Town Commission

901 Ponce de Leon Blvd. Belleair, FL 33756 Town of Belleair Meeting Minutes Town Commission 6:00 PM Town HallTuesday, December 12, 2023 Welcome. We are glad to have you join us. If you wish to speak, please wait to be recognized, then step to the podium and state your name and address, each person will be given one opportunity to speak for a maximum of 3 minutes per item. We also ask that you please turn-off all cell phones. Meeting called to order at 6:00 PM with Mayor Wilkinson presiding PLEDGE OF ALLEGIANCE COMMISSIONER ROLL CALL Mayor Michael Wilkinson Deputy Mayor Tom Kurey Deputy Mayor Tom Shelly Commissioner Coleen Chaney Commissioner Thomas Nessler Present: 5 - PROCLAMATIONS AND PRESENTATIONS 23-0200 Sergeant Promotions Chief Doyle, Belleair Police Department-provided information regarding number of officers; new Sergeant positions do not add additional officers, but are promoting; spoke on roles of Sergeant. Introduced officers Cooper and Maul; spoke on background, experience and expertise of both. Families of officers were invited forward to pin on the Sergeant badges. Chief Doyle spoke on department; presented Deputy Mayor Kurey and Commissioner Nessler awards from the Police Department for their service and dedication. Meeting went into recess at 605 PM Meeting reconvened at 6:11 PM 23-0201 Florida Rural Water Association Presentation Gay Lancaster-Town Manager-introduced Steve Soltau; working with staff, here to provide update. Steve Soltau -Florida Rural Water Association-spoke on purpose of agency; stated approached by Greg Turman to have a team to create a quality system; 20 hours of training to discuss strategies and performance; a mission and vision can be created; thanked for opportunity to provide assistance and for forward thinking. SCHEDULED PUBLIC HEARINGS Page 1Town of Belleair Printed on 2/19/2024

December 12, 2023Town Commission Meeting Minutes Persons are advised that, if they decide to appeal any decision made at this meeting/hearing, they will need a record of the proceedings, and, for such purposes, they may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. CITIZENS COMMENTS (Discussion of items not on the agenda. Each speaker will be allowed to speak once for a maximum of 3 minutes.) Jim White-resident-spoke on concern regarding the ethics requirements for public officials causing resignations; form 6 and confusion of reporting; interested in learning more about the process. Darlene Kavanaugh-Belleair Bluffs resident-spoke on speeding on Mehlenbacher; signage and jurisdiction; spoke on correspondence with County; questioned speed and maintenance. Karla Rettstatt-resident-commended the Parks Department and Rec for the Christmas lights in the parks; BCF committed to add to the lights. CONSENT AGENDA Mayor Wilkinson pulled item # 23-0202 from the consent agenda. 23-0195 Approval of November 7, 2023 Special Meeting Minutes and November 14, 2023 Regular Meeting Minutes 23-0194 Special Relief Permit - Christmas at Doyle Park 2023 23-0198 Consulting Agreement - PCT Holdings, LLC Commissioner Shelly moved approval of the remainder of the Consent Agenda. Seconded by Commissioner Nessler. Aye: Mayor Wilkinson, Deputy Mayor Kurey, Deputy Mayor Shelly, Commissioner Chaney, and Commissioner Nessler 3 - 23-0202 Purchase Orders greater than $30,000 FYE 9-30-24 Ms. Lancaster spoke on item being brought forwarded for formal approval. Tina Porter-Finance Director-spoke on advance purchase orders for approval that are greater than $30,000; many are capital projects; consulting services; pension fund contributions and audit; available for questions. Deputy Mayor Kurey thanked for efforts and spoke on importance of formal approvals. Deputy Mayor Kurey moved to recommend approval of the list of purchase orders that exceed $30,000 prepared to date for the fiscal year ending September 30, 2024. Seconded by Commissioner Nessler. Aye: Mayor Wilkinson, Deputy Mayor Kurey, Deputy Mayor Shelly, Commissioner Chaney, and Commissioner Nessler 3 - Page 2Town of Belleair Printed on 2/19/2024

December 12, 2023Town Commission Meeting Minutes GENERAL AGENDA 23-0196 Special Relief Permit - Clearwater Marathon and Running Festival 2024 Ms. Lancaster introduced Mr. Mortimor; event has been going through town for the past 5 years; available for questions. John Mortimor-Race organizer-spoke on history of event; understands potential impact and is available for question. Mayor Wilkinson spoke on no prior issues with event; requested to provide date and impact. Mr. Mortimor provided date; discussed route; 39 homes along route; spoke on times for first and last runners; last runner should exit around 12:19pm; no full road closures, only a lane. Commissioner Chaney spoke on abstaining from vote as monetary benefit. Deputy Mayor Kurey spoke on Belleair Police Department having full authority on roads and traffic; Mr. Mortimor affirmed; ability to create a standing rule for the police department to have full control over ingress. Commissioner Shelly moved approval of the Special Relief Permit, Clearwater Marathon and Running Festival on Sunday, July 28, 2024 from 7:00 AM to 1:00 PM. Seconded by Commissioner Nessler. Aye: Mayor Wilkinson, Deputy Mayor Kurey, Deputy Mayor Shelly, and Commissioner Nessler2 - Abstain: Commissioner Chaney1 - 23-0199 Appointment Process for Filling Commissioner Vacancies Mayor Wilkinson spoke on resignations due to Form 6; vacancies will be filled at meeting next week. Tom Trask-Town Attorney-provided Charter procedure for filling vacancies of unexpired terms; spoke on application which provided a deadline of noon on Friday, December 15th; spoke on proposed procedure; ballots to be prepared for each Commissioner; applicants to be interviewed in alphabetical order; question and answer process; floor will then be open for public comment, not questioning; ballot will be tallied by each seat; will be seated at meeting on January 9th. Mr. White questioned form 6 filing; Ms. Lancaster clarified. Deputy Mayor Kurey suggested alternate process; suggested only applicant being interviewed be in the room at time; Mr. Trask stated no obligation because it is a public meeting. Deputy Mayor Kurey suggested random draw for interview Vs alphabetical; consensus of the Commission to do so. Male Speaker-resident-suggested submitting questions in writing to all applicants ahead of time. Page 3Town of Belleair Printed on 2/19/2024

December 12, 2023Town Commission Meeting Minutes Jim White-requested reporting of household reporting of good requirement; Mr. Trask stated individuals would need to have own attorney's and accountants advise on individual circumstances. Commission consensus to draw at random; have verbal. Deputy Mayor Kurey questioned voting; ranking Vs stating who should fill seat; Mr. Trask affirmed; top vote. TOWN MANAGER'S REPORT Ms. Lancaster spoke on collapse of roof of water treatment plant; fortunate no injury to staff; thankful for interconnect with county water in place; anticipates will continue to collapse; spoke on leaks in Rec Center; issues in Town Hall; need to review all assets and will present a prioritized list of facility maintenance needs. Ms. Lancaster spoke on refund from City Clearwater; need direction on what the Commission would like to do with the $14,000; need to bring back for a decision. Consensus of the Commission to put on the January agenda. 23-0197 State of the Town - One Year Look Back Ms. Lancaster spoke on State of the Town report required by the Town Charter provided; spoke on new staff to begin in new year; water treatment plant and interconnect equipment delays and road closure. TOWN ATTORNEY'S REPORT No report given. MAYOR AND COMMISSIONERS' COMMENTS Commissioner Nessler-nothing to report; thanked staff for card and thanked the police department. Commissioner Chaney-thanked Chief Doyle for his leadership; appreciative of Sergeants; thanked Ms. Porter for her efforts; thanked Colonel White for his concerns with Form 6, respects Commissioner Nessler and Deputy Mayor Kurey on their stances; willing to fill out in the interest of public trust; thanked Mr. Trask for guidance on the form; thanked Director Yevich for his leadership. Commissioner Shelly-thanked Ms. Lancaster for recap of yearly events; spoke on employee pay scale review; commented on Form 6 webinar and it still being unclear. Deputy Mayor Kurey-thanked everyone for attending and supporting staff and Commission; echoed thanks for one year look-back, appreciative for Ms. Lancaster and her service; thankful for having own Police Department, appreciative for all the department does; successful holiday party; commented on frustration with Form 6 mandate; thanked Bobby for all he has done; Happy Holidays. Mayor Wilkinson- agreement with prior comments; Santa delivery starts tomorrow; thanked Bobby Yevich for his service, thanked Kelly for stepping up; congrats to Katherine for Employee of the Year; thanked staff; Congratulations to sergeants, thanked their families. Page 4Town of Belleair Printed on 2/19/2024

December 12, 2023Town Commission Meeting Minutes OTHER BUSINESS No other business ADJOURNMENT No further business; Meeting adjourned in due form at 7:02 PM. ____________________________ TOWN CLERK APPROVED: ____________________________ MAYOR Page 5Town of Belleair Printed on 2/19/2024

Town Commission Town of Belleair Meeting Agenda 901 Ponce de Leon Blvd. Belleair, FL 33756 Town Hall6:00 PMTuesday, December 12, 2023 Welcome. We are glad to have you join us. If you wish to speak, please wait to be recognized, then step to the podium and state your name and address, each person will be given one opportunity to speak for a maximum of 3 minutes per item. We also ask that you please turn-off all cell phones. PLEDGE OF ALLEGIANCE COMMISSIONER ROLL CALL PROCLAMATIONS AND PRESENTATIONS Sergeant Promotions23-0200 Florida Rural Water Association Presentation23-0201 SCHEDULED PUBLIC HEARINGS Persons are advised that, if they decide to appeal any decision made at this meeting/hearing, they will need a record of the proceedings, and, for such purposes, they may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. CITIZENS COMMENTS (Discussion of items not on the agenda. Each speaker will be allowed to speak once for a maximum of 3 minutes.) CONSENT AGENDA Approval of November 7, 2023 Special Meeting Minutes and November 14, 2023 Regular Meeting Minutes 23-0195 SM - 11-07-2023 Water Facilities Plan RM - 11-14-2023 Attachments: Special Relief Permit - Christmas at Doyle Park 202323-0194 Amended - Christmas at Doyle Park 2023Attachments: Consulting Agreement - PCT Holdings, LLC23-0198 PCT Holdings Contract 2023Attachments: Page 1 Printed on 12/8/2023

December 12, 2023Town Commission Meeting Agenda Purchase Orders greater than $30,000 FYE 9-30-2423-0202 PO List 120523Attachments: GENERAL AGENDA Special Relief Permit - Clearwater Marathon and Running Festival 202423-0196 2024 Clearwater Marathon and Running FestivalAttachments: Appointment Process for Filling Commissioner Vacancies23-0199 TOWN MANAGER'S REPORT State of the Town - One Year Look Back23-0197 State of the Town 1 year lookbackAttachments: TOWN ATTORNEY'S REPORT MAYOR AND COMMISSIONERS' COMMENTS OTHER BUSINESS ADJOURNMENT ANY PERSON WITH A DISABILITY REQUIRING REASONABLE ACCOMMODATIONS IN ORDER TO PARTICIPATE IN THIS MEETING, SHOULD CALL (727) 588-3769 OR FAX A WRITTEN REQUEST TO (727) 588-3767. Page 2 Printed on 12/8/2023