REGULAR MEETING

3 Tuesday, December 18, 2018 REGULAR MEETING City of Lake Butler 200 SW 1st Street Lake Butler, FL 32054 6:00 p.m. A. MEETING OPENER Subject 1. Call To Order - Roll Call Meeting Dec 18, 2018 - REGULAR MEETING Category A. MEETING OPENER Type Procedural Commissioners: Sirmones, Cason, Beasley, Redman, Schenck Staff: City Attorney Maines; City Manager Walker File Attachments Subject 2. Opening Prayer Meeting Dec 18, 2018 - REGULAR MEETING Category A. MEETING OPENER Type Procedural File Attachments Subject 3. Pledge of Allegiance Meeting Dec 18, 2018 - REGULAR MEETING Category A. MEETING OPENER Type Procedural File Attachments Subject 4. Approval of The Agenda Format Meeting Dec 18, 2018 - REGULAR MEETING Category A. MEETING OPENER Type Action Recommended Action Motion to approve the agenda format. File Attachments B. CITIZEN INPUT Subject 1. Provision for Citizen Input Meeting Dec 18, 2018 - REGULAR MEETING Category B. CITIZEN INPUT Type Information Upon recognition by the Mayor, any person may address the Commission on any subject not included on the agenda. Speakers are requested to give their name and address to the recording clerk for the record and to come forward to the Commission table when speaking. Please be as brief as possible and limit your remarks to four (4) minutes (additional time may be granted by the Commission if necessary). No official action can be taken but direction may be given to staff. File Attachments C. AGENDA ITEM NUMBER Subject 1. Consent Agenda Meeting Dec 18, 2018 - REGULAR MEETING Category C. AGENDA ITEM NUMBER Type Action (Consent) Recommended Action Motion to approve the consent agenda in one motion. Following discussion of these items as needed, if the Commission so desires and there are no objections, all items in the consent agenda may be included and acted upon with one motion November 20, 2018 Final Budget Hearing November 20, 2018 Regular City Commission Meeting December 4, 2018 Code Enforcement Workshop Animal Control Report for November 2018 Code Enforcement Report for November 2018 Vehicle Log for November 2018 File Attachments Consent Agenda.pdf (1,035 KB) Following discussion of these items as needed, if the Commission so desires and there are no objections, all items in the consent agenda may be included and acted upon with one motion Subject 2. Financial Reports for November 2018 Meeting Dec 18, 2018 - REGULAR MEETING Category C. AGENDA ITEM NUMBER Type Action Recommended Action Motion to approve the financial reports for November 2018. File Attachments Financial Report November 2018.pdf (3,455 KB) Subject 3. WCA Contract Extension Meeting Dec 18, 2018 - REGULAR MEETING Category C. AGENDA ITEM NUMBER Type Action Recommended Action Motion to extend the contract with WCA until 2022 and accepting WCA's concessions. WCA is requesting a contract extension for solid waste services. File Attachments WCA Contract Extension.pdf (719 KB) Subject 4. Update On Grant Project Meeting Dec 18, 2018 - REGULAR MEETING Category C. AGENDA ITEM NUMBER Type Information This item gives an update on all grants that have been awarded and applied for. File Attachments Grant Projects Update.pdf (816 KB) Subject 5. Financial Software Purchase Meeting Dec 18, 2018 - REGULAR MEETING Category C. AGENDA ITEM NUMBER Type Action Fiscal Impact Yes Dollar Amount $17,183.25 Budgeted Yes Budget Source Enterprise Fund Recommended Action Motion to accept the proposal from Accufund for financial software and installation. After several demonstrations from various financial software companies city staff recommends Accufund as a software replacement for QuickBooks. References were checked and a site visit was made to confirm that other agencies recommended Accufund. The cost of the software and installation is slightly over the $15,000 that is currently budgeted for the software and requires commission approve to move forward. File Attachments Financial Software Purchase.pdf (616 KB) Subject 6. Delegation Meeting Meeting Dec 18, 2018 - REGULAR MEETING Category C. AGENDA ITEM NUMBER Type Information On December 3. 2018 Senator Rob Bradley and Representative Bobby Payne help a Delegation Meeting in the commission chambers at city hall. The City Manager discussed the need for infrastructure improvements and the County expressed their needs for a new jail and emergency operations center. File Attachments Delegation Meeting.pdf (360 KB) Subject 7. Community Center Fire Meeting Dec 18, 2018 - REGULAR MEETING Category C. AGENDA ITEM NUMBER Type Action Fiscal Impact Yes Budgeted Yes Budget Source Downtown Redevelopment Fund Due to the electrical fire that the community center experienced on November 28, 2018 the decision will need to be made whether or not to replace or renovate. It is strongly suggested that electrical wiring needs to be replaced for the entire facility. This could be a good opportunity to make cosmetic upgrades and improvements. File Attachments Community Center Fire.pdf (571 KB) Subject 8. Servant Leadership Meeting Dec 18, 2018 - REGULAR MEETING Category C. AGENDA ITEM NUMBER Type Information The attached article is informational only and offers 11 attributes of authentic servant leadership. File Attachments Servant Leadership.pdf (653 KB) Subject 9. Lake Butler Middle School Baseball Sponsorship Meeting Dec 18, 2018 - REGULAR MEETING Category C. AGENDA ITEM NUMBER Type Action Fiscal Impact No Dollar Amount $100.00 Budgeted No Budget Source Commission and Staff The LBMS Baseball Team has requested support. The cost for renewing the banner that is typically purchased by the commission and staff is $100. File Attachments LBMS Baseball Team Advertisement.pdf (265 KB) Subject 10. Arbor Day Proclamation Meeting Dec 18, 2018 - REGULAR MEETING Category C. AGENDA ITEM NUMBER Type Action Recommended Action Motion to approve proclamation recognizing April 26th as Arbor Day. The City of Lake Butler proposes an Arbor Day Proclamation recognizing April 26th as Arbor Day. Approving the proclamation allows the City to be a part of the Tree City USA program. File Attachments Arbor Day Proclomation.pdf (257 KB) Subject 11. Credit Limit Increase Meeting Dec 18, 2018 - REGULAR MEETING Category C. AGENDA ITEM NUMBER Type Action Fiscal Impact No Budgeted Yes Budget Source All Departments Recommended Action Motion to increase the City's credit card account limit with Synovus Bank to $50,000. Since issuing credit cards to select staff for bill paying and emergency purchases the City's credit limit is being reached. The issuing bank, Synovus Bank, requires commission approval to increase the current limit from $10,000 to $50,000. File Attachments Subject 12. First Reading of Ordinance 2018-07 Meeting Dec 18, 2018 - REGULAR MEETING Category C. AGENDA ITEM NUMBER Type Action Recommended Action Motion to approve the first reading of ordinance 2018-07 The proposed ordinance repeals ordinance 94-04 and creates the position of a special magistrate for the purpose of code enforcement; setting forth qualifications; jurisdiction; enforcement procedure; penalties; and appeals, providing an effective date File Attachments 2018-07 Special Magistrate.pdf (133 KB) D. REPORT OF CITY ATTORNEY E. REPORT OF CITY MANAGER Subject 1. City Manager's Report Meeting Dec 18, 2018 - REGULAR MEETING Category E. REPORT OF CITY MANAGER Type Information File Attachments City Manager's Report.pdf (330 KB) City of Lake Butler Dept of Corr water contract loss.pdf (122 KB) F. COMMENTS OR REMARKS BY COMMISSION G. ADJOURNMENT Subject 1. Adjourn Meeting Dec 18, 2018 - REGULAR MEETING Category G. ADJOURNMENT Type Action Recommended Action Motion to adjourn. File Attachments