THE SCHOOL BOARD OF MARTIN COUNTY - 5:05 P.M. - SPECIAL SCHOOL BOARD MEETING

1 Tuesday, September 5, 2023 THE SCHOOL BOARD OF MARTIN COUNTY - 5:05 P.M. - SPECIAL SCHOOL BOARD MEETING THE SCHOOL BOARD OF MARTIN COUNTY 1939 SE FEDERAL HIGHWAY, STUART, FLORIDA SCHOOL BOARD MEETING ROOM 1. OPEN THE MEETING Subject 1.01 CALL TO ORDER Meeting Sep 5, 2023 - THE SCHOOL BOARD OF MARTIN COUNTY - 5:05 P.M. - SPECIAL SCHOOL BOARD MEETING Type File Attachments 2. APPROVAL OF THE AGENDA Subject 2.01 APPROVAL OF THE AGENDA Meeting Sep 5, 2023 - THE SCHOOL BOARD OF MARTIN COUNTY - 5:05 P.M. - SPECIAL SCHOOL BOARD MEETING Type Action, Procedural File Attachments 3. SPECIAL MEETING - TRIM Subject 3.01 APPROVAL OF FINAL BUDGET AMENDMENTS FOR FISCAL YEAR ENDED JUNE 30, 2023 - CARTER MORRISON Meeting Sep 5, 2023 - THE SCHOOL BOARD OF MARTIN COUNTY - 5:05 P.M. - SPECIAL SCHOOL BOARD MEETING Type Action Fiscal Impact No Budgeted No DESCRIPTION: Recommend approval of final budget amendments for fiscal year ended June 30, 2023. SUPERINTENDENT'S RECOMMENDATION: X Approve Not Approve CONTACT: Carter Morrison, Assistant Superintendent of Finance FINANCIAL IMPACT: N/A Key Strategic Areas (choose all that apply): Student Success Employee Success Culture of Collaboration X Financial Stability Success Plan Desired Outcomes (choose all that apply): Increase overall District Score in the Florida Department of Education Grading System Increase students showing learning gains Increase graduation rate Increase satisfaction and engagement of students, employees, parents and community members Increase budget reserve File Attachments 1XXX BUDG AMEND_PER 12 22-23 GF V2.pdf (182 KB) 42XX BUDG AMEND_PER 12 22-23 SPEC REV.pdf (83 KB) 4100 BUDG AMEND_PER 12 22-23 FOOD SERVICE.pdf (46 KB) 44XX BUDG AMEND_PER 12 22-23 SPEC REV.pdf (101 KB) 8500 BUDG AMEND_PER 12 22-23 TRUST FUNDS.pdf (28 KB) 8700 BUDG AMEND_PER 12 22-23 EARLY RETIREMENT.pdf (27 KB) 9100 BUDG AMEND_PER 12 22-23 EXT DAY.pdf (28 KB) 3. SPECIAL MEETING - TRIM Subject 3.02 REPORT OF FINANCIAL DATA TO THE COMMISSIONER OF EDUCATION (ESE 348 & 145) FOR FISCAL YEAR 2023-24 - CARTER MORRISON Meeting Sep 5, 2023 - THE SCHOOL BOARD OF MARTIN COUNTY - 5:05 P.M. - SPECIAL SCHOOL BOARD MEETING Type Action Fiscal Impact No Budgeted No DESCRIPTION: The Governmental Accounting Standards Board (GASB) requires all governments, including special-purpose governments such as school districts, to implement a financial reporting model including management's discussion and analysis (MD&A), basic financial statements, notes to financial statements and certain other required supplementary information other than MD&A. The Superintendent's Annual Financial (SAFR) package attached is in substantially completed form and includes spreadsheets and other necessary documents in accordance with the financial reporting requirements for Florida school districts for 2022-23. Request School Board approval to make any necessary updates and/or changes to be in compliance with the Florida Department of Education deadlines. The due date to FLDOE is September 11, 2023. SUPERINTENDENT'S RECOMMENDATION: X Approve Not Approve CONTACT: Carter Morrison, Assistant Superintendent of Finance FINANCIAL IMPACT: N/A Key Strategic Areas (choose all that apply): Student Success Employee Success Culture of Collaboration X Financial Stability Success Plan Desired Outcomes (choose all that apply): Incre ase overall District Score in the Florida Department of Education Grading System Increase students showing learning gains Increase graduation rate Increase satisfaction and engagement of students, employees, parents and community members Increase budget reserve File Attachments ESE 348.pdf (8,485 KB) ESE 145.pdf (3,926 KB) 3. SPECIAL MEETING - TRIM Subject 3.03 RECESS SPECIAL MEETING TO CONDUCT PUBLIC HEARING ON MILLAGE RATES AND BUDGET Meeting Sep 5, 2023 - THE SCHOOL BOARD OF MARTIN COUNTY - 5:05 P.M. - SPECIAL SCHOOL BOARD MEETING Type Action File Attachments 4. PUBLIC HEARING TO ADOPT 2022-23 FINAL MILLAGE RATES & BUDGET Subject 4.01 DISCUSS THE MILLAGE & BUDGET FOR FISCAL YEAR 2023-24, INCLUDING THE ROLL-BACK RATE - CARTER MORRISON Meeting Sep 5, 2023 - THE SCHOOL BOARD OF MARTIN COUNTY - 5:05 P.M. - SPECIAL SCHOOL BOARD MEETING Type Discussion DESCRIPTION: Discussion on the 2023-24 millage rate and budget, including the percentage increase in millage over the rolled-back rate necessary to fund the budget, Florida Statute 200.065(2)(e)1. SUPERINTENDENT'S RECOMMENDATION: X Approve Not Approve CONTACT: Carter Morrison, Assistant Superintendent of Finance FINANCIAL IMPACT: None Key Strategic Areas (choose all that apply): X Student Success X Employee Success Culture of Collaboration X Financial Stability Success Plan Desired Outcomes (choose all that apply): Increase overall District Score in the Florida Department of Education Grading System Increase students showing learning gains Increase graduation rate Increase satisfaction and engagement of students, employees, parents and community members Increase budget reserve File Attachments Final Public Hearing to approve Millage Rates and Budget.pdf (475 KB) 5. OPEN TO THE PUBLIC Subject 5.01 OPEN TO THE PUBLIC Meeting Sep 5, 2023 - THE SCHOOL BOARD OF MARTIN COUNTY - 5:05 P.M. - SPECIAL SCHOOL BOARD MEETING Type File Attachments 6. APPROVAL OF SUPERINTENDENT'S AUTHORIZATION AND RESOLUTIONS Subject 6.01 AUTHORIZATION TO ENSURE COMPLIANCE WITH TRUTH IN MILLAGE (TRIM) - CARTER MORRISON Meeting Sep 5, 2023 - THE SCHOOL BOARD OF MARTIN COUNTY - 5:05 P.M. - SPECIAL SCHOOL BOARD MEETING Type Action DESCRIPTION: The School Board of Martin County authorizes the Superintendent and staff to perform all tasks necessary to ensure compliance with Florida Statute 200.065. SUPERINTENDENT'S RECOMMENDATION: X Approve Not Approve CONTACT: Carter Morrison, Assistant Superintendent of Finance FINANCIAL IMPACT: N/A Key Strategic Areas (choose all that apply): X Student Success X Employee Success Culture of Collaboration X Financial Stability Success Plan Desired Outcomes (choose all that apply): Increase overall District Score in the Florida Department of Education Grading System Increase students showing learning gains Increase graduation rate Increase satisfaction and engagement of students, employees, parents and community members Increase budget reserve File Attachments 6. APPROVAL OF SUPERINTENDENT'S AUTHORIZATION AND RESOLUTIONS Subject 6.02 RESOLUTION 2023-04: ADOPTION OF FINAL MILLAGE RATES FOR FISCAL YEAR 2023-24 (ESE 524) - CARTER MORRISON Meeting Sep 5, 2023 - THE SCHOOL BOARD OF MARTIN COUNTY - 5:05 P.M. - SPECIAL SCHOOL BOARD MEETING Type Action Fiscal Impact Yes Budgeted Yes DESCRIPTION: Adoption of millage rates for fiscal year 2023-24 by Resolution 2023-04 (ESE 524). The Florida Department of Education certifies the Required Local Effort (RLE) and any discretionary rates for School District Funding. The School Board must impose the established millage rates in order to obtain the District's share of State funding. If the District fails to levy the established millage rates, the District would not receive the Florida Education Finance Program (FEFP) funding of $43,214,466 SUPERINTENDENT'S RECOMMENDATION: X Approve Not Approve CONTACT: Carter Morrison, Assistant Superintendent of Finance FINANCIAL IMPACT: General Fund $133,483,955 from local revenues, $48,130,716 in State FEFP Funding, Capital Fund $44,613,621 from Local revenues Key Strategic Areas (choose all that apply): Student Success Employee Success Culture of Collaboration X Financial Stability Success Plan Desired Outcomes (choose all that apply): Increase overall District Score in the Florida Department of Education Grading System Increase students showing learning gains Increase graduation rate Increase satisfaction and engagement of students, employees, parents and community members Increase budget reserve File Attachments ESE524 - Resolution 2023-04.pdf (29 KB) 6. APPROVAL OF SUPERINTENDENT'S AUTHORIZATION AND RESOLUTIONS Subject 6.03 RESOLUTION 2023-05: ADOPTION OF FINAL BUDGET FOR FISCAL YEAR 2023-24 AND THE FLDOE DISTRICT SUMMARY BUDGET (FORM ESE 139) - CARTER MORRISON Meeting Sep 5, 2023 - THE SCHOOL BOARD OF MARTIN COUNTY - 5:05 P.M. - SPECIAL SCHOOL BOARD MEETING Type Action DESCRIPTION: Resolution 2023-05 Adoption of the Final Budget for Fiscal Year 2023-24 and the FLDOE District Summary Budget (Form ESE 139). Florida Statute 1011.01 requires each district school board to submit an annual budget to the Commissioner of Education. Rule 6A-1.007(1), Florida Administrative Code, requires the budget to be transmitted to the Commissioner no later than the third business day following final adoption by the district board. SUPERINTENDENT'S RECOMMENDATION: X Approve Not Approve CONTACT: Carter Morrison, Assistant Superintendent of Finance FINANCIAL IMPACT: N/A Key Strategic Areas (choose all that apply): Student Success Employee Success Culture of Collaboration X Financial Stability Success Plan Desired Outcomes (choose all that apply): Increase overall District Score in the Florida Department of Education Grading System Increase students showing learning gains Increase graduation rate Increase satisfaction and engagement of students, employees, parents and community members Increase budget reserve File Attachments DR420S Certified.pdf (991 KB) ESE 139 FOR BOARD.pdf (4,305 KB) 2023-2024 Final Budget Book_Final_09052023.pdf (5,453 KB) RES 2023-05 Adopting Beginning Budget.pdf (38 KB) 7. ACTION ITEMS Subject 7.01 2023-24 CODE OF STUDENT CONDUCT Meeting Sep 5, 2023 - THE SCHOOL BOARD OF MARTIN COUNTY - 5:05 P.M. - SPECIAL SCHOOL BOARD MEETING Type Action DESCRIPTION: At the August 15, 2023, Regular School Board Meeting, there was a Motion to Reconsider item 7.01 from the August 1, 2023 Special School Board Meeting (2023-24 Code of Student Conduct) at the September 5, 2023 Special School Board Meeting in order to clarify language in Chapter IX: Dress Code, page 46 of the attached 2023-24 Code of Student Conduct. SUPERINTENDENT RECOMMENDATION: X Approve Not Approve CONTACT: Mr. Michael Maine, Superintendent FINANCIAL IMPACT: N/A Key Strategic Areas (choose all that apply): X Student Success Employee Success X Culture of Collaboration Financial Stability Success Plan Desired Outcomes (choose all that apply): Increase overall District Score in the Florida Department of Education Grading System Increase students showing learning gains Increase graduation rate Increase satisfaction and engagement of students, employees, parents and community members Increase budget reserve File Attachments 23-24 Code of Student Conduct- Redlined-08.30.2023.pdf (2,621 KB) 7. ACTION ITEMS Subject 7.02 GFCSB PROPOSED 2024 LEGISLATIVE PROGRAM - AMY B. PRITCHETT Meeting Sep 5, 2023 - THE SCHOOL BOARD OF MARTIN COUNTY - 5:05 P.M. - SPECIAL SCHOOL BOARD MEETING Type Action DESCRIPTION: Attached is the proposed 2024 Legislative Program of the Greater Florida Consortium of School Boards (GFCSB). The program is the result of a consortium meeting in Key Largo, August 17-18, 2023. Please forward the proposed program to your school board for its action. The new language is underlined. Please remember that, under the consortium bylaws, if any board rejects an issue, that issue automatically is removed from the program. No item may be amended but must be accepted or rejected. Committee meetings begin this year in September with the 60-day regular session beginning on Tuesday, January 9, 2024. SUPERINTENDENT'S RECOMMENDA TION: X Approve Not Approve CONTACT: Amy B. Pritchett, School Board member FINANCIAL IMPACT: Yes Key Strategic Areas (choose all that apply): X Student Success X Employee Success Culture of Collaboration Financial Stability Success Plan Desired Outcomes (choose all that apply): Increase overall District Score in the Florida Department of Education Grading System Increase students showing learning gains Increase graduation rate Increase satisfaction and engagement of students, employees, parents and community members Increase budget reserve File Attachments 2024 GFCSB Legislative Program FINAL.pdf (194 KB) 7. ACTION ITEMS Subject 7.03 NEW - ENID MARTINEZ, THE LITERACY TAILOR - LAUREN RABENER/HEATHER PLATT Meeting Sep 5, 2023 - THE SCHOOL BOARD OF MARTIN COUNTY - 5:05 P.M. - SPECIAL SCHOOL BOARD MEETING Type Action Preferred Date Sep 06, 2023 Absolute Date Sep 15, 2023 Fiscal Impact Yes Dollar Amount $25,000.00 Budgeted Yes Budget Source PARENT TEACHER ASSOCIATION (PTA) - PALM CITY ELEMENTARY DESCRIPTION: Through work with consultant Enid Martinez, K-1 professional learning will focus on developing teacher clarity around the B.E.S.T. Foundational Skills Benchmarks. The B.E.S.T. in these grade levels call for both "...explicit and systematic instruction in phonics and phonological awareness" and "...instruction on recognizing grapheme-phoneme correspondences...decoding and encoding longer words." (ELA B.E.S.T. Standards: English Language Arts) Through our Board approved ELA curriculum, Benchmark Advanced, teachers will learn how to formatively assess students during whole group phonics and writing lessons so that they can intentionally provide small group differentiated instruction in the areas of phonological awareness and phonics. This directly correlates with research from the body of evidence called the Science of Reading, specifically relating to the Word Recognition strands of Scarborough's Rope. Grades K-5 will lean into the Language Comprehension strand of Scarborough's Rope, focusing on developing small group differentiated strategy lessons that focus on vocabulary, language structures, verbal reasoning, literacy knowledge, and fluency. Teachers will also develop clarity on B.E.S.T. Benchmarks related to the components in the Language Comprehension strand. Teachers will learn how they can use materials and lessons within Benchmark Advanced to differentiate through small group strategy lessons in reading. All grade levels will touch on the art of read aloud and how to teach explicit, standards-based lessons through interactive read-aloud. This learning will occur across 10 days during the 2023-2024 school year, beginning on Monday, September 18th. Each grade level will have at least 1 full day of professional development and two to three days of half-day professional development. Knowledge will be built through professional reading, whole group conversations, modeling, practicing in a classroom, and coaching conversations. This professional learning opportunity is being funded by the PCE PTA in an effort to continue our vision of being a Dynamic System of Educational Excellence so that we can Educate ALL Students for SUCCESS. We truly are, 'All PAWS In!' SUPERINTENDENT'S RECOMMENDATION: X Approve Not Approve CONTACT: Lauren Rabener, Principal, Palm City Elementary Heather Platt, Director of Professional Learning FINANCIAL IMPACT: $25,000.00 paid by Palm City Elementary PTA Key Strategic Areas (choose all that apply): X Student Success X Employee Success Culture of Collaboration Financial Stability Success Plan Desired Outcomes (choose all that apply): X Increase overall District Score in the Florida Department of Education Grading System X Increase students showing learning gains Increase graduation rate X Increase satisfaction and engagement of students, employees, parents and community members Increase budget reserve File Attachments PCE PD Proposal 2023-2024.pdf (118 KB) 7. ACTION ITEMS Subject 7.04 PERSONNEL RECOMMENDATIONS - MAURICE BONNER Meeting Sep 5, 2023 - THE SCHOOL BOARD OF MARTIN COUNTY - 5:05 P.M. - SPECIAL SCHOOL BOARD MEETING Type Consent Action DESCRIPTION: Non-Bargaining: Appointments, Resignation SUPERINTENDENT'S RECOMMENDATION: X Approve Not Approve CONTACT: Maurice Bonner, Director of HR FINANCIAL IMPACT: N/A Key Strategic Areas (choose all that apply): X Student Success X Employee Success Culture of Collaboration Financial Stability Success Plan Desired Outcomes (choose all that apply): Increase overall District Score in the Florida Department of Education Grading System Increase students showing learning gains Increase graduation rate Increase satisfaction and engagement of students, employees, parents and community members Increase budget reserve File Attachments Agenda 09-05-2023.pdf (91 KB) Lewis, Paula Resume.pdf (80 KB) Rynca, Roseanna Resume.pdf (613 KB) 8. MEETING SCHEDULE Subject 8.01 MEETING SCHEDULE Meeting Sep 5, 2023 - THE SCHOOL BOARD OF MARTIN COUNTY - 5:05 P.M. - SPECIAL SCHOOL BOARD MEETING Type File Attachments Upcoming Meeting Schedule.docx (49 KB) 9. ADJOURN THE MEETING Subject 9.01 ADJOURN THE MEETING Meeting Sep 5, 2023 - THE SCHOOL BOARD OF MARTIN COUNTY - 5:05 P.M. - SPECIAL SCHOOL BOARD MEETING Type BACKGROUND INFO./STAFF RECOMMENDATION: File Attachments