BUDGET WORKSHOP FY 23-24

[ GRAVEL ] Good morning today's Tuesday budget workshop Madam Clerk please call the roll. [ ROLL CALL ] I'm here to present the city of 12 propose operating and capital budget for fiscal year 2024 beginning October 1, 2023 and ending September 30, 2024.I forgot I have initial request if I may. I would like to request for a briefly pause meeting at 11 I have an event I have to attend. It's for at least an hour I don't know if we can break early for lunch and come back later. Will break for lunch and then come back. >>The proposed FY 2024 budget is guided by and is consistent with the vision, mission core values and goals and objectives of the City of Doral. The overall budget is prepared to meet the criteria of Counsil strategic priorities also reflects administation to sound financial and operational practices that relies our growing communities needs an expectation of exceptional services. We started this process on April 6 with strategic planning session. And then we also which identified goals and values along with our strategic initiatives for this budget. We approved that this past Council meeting. We met with counsel individually the week of July 17th where we went to item based budjet. And then on July 21st we have special hearing with the Council where we identified the millage which was 1.7166 the proposed budget is a balanced budjet with the used and reserved only for capital outlay totaling $3.3 million. FY 2024 proposed budget contains funding for ongoing services to the community, the following or highlights for this year's budget. We have 3% goal of employers 3% merit increase for nonbargaining employees. We have a health insurance actually decreased 3% for employee citywide. Oppositions are fully funded for example we have positions for some of them are staggered as we discussed. We also have 24 full-time propesed head count of 510 employees. Were turning procurement division into a proposed department titling procurement and asset management department. Included in this budget is also cost of operations of Doral Central Park as we complete phase 2 and 3. Road improvement and technology enhancements. Of course all of this through responsible. As city manager I like to express gratitude and appreciations all the members of the city Conseil for your continued guidance and support for the development of this proposed budget. This is a budget that will deliver the quality services. I want thank everyone development of this including all the department director and their team and especially finance department Fernando Saul, Michelle, Megan and everybody out there in the finances because I know that they stay late to put all this together John that's out there everybody that's out there. The city's finance department is also developing a five-year budget projection to be presented at the final adopted budget the proposed budget were formally presented to city Counsil at the first public hearing on September 5 and again second reading on September 20. Right here at the City Hall I look forward working with and our team of public servant as we move forward as a city into our next fiscal year. Just want to put our organization chart as I explained we have this organization is dividing. We are proposing new assistant city manager. And we're going to make sure that we have a nice line after city manager along with the departments that will be reporting Deputy city manager. Again thank you this concludes the introduction and I'm going to have going to go in order actually there is order here were going to bring up building and planning zone will be right after the city manager budget as they have some item on the afternoon. Right now I like to bring up our CFO which him and his team put this together and I want to thank him as we go through general fund along with the millage information so thank you Fernado for hard work. >>Good morning everyone. This is fun for me I don't think it's fun for anybody else but it's fun for me. I have the privilege of presenting a variety of different funds and departments today so bear with me I try to keep the jokes funny. For nonexistence. First general fund as you can see as a manager stated our military proposed mileage is 1.7166 continues to be the lowest millage rate. This is reasonable and responsible millage rate. For economic conditions of not only the county in the country but also for the city of Doral to maintain his high-level service. This is the chart showing the proposed millage return to the property appraisers office for their trim notifications. As you can see Doral has the lowest operating millage. Being a variety of different things. When you get your tax notice. That's countywide fire and library and that totals about $44 out of your hundred dollars.Next one that you pay is the school board and that is for public education that is a little under $39 you have the children's trust which is a little uner $3. And of course we have the city of Doral which is $12 and $0.67 of $100. This is a revenue breakdown majority of our revenue is in taxes as you can see. We have license and permit under governmental charges and services funds and some very minor miscellaneous things very important tax number which is value times millage is just under $30 million as proposed budget. By far the largest peice of revenue.Again this is the same information but in high chart format you can see percentages.Here is a summary of our expenditures this year we're projecting a $54 million fund balance at the end of this fiscal year which were taking a little over $3 million as a manager mentioned the capital expense and proposed budget. Our required reserve is $11.6 million we are far exceeding that number. That is a very responsible budget that we put in front of you. This is Doral dollar at work. All the $12 and $0.68 that we get from the tax notice this is where that money goes the largest piece of this $0.44 of that dollar goes to public safety, Police Department Parks and Recreation at $0.11 we have death service at three cents on the public works at nine cents planning and zoning and code compliance respectively at two cents each at $0.28 for general government which is finance HR, public affairs, IT etc. That's my presentation for the general fund I will quickly go to Mayor and counsel this shoud not take that long. >>Each presentation please feel free to provide any feedback or suggestions, additions. >>Okay. >>You can help with the Council presentation. I will make it pretty quick. As manager mentioned there is increase of about 13% compared to the last adopted budget. Mentioned 3% cost-of-living 3% merit for employees elegible. First reading. This one will be really fast. You all know what the chart enforcement supposed to do this is a significant increase what we budgeted last year because actually created as a department for lack of better term. Full-time employee as HR enforcement officer some operating expenses along with a this is a position that is funded for the 6 months because we assume it's going to take a little while in order to go through the process. The charter enforcement officer. And that's for my quick presentation this morning I will be back in Act II for finance. Any questions so far? >>I think were good >>We can put that the city manager's office. Here's our presentation. The purpose of city manager's office and everybody is a very chief of manager policies. Provisions of the city charter access the city act of the city Council Implementation responsible for planning city development overseas operation obviously. Supervises the daily operations. This is our previous organizational chart for the whole city. As you saw in earlier presentations this is the proposed organizational chart. Some of our city managers goals are teambuilding and leadership training for department directors. Along with their teams providing consistent information to elected officials via their financial emails and going to figure out other funds form of communications strategies. With our team department. >>Creating dashboard to keep the approved during the FY 2023, at anything before making sure that it's on our website is it accessible to the residents and they can see it it's active. It's updated constantly. Continue to have one refinance with counsel for agendas and any high sensitive matters or just anything that you want to speak about or get done. Those are goals that the city manager's office and we can go on to the questions or comments. >>Any question ? >>Next couple going to bring up the building department. Jane Decker if she can join. As building director. >>Good morning everybody.Thank you for moving us up to the matter manager we really appreciate that. I will go of their style my breakfast from my colleagues at another meeting.Jane Decker building department director for overlays were two years I gingerly what they do everyday stimulant notice design is really exciting and I get to watch the rule grow everyday. At the fortunate opportunity to work shift you in some capacity Councilwoman's cheek came in our workshop Councilman you cool permit so you understand the processYou know how we work or customer driven and customer friendly, flexible at the end of the day what you do is just keep building users occupancy for productive first Responders. Were there before disaster.And then we do that by providing consistent and fair interpretation of court we have a minimum standard. To that's it there's nobles and whistles. We just Georgia and we do it consistently. This is a summary form of organizational chart in recent years we divided sort of into two sections you have your technical session just one review team and inspector and on the other side the sled byBuilding official Carlos Diaz has of our section which is records permitting management and Claudia who is our surface and special projects including the box. The highlighted positions we kept our headcount about the same for flood we are adding a new position plans examiner for the flood specialty all know that we have a very robust plan management program were holding either its standard so not a complete the succession plan for flood every other trade low roofing electrical coming mechanical were three or four defenders that just create a letter for people to know what the next level is the department. And that the building sign have an assistant director Were changing the chief building inspector giving him the WBT building official title. Thus just building apartment management and he can stand in . It's also creates Mr. Saatchi at some point. Permitting manager so now will create the failure of supervision and management for the clerks and give a little break and management but also equating the succession plan and future goals for entry-level staff. Some 23 accomplishments heading away key regulatory words that we need in communication public safety and technology. We just floated on a swing state expanded our full real checkbox that something building pays for will be expanding its services in a to answer question for residents in building owners and contractors 20 4/7 what ever you want. I think you'll see some activity, a lot of that will keep potential and the stuff you have a great incentive plan that's in place now. And then the regulatory area keep our flood management program that's coming for our customers and citizens. We hundred percent accuracy in our elevation since last year. Compensations were working with with the management department and finance and keeping our stuff that's important because I didn't want to lose people. That goes into our accreditation assume that school furniture present technology . What an awesome at the director will be excited about working with them and we just got done with her 2022 upgrade still ironing out some of the case but now I think were in a stable momentum. Pushing unavoidable as it were. In getting stuff done. Release a reform of our budget so now were not another NMR request for our fund and the second years being orphan evidence is out of the department. Capital outlay this year will be spent on getting some your vehicles and rotating our fleet. We do equivalent about homestead with state and 20, 2,600,000 ft. of your logistics and warehouse coming on line next year and so that's will be consent rotation than improvement an extension will obviously contributor. Value saver first economic cycle is heroes 48 year trends there was just a good place to live. People are going to keep coming here and I think that'sProvide security. What were going to do with public safety revenue growth exceptional service strategic plan objectives I think permitting is going to stay solid increase little bit. We noted construction materials cost has gone up were starting our schedule now in partnership with Venice just make sure that our fees are on soldiers some of the lower permitting frequency we do a lot of very little and through its insured with student you provide exceptional service.There's never an excuse that you can get hold of us we had 62% and separate over phone calls and I have the serial in the south end of the day. But were going to do that he providing services which we have ensure we have safeguards.That something that has been onThis presentation for the last few years we needed a software in place. Meaning in placeWe need this stuff in place when a credentialed staff in place for it is only a matter of time and were going to work in his office directors done and revised the software and then go for IE answers only identify jurisdiction in the entire country. That have ever achieved that. The 26.. Have for you. If there any questions are happy to answer. >>Thank you Jane media. We checked you and your team. Can have Juliann press come up.Presented planning and zoning department. >>Representing audio and city attorney assistant city manager planning and zoning. Good morning to everybody. I'm here to present the plan and zoning departmentBudget for fiscal year 23, 24 and were going to start with a quick overview on the mission of the department which is to maintain and promote the overall goals of the city of Turtle the department is responsible for implementation in the competitive planAnd economic development policies on the city. This department is a multidisciplinary department meaning it was with the other departments so department works in policy as well stick with respect of learning. As you can see the department is composed of 12 employees. Rocky functions are provided by different groups comprehensive plan land development codes economic development this is toxicity and public arts program. The main functions it justice groups are solidsThe planners are implement or interpret the cost policies and other components of land which is a very board function for the department also improvement, land use map and evaluates the proposed text amendments as well as edition. From the land development code perspective is basically the same thing. Development code implements zoning changes in amendments through his issuing concerning whether interpretation and discipline we will work up and processed economic development groupIt intense implementation of economic development strategies to search strategist touches that are developed through the study and then there implemented through the series of programs in the department we sponsor this education and workshops and grants to benefit not only are business community but also benefit the residents of our community we have administered the city of program at least is a relationship that we have waited for an agencies. Inner-city and then re-promote investment of existing businesses as well as recruit for Newmarket businesses to covered area. Division group the administrator local business tax receive program implementingThis environment there also a lot of customers that controversy they should questions with the new opening stages in the process for getting through the deputy are there's a lot of coordination that takes place in this department.Both of the zoning and buildi ng Through the department we alsoAttend a lot of questions that came to the department asking questions that you can become a discerning inspection as well as the other activities as you can see.Here is just a comparison that we are providing of work indicators as you can see some of the activities example songwriters interpretation this year we have so far243 zero also hundred and one. Typical in the pandemic. Patients are coming back asking for an interpretation as we move forward with 2023 we see a little bit on this letters zoning other interpretations. The site plan which is significant portion of our operation as you can see state about the same right now this year after 20 as we move forward to the local business expressive just an increase of about 500554 new businesses this is the result of two very important activities that number one is new businesses that are going to our area. I also very important there was a lot of messages that also as a result of an outreach program that we put together withCo-compliance group. We have seen a number of businesses coming back and getting their business. Again an increase both of them 54 accommodation businesses. This is you can see this is a budget comparison of the department in outsourcing is interceptor revenuesJust a small increase. In a decrease interpreting ghost. The next rate is only a few ID personal security. Engrossing notice part of your budget. The next strike that we have here is the commitment of the department as indicatedAs you can see in this letter we have involved. As well as the day-to-day activity. For example we were in for the provision of analysis department as well as presentations to regression a few months ago we have processed a number of commitments. Conservative projects for you we have been very activeLegislators Abbasid specifically in the area of management. We have also prepared a paper as well as representation to explain the list for our community as well as to the in-house staff. The department continues to work on the failures scheduled capital improvement scanning before you issue we went ahead and waited not important how saving the city about $14,000. The next item is to continue to track our population growth and doing the projections not only for the team in the community but for strategic planning process is actually important that we continue to disengage especially an propagation where we have sin we ask three years and seven anything in their into digital is a significant drop of population in the county. Almost 80,000People have left the country. According to the census and other reports. The land development regulations again focus here was the trust issue with the driveways which should was great concert, community family with the help of plans and other departments we have been able to put together set Caltrans and hardiness the progress is concerned and it's working very well and actually will continue to completing the update of the SAT ordinance on economic development. We have several areas that we've been working on and the one item that we do this in wishes his administration of the community of this organization grants. Work now in the process of weaning. The first laugh or to update or die five you study which is excluded important as we move forward in planning or finances for city one of the things that you wanted to pursue that we do here is also aCompressive strength include this information and make it only document for five-year the building process. And then the program that is certain is very easy to community as well as that of their culture this implementation of fuel efficient formation and services and that we have workComparable information to make sure the program takes off and hopefully will be coming to the report for you and to show you the next monthI spoke on this year for Central Park that's going to come in before you the next meeting of the zoning department also the Federal Reserve Board and influencingThe presentation we have our goals for 2024 and out of those listed strategic again for planning were looking at grading theThe rural Boulevard master plan and then we'd go very well with strategic objective for public safety and expanding services transportation and public recreation. The document and 30 and implemented. The next item that are also looking at HD continued review of proposed legislation that is something that were going to doing especially in the area of management and honestly. Many changes occur Megan the next year. And that is the public safety as well as exceptional services in turn about regulation side were competing design regulations of update and squinted affected on the safety there is an update to the urban design standards and the development group and thus reflect public safety and exceptional services to government development group again is working on implementation that will be for next year and that will be the revenue growth. Were also again initiating this agreement, compressive plan and is going to reflect the new growth in the public safety public arts component will continue to expand the program as we move forward And that would have an impact on the revenue growth as well as the exceptional service with that that's the departments of presentation if there's any questions? >>Thank you any question ? >>Thank you very muchWere going to have public affairs . >>Good morning Miran counselHearing communications director at the owner of 80 public department. So to start off with a quick look of our organization chart and our team currently I have seven it is a small gym is a great team of talented and dedicated professionals I want to thank them for what they do for the upcoming fiscal year we are proposing two new positions one for sponsorship coordinator and other four marketing specialist at a little further towards that of strategy goals. Some of the key tasks and responsibilities our department include branding social media event film and community outreach marketing media relations photo call for Jew production and website. And I think I want to point out the social media coordinator is a new position for upcoming fiscal year but this was really weak last pastor. Some highlights and some key areas over the past year some of our key disciplines for website is continue to be a main source of our information a problem when we get the most ice throughout the year in the past 12 months we have approximately 1.3 million home you store websites are key pages were visited strategically consistent over the years is willing department, Charlie" and it is this year as you can all remember we had to move on the city first this is a key resource for community nurse residence with the public at-large we will create a page where were really aggregated old information not only for the county but for us and then also petition that today is still growing in numbers I think about that 800 so the website is a very important resource as and one that is ongoing work in progress to improve current improvement are working on great accessibility facilitation for the public anesthetics were working with the new IT director which very excited to have on board also to improve our transparency portal we wanted more information and make it something that the public can more easily reach. Social media is growing very important aspect of what we all do To inform and educate in the past 12 months we have grown approximately 12% which is huge is very good the public always engaged or interested they want to know what's going on here happy with was the city's doing that's very interesting to seeAs we move forward focusing and more engaging content rules coverages are things that relate what residents can of into we conversation and engaging with us. Some of our three top posts included a recap of the road paid this active shooter drill a city police some highlighting of the city police and the roles screen installation and highlight posts were back to schoolThroughout the year we also advertise through our whole digit of ambiguous like I mentioned social coming in social companies are huge Instagram is most popular. We have rolled out in the past 12 months to educate and inform. This includes Conseil recaps you may notice them after aggressive media meetings. At great Creek about topics of high public interest that were approved. We also done through doctors taken companies in order of 28 anniversary and were focusing on highlighting our departments and stuff more really harmonizing the city does giving a face in the public respond really will see the public recreation must the public works mass so I appreciate the other stuff in the city for helping us. We also do the fence from virtually stop poster will also utilize as a several publicationAlso communicated as it is doing in a position as the city to learn and play. And then we also work as well with the departments flyer needs design needs anything they can put you throughout the year.I start with the bunch it's been a very eventful and exciting year with a lot of things to celebrate restarted out to the earth centered. And then followed by merit ceremony city managers ordinance ceremony. As ordinance or ceremony. And then we do the national prayer issue we were honored to expand in our offerings into an art exhibits the cultural arts Center and also other 20th anniversary business event and we have the upcoming commemorative reception next week on the 24. Regarding media will work closely with them to schedule numerous coverage opportunities included the elected council 20 anniversary events and the police training simulator which was recently done in collaboration with the police department.Average production is a very integral part ofPeople watching them looking for on social media how well washday aren't people really like it as a form of information. To date this year we done 170 justice is an ongoing kind of we try to focus on it year-to-year to highlight from most several things happening of the key ones that we want you to know the date anniversary the teachers certain facts are exciting about the anniversary lettering campaign ritual and stress year following mistakes following the new ordinance or Pioneer business at which 20th anniversary Park on project updates communities were engaged in was said about this project so were trying to do? WE couple wants of things developments. Public safety tips the chiefest very helpful in helping us doing tips for summer we partnered with the Marlins to do this as well so were trying to get Morpheus is out there to get our list precedent to the community as kind of being educated on good policy will good ways to stay safe. Particularly for the following year following a very fruitful strategy planning session for all of you centralization and aggressive marketing efforts through creation of marketing position this would be a dedicated position in public affairs that work with other departments and all of you at the city at large to get us more information is timely that's acurate and is informative the community. This position will be also key in helping to implement a communication master plan this is about of this next year. Or simply centralizing sponsorships for the sponsorship position this will it increase of revenue the creation of the negative position this position would work with the department for all their needs. Include: Citizens academic city at large Japan of final test method of locating that and hopefully maximizing that return. For events and activities. The communication citywide master plan again there's something came from a strategic planning sessionThat was to have one unified planThe standards of all departments help usMaximize our efforts and our effectiveness through this plan.Another thing is quarterly postal rule homes with QR code to be newsletter online. In the past we done by annual print newsletters like homes now would be increasing the monthlyThat will be quarterly four times a year except it will be digital.Every quarter of printCost go homeYou can download it and enjoy online that will be increase in information that will still be trying to sustainableAn awesome. An affordable option. And then finally informedEducate and calculate messaging at all services of the priorPoints really fit into that which is our bottom line the right people will know what were doing. Now how we can help them and doCustomer serviceFriendly.And this is a budget comparison over the years again refocusing this you are coming to an exception service and education for community and information. With everything we mentioned were looking approximately 31% increase across personnel and upgrading.And that concludes my presentation of happy to take any questions. >>Any questions? >>Thank you and their team hundred and 70 videos the thought.I'm going defendant DavidWe have wonderful city clerk. >>Good morning Mayor and Council members thank you for your timeNo major changes to my budget actually changes at all it's the same budget stays the same continue to provide services to residents three departments directed at each other so if you have any questions I'm here. >>All right thank you Martin city clerk. Short as always. Any questions to the city clerk's office?No? Okay. We'll move onto the next one. >>Next up you have human resource.Maria Jos with our human resourcesApartment. >>Good morning everyoneThe presentation before Mr. much but I'll try to beQuite my name is my SAM had HR department.A little bit about*and allowI'm just going to focus actually what you do which isFor selection and development of our current workforce we provide services andAccreditation.Talent management. Make sure thatWe have great benefits from our employers to help to To make sure our employees are healthy. And make sure that we areLet me see Lego compliant and avoid variation. Organizational chart were requesting three positions and administrated Assistant. Our financial we have a little bit with you throughout three positions and increasing rates for our employment testing. It's basically.We finally got full force everybody's really engaged and we gone very good feedback were able to send service that are relevant to the needs of their employees. We spearhead the processing of management so were asking for waste manager to be able to handle allThe cases that we have. We work closely with the finance department preventing conversation bargaining members. We also become evolving life thanks will we have one for counsel what for and working for the future will approximate location. Due to assistWith work with for special projects. We also managed several want initiatives and included a know-how for which is the highest response to a gun and interaction with employees over the course over the past years.Was at overture forgot to mention there is a missing singles which are good service for our employees to be able to renew their database licenses and the health wellness issues gave the city five recognitions a word with two of them in the last month. Defendant customer service department and sexual harassment training. Her cultures and currently we have five departments which it can be training my end of the fiscal year. >>I like this picture.Goals for 2024. Three of our goals areLinked to initiatives for the strategic plan. Recruitment we want toThe current equipment when youRecruitment and retention plan by the third quarter of fiscal year to improve the human resource section for the city's website by creating more user-friendly and never gettable structure effective management of the function of the city which include work compensation liability insurance property and other insurance but hiring their astonishment within the first of the fiscal year. Increases the city's current wellness status by expanding the wellness program . The second quarter of the fiscal year. That's encouraging engagement and participating public airfieldDeveloping form formal standup operations manual at the various human resources department functions will be completed at the fish end of the fiscal year and motivation regarding accommodations policy to provideAlso wanted to enhance our benefitsAnd that's our goal. Soon-to-be10.I would be federal pension item greater with the most knowledge she's alwaysHere to help everyone and Elizabeth reading the recruitmentThis is of course are popular friendships very popular issueIf you have any questions. >>Aye . Under lung injury. First we're going to create more people?My question is social about mentorship program I want our brief discussion about it and the funding before it so we all have the opportunity to utilize internship programs and had great interest. And I definitelyHave them had interns that have been able to assist and the registrant at a certain point so I like to sing this rate internship program budgeting rate since it's been utilized residents and has been a success. I also like to revisit internship hold and see if there's an opportunity for maybe an extended time is it really wants to six months so it will last through getting them in experience wasted so much turnover but still an opportunity for the students really get sent to experience over. Then and understand this budget amount this is if each of us will speak, was a one-page interview and then a six-month program and then unpaid what would that look like you at the limitation of the hours in Norway. >>Currently we have budgeted for six positions to paid interns for your office and one for counsel.15 weeks for 15 hours.Looking atThat man isn't much. The risk with a plan. In just one experience and onto Indian opportunity to possibly notice it is a great way to see talent firm communities alsoIt would be good for us to expand that. Policy to see what can it look like but then allocate money in the budget so that issue could more time in interns. Past few weeks we work with HR department to look at the organization we could expand the current program with positive opportunities to provide unpaid internship: Two opportunities. So will work with finance same to see about additional time for possibly some work with executive interns policies. >>Every finance project.Sister Karen Matthew withSome additions that are proposing to doWriting were left to coordinate the position that would help us only budgeting to watch of other stuff crime of dancing that the finance to propose for classifying different kinds of senior guns. We get a little bit more supervisory and also gives group as. These are some of our budget highlights almost everyone has mentioned 3%Proposing writing a new position as mentionedAccomplishments for the current fiscal year to maintain class fund rating we assisted with our year end financial reportMartin assisted to be honest review and update of policies. This is was approved last meetingWe collecting on underwriting development of hybrid financial outlook and were looking for citywide cost and probation punishes a requirement for the city.You also averted budget presentation award. An April of this year neighbors months in vehicle operated with a teacher of great mercy teacher of face.Which is an invoice was noted with thing to do in April I was really thankful that we did it in April very quick overview of the professionals raising thousands of people in the finance departmentI sure testing just come togetherIncluding other departments. So for me it was a very good lesson in how wonderful the rule is.Our objectives for the coming year aside from all of the things that you mention so, basements were going to continue payroll and accounts payable in advance receivable. Hulu financial reporting will continue to do are you in or it was looking at ways to work with other departments in order to grade operational efficiencies. Being as payable.This interesting things as often as things so responsible for every year this can both address you and how much you get from Puerto Rico defendants. As I mentioned before Artemis compressing the defeated invisible walls and managed adverseWe do this for every single department and organization so when we talk about strategic objectives in areas in a strategic plan revenue growth is typically point your fingers to finance in what we do is supports its public safety exceptional service and of course revenue.With that said to obtain any question. >>Thank you very much.Majority of the opportunity to witness the versions of You know working on our proposal Western in the procurement division into a department store as part of this. Thank you. Good morning allWhen is Jacqueline so the manager is the manager mentioned procurement division is currently division of the Department of finance but it is changed the strategy proves with the department an independent department that's a lot of value were able to avoid any kind of conflict interest being independent department that is reciting over the functions. We will focus on procurement And we can also improve some supportive relationships because we defendant department as contact resourcePermission and recruitment is dangerous to suggest resources that it needs to provide high-quality services. It would be managing the process we should departments equity function that stretches suppliers through competitive bids and elements negotiating immediate chain contacts and managing the city's assets. Ultimately want to maximize value for the city managers prefer an ethical matter.Some of the accomplishments for 2023 process and the recovery process process nearly 6 general purchase orders and improvement are accessing communications primarily through the Virtuoso decision process that as you get to objectives you can see, nothing city ConseilMrs. little tiny snapshot of our budget other than the transition division the department increases or changes no changes to staff Cinemark. Investment no changes to be operating budget.The project is tightened 33 strategic goals and also tie into each other. By creating a residential efficiency were able to provide exceptional service and client departments are also able to provide exceptional service and together we grow revenue.Under organization efficiency and effectiveness are essential plans or objectives to update the policies for procurement and asset management as well as the code there were some updates last year including an increase officials to be more consistent with the market and other interested doing but there's a lot of work to be done. Processing were we can get updated and improved to be get the best practices some of the areas that we have identified improvement is to clarify the procedures for private partnerships. Accepting donations the policy has been created and defined. Qualifications are to be protest process and more clearly defining asset management.Also exploring different initiatives in technology to streamline our procurement process manager contract the goal is ultimately to create more efficient and transparent process is more accessible to vendors and the public.For exceptional service were going to be able to once you have our efficiency established withWere going to be doing training programs for department as well as more vendors everyone knows what the process is and it makes a lot faster interpreted going to also doing continuous improvement versus training the department to make sure that were doing everything that's the best interest for the city. Ultimately will be providing programs for participation and expedient.Finally revenue price were important were going to be achieving cost savings to search Egypt requirements.Identifying the defendants that the defendant best value for the city one of the things we want to explore identifying the wish that we can monetize our city's assets and redefine value there.Going to be negotiating so contracts of course competitions will be the ultimate goal for the city. That's it. Thank you so much.Next up we have our IT department led by Jos . >>Good morning criteria,I want to take this the first is that have addressed his body to think the administration the city manager the Deputy city manager for believing in me giving the opportunity to represent that after all and its capacity. I also want to share all of you my excitement and gratitude the part of the city of the seat of the relative maturity no been amazing team that we have here in the city with the directors of the team members but legitimate noise that was the biggest reason why I chose to go to the rule. As we looked radio plan and the things were trying to do that's where it starts it starts with the people servant acknowledge alignment that I see here between this body across the entire initiation and the recognized all's your receipt after all. Also want to think the opportunity to think of the people here in this room and watching the broadcast made me feel at home. The City of Doral. It's very important to me and I just want to take on Rochester think my assistant director Ari Fernandez without her and that we. Forest Meadow edition fourth week and uncertain and make the right decision to work with you all. So thank you for that. >>A little bit of about that I department the way state and we vitiate the satiety department should is connected issue across their entire organization to bridge the gap between the people processes and technology. All this effort to deliberate exception service the county expected of the Lord some of the responsibilities include critical citywide infrastructure systems in the intelligence of those operations team and the storage ship of the experience. In technology is what can access the community. We should those experiences don't just get a stay outcome that were looking with great experience that we want.This are organizational chartLooks significant but when you look at them out of the work of actually consultant city department is a very small team for how much Western the commercial support. This is the breakdown title: Boxes showing any position in a couple of classification which took about counselors. But for the purposes of being able to reprise around I threw back his supervision now we can security harvest assistance and intelligence.I wish I had for this year include what you all have seen your budgets. Ensuring that the percent change is very minimal for the types of things that that the department supports. Natasha things that you want to accomplish together. You know cost of living additional procedures and accelerate at all adjustments which are all things that are all informed strategic of retaining talent. This are things that are very important this are things that happen in the process it in adjust in IT.I want to recognize that Over 80% of that the operating budget is in-service. The citywide expenses so IT has stepped forward as connective tissue for the organization is built into our DNA is herbal budget as well.I want to share couple of exciting things that are underrated for discriminator. This are all of things as you notice about them as you look at them. You don't really have to watch to do with technology hardware infrastructure decisions that kind of canal activity how we can get better together that's really exciting. A call attention to that's really help us identify which of our strategic initiatives I noticed that there's not after it's very exciting to meThat he is doing things that give us a lot of value. Every donation working on my teacher Peer-to-peer recognition the bottom of this is called things that they want to be able to do. Truly efficient organization innovation training of also supports the idea of creating a stronger workforce creating other reasons to stay beyond just calling station by empowering employees that possible get better. I website the reimagining on purpose because when you spirit is and people think orders are potential people think moving around. But when I see reimagined our thinking about how can we change the way that people interact with the city of the rule and it becomes more than a website Digital city will which is very exciting. The center part at the department is working and helping to facilitate technology that the really exciting for community and for energy County. Because this will beVersion 1 contained that Public Safety's technology vision which is always important to make sure to stay station having the right I the right places. These are really crucial initiatives. And as you notice this are all working with the entire organization I want to close my joking little bit about customer expectation when we think about creating exceptions experience who were being measured seconds. The struggles that is either our what our citizens are visitors part usingIssues were being rated. It's not already doing betterRedoing is goodAmerican Express. And anything about that start thinking about differently about how we approach exceptional service what is exceptional service means.Antiriot here isWhich doesn't exceptional job of Providing their service.If you just think about these territories. That experience with this mean a lot of us has already invited him as Alexander house your dressings on time. Sarah's exam put a little remittances holy it might be 10. This testing.This Artemis usually think about how can we make it easier to get people through their journeys that they need to get in making it guided journey revenuesThank you very much. Entertain any questions that you may have. Any questions for IT? Welcome aboard have a lot of questions and comments but and I hate this related but I'm really excited for chipping and extending that service from asset of I just been the back and appreciate that your been more of the end-user service to our community is recommended can do and that technology is continuing to evolve and finish. Time to take that aspect of ITO First Republic. So appreciate your enthusiasm. And when.The >>Figures A. We have general government budget next I want to make sure that wherever you're going you can get there in timeAnd then start again with Phyllis.So far that's about it we have transfers for our present ability this is a accounting requirement budget for celebrities that come after employees Set aside to recover that number you have an infrastructure replacement fund that's primarily 40s building this for replacingAir-conditioning and structural issues that your future contributing the replacement fund. So that's about million 50 short transfers That's pretty much it then the general government.If you have any questions be happy to entertain.As you know from the studsWe believe that proceedings will continue into the future as youWe believe that we have provided to surface that you required to get ordinance adopted to navigate every single issues. They have to confront. I'll be happy to answer any questions.I think that you can take a recess. And then if you can come back still good for everybody?Sounds good to me will entertain a motion to recess. Mission second by Councilman all in favor say aye .[ GAVEL ] Welcome back we are going to resume the budget meeting today. Tuesday, August 15 . Console Macabre joining us we can take, where we left off which was police I believe. >> Yes Mayor, we have please with our police chief Lopez, and then after police we have code compliance public works and Parks and Recreation and then will have our CFO clothes with some comments and feedback. >> Good afternoon, Mayor, Vice Mayor Council, and the rest of the team we are going to be going over the 22 a 2023 and 124 budget highlights up on the first chart here is our current organizational chart current organization is comprised of three main areas, our administrative division our operation division, and our investigate division are administrative, division is comprised of a multitude of areas, primarily our accreditation our fleet management training are the three critical areas in their you also have our emergency operations center analysis of other key administered team functions. Our investigate division is basically our investigate unit, our detectives are general investigations unit in there. Also have the newly established units that I will speak about later at the craft suppression unit in our vice or vehicle involved. Crimes unit as well as other entities that are involved in the investigate process, and then lastly our pollution division there. Basically, our uniform personnel as well as a special operation area that in comprised of our school resource office unit and other items, like our instant containment team is basically everybody that's in uniform on a daily basis protecting us serving our community our neighborhood, resource unit and our out of our executive officers police information office are and are you our neighborhood resource unit, social media unit, and a couple items that report directly at my office. 4.for fiscal year 2023 and 24 the budget had involve the few key items and to include vehicles by the are more LPR, rest and somebody's personnel. Staffing for next year, almost 800,000 is going to go to 15 police trainees, we have never been in a position in the 50% individuals that are not current employees. Other serious are out of the police academy. This initiative that I'm really proud of the less you are going to be able to identify recruit individuals from various walk of life and life experiences and professions into the rounds and able to send them to the police academy and develop our ownHome grown individuals here 40 Police Department. We are looking forward to that initiative was real. AlitoNorth of $100,000 you see on the bottom slide their accounts for 77 replacement by the armor gets for the exploration or process. Decide if you should expire within five years. They need to be replaced every one they are a basis depending whatever number needed that year. It's about $1,800,000.39 vehicles, auto debasement vehicles. Our public works handles the majority of our inventor internal periodic basis based on the condition but primarily the amount of mileage police officer drive a lot of miles every single day as well as RK nine units per. For example have a high idle times as well for the dogs inside the vehicle required to have their air-conditioned daughter delivered. That for example is how the police vehicle in general. Takes it all in comparison to civilian vehicles, our mobile license plate readers as well we are very blessed to be receiving one million-dollar award for safe city technology project. These four were going to be able to enhance and build up binary current technological advancement. In our city, we have LPR and intersection cameras and other technical technological initiatives that we have in our city. Were going to be able to now enhance that with this award. We are looking forward to the rolling out a fleece the next few months. For date LPR camera's, 50, tell intersection, brass and alsoTakes us over 200 slide I do that continually based on the million dollars are going to that. We are going to be receiving from the U.S. House committee on appropriations coming this fall as well. Some other capabilities of the real-time operations center is to top neighborhood in common errors in business to our data clinic program. Where little by little enhancing both relationship with the various HOA and believing that that the relationship network we are able to strike the memorandum of understanding to be able to tap into those areas government. We have a critical incident we have been able to utilize for example, the camera'sEntity place during our recent active shooter drill in April to be able to leverage that technology training assess huge component of our Police Department right now and it has been historically us well. We have been able to tweak and add some new training that officer you are having received in over the last 15 years, primarily the breach is called, the robbery intervention detail schooling which policies on high-risk tactics and our incident containment team more to fit our own it's nuanceIn some of the issues that we may be experiencing SSE to grow in the future. We want to have an established team, that's ready to combat that. In case of emergency it's a matter of fact of face support powers part of the team was part of the first eight that graduated booth two weeks ago. We are very proud of him and those officers that go above and beyond the call of duty. There Is a list of trainings that our officers are currently partaken in the last week,We had a leadershipSymposium,I really wanted to develop the internal talent and leadership that we have in this department and be able to elevate them just imposing last Friday the first of many to come and we were able to bring in certain facts that are sitting here in this room right now and to be less energy that we need to be successful organization. The police department works with only department are all city department and enjoy the collaboration anyone continued that level of service in the coming months and the exterior government before before I was here actually it's the same exact, in terms abroad that this particular account particularly to the file that we have unfolded the force officer in civilian position reading department. Those person are being funded as well moving to next year allowing us to be able to add certified police officer in addition to the 15 that we that I mentioned in a few minutes ago, thought undercurrents are in at 157 are going to be budgeted for 191 next year. Some of this part-time job was paid nonpaid we have we contingency off of his or here that are network part-time on part-time basis and some that are that I reserve officer NDR not paid but they still work a few days a month with our city. But in terms of full-time we are going to be growing from 149 to 177Which honors for D50 that were going to be sending to the Academy. Once they graduate plus the amount of certified that we are feeling from the unforeseen petition moving Internet your. I want to thank our CFO Fernando and sold but off them.And next one it's about joggers or folks who know criminals targeting people leaving ATM in the middle of the day because of that we need to make sure that we continue revisiting our deployment and make sure thatWe have advocate Resource ester address that the next bullet a second below. The crab suppression unit is something that we have identified as a need for our community.It's a specialized unit thatI think is going to be useful in the coming months for us and you are excited about rolling thatOut as well. That unit is going to be to tackle whateverCrimes look at what the time It's going to be able to support not that we weren't doing it before we were but we are gonna add more resources for that hour apprehension rate can increase our vehicle crimes. We need a time your mother doing true that the additives are not something that we can follow up now. Impacting directly our city our older cases that have not been tied to any crime so first on all of them have been stolen vehicles, not of 20 years ago, our incident containment team. I spoke about that before. It's our tactical team that we are rolling out. We had the first eight graduate from that school. Two weeks ago we are excited about putting the team together, it's a quick deploy active shooter. Team of God for bid. We have an incident here it's committee. I urge everyone to follow us to have an amazing team behind the scenes that sculpturing notify the committee and our team here. The good work that the men and women in blue are doing. We are putting that aside that trend. Obviously muscle theorists faces are not residents of their out but they are driving to our recidivist guns. As a matter of fact we are about to some one today yesternight a will. We were able to upperhand to invade well that we are driving to our recidivist although the firearm convicted, just driving to our city but due to the proactive good work of our officers we are able to write that. Being that there how it's also about having a sense of pride in your community. Our office are comprised of officer have been here for 10 to 15 yearsOr on the recruiting company and a swell, pushing the agency. It's one thing to hear from me but it's another thing to hear from the officer into ground-level about the amazing city that we call home. That's going really well, moving into the field in the next few months us to continue to recruit our prayer Academy PC, duly test every officer that comes into our department. Well at this time is going to be have two pass a physical abuse test.It's a physical fitness assessment based on their age that the something that's new to our agency. Originally if you're in the police officer that work in your agency or retirement agency, there was no physical fitness is standard to come to our agency, and I think it's imperative that hours officer participate and have posse standard to answer this job. This job is a difficult job as a job. That's a high stress job in the hundred degree heat and a certain from our organizational charge to our vehicle redesign to hourly. We administer extra duties based on tenure and based on availability for all our officer in a fair and equal to buyer across the board. We have based on our restructuring of our our faces and we are personal should be we have developed multiple workgroups at all. Layers of the organization from civilian to swarm, personal to God or everyone input that things that you use coming out of our Police Department it's not only make revisionist division of the men and woman thatWho do our department. Regardless of friends from our from Marcos Tojo stuff although it did become on this stuff and every in between every Vanessa voice and that's something that you look forward to ITS a stupid what is there to look of our Police Department not only that capacity but in general whatever component I think we have the right mindset I think moving forward. We have a zero-tolerance social media, pain. I wonder to me or she's being she's kind of kind of phrase and we have hijacked it.And really expended up on it because the city does have a zero tolerance for any for any crime and it's getting out there and I urge all of us to push that hostile written report something. This city has a zero tolerance for any crime in our community from speeding to any type of violent crime it doesn't mean that we are gonna always take somebody to jail we do we are compassionate. We are people make mistakes especially drivers we try to educate butWe do have a zero-toleranceIn terms of at least indicating them and estop in them in letting them know the ramifications of bringing any negative right what is city. Now we have our 15 year anniversary coin that was sent to each and everyone a few 15 yourself are seated together even though I have only have seven months into that 15 years for me and remember my parents came to this country only a few wants and they were Americans resupplying an American flag and 40 Houston it's a sense of pride that I hope for deceit the us well. I taken pride and be part of that 15 year journey like many of you and Leslie the 11th hour shift private program is working really are our staffing is increased on by troll we have more officer more visible dance really change the way we redo things that shift private program was also part of the design of our workgroup remit with you stuff. Make sure that the majority wanted this and be we had an overwhelming over 93% of the department and wanted to transition to it's a ship that was her