVISED.pdf (183 KB) Floral+ESSER+2.pdf (154 KB) Floral+LMM.pdf (71 KB) Floral+Title+1.pdf (81 KB) Floral+Vending+Machine.pdf (71 KB) Brigham Academy ABDO ESSER 2 updated with AR INterest.pdf (1,299 KB) Brigham+Acad+ESSER+1+Rainbow+DNE+$15,652.pdf (1,191 KB) Brigham+Academy+Rainbow+LMM+Revised+Jan+2023.pdf (143 KB) Fred Garner Elem +LMM+Funds.pdf (366 KB) Fred Garner Elem - ESSER 1 - Follett.pdf (149 KB) Fred Garner Elem-+ESSER+2.pdf (1,361 KB) Frostproof+Ben+Hill+ESSER+FUNDS+1+.pdf (728 KB) Frostproof+Ben+Hill+ESSER+FUNDS+2++part+1.pdf (1,705 KB) Frostproof+Ben+Hill+Jan+2023+Title+1+Funds.pdf (1,442 KB) Frostproof+Ben+Hill+LMM+2022-23.pdf (211 KB) Frostproof-Ben+Hill+Griffin+Elem+ESSER+Funds+2+part+2.pdf (586 KB) Garden Grove Book Fair Funds 22-23.pdf (85 KB) Garden+Grove+-+ESSER1.pdf (1,290 KB) Garden+Grove+-+ESSER2.pdf (1,523 KB) Garden+Grove+-+LMM.pdf (192 KB) Griffin Elem ABDO quote ESSER 2_.pdf (612 KB) Griffin Elem ESSER 1.pdf (4,993 KB) Griffin Elem LMM.pdf (332 KB) Highland City - ESSER1.pdf (119 KB) Highland City - ESSER2.pdf (128 KB) Highland City - LMM.pdf (69 KB) Highland City - Title1.pdf (102 KB) Highlands+Grove+Elementary-+ESSER+2.pdf (141 KB) Highlands+Grove+Elementary-+LMM.pdf (73 KB) Highlands+Grove+Elenentary-+ESSER+1.pdf (141 KB) Horizons+Elem+ESSER+1+ABDO.pdf (1,398 KB) Horizons+Elem+ESSER+2+Rainbow+REVISED.pdf (1,927 KB) Horizons+Elem+LMM++Jan+2023++Rainbow+(003).pdf (299 KB) James+E+Stephens+-+ESSER+1.pdf (1,438 KB) James+E+Stephens+-+ESSER+2.pdf (1,332 KB) James+E+Stephens+Elementary+-+LMM.pdf (208 KB) James+E+Stephens+Elementary+-+Title+1.pdf (942 KB) James Sikes - Dollar+General+Grant.pdf (787 KB) James Sikes - ESSER1 (ABDO).pdf (1,464 KB) James Sikes - ESSER2 (Follett).pdf (159 KB) James Sikes - LMM.pdf (533 KB) JESSE+KEEN+ELEM++LMM.pdf (848 KB) JESSE+KEEN+ESSER+1.pdf (10,612 KB) JESSE+KEEN+ESSER+2.pdf (11,525 KB) JESSE+KEEN+TSSA.pdf (4,482 KB) JESSE+KEEN+UNSIG.pdf (2,815 KB) John Snively - ESSER 1.pdf (128 KB) John Snively - ESSER 2.pdf (135 KB) John Snively - LMM.pdf (69 KB) Bella+Citta-ESSER(2).pdf (154 KB) Bella+Citta-LMM.pdf (530 KB) Citrus Ridge Civics Academy ESSER 1 ABDO.pdf (640 KB) Citrus+Ridge+-+LMM.pdf (76 KB) Citrus+Ridge+ESSER+2.pdf (1,579 KB) Davenport School of the Arts PTO Book Fair quote.pdf (111 KB) Davenport SOA - ESSER1.pdf (2,848 KB) Davenport SOA - LMM.pdf (533 KB) Davenport SOA-ESSER 2.pdf (3,920 KB) jewett school of the arts - ESSER.pdf (652 KB) Jewett School of the Arts ABDO LMM quote.pdf (865 KB) Jewett School of the Arts Rainbow ESSER .pdf (1,459 KB) Rochelle+SOTA+ESSER+1.pdf (139 KB) Rochelle+SOTA+ESSER+2+Rainbow.pdf (1,016 KB) Rochelle+SOTA+LMM.pdf (73 KB) Rochellle+SOTA+ESSER+2+Abdo.pdf (1,285 KB) Rosabelle Blake - ESSER 1.pdf (134 KB) Rosabelle Blake - ESSER 2.pdf (115 KB) Rosabelle Blake - LMM.pdf (71 KB) ESSER 2 Bartow Middle.pdf (113 KB) LMM Bartow Middle.pdf (73 KB) Crystal Lake Middle - ESSER2.pdf (127 KB) Crystal Lake Middle - LMM.pdf (72 KB) Crystal Lake Middle - Title 1.pdf (86 KB) Daniel Jenkins - LMM.pdf (70 KB) Daniel Jenkins ESSER 2 .pdf (118 KB) Denison Md - LMM.pdf (71 KB) Denison+Middle+-ESSER2-RAINBOW.pdf (547 KB) Denison+Middle-ESSER2-1.pdf (89 KB) Denison+Middle-ESSER2.pdf (80 KB) Dundee+Ridge+-+ESSER.pdf (4,661 KB) Dundee+Ridge+-+LMM.pdf (513 KB) Jere Stambaugh+-+ESSER+2.pdf (135 KB) Jere Stambaugh+-+LMM.pdf (73 KB) Jere Stambaugh+-+Title+1.pdf (85 KB) Jewett Middle - ESSER 2 - Follett.pdf (142 KB) Jewett+Middle+Academy+Magnet+IB_+LMM.pdf (928 KB) Kathleen Middle - ESSER2.pdf (114 KB) Kathleen Middle - LMM.pdf (75 KB) Lake+Alfred+Polytech+ESSER.pdf (152 KB) Lake+Alfred+Polytech+LMM.pdf (68 KB) Lake+Alfred+Polytech+Title+1.pdf (101 KB) Lake Gibson MD - ESSER.pdf (124 KB) Lake Gibson MD - LMM.pdf (78 KB) Lake Gibson Md - Title1.pdf (122 KB) Lake+Marion+Creek+Middle-ESSER2.xlsl.pdf (1,184 KB) Lake+Marion+Creek+Middle-LMM.xlsl.pdf (164 KB) Lake+Marion+Creek+Middle-Title1.xlsl.pdf (414 KB) Lakeland+Highlands+-+ESSER+(abdo).pdf (1,037 KB) Lakeland+Highlands+-+ESSER+(follett).pdf (108 KB) Lakeland+Highlands+-+LMM+(follett).pdf (76 KB) Lakeland+Higlands+-+ESSER+(rainbow).pdf (373 KB) Lawton Chiles - Esser2 (Childrens Plus).pdf (90 KB) Lawton Chiles - LMM (Childrens Plus).pdf (64 KB) McLaughlin - ESSER2 (Childrens Plus).pdf (99 KB) McLaughlin - LMM (Childrens Plus).pdf (65 KB) Mulberry+Middle+School+-+ESSER2.pdf (137 KB) Mulberry+Middle+School+-+LMM.pdf (78 KB) Mulberry+Middle+School+-+Title+1.pdf (115 KB) Sleepy Hill Md - ESSER2.pdf (119 KB) Sleepy Hill Md - LMM.pdf (75 KB) Southwest+Middle+-+ESSER+(Follett).pdf (98 KB) Southwest+Middle+-+LMM+(Follett).pdf (71 KB) Southwest+Middle+-+School+Book+Budget+(Follett).pdf (75 KB) Southwest+Middle+-+Title+1+(Follett).pdf (106 KB) Southwest+Middle+ESSER+Rainbow.pdf (519 KB) UNION+ACADEMY.ESSER.2022.pdf (122 KB) UNION+ACADEMY.LMM.2022.pdf (71 KB) Westwood - ESSER 2.pdf (127 KB) Westwood - LMM.pdf (71 KB) ESSER 2 Don Woods.pdf (48 KB) LMM Don Woods.pdf (14 KB) Ft+Meade+Middle+Sr+-+ESSER.pdf (194 KB) Ft.+Meade+Middle+Sr+-+Marc+Records+only.pdf (15 KB) Ft.+Meade+Middle+Sr.+-+LMM.pdf (26 KB) Ft.+Meade+Middle+Sr.+-+Title+1.pdf (57 KB) Frostproof Middle Senior Title I Ebooks.pdf (62 KB) Frostproof+Middle+Senior+High-+ESSER.pdf (12,113 KB) Frostproof+Middle+Senior+High-+LMM.pdf (16 KB) Gause - Esser2.pdf (78 KB) Gause - LMM.pdf (11 KB) Roosevelt - Esser2.pdf (129 KB) Roosevelt - LMM.pdf (13 KB) Books Bridge - ESSER.pdf (131 KB) Books Bridge Usborne List1.pdf (810 KB) Elementary Reading Warehouse.pdf (279 KB) Preschool Reading Warehouse.pdf (89 KB) Scholastic FACE Titles.pdf (187 KB) Karen Siegel - ESSER 2.pdf (99 KB) Karen Siegel LMM.pdf (265 KB) Boone - LMM - Childrens Plus.pdf (81 KB) Boone - Esser2 - Childrens Plus.pdf (124 KB) Subject 7. 11:00AM-11:15AM Tentative 2023-2024 and 2024-2025 Instructional Calendar for Students, Teachers and Paraeducators Meeting Feb 14, 2023 - Work Session 9:00AM Category A. Superintendent's Report Type Report DESCRIPTION: School Board Policy 8210 - SCHOOL CALENDAR states, "The Superintendent shall annually appoint a calendar committee to develop a school calendar for presentation to the School Board for approval no later than March 1 each year..." On January 24, 2023, the School Board approved the next two school years of Tentative Instructional Calendars contingent upon the Superintendent's Calendar Committee recommendation for the August 2023 and August 2024 teacher pre-planning and student orientation days, prior to the return of students. The purpose of the six (formerly five) pre-planning days is also subject to negotiations with the Polk Education Association. The Superintendent's Calendar Committee met January 12, 2023 and again January 30, 2023 to discuss details of the 2023-2024 and 2024-2025 Tentative Instructional calendars. The attached Tentative Calendars are the Superintendent's Calendar Committee’s final recommendation. The Superintendent's Calendar Committee proposes the attached "Tentative 2023-2024" and "Tentative 2024-2025" Instructional Calendar for Students, Teachers, and Paraeducators. CONTACT: Brian Warren, Associate Superintendent, Human Resource Services 863-534-0781 POWERPOINT Presentation: FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments 2-14-23WS 24-25 POST 1-30 COMM2 Instructional Calendar 1-24 Board.pdf (296 KB) 2-14-23WS 23-24 POST 1-30 COMM2 Instructional Calendar 1-24 Board.pdf (296 KB) Subject 8. 11:15AM-12:00PM Charter Review Team’s Recommendation to the Superintendent for Language and Literacy Academy Meeting Feb 14, 2023 - Work Session 9:00AM Category A. Superintendent's Report Type Superintendent's Report DESCRIPTION: In accordance with Florida Charter Law, a charter may be renewed provided that a program review demonstrates that the criteria in paragraph (a) have been successfully accomplished and that none of the grounds for nonrenewal established by paragraph (8)(a) has been documented pursuant to Section1002.33 (7)(19)(c)(1), F.S. The following contractual agreement expires on June 30, 2023. Language and Literacy Academy for Learning OBJECTIVE: To conduct a comprehensive programmatic and organizational review by the Charter Review Team, evaluating the success of a charter school program using the proposed charter renewal application, evaluation instrument, site visits, and other relevant data under the following subject criteria: Academic performance Financial performance Organizational performance RECOMMENDATION: To review the recommendation and final evaluation instrument submitted by the Charter Review Team. CONTACT: Candy Amato, Sr. Director Office of Charter 863.534.0625 POWERPOINT Presentation: Yes FINANCIAL IMPACT: File Attachments FINAL Renewal Evaluation Instrument-LLAL.pdf (595 KB) Charter Renewal_LLAL_2022.pdf (791 KB) Subject 9. 12:00PM-1:00PM Lunch Break Meeting Feb 14, 2023 - Work Session 9:00AM Category A. Superintendent's Report Type DESCRIPTION: CONTACT: POWERPOINT Presentation: FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments Subject 10. 1:00PM-1:30PM Attorney Client Session Meeting Feb 14, 2023 - Work Session 9:00AM Category A. Superintendent's Report Type Superintendent's Report DESCRIPTION: Private meeting with agency attorneys to discuss pending litigations. CONTACT: C. Wesley Bridges II, General Counsel 863-534-0774 POWERPOINT Presentation: No FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments B. Budget & Staffing Subject 1. 1:30PM-1:45PM School Staffing Plan Updates Meeting Feb 14, 2023 - Work Session 9:00AM Category B. Budget & Staffing Type Budget & Staffing DESCRIPTION: CONTACT: Michael Bellows Senior Manager, Staffing & Finance 863.457.4704 Heather Jenkins Associate Superintendent, Chief Financial Officer 863-457-4704 POWERPOINT Presentation: Yes or No FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments Staffing Changes for SY24.pdf (713 KB) PCPS Staffing Plan (SY24).pdf (804 KB) District 1 - William Allen.xlsx (27 KB) District 2 - Lori Cunningham.xlsx (27 KB) District 3 - Rick Nolte.xlsx (27 KB) District 4 - Sara Beth Wyatt.xlsx (27 KB) District 5 - Kay Fields.xlsx (27 KB) District 6 - Justin Sharpless.xlsx (27 KB) District 7 - Lisa Miller.xlsx (27 KB) Subject 2. 1:45PM-2:00PM Specialized Student Services Staffing Update Meeting Feb 14, 2023 - Work Session 9:00AM Category B. Budget & Staffing Type Superintendent's Report DESCRIPTION: Request funding for a new Secretary II, ESP Union 12 month. Annual Salary not including benefits $29,640.00. CONTACT: Brian Warren, Associate Superintendent, Human Resource Services (863) 534-0781 Jenna Short, Director, Personnel (863) 534-0781 Ext 527 POWERPOINT Presentation: Yes or No FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments Specialized Student Services.pdf (96 KB) Chart 5a Deputy Superintendent_SY23_with names.pdf (319 KB) C. Information Items Subject 1. Revised Internal Audit Charter Meeting Feb 14, 2023 - Work Session 9:00AM Category C. Information Items Type Information DESCRIPTION: Revised Internal Audit Charter to include changes in the Florida Statutes and position title. Attached are the original charter, marked up version with all changes and proposed final charter. CONTACT: Carol Matthews, Senior Director Internal Audit Services 863-519-7968 carol.matthews@polk-fl.net POWERPOINT Presentation: Yes or No No FINANCIAL IMPACT: None Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments Internal Audit Services Charter 8-13-2013.pdf (28 KB) Internal Audit Services Charter 8-13-2013-strikethrough version.pdf (124 KB) Internal Audit Services Charter-proposed final draft 2023.pdf (91 KB) D. Board Agenda Review E. Old Business F. New Business G. Board Comments Subject 1. Board Member Comments Meeting Feb 14, 2023 - Work Session 9:00AM Category G. Board Comments Type Information DESCRIPTION: CONTACT: FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments