City Council

104 N. Riverside Drive Edgewater, FL 32132 City of Edgewater Meeting Minutes City Council 4:00 PM Council ChambersTuesday, June 9, 2020 Budget Workshop - Utility Rate Review & Budget (Utility-Enterprise) 1. CALL TO ORDER and ROLL CALL Councilwoman O'Keefe met via conference call and joined the meeting at 4:03 pm; Councilwoman Power met via conference call and joined the meeting at 4:21 pm Mayor Mike Thomas, Councilwoman Christine Power, Councilwoman Kimberly Yaney, Councilwoman Megan O'Keefe, and Vice Mayor Gary Conroy Present: 5 - City Clerk/Paralegal Robin Matusick CMC, and City Manager Glenn IrbyAlso Present: 2 - Note Mayor Thomas recognized our guest Mr. Danny Robins who is running for County Council against Councilman Conroy. 2. PRESENTATIONS a. Presentation by Raftelis on the Utility Rate Study Update and Report Presentation by Henry Thomas and Shawn Ocasio of Raftelis on our annual review enterprise funds utility rates that started in 2015 we are helping to keep your rates adjusted on an annual basis. Discussed the study background, objectives, and considerations, tasks, growth assumptions, water, wastewater and reclaimed water systems. Financial forecast results, projected bills, comparison of water and wastewater rates, revenue requirements, capital improvement program. Also discussed projected fund balances, charter reserve, debt service. Further discussed the Stormwater System and Solid Waste Systems, financial forecast, comparison of rates, utility revenue, capital improvement program and debt service coverage. Councilman Conroy stated that Randy put a presentation together a few months ago about our stormwater system in Florida Shores and it's being about 60 years old and other things, we are going to have to spend some money on old stuff is that covered. Mr. Thomas asked Randy Coslow how much is included in the next 5 year plan. Mr. Thomas stated that some other cities get stormwater loans and do it that way and some loans will forgive them, SRF is a good lending source for these. Councilman Conroy stated he does not want to put bandades on the problem, he wants to take care of it all at once. Rate path we are looking at is a deferral for one year of increases. No recommended increase for the stormwater system. Solid Waste has the best story we have a revised capital plan as to what was presented last year, Page 1City of Edgewater Printed on 7/22/2020

June 9, 2020City Council Meeting Minutes recommendations for removal of transfer station project, new and larger trucks. Meeting went into Recess at 5:51 pm Meeting Reconvened at 6:03 pm Mr. Thomas asked for Council thoughts on the revenue target so I can give you options on the rates. b. Presentation by Bridgette Vaissiere, Finance Director on Enterprise Funds Bridgette Vaissiere, Finance Director gave presentation regarding the Enterprise Funds. Presented today's objective, discussed the FY 2021 Budget Overview, current to proposed utility bill rate comparison. Also discussed Water and Sewer revenues, rate change, the Raftelis recommended rates and other items. Discussed Solid Waste and Stormwater revenues, changes. We will be going through the requested staff addition, capital outlay in the proposed budget and capital projects. Enterprise Funds we are recommending a 9% increase per the Rate Consultants for water and sewer, a 14.5% decrease for refuse, the recycling would be held constant at 4.31 depending on contract costs, stormwater no change from the $12.00 monthly. Major variables were possible wage increase, 10% possible increase in health insurance. typical 1000 gallon bill from current to new rates as recommended would be a .05 decrease in the overall bill, a 3000 gallon typical use household would be approximately $2.37 additional per month, a 6000 gallon household would be about a $7.00 increase per month. Councilwoman Yaney utility division chief, is that a new position? Capital outlay items, is it possible, are these absolutely necessary like the generator or can we do without for another year. Brenda Dewees, Director of Environmental Services responded and explained. Councilwoman O'Keefe all her questions had been answered. Vice Mayor Conroy had nothing. Councilwoman Power nothing at this time. Mayor Thomas questioned if the backhoe was air conditioned and status of other items, status of staff, if we added a dollar to the stormwater fund, how much money would that bring in? Brenda responded it would be about $120,000, how many baffle boxes could we build with that, Brenda responded about a half of one. c. Presentation by Brenda Dewees, Director of Environmental Services on Solid Waste Operations Presentation from Brenda Dewees, Director of Environmental Services on Solid Waste Operations. Discussed the differences in costs for the once per week pickup versus the twice per week and what does social distancing have to do with twice a week pick up. Brenda explained how it was working Page 2City of Edgewater Printed on 7/22/2020

June 9, 2020City Council Meeting Minutes to make our employees as safe as possible. Staying with once per week pickup would have a savings of - rate proposed right now is $24.83 per month, going to once a week pickup would be $21.49 per month. If we bought all the carts (cans) you are looking at an additional .60 per month so looking $22.09. Councilwoman Powers how did we get from needing 4 trucks to 7, some people don't care about once per week but they need a bigger can, then also people who say if you don't lower our rates we want the 2nd pick up. Brenda responded that the proposed rates include the twice per week pickup. Councilwoman Yaney trying to navigate through COVID has been difficult. Questioned about overtime, it is lessened this way, Brenda responded yes. She did recommend that we print the pickup schedule and place inside the can so everyone would remember the pickup schedule and holidays. Discussed our current CDL rate, also discussed the utilities division chief position, she complimented Brenda on her level of service for the department. Councilwoman O'Keefe thanked Brenda for her presentation, has had complaints for trash on side of road, people paying for service they are not getting by the once per week pickup, confused because we were operating at 2 days per week and everything was fine. Brenda stated that she would need 4 additional people as she was getting the additional 4 from day labor. She has heard that our employees are complaining about the way they are now working. People she has talked to is not excited about once per week pickup and that is an issue, they want to know if they are going to have their money refunded. Vice Mayor Conroy they are looking at the bill and the bottom number, if we show them savings they will go to once per week. He is leaning towards once per week with a savings. Mayor Thomas is also getting complaints from citizens under the same circumstances, questioned our pay for CDL drivers, did Mr. Iasimone get his cover over the concrete - Brenda responded not yet. Vice Mayor Conroy asked for HR contact other cities to ask what they are paying their CDL drivers, we need a salary study to see what everyone is paying their employees. Mayor Thomas asked what Council wanted to do about the 9%, did we want to stay with that or soften it? Needs consensus of council. Vice Mayor Conroy stated we would do 18% over 4 years, our citizens are hurting need reduction. Councilwoman Yaney would like to come in under 9% but understands and questioned how it could be done. Mr. Thomas stated that if you did the 9% up front its a compounding effect so then you get the 3's Page 3City of Edgewater Printed on 7/22/2020

June 9, 2020City Council Meeting Minutes following that. He does not see a way to do it without significant cost cutting. Councilwoman Yaney brought up about putting a portion of the utility bill on the tax bill as an assessment, Mr. Thomas responded that it is common to do stormwater. Mayor Thomas asked Council how they felt about the 9% do you want to smooth it out or what, Councilwoman Power had a question, Bridgette responded typical 3000 gallon with decrease in solid waste & keeping the 9% in water and sewer you would be looking at approximately at 2% increase on the entire utility bill or a $2.37 increase in the utility bill overall monthly. After further discussion, consensus of Council was to smooth it out at 6%. City Manager Irby stated that we also need resolution on the number of pickups per week one or two, Councilwoman Yaney said okay for 1 time per week while working with COVID, not after; she does not thing a $2.70 savings per month will not set well. Mayor Thomas and Councilwoman O'Keefe agrees. City Manager also confirmed that he would get with HR to get the salary study. There was also further discussion on pay for CDL drivers. City Clerk Matusick discussed the additional workshop that was requested for Monday, June 29th at 4:00 pm. 3. ADJOURN Adjourned at 7:42 pm Page 4City of Edgewater Printed on 7/22/2020