City Commission Meeting

CITY COMMISSION MEETING

DATE:

Monday, June 8, 2026, 6:00 p.m.

LOCATION:

City Hall - John Fuller Auditorium

451 Third Street NW

Winter Haven, FL 33881

1.

CALL TO ORDER - Brian Yates, Mayor

2.

ROLL CALL - Vanessa Castillo, MMC, City Clerk

3.

INVOCATION - Pastor David Berry, The Mission of Winter Haven

4.

PLEDGE OF ALLEGIANCE - Vanessa Castillo, MMC, City Clerk

5.

PRESENTATIONS

5.A

"America 250!" Proclamation - Laura Stokes, Ponce de Leon Chapter Regent - Daughters of the American Revolution (DAR)

Staff Contact: LaTonya Harris, CMC, FCRM, City Historian & Archivist | Deputy City Clerk , lharris@mywinterhaven.com

Proclamation

5.B

"Juneteenth Day" Proclamation - 2026 Juneteenth Planning Committee

Staff Contact: Natalie Wilson, Special Events & Initiatives Coordinator, nwilson@mywinterhaven.com

Proclamation

5.C

Waste and Recycle Workers Week 2026 Proclamation - Clyde Carson, Solid Waste Superintendent

Staff Contact: Brittany Hart, Public Works Director, bhart@mywinterhaven.com

Proclamation

5.D

*** AGENDA REVIEW ONLY *** Strategic Plan Presentation: Quality of Life

Staff Contact: T. Michael Stavres, City Manager, mstavres@mywinterhaven.com

6.

DEVELOPMENTS OF NOTE

7.

MINUTES

8.

COMMENTS FROM THE AUDIENCE

9.

ORDINANCE(S) - SECOND READING - PUBLIC HEARING

DATE: Monday, June 8, 2026, 6:00 p.m. LOCATION: City Hall - John Fuller Auditorium 451 Third Street NW Winter Haven, FL 33881 1. CALL TO ORDER - Brian Yates, Mayor 2. ROLL CALL - Vanessa Castillo, MMC, City Clerk 3. INVOCATION - Pastor David Berry, The Mission of Winter Haven 4. PLEDGE OF ALLEGIANCE - Vanessa Castillo, MMC, City Clerk 5. PRESENTATIONS 5.A "America 250!" Proclamation - Laura Stokes, Ponce de Leon Chapter Regent - Daughters of the American Revolution (DAR) 5.B "Juneteenth Day" Proclamation - 2026 Juneteenth Planning Committee 5.C "Waste and Recycle Workers Week" Proclamation - Clyde Carson, Solid Waste Superintendent 5.D *** AGENDA REVIEW ONLY *** Strategic Plan Presentation: Quality of Life 6. DEVELOPMENTS OF NOTE 7. MINUTES 8. COMMENTS FROM THE AUDIENCE 9. ORDINANCE(S) - SECOND READING - PUBLIC HEARING CITY COMMISSION MEETING Staff Contact: LaTonya Harris, CMC, FCRM, City Historian & Archivist | Deputy City Clerk , lharris@mywinterhaven.com Proclamation Staff Contact: Natalie Wilson, Special Events & Initiatives Coordinator, nwilson@mywinterhaven.com Proclamation Staff Contact: Brittany Hart, Public Works Director, bhart@mywinterhaven.com Proclamation Staff Contact: T. Michael Stavres, City Manager, mstavres@mywinterhaven.com CITY COMMISSION MEETING – JUNE 8, 2026 1

10. CONSENT AGENDA 10.A Agreement for Transfer of Public Roads - Avenue K SW from 6th Street SW to 3rd Street SW 10.B ITB-26-15 - Roosevelt Drive Complete Street Project - LAP - Award of Contract to Ajax Paving Industries of Florida, LLC 10.C Purchase of Autocar ACX64 with 28-yard Heil Half Pack Front-End Refuse Body for Commercial Solid Waste Collection 10.D Developer's Agreement - Dewdney Plaza 2 10.E Planning Commission Membership - Recommendation for six (6) reappointments and one (1) appointment 10.F Willowbrook Golf Course Equipment Purchases 10.G RFQ-24-18 - Water Resource Facility at Pollard Road, Task Order #2 10.H East Winter Haven Aquifer Recharge and Wetland Restoration, Consulting Design Services Staff Contact: Brittany Hart, Public Works Director, bhart@mywinterhaven.com Summary - Agreement for Transfer of Public Roads Avenue K SW Agreement for Transfer of Public Roads - Avenue K SW Staff Contact: Brittany Hart, Public Works Director, bhart@mywinterhaven.com Summary - ITB-26-15 – Roosevelt Drive Complete Street Project - LAP – Award of Contract ITB-26-15 - Recommendation of Award and Evaluation Tabulation Staff Contact: Brittany Hart, Public Works Director, bhart@mywinterhaven.com Summary - Purchase of Autocar ACX64 with 28-Yard Heil Half Pack Front-End Refuse Body for Commercial Solid Waste Collection Quote for (1) 2024 Autocar ACX64 with 28-yard Heil Half Pack Front-End Refuse Body Staff Contact: Eric Labbe, Director of Economic Opportunity & Community Investment, elabbe@MyWinterHaven.com Summary - Developer's Agreement Developer's Agreement Dewdney Plaza 2 Staff Contact: Heather Reuter, Senior Planner, hreuter@mywinterhaven.com Summary - Planning Commission Membership Reappointment Letters Application - Laura Lease Staff Contact: Steve Pruitt, Parks & Grounds Superintendent, spruitt@mywinterhaven.com Summary - Willowbrook Equipment Purchases Wesco Turf Price Quote (Via Troon Toro National Account Agreement) Staff Contact: Gary M. Hubbard, Water Department Director, ghubbard@mywinterhaven.com Summary - Water Resource Facility at Pollard Road - Task Order 2 Water Resource Facility at Pollard Road, WWTP#2 Abandonment, Task Order #2 Staff Contact: Gary M. Hubbard, , ghubbard@mywinterhaven.com Summary - East Winter Haven Aquifer Recharge and Wetland Restoration, Consulting Design Services Task #4 - MAR Well Supply and Headhead CITY COMMISSION MEETING – JUNE 8, 2026 2

10.I Auburndale - Polk Regional Water Cooperative Receiving Facility 11. RESOLUTION(S) 11.A R-26-16 - Acceptance of easement from The Gates of Lake Region Homeowners' Association, Inc. 11.B R-26-18 - Capital Asset Policy 12. ORDINANCE(S) - FIRST READING 13. NEW BUSINESS 14. CITY COMMISSIONERS/LIAISON REPORTS 15. CITY ATTORNEY REPORT 16. CITY MANAGER REPORT 17. DEPUTY CITY MANAGER REPORT 18. CITY CLERK REPORT 19. EMERGENCY MATTERS NOT RECEIVED FOR THE AGENDA 20. ADJOURNMENT Task #5 Pre-Permit Design Coca Cola Grant Support Letter, Task #5 Task #6 - Boundary Survey, Due Diligence, North Lobe Aquifer Recharge and Wetland Restoration, Conceptual Plan Staff Contact: Gary M. Hubbard, Water Department Director, ghubbard@mywinterhaven.com Summary - Auburndale Polk Regional Water Cooperative Receiving Facility AWS Transmission Main Extension, Dewberry Engineering Scope of Work Location Map Staff Contact: Gary M. Hubbard, Water Department Director, ghubbard@mywinterhaven.com Summary - Resolution R-26-16 Resolution R-26-16 Staff Contact: Chris Reeder, Chief Financial Officer, creeder@mywinterhaven.com Summary - R-26-18 Capital Asset Policy R-26-18 Exhibit A to Resolution R-26-18 City of Winter Haven Capital Asset Policy If a person decides to appeal any decision made by the Commission with respect to any matter considered at such meeting or hearing, they will need a record of the proceedings, and that, for such purpose, they may need to ensure that a verbatim record of the proceeding is made which record includes the testimony and evidence upon which the appeal is to be based (FS 286.0105). In accordance with the Americans with Disabilities Act and Florida Statutes, Section 286.26, persons with disabilities needing special accommodations to participate in this proceeding, should contact the City Clerk's Office, 451 Third Street, NW, Winter Haven, Florida 33881, in writing, not later than 48 hours prior to the proceeding; if not in writing, then not later than four (4) days prior to the proceeding at (863) 291-5600. Vision or hearing impaired please call (800) 955-8771 for assistance. CITY COMMISSION MEETING – JUNE 8, 2026 3

GMNTER HAVENTHE CHAIN OF LAKES CITY WHEREAS, on July 4, 2026, our nation will commemorate the semiquincentennial anniversary of the signing of the Declaration of Independence; and Boca WHEREAS, the journey toward this historic milestone is an opportunity to reflect on our nation's past, honor the contributions of all Americans, and look ahead to the future generations who will carry forward the ideals of democracy and individual liberty that make the United States a unique nation in the world community; and Dace WHEREAS, the great state of Florida played a role in the American Revolution with four battles occurring on Florida's soil, the Battle at Thomas Creek, the Battle at Alligator Creek Bridge, the Siege of Pensacola, and the Last Naval Battle of the American Revolution off the coast of Cape Canaveral; and SDM WHEREAS, the National Society Daughters of the American Revolution ( DAR) is a non -political women's service organization, established in 18go, whose members are lineally descended from Patriots of the American Revolution; and DOM WHEREAS, through the President General' s leadership, all Daughters are spending the next three years Illuminating Our Legacy by celebrating our nation' s rich history and diversity, promoting belonging through membership and dedicated service to God, Home, and Country, and by completing projects in unique, local and impactful ways; and WHEREAS, from the 250th anniversary of the Boston Tea Parry in 2023 until the 250t], anniversary of the signing of the Treaty of Paris in 2033, Daughters are celebrating our nation's rich history and diversity of experience by honoring all men and women who achieved American independence. These Patriots, believing in the noble cause of liberty fought valiantly to establish a new nation. A)CQ NOW, THEREFORE, I, William Brian Yates, Mayor of the City of Winter Haven, Florida, do hereby proclaim July 4, 2026, as America 250!" and call upon all City residents to observe this commemoration and reaffirm the ideals embraced by the signers of the Declaration of Independence in 1.776. Baca IN WITNESS WHEREOF, I have hereunto set my hand and cause the Seal of the City of Winter Haven, Florida, to be affixed this 8th day of June, 2026. a- :, /Zo-William Brian Y s, Mayor ATTEST: Vanessa Castillo, MMC, City Clerk 4

5

6)/f/?ENTER HAVEN THE CHAIN OF LAKES CITY f-odewealiccie, WHEREAS, the Nation celebrates the week of June 15, 2026 as National Waste and Recycling Workers Week; and 1001 WHEREAS, the City of Winter Haven has depended on solid waste service providers to keep the City clean and free of debris for over 100 years; and 11001 WHEREAS, the City of Winter Haven' s hardworking waste and recycling professionals service over 21, 000 residential homes and 1, 600 commercial businesses per week; and St*1 WHEREAS, the City of Winter Haven' s solid waste service providers impact over 50, 000 residents indicating a healthy and continuingly growing City; and frX41 WHEREAS, the City of Winter Haven values and celebrates our Solid Waste employees for their service to our community and commitment to our residents and businesses. foot NOW, THEREFORE, I, William Brian Yates, Mayor of the City of Winter Haven, Florida, do hereby proclaim the week of June 15, 2026, as Waste and Recycling Workers Week" in the City of Winter Haven and urge all citizens to support efforts and extend sincere gratitude to all of the City of Winter Haven' s waste and recycling professionals. 1001 IN WITNESS WHEREOF, I have hereunto set my hand and cause the Seal of the City of Winter Haven, Florida, to be affixed this 8th day of June, 2026. a 3William Brian Y/ es, Mayor ATTEST: cp., Vanessa Castillo, MMC, City Clerk 6

CITY COMMISSION MEETING JUNE 8, 2026 FACT SHEET MY WIN T ER H A V EN. C OM PAGE 1 OF 2 DATE: May 19, 2026 TO: Honorable Mayor and City Commissioners VIA: T. Michael Stavres, City Manager M.J. Carnevale, Deputy City Manager FROM: Brittany Hart, Public Works Director SUBJECT: Agreement for Transfer of Public Roads – Avenue K SW from 6th Street SW to 3rd Street SW BACKGROUND Avenue K SW is a two-lane county roadway that extends from 6th Street SW on the west to 3rd Street SW/ US 17 on the east. The roadway is approximately 900 feet in length and lies within a right of way that is 60 feet in width. All adjacent properties are located within the municipal limits of the City of Winter Haven. Polk County has requested that the City assume responsibility for the roadway and associated right of way through formal acceptance of a transfer. Avenue K SW consists of approximately 0.34 lane miles and is listed in “excellent” condition in the County’s roadway inventory, with resurfacing completed in Spring 2026. The right-of-way includes sidewalks along the northern side and a portion of the southern side. Drainage infrastructure within the corridor was refurbished in 2025 utilizing cured-in-place pipe lining and is considered to be in good condition, with no current maintenance needs identified. City staff have inspected the corridor and confirmed these conditions. Based on the condition of the roadway, sidewalk, and drainage infrastructure, staff finds it appropriate for the City of Winter Haven to accept the transfer of ownership, maintenance, and operational responsibility for this portion of Avenue K SW from Polk County. STRATEGIC PLAN ALIGNMENT This is a roadway transfer that is not specifically defined as a goal or strategy within the Strategic Plan. However, it is generally aligned with the Infrastructure Pillar. 7

CITY COMMISSION MEETING JUNE 8, 2026 FACT SHEET MY WIN T ER H A V EN. C OM PAGE 2 OF 2 FINANCIAL IMPACT There is no direct financial impact associated with this transfer. However, the City will assume responsibility for the long-term maintenance of the roadway, sidewalks, and drainage infrastructure. The roadway will be incorporated into the City’s roadway inventory, increasing the total mileage used to determine the City’s share of local gas tax revenue. RECOMMENDATION Staff recommends the City Commission approve the transfer of Avenue K SW from Polk County to the City of Winter Haven and approve the Agreement for Transfer of Public Roads for the subject roadway and authorize the Mayor and other City Officials to execute the said Agreement, and authorize the City Manager or his designee to execute any such other necessary documents to facilitate the transfer Avenue K SW from Polk County to the City and take any other actions necessary thereto. ATTACHMENT  Agreement for Transfer of Public Roads - Avenue K SW 8

AGREEMENT FOR TRANSFER OF PUBLIC ROADS between THE CITY OF WINTER HAVEN, FLORIDA and POLK COUNTY, FLORIDA FOR A PORTION OF AVENUE K SW FROM 6TH STREET SW, EASTERLY TO 3RD STREET SW, IN WINTER HAVEN, FLORIDA. This is an Agreement by and between the City of Winter Haven, a municipal corporation of the State of Florida (CITY), and Polk County, a political subdivision of the State of Florida (POLK), their respective successors and assigns. WITNESSETH WHEREAS, Chapter 335, Florida Statutes, Subsection 335.0415(3) authorizes the transfer of public roads between jurisdictions by mutual agreement of the affected governmental entities; and WHEREAS, Avenue K SW is an Urban Collector Road and is within the County Road System that lies within and adjacent to the corporate limits of the CITY; and WHEREAS, CITY has requested and POLK has agreed to the transfer of a portion of Avenue K SW from 6th Street SW, easterly to 3rd Street SW, in order to accommodate the transfer of maintenance and operational responsibilities to CITY; and WHEREAS, Chapter 337, Florida Statutes, Subsection 337.29(3) provides that upon such transfer, liability for torts shall be in the governmental entity having operation and maintenance responsibility for such roads; and WHEREAS, a transfer of the ROAD is in the best interests of CITY and of POLK; and NOW, THEREFORE, in consideration of the promises, mutual covenants, and conditions hereinafter contained, the parties agree as follows: 9

SECTION 1: Recitals The above recitals are true and correct and incorporated herein. SECTION 2: Description of public roads subject to agreement THE ROAD as depicted on the map attached hereto and made a part hereof as Attachment “A”, and more particularly described as A portion of Avenue K SW from 6th Street SW, easterly to 3rd Street SW. Including, but not limited to those parts of the rights-of-ways for Avenue K SW that lies within the above-described corridor, as dedicated, depicted, or described in the following documents: Any right-of-way dedicated by Plat Book 1, Page 28, Plat Book 4, Page 13, Plat Book, 31, Page 4, and Plat Book 153, Pages 7 and 8, and any deeded rights-of-way recorded in Official Records Book 4868, Page 1153 and Official Records Book 4975, Page 1975 and any other deeded rights-of-way recorded in the Public Records of Polk County, Florida that lies along the above-described corridor. All lying and being in Sections 29 and 32, Township 28 South, Range 26 East, Polk County, Florida. SECTION 3: Transfer and acceptance of roads POLK agrees to transfer, by County Deed, the ROAD as described above, and CITY agrees to acknowledge and accept this transfer. Upon execution of this agreement both parties agree that the ROAD thus transferred will no longer be a part of the Polk County Road System, will become part of the City of Winter Haven Road System, and all jurisdiction over the ROAD and the responsibility for operation and maintenance of the ROAD and associated infrastructure will be with CITY. SECTION 4: Liability for torts As provided in Sections 335.0415 and 337.29, Florida Statutes, upon transfer of the ROAD from POLK to CITY, liability for torts shall be in the CITY, subject to the limitations of liability set forth in Section 768.28, Florida Statutes, and any other applicable sovereign immunity defense and /or defenses available under application Florida law. 10

Nothing contained in this Agreement shall be deemed a waiver, expressed or implied, of the City’s or County’s sovereign immunity or an increase in the limits of liability contained in Section 768.28, Florida Statutes, regardless of whether any such obligations are based in tort, contract, statute, strict liability, negligence, product liability or otherwise. SECTION 5: Costs of transfer of public roads COUNTY will record the Agreement and County Deed. Any and all costs associated with this transfer of public roads shall be borne by CITY. SECTION 6: Amendments No modification, amendment, or alterations of the terms or conditions contained herein shall be effective unless contained in the written document executed by the parties hereto with the same formality, and of equal dignity herewith. SECTION 7: Severability In the event any provision of this Agreement is held to be unenforceable for any reason, the unenforceability shall not effect the remainder of the Agreement which shall remain in full force and effect and enforceable in accordance with its terms. SECTION 8: Term This Agreement is effective upon approval of the parties respective Governing Bodies and execution by both parties set out below. 11

IN WITNESS WHEREOF, the City of Winter Haven has made and executed this Agreement on the date shown below, through its City Commission, signing by and through its Mayor, as authorized to execute the same by City Commission action on the ________ day of ______________, 2026. ATTEST: CITY OF WINTER HAVEN By: ____________________________ By: ___________________________ Vanessa Castillo, MMC City Clerk William Brian Yates, Mayor This ____ day of ____________, 2026 Reviewed as to form and legality ________________________________ City Attorney Date REMAINDER OF PAGE INTENTIONALLY LEFT BLANK 12

IN WITNESS WHEREOF, Polk County has made and executed this Agreement on the date shown below, through its Board of County Commissioners, signing by and through its Chairman, authorized to execute the same by Board action on the _______ day of ________________, 2026. ATTEST: Stacy M. Butterfield, Clerk POLK COUNTY Board of County Commissioners By:_________________________ _______________________________ Deputy Clerk Martha Santiago, Ed.D., Chair This _____ day of _____________, 2026 Reviewed as to form and legality ___________________________ County Attorney’s Office REMAINDER OF PAGE INTENTIONALLY LEFT BLANK 13

Attachment "A" North Avenue K SW 14

This instrument prepared under The direction of: R. Wade Allen, Director Polk County Real Estate Services P. O. Box 9005, Drawer RE 01 Bartow, Florida 33831-9005 By: Heather Fuentes Road Transfer: Portion of Avenue K SW COUNTY DEED THIS DEED, made this _____ day of ____________, 2026 by POLK COUNTY, a political subdivision of the State of Florida, Grantor, to the CITY OF WINTER HAVEN, a Florida Municipal Corporation, whose address is, P.O. Box 2277, Winter Haven, FL 33883-2277, Grantee WITNESSETH: That the Grantor, for and in consideration of the sum of $1.00, to it in hand paid by the Grantee, receipt whereof is hereby acknowledged, has granted, bargained, and sold to Grantee, its successors and assigns forever, all the right, title, interest, including interests, if any, in rights which may have been reserved by operation of Section 270.11 Florida Statutes, claim, and demand, which the Grantor has in and to the following described land lying and being in Polk County, Florida, to wit: A portion of Avenue K SW from 6th Street SW, easterly to 3rd Street SW. Including, but not limited to those parts of the rights-of-ways for Avenue K SW that lies within the above-described corridor, as dedicated, depicted, or described in the following documents: Any right-of-way dedicated by Plat Book 1, Page 28, Plat Book 4, Page 13, Plat Book, 31, Page 4, and Plat Book 153, Pages 7 and 8, and any deeded rights-of-way recorded in Official Records Book 4868, Page 1153 and Official Records Book 4975, Page 1975 and any other deeded rights-of-way recorded in the Public Records of Polk County, Florida that lies along the above-described corridor. All lying and being in Sections 29 and 32, Township 28 South, Range 26 East, Polk County, Florida. The purpose of this County Deed is to convey the Grantor’s interest in the right-of-way pursuant to Florida Statutes 335.0415 and 337.29 for that portion of the public road. IN WITNESS WHEREOF, said grantor has caused these presents to be executed in its name by its Board of County Commissioners, acting by the Chair or Vice-Chair of said board, the day and year aforesaid. ATTEST: GRANTOR: Stacy M. Butterfield Polk County, Florida, a political Clerk to the Board subdivision of the state of Florida By: ______________________ By: __________________________ Deputy Clerk Martha Santiago, Ed.D., Chair Board of County Commissioners (Seal) 15

CITY COMMISSION MEETING JUNE 8, 2026 FACT SHEET MY WIN T ER H A V EN. C OM PAGE 1 OF 2 DATE: May 28, 2026 TO: Honorable Mayor and City Commissioners VIA: T. Michael Stavres, City Manager M.J. Carnevale, Deputy City Manager FROM: Brittany Hart, Public Works Director Todd Gooding, Assistant Public Works Director SUBJECT: ITB-26-15 – Roosevelt Drive Complete Street Project - LAP – Award of Contract to Ajax Paving Industries of Florida, LLC BACKGROUND The Florida Department of Transportation (FDOT) awarded the City of Winter Haven a $1,211,102 grant to fund a portion of the Complete Streets enhancements along Roosevelt Drive from SR 540/Cypress Gardens Boulevard to Register Road. Following the award, the City entered into a Local Agency Program (LAP) Agreement with FDOT after approval of Resolution R-25-40 and Resolution R-26-03. Kimley-Horn worked closely with City staff to design the project, which includes extending the roadway to connect with Register Road, adding pedestrian facilities where none currently exist, installing curb, gutter, and rain gardens to improve stormwater management, and resurfacing the roadway to enhance drivability. The project also includes a significant water utility component consisting of the replacement of the existing asbestos cement sewer force main and potable water main, allowing the city to utilize a coordinated “one-dig” approach to minimize future disruptions and improve overall efficiency. Following approval of the 100% design plans by both the City and FDOT, FDOT issued a Notice to Proceed with Advertisement, and the project was advertised for bid as ITB-26-15 in mid-February 2026. Eight sealed bids were received and opened on April 8, 2026. Of the eight bidders, Ajax Paving Industries of Florida, LLC, of North Venice, Florida, was determined to be the lowest responsive and responsible bidder. A Recommendation of Award was subsequently posted, and no protests were received. Pending award by the City Commission and final approval by FDOT, staff anticipates construction will begin in late June 2026. Once a Notice to Proceed is issued, the contractor will have 275 calendar days to complete the project. 16

CITY COMMISSION MEETING JUNE 8, 2026 FACT SHEET MY WIN T ER H A V EN. C OM PAGE 2 OF 2 FINANCIAL IMPACT The total project cost was bid at $2,042,724.33, with the roadway portion totaling $1,218,652.30 and the utilities portion totaling $824,072.03. FDOT will reimburse the city a maximum amount of $1,211,102 for the construction of the roadway and pedestrian improvements associated with the project. The remaining balance of $7,550.30 for the roadway portion will be funded using funds budgeted for the project within the FY 2026/2027 Transportation Fund. The utilities portion of the project will be funded using funds budgeted within the FY 2026/2027 Utility Fund (402-08-330-6301-UTL-2619). To allow for streamlined administration and issuance of a single project purchase order, the funds associated with the utility portion of the project will be transferred from the Utility Fund to the Transportation Fund. STRATEGIC PLAN ALIGNMENT  Pillar: Infrastructure  Goal: 3.1 – Maintain strong partnerships with key organizations (State, County, adjacent municipalities, private development