Regular School Board Meeting

0 Tuesday, April 12, 2022 Regular School Board Meeting Everglades City School 415 School Drive, Everglades City, FL 34139 4:30 p.m. (Time Certain) STATEMENT OF MEETING GUIDELINES: All electronic devices, such as cell phones, must be turned to the silent setting when entering the board room. Members of the public wishing to speak on an agenda item subject to action by the School Board must complete a Speaker Registration Card and deliver it to the Communications staff who will announce the names and order of speakers. All comments and questions are to be addressed directly to the School Board. Members of the public who wish to address the Board regarding items not on the agenda for action may do so during General Public Comments. Speakers will be limited to three minutes unless granted additional time by the Board Chair. Please also note that this meeting is a business meeting of the School Board. Accordingly, public comments will not be responded to by Board Members at the meeting. Members of the public may always contact School Board Members outside of the business meeting by means of email or other forms of communication. Any speakers who wish to use electronic visual aids must submit them to the Communications Department by 12:00 pm two business days prior to the meeting. Any speakers who wish to provide supporting documents to the Board must give them to the Board Specialist who will provide them to Board Members after the meeting. To assist the speaker, a yellow caution light will appear on the timer when one minute remains, and a red light will appear when the time expires. The District General Counsel, as the Parliamentarian, shall work with the Board Chair to enforce the Meeting Guidelines. BOARD NORMS: • Agree to abide by meeting guidelines and structure • Remain on topic • Act in the best interest of the school district • Show civility and respect • Listen, be open, and honest • Agree to disagree respectfully • Be prepared for meetings and participate • Start on time Opening of Meeting Subject Call to Order Meeting Apr 12, 2022 - Regular School Board Meeting Type Procedural File Attachments Opening of Meeting Subject Roll Call Meeting Apr 12, 2022 - Regular School Board Meeting Type Procedural File Attachments Opening of Meeting Subject Statement of Meeting Guidelines Meeting Apr 12, 2022 - Regular School Board Meeting Type Information, Procedural STATEMENT OF MEETING GUIDELINES: All electronic devices, such as cell phones, must be turned to the silent setting when entering the board room. Members of the public wishing to speak on an agenda item subject to action by the School Board must complete a Speaker Registration Card and deliver it to the Communications staff who will announce the names and order of speakers. All comments and questions are to be addressed directly to the School Board. Members of the public who wish to address the Board regarding items not on the agenda for action may do so during General Public Comments. Speakers will be limited to three minutes unless granted additional time by the Board Chair. Please also note that this meeting is a business meeting of the School Board. Accordingly, public comments will not be responded to by Board Members at the meeting. Members of the public may always contact School Board Members outside of the business meeting by means of email or other forms of communication. Any speakers who wish to use electronic visual aids must submit them to the Communications Department by 12:00 pm two business days prior to the meeting. Any speakers who wish to provide supporting documents to the Board must give them to the Board Specialist who will provide them to Board Members after the meeting. To assist the speaker, a yellow caution light will appear on the timer when one minute remains, and a red light will appear when the time expires. The District General Counsel, as the Parliamentarian, shall work with the Board Chair to enforce the Meeting Guidelines. BOARD NORMS: • Agree to abide by meeting guidelines and structure • Remain on topic • Act in the best interest of the school district • Show civility and respect • Listen, be open, and honest • Agree to disagree respectfully • Be prepared for meetings and participate • Start on time File Attachments Opening of Meeting Subject Superintendent Opening Remarks Meeting Apr 12, 2022 - Regular School Board Meeting Type Information File Attachments Opening of Meeting Subject Pledge to the Flag/Moment of Silence Meeting Apr 12, 2022 - Regular School Board Meeting Type Procedural File Attachments Academic Highlights Subject A1 CCPS Artist Diaries: Katie Collins Meeting Apr 12, 2022 - Regular School Board Meeting Type Information FEDERAL STATUTE: n/a FLORIDA STATUTE: n/a SCHOOL BOARD POLICY: n/a EXECUTIVE SUMMARY: CCPS Artist Diaries, Episode 6, will be shared as an academic highlight. This episode features Everglade City School's Katie Collins and her passion for painting and drawing. Produced by the CCPS Office of Communications and Community Engagement, CCPS Artist Diaries celebrates student achievement and provides information to the public about fine arts opportunities within our district. LEGAL APPROVAL: n/a CONTACT: Mr. Chad Oliver, Executive Director, Communications and Community Engagement (239) 377-0185 File Attachments Changes to the Agenda Subject Changes to the Agenda Meeting Apr 12, 2022 - Regular School Board Meeting Type Action Fiscal Impact No Recommended Action Approve the changes to the agenda as presented (if applicable). FEDERAL STATUTE: n/a FLORIDA STATUTE: n/a SCHOOL BOARD POLICY: n/a EXECUTIVE SUMMARY: The Superintendent will note any changes made to the agenda since its public posting for board approval (if applicable). LEGAL APPROVAL: n/a CONTACT: Dr. Kamela Patton, Superintendent (239) 377-0212 File Attachments Consent Agenda Public Comments Subject Consent Agenda Public Comments Meeting Apr 12, 2022 - Regular School Board Meeting Type Information Members of the public wishing to speak on a Consent Agenda item must complete a Speaker Registration Card and deliver it to the Communications staff who will announce the names and order of speakers. If speaking to multiple items, a card will need to be completed for each item. All comments and questions are to be addressed directly to the District School Board. Speakers will be limited to three minutes unless granted additional time by the Board Chair. To assist the speaker, a yellow caution light will appear on the timer when one minute remains, and a red light will appear when the time expires. Any speakers who wish to provide supporting documents to the Board must give them to the Board Specialist who will provide them to Board Members after the meeting. The District General Counsel, as the Parliamentarian, shall work with the Board Chair to enforce the Meeting Guidelines. Consent Agenda Public Comments must be limited to Consent Agenda items only. File Attachments Consent Agenda - Meeting Minutes Subject March 8, 2022 - Regular School Board Meeting - Minutes Meeting Apr 12, 2022 - Regular School Board Meeting Type Action (Consent) Fiscal Impact No Recommended Action Approve the meeting minutes from the Regular School Board Meeting, held on DATE, as presented. FEDERAL STATUTE: n/a FLORIDA STATUTE: n/a SCHOOL BOARD POLICY: n/a EXECUTIVE SUMMARY: The meeting minutes from the Regular School Board Meeting held on DATE are attached for approval. LEGAL APPROVAL: n/a CONTACT: Ms. Jennifer Pelletier, Board Specialist (239) 377-0485 File Attachments 03082022_RBM Minutes.pdf (204 KB) Motion & Voting A motion was made to approve all items on the Consent Agenda as presented, excluding the following board items, which were moved to New Business for further discussion: - C215 Other Purchase #22-088 Fresh Produce - C218 Other Purchase #21-002 Printing Services Motion by Erick Carter, second by Roy M Terry. Final Resolution: Motion Carries Aye: Erick Carter, Stephanie Lucarelli, Jen Mitchell, Roy M Terry, Jory Westberry Consent Agenda - Teaching and Learning Subject B20 District English Language Learners (ELL) Plan Meeting Apr 12, 2022 - Regular School Board Meeting Type Action (Consent) Preferred Date Apr 12, 2022 Absolute Date Apr 12, 2022 Fiscal Impact No Budgeted No Budget Source n/a Recommended Action Approve the District English Language Learners (ELL) Plan. FEDERAL STATUTE: n/a FLORIDA STATUTE: 6A-6.0905 SCHOOL BOARD POLICY: n/a EXECUTIVE SUMMARY: The District English Language Learners (ELL) Plan is a document which details the district procedures in place to ensure compliance with federal and state mandates regarding English Language Learners (ELLs). The ELL Department and the Human Resources Department collaborate to keep track of the English for Speakers of Other Language (ESOL) requirements to maintain district compliance with Rule 6A-6.0907. The document remains effective for three years, after which time it must be reviewed and resubmitted to FLDOE for approval. LEGAL APPROVAL: The item was reviewed and approved by Jon Fishbane, District General Counsel. CONTACT: Dr. Elizabeth Alves, Associate Superintendent/Teaching & Learning (239) 377-0082 Maribel Bruscantini-Dotres, Administrative Director, Teaching and Learning (239) 377-0893 File Attachments B20_041222_DistrictEnglishLanguageLearnersELLPlan_final.pdf (967 KB) Motion & Voting A motion was made to approve all items on the Consent Agenda as presented, excluding the following board items, which were moved to New Business for further discussion: - C215 Other Purchase #22-088 Fresh Produce - C218 Other Purchase #21-002 Printing Services Motion by Erick Carter, second by Roy M Terry. Final Resolution: Motion Carries Aye: Erick Carter, Stephanie Lucarelli, Jen Mitchell, Roy M Terry, Jory Westberry Consent Agenda - Elementary Programs Subject B21 Head Start Director's Report for February 2022 Meeting Apr 12, 2022 - Regular School Board Meeting Type Action (Consent) Preferred Date Apr 12, 2022 Absolute Date Apr 12, 2022 Fiscal Impact No Budgeted No Budget Source n/a Recommended Action Approve the Head Start Director's Report for February 2022. FEDERAL STATUTE: n/a FLORIDA STATUTE: n/a SCHOOL BOARD POLICY: n/a EXECUTIVE SUMMARY: Pursuant to 45 CFR 1304, Collier County Public Schools' (CCPS) Head Start program must inform the School Board of the activities of the Head Start program. In order to ensure that comprehensive services are being provided to eligible children and families, CCPS must comply with Federal programmatic requirements. These comprehensive services include education, social services, parent engagement, and health and nutrition services. Attached is the Director's Report for February 2022. LEGAL APPROVAL: n/a CONTACT: Dr. Elizabeth Alves, Associate Superintendent, Teaching and Learning (239) 377-0082 Dr. Elizabeth McBride, Director, Early Learning (239) 377-0123 File Attachments B21_04122022_HeadStartDirector'sReportFeb2022_final.pdf (392 KB) Motion & Voting A motion was made to approve all items on the Consent Agenda as presented, excluding the following board items, which were moved to New Business for further discussion: - C215 Other Purchase #22-088 Fresh Produce - C218 Other Purchase #21-002 Printing Services Motion by Erick Carter, second by Roy M Terry. Final Resolution: Motion Carries Aye: Erick Carter, Stephanie Lucarelli, Jen Mitchell, Roy M Terry, Jory Westberry Consent Agenda - Elementary Programs Subject B22 Head Start Policy Council Minutes for January 2022 Meeting Apr 12, 2022 - Regular School Board Meeting Type Action (Consent) Preferred Date Apr 12, 2022 Absolute Date Apr 12, 2022 Fiscal Impact No Budgeted No Budget Source n/a Recommended Action Approve the Head Start Policy Council Minutes for January 2022. FEDERAL STATUTE: n/a FLORIDA STATUTE: n/a SCHOOL BOARD POLICY: n/a EXECUTIVE SUMMARY: Pursuant to 45 CFR 1304, Collier County Public School's (CCPS) Head Start program must inform the School Board of the activities of the Head Start program. In order to ensure that comprehensive services are being provided to eligible children and families, CCPS must comply with Federal programmatic requirements. These comprehensive services include education, social services, parent engagement, and health and nutrition services. Attached are the Policy Council Minutes for January 2022. LEGAL APPROVAL: n/a CONTACT: Dr. Elizabeth Alves, Associate Superintendent, Teaching and Learning (239) 377-0082 Dr. Elizabeth McBride, Director, Early Learning (239) 377-0123 File Attachments B22_041222_HeadStartPolicyCouncilMinutesJanuary2022_final.pdf (211 KB) Motion & Voting A motion was made to approve all items on the Consent Agenda as presented, excluding the following board items, which were moved to New Business for further discussion: - C215 Other Purchase #22-088 Fresh Produce - C218 Other Purchase #21-002 Printing Services Motion by Erick Carter, second by Roy M Terry. Final Resolution: Motion Carries Aye: Erick Carter, Stephanie Lucarelli, Jen Mitchell, Roy M Terry, Jory Westberry Consent Agenda - Secondary Programs Subject B30 Articulation Agreement between Florida Gulf Coast University (FGCU) and the School District of Collier County Meeting Apr 12, 2022 - Regular School Board Meeting Type Action (Consent) Preferred Date Apr 12, 2022 Absolute Date Apr 12, 2022 Fiscal Impact Yes Budgeted Yes Budget Source FTE Recommended Action Approve the Articulation Agreement between Florida Gulf Coast University (FGCU) and the School District of Collier County. FEDERAL STATUTE: n/a FLORIDA STATUTE: n/a SCHOOL BOARD POLICY: n/a EXECUTIVE SUMMARY: The Articulation Agreement facilitates two dual enrollment course offerings through a cooperative effort between Florida Gulf Coast University (FGCU) Daveler and Kauanui School of Entrepreneurship and Collier County Pubic Schools. It enables qualified students to simultaneously earn both high school and college credits. LEGAL APPROVAL: The item was reviewed and approved by Jon Fishbane, District General Counsel. CONTACT: Dr. Elizabeth Alves, Associate Superintendent, Teaching and Learning (239) 377-0082 Carlos Artime, Executive Director, Teaching and Learning/Career and Technical Education (239) 37-0134 File Attachments B30-041222-FloridaGulfCoastUniversityArticulationAgreement_final.pdf (146 KB) Motion & Voting A motion was made to approve all items on the Consent Agenda as presented, excluding the following board items, which were moved to New Business for further discussion: - C215 Other Purchase #22-088 Fresh Produce - C218 Other Purchase #21-002 Printing Services Motion by Erick Carter, second by Roy M Terry. Final Resolution: Motion Carries Aye: Erick Carter, Stephanie Lucarelli, Jen Mitchell, Roy M Terry, Jory Westberry Consent Agenda - Secondary Programs Subject B31 Gulf Coast High School VEX Robotics World Championship, Dallas, TX Meeting Apr 12, 2022 - Regular School Board Meeting Type Action (Consent) Preferred Date Apr 12, 2022 Absolute Date Apr 12, 2022 Fiscal Impact Yes Budgeted No Budget Source Perkins V Grant and CTE Locational Recommended Action Approve the Gulf Coast High School VEX Robotics World Championship in Dallas Texas. FEDERAL STATUTE: n/a FLORIDA STATUTE: n/a SCHOOL BOARD POLICY: n/a EXECUTIVE SUMMARY: Approval for four (4) students from the Gulf Coast High School VEX Robotics Club to attend the VEX Robotics World Championship. VEX Robotics prepares high school students for emerging careers in the technical and engineering fields. The VEX Robotics World Championship brings together the top teams from around the world to celebrate STEAM excellence and showcase their skills. The students placed in the state competition have advanced to the world competition. LEGAL APPROVAL: n/a. CONTACT: Dr. Elizabeth Alves, Associate Superintendent, Teaching and Learning (239) 377-0082 Carlos Artime, Executive Director, Teaching and Learning (239) 377-0134 File Attachments B31_041222_LetterofSupportGCH_final.pdf (281 KB) B31-041222_Agenda_final.pdf (346 KB) Motion & Voting A motion was made to approve all items on the Consent Agenda as presented, excluding the following board items, which were moved to New Business for further discussion: - C215 Other Purchase #22-088 Fresh Produce - C218 Other Purchase #21-002 Printing Services Motion by Erick Carter, second by Roy M Terry. Final Resolution: Motion Carries Aye: Erick Carter, Stephanie Lucarelli, Jen Mitchell, Roy M Terry, Jory Westberry Consent Agenda - Secondary Programs Subject B32 Immokalee High School JROTC VEX Robotics World Championship, Dallas, TX Meeting Apr 12, 2022 - Regular School Board Meeting Type Action (Consent) Preferred Date Apr 12, 2022 Absolute Date Apr 12, 2022 Fiscal Impact Yes Budgeted Yes Budget Source Perkins V Grant and CTE locational budget Recommended Action Approve the Immokalee High School JROTC VEX Robotics World Championship in Dallas Texas. FEDERAL STATUTE: n/a FLORIDA STATUTE: n/a SCHOOL BOARD POLICY: n/a EXECUTIVE SUMMARY: Approval for four (4) students from the Immokalee High School JROTC VEX Robotics Club to attend the JROTC VEX Robotics World Championship. VEX Robotics prepares high school students for emerging careers in the technical and engineering fields. The VEX Robotics World Championship brings together the top teams from around the world to celebrate STEAM excellence and showcase their skills. The students placed in the state competition have advanced to the world competition. LEGAL APPROVAL: n/a CONTACT: Dr. Elizabeth Alves, Associate Superintendent, Teaching and Learning (239) 377-0082 Carlos Artime, Executive Director, Teaching and Learning (239) 377-0134 File Attachments B32_041222_LetterofSupportIHS_final.pdf (208 KB) B32_041222_Agenda_final.pdf (346 KB) Motion & Voting A motion was made to approve all items on the Consent Agenda as presented, excluding the following board items, which were moved to New Business for further discussion: - C215 Other Purchase #22-088 Fresh Produce - C218 Other Purchase #21-002 Printing Services Motion by Erick Carter, second by Roy M Terry. Final Resolution: Motion Carries Aye: Erick Carter, Stephanie Lucarelli, Jen Mitchell, Roy M Terry, Jory Westberry Consent Agenda - Secondary Programs Subject B33 Gulf Coast High School DECA International Career Development Conference, Atlanta, GA Meeting Apr 12, 2022 - Regular School Board Meeting Type Action (Consent) Preferred Date Apr 12, 2022 Absolute Date Apr 12, 2022 Fiscal Impact Yes Budgeted Yes Budget Source Perkins V and CTE locational funds Recommended Action Approve the Gulf Coast High School DECA International Career Development Conference in Atlanta Georgia. FEDERAL STATUTE: n/a FLORIDA STATUTE: n/a SCHOOL BOARD POLICY: n/a EXECUTIVE SUMMARY: Approval for five (5) students from the Gulf Coast High School Distributive Education Clubs of America (DECA) International Career Development Conference. DECA prepares high school students who are emerging leaders and entrepreneurs in marketing, finance, hospitality, and management. The students placed in the state competition and have advanced to the international competition, which is held at this conference. LEGAL APPROVAL: n/a CONTACT: Dr. Elizabeth Alves, Associate Superintendent, Teaching and Learning (239) 377-0082 Carlos Artime, Executive Director, Teaching and Learning (239) 377-0134 File Attachments B33_041222_LetterofSupport-GCH_final.pdf (333 KB) 041222_DECAICDC2022Schedules_final.pdf (977 KB) Motion & Voting A motion was made to approve all items on the Consent Agenda as presented, excluding the following board items, which were moved to New Business for further discussion: - C215 Other Purchase #22-088 Fresh Produce - C218 Other Purchase #21-002 Printing Services Motion by Erick Carter, second by Roy M Terry. Final Resolution: Motion Carries Aye: Erick Carter, Stephanie Lucarelli, Jen Mitchell, Roy M Terry, Jory Westberry Consent Agenda - Secondary Programs Subject B34 Barron Collier High School DECA International Career Development Conference, Atlanta, GA Meeting Apr 12, 2022 - Regular School Board Meeting Type Action (Consent) Preferred Date Apr 12, 2022 Absolute Date Apr 12, 2022 Fiscal Impact Yes Budgeted Yes Budget Source Perkins V and CTE locational Recommended Action Approve the Barron Collier High School DECA International Career Development Conference in Atlanta Georgia. FEDERAL STATUTE: n/a FLORIDA STATUTE: n/a SCHOOL BOARD POLICY: n/a EXECUTIVE SUMMARY: Approval for six (6) students from the Barron Collier High School Distributive Education Clubs of America (DECA) International Career Development Conference. DECA prepares high school students who are emerging leaders and entrepreneurs in marketing, finance, hospitality, and management. The students placed in the state competition and have advanced to the international competition, which is held at this conference. LEGAL APPROVAL: n/a CONTACT: Dr. Elizabeth Alves, Associate Superintendent, Teaching and Learning (239) 377-0082 Carlos Artime, Executive Director, Teaching and Learning (239) 377-0134 File Attachments B34_041222_LetterofSupport-BCH_final.pdf (115 KB) 041222_DECAICDC2022Schedules_final.pdf (977 KB) Motion & Voting A motion was made to approve all items on the Consent Agenda as presented, excluding the following board items, which were moved to New Business for further discussion: - C215 Other Purchase #22-088 Fresh Produce - C218 Other Purchase #21-002 Printing Services Motion by Erick Carter, second by Roy M Terry. Final Resolution: Motion Carries Aye: Erick Carter, Stephanie Lucarelli, Jen Mitchell, Roy M Terry, Jory Westberry Consent Agenda - Secondary Programs Subject B35 Lely High School DECA International Career Development Conference, Atlanta, GA Meeting Apr 12, 2022 - Regular School Board Meeting Type Action (Consent) Preferred Date Apr 12, 2022 Absolute Date Apr 12, 2022 Fiscal Impact Yes Budgeted Yes Budget Source Perkins V and CTE Locational Recommended Action Approve the Lely High School DECA International Career Development Conference in Atlanta Georgia. FEDERAL STATUTE: n/a FLORIDA STATUTE: n/a SCHOOL BOARD POLICY: n/a EXECUTIVE SUMMARY: Approval for two (2) students from the Lely High School Distributive Education Clubs of America (DECA) International Career Development Conference. DECA prepares high school students who are emerging leaders and entrepreneurs in marketing, finance, hospitality, and management. The students placed in the state competition and have advanced to the international competition, which is held at this conference. LEGAL APPROVAL: n/a CONTACT: Dr. Elizabeth Alves, Associate Superintendent, Teaching and Learning (239) 377-0082 Carlos Artime, Executive Director, Teaching and Learning (239) 377-0134 File Attachments 041222_DECAICDC2022Schedules_final.pdf (977 KB) B35_041222_LetterofSupport-LHS_final.pdf (567 KB) Motion & Voting A motion was made to approve all items on the Consent Agenda as presented, excluding the following board items, which were moved to New Business for further discussion: - C215 Other Purchase #22-088 Fresh Produce - C218 Other Purchase #21-002 Printing Services Motion by Erick Carter, second by Roy M Terry. Final Resolution: Motion Carries Aye: Erick Carter, Stephanie Lucarelli, Jen Mitchell, Roy M Terry, Jory Westberry Consent Agenda - Secondary Programs Subject B36 Immokalee High School DECA International Career Development Conference, Atlanta, GA Meeting Apr 12, 2022 - Regular School Board Meeting Type Action (Consent) Preferred Date Apr 12, 2022 Absolute Date Apr 12, 2022 Fiscal Impact Yes Budgeted Yes Budget Source Perkins V and CTE locational Recommended Action Approve the Immokalee High School DECA International Career Development Conference in Atlanta Georgia. FEDERAL STATUTE: n/a FLORIDA STATUTE: n/a SCHOOL BOARD POLICY: n/a EXECUTIVE SUMMARY: Approval for four (4) students from the Immokalee High School Distributive Education Clubs of America (DECA) International Career Development Conference. DECA prepares high school students who are emerging leaders and entrepreneurs in marketing, finance, hospitality, and management. The students placed in the state competition and have advanced to the international competition, which is held at this conference. LEGAL APPROVAL: n/a CONTACT: Dr. Elizabeth Alves, Associate Superintendent, Teaching and Learning (239) 377-0082 Carlos Artime, Executive Director, Teaching and Learning (239) 377-0134 File Attachments 041222_DECAICDC2022Schedules_final.pdf (977 KB) B36_041222_LetterofSupport-IHS_final.pdf (45 KB) Motion & Voting A motion was made to approve all items on the Consent Agenda as presented, excluding the following board items, which were moved to New Business for further discussion: - C215 Other Purchase #22-088 Fresh Produce - C218 Other Purchase #21-002 Printing Services Motion by Erick Carter, second by Roy M Terry. Final Resolution: Motion Carries Aye: Erick Carter, Stephanie Lucarelli, Jen Mitchell, Roy M Terry, Jory Westberry Consent Agenda - District Safety and Security Subject C10 State Requirements for Educational Facilities (SREF) Annual Safety Inspections 2021 - 2022 Meeting Apr 12, 2022 - Regular School Board Meeting Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source Capital Recommended Action Approve the State Requirements for Educational Facilities (SREF) Annual Safety Inspection Reports for the Fiscal Year 2021-2022. FEDERAL STATUTE: n/a FLORIDA STATUTE: 1013.12 SCHOOL BOARD POLICY: 8400 EXECUTIVE SUMMARY: Attached are the 2021-2022 State Requirements for Education Facilities (SREF) Safety Inspection Reports for the Collier County Public School District. As required by Florida Statute 1013.12, each year all facilities owned or leased by the school district must receive a Fire, Safety, Causality, and Health inspection performed by a licensed Florida Certified Fire Safely Inspector. Once a facility has been inspected by the contractor (Universal Engineering Sciences) a report is sent within ten (10) business days to the CCPS Fire/Health and Safety Inspector, who in turn submits a copy to the local fire districts. Necessary repairs are made by the school Facility Manger or a work order is generated and sent to the Maintenance Department. Once completed, a re-inspection is done by the CCPS Fire/Health and Safety Inspector to ensure that the repairs have been completed. This year there were no serious life safety violations found at any of the CCPS Facilities and no violations were carried forward from the previous year’s inspections. Attached to this Agenda Item is an SREF tracking sheet and SREF Reports that reflect an overview of the school facilities, number of violations found during the inspection, the date of the inspection, date corrected, date of re-inspection and violations that were still open or pending repairs. Once the SREF Inspection Report receives final approval, it is submitted to the State of Florida Fire Marshal's Office, by the Department of Safety and Security, in conjunction with the CCPS Maintenance Department and Universal Engineering Sciences. LEGAL APPROVAL: The item was reviewed and approved by Jon Fishbane, District General Counsel. CONTACT: Marc MacDonald, Administrative Supervisor, Safety and Security (239) 377-0249 File Attachments Binder3Middle School.pdf (226 KB) Binder4Elementary A-L.pdf (299 KB) Binder5 Elementary L-V.pdf (429 KB) Binder6- SREF Tracking.pdf (66 KB) Binder1High School.pdf (239 KB) Binder2Alt Ed, Adult Ed, Misc.pdf (262 KB) Motion & Voting A motion was made to approve all items on the Consent Agenda as presented, excluding the following board items, which were moved to New Business for further discussion: - C215 Other Purchase #22-088 Fresh Produce - C218 Other Purchase #21-002 Printing Services Motion by Erick Carter, second by Roy M Terry. Final Resolution: Motion Carries Aye: Erick Carter, Stephanie Lucarelli, Jen Mitchell, Roy M Terry, Jory Westberry Consent Agenda - Facilities Subject C50 Professional Design Services - Design Fuel Island and Bus Wash Facility – Transportation Compound - Immokalee Meeting Apr 12, 2022 - Regular School Board Meeting Type Action (Consent) Fiscal Impact Yes Dollar Amount $75,000.00 Budgeted Yes Budget Source Capital Outlay Funds Recommended Action Approve Professional Design Services to Design Fuel Island and Bus Wash Facility at the Transportation Compound in Immokalee. FEDERAL STATUTE: n/a FLORIDA STATUTE: 287.055 SCHOOL BOARD POLICY: 6330 EXECUTIVE SUMMARY: The Immokalee Transportation Compound (TRN-I) does not have a fuel island or a bus wash facility. Consequently, buses are hand washed in the transportation compound and are fueled at a location 3.4 miles away. Washing busses by hand is inefficient and less effective than using a bus wash facility. The bus wash facility will be a drive through facility, capable of properly washing busses quicker than washing the busses by hand. Additionally, traveling 3.4 miles in one direction to fuel busses wastes time, fuel and causes additional wear and tear on the busses. These facilities will improve the TRN-I’s bus washing and fuel operations. RG Architects, P.A. will provide professional design services to produce specifications and drawings to design the fueling island and bus wash facility at TRN-I. In accordance with Administrative Procedure 6330 and Florida State Statute 287.055, the District’s Facilities Management staff negotiated a fair and reasonable professional design service fee in the amount of $75,500.00. Contractor: RG Architects P.A. Contract Amount: 75,000.00 Effective Dates: April 2022 to August 2023 Contract Overview: The contract provides for professional design services to produce drawings and specifications to design the fueling island and bus wash facility at TRN-I. The financial impact for this project is $75,000.00 and is a budgeted item from the 2020 fiscal year capital budget. This is not a recurring cost. LEGAL APPROVAL: The item was reviewed and approved by Jon Fishbane, District General Counsel. CONTACT: Marc Rouleau, Executive Director Facilities Management (239) 377-0242 File Attachments C50_041222_Transportation Compound-Immokalee-Design Fuel Island and Bus Wash Facility_Contract.pdf (3,588 KB) Motion & Voting A motion was made to approve all items on the Consent Agenda as presented, excluding the following board items, which were moved to New Business for further discussion: - C215 Other Purchase #22-088 Fresh Produce - C218 Other Purchase #21-002 Printing Services Motion by Erick Carter, second by Roy M Terry. Final Resolution: Motion Carries Aye: Erick Carter, Stephanie Lucarelli, Jen Mitchell, Roy M Terry, Jory Westberry Consent Agenda - Facilities Subject C51 Guaranteed Maximum Price – Replace Chillers and Pumps – Parkside Elementary School Meeting Apr 12, 2022 - Regular School Board Meeting Type Action (Consent) Fiscal Impact Yes Dollar Amount $1,203,551.00 Budgeted Yes Budget Source Capital Outlay Funds Recommended Action Approve the Guaranteed Maximum Price (GMP) contract for the Replace Chillers and Pumps at Parkside Elementary School project. FEDERAL STATUTE: n/a FLORIDA STATUTE: 1013.45 SCHOOL BOARD POLICY: 6340a EXECUTIVE SUMMARY: Parkside Elementary School (PSE) has two chillers. These chillers are key and essential to maintaining a comfortable interior environment and safe indoor air quality. The two chillers and their related pumps are at the end of their service life and exhibiting signs of deterioration. In order to avoid the risk of a catastrophic failure, these chillers and their related pumps must be replaced. The scope of work for this project: replace existing chillers and pumps in accordance with the construction documents prepared by Matern Professional Engineering dated October 28, 2021; remove existing variable frequency drives (VFD), expansion tanks, air separator, equipment pad, spot feeder, pumps, piping, supports, and associated power equipment; remove existing air-cooled chillers, associated piping, and controls; furnish and install two 275 ton air-cooled Daikin chillers; furnish and install new pumps manufactured by Armstrong, risers, and associated items; furnish and install new expansion tank, air separator, chemical shot feeder, and piping; provide extended manufacture 10-year chiller warranty; perform cleaning all associated equipment strainers; perform flushing of chilled water system; replace or repair of existing underground conduit; provide testing of existing feeders to chillers. In accordance with Florida Statute 287.055, the Board approved Gilbane Building Company as a construction management services vendor. Gilbane Building Company was chosen to submit a Guaranteed Maximum Price (GMP) for construction management services on this project. The final negotiated amount is $1,203,551.00. Contractor: Gilbane Building Company Contract Amount: $1,203,551.00 Effective Dates: April 2022 through August 2022 Contract Overview: The Construction Manager’s services shall include project scheduling, procurement of various sub-trades and construction management of the overall project. The financial impact for this project is $1,203,551.00 and is a budgeted item from the 2022 fiscal year capital budget. This is not a recurring cost. LEGAL APPROVAL: The item was reviewed and approved by Jon Fishbane, District General Counsel. CONTACT: Marc Rouleau, Executive Director Facilities Management (239) 377-0242 File Attachments C51_041222_Parkside Elementary School-Replace Chillers and Pumps_Contract.pdf (40,903 KB) Motion & Voting A motion was made to approve all items on the Consent Agenda as presented, excluding the following board items, which were moved to New Business for further discussion: - C215 Other Purchase #22-088 Fresh Produce - C218 Other Purchase #21-002 Printing Services Motion by Erick Carter, second by Roy M Terry. Final Resolution: Motion Carries Aye: Erick Carter, Stephanie Lucarelli, Jen Mitchell, Roy M Terry, Jory Westberry Consent Agenda - Facilities Subject C52 Guaranteed Maximum Price – Replace Football Scoreboard – Naples High School Meeting Apr 12, 2022 - Regular School Board Meeting Type Action (Consent) Fiscal Impact Yes Dollar Amount $106,992.04 Budgeted Yes Budget Source Capital Outlay Funds Recommended Action Approve the Guaranteed Maximum Price (GMP) contract for the Replace Football Scoreboard at Naples High School project. FEDERAL STATUTE: n/a FLORIDA STATUTE: 1013.45 SCHOOL BOARD POLICY: 6340 EXECUTIVE SUMMARY: Naples High School’s (NHS) football scoreboard is at the end of its service life and must be replaced. The scope of work includes: remove and legally dispose one football scoreboard and two field play clocks from the football field; remove rear advertisement panels on the back of the existing scoreboard and reinstall it once the new football scoreboard installation is complete; strip old paint from existing steel structure, remove rust, apply a rust inhibitor, prime and paint surface; furnish labor, materials and equipment for the installation of one new football scoreboard Model 3668 (32’x8’x8”), two play clocks Model DGT-6 (Amber/Red Digits) and all accessories for football field scoreboard on existing structure; furnish one wireless handheld control – MPCW7; furnish and install one 100-amp panel to replace existing electrical panel; furnish and install electrical connections to the new scoreboard and field play clocks; furnish and install new electrical connections to the irrigation pump; provide all required as-builts, close-out documents, subcontractors, and material warranties at project close-out. In accordance with Florida Statute 287.055, the Board approved Halfacre Construction Company as a construction management services vendor. Halfacre Construction Company was chosen to submit a Guaranteed Maximum Price (GMP) for construction management services on this project. The final negotiated amount is $106,992.04. Contractor: Halfacre Construction Company Contract Amount: $106,992.04 Effective Dates: April 2022 through August 2022 Contract Overview: The Construction Manager’s services shall include project scheduling, procurement of various sub-trades and construction management of the overall project. The financial impact for this project is $106,992.04 and is a budgeted item from the 2022 fiscal year capital budget. This is not a recurring cost. LEGAL APPROVAL: The item was reviewed and approved by Jon Fishbane, District General Counsel. CONTACT: Marc Rouleau, Executive Director Facilities Management (239) 377-0242 File Attachments C52_041222_Naples High School-Replace Football Scoreboard_Contract.pdf (12,882 KB) Motion & Voting A motion was made to approve all items on the Consent Agenda as presented, excluding the following board items, which were moved to New Business for further discussion: - C215 Other Purchase #22-088 Fresh Produce - C218 Other Purchase #21-002 Printing Services Motion by Erick Carter, second by Roy M Terry. Final Resolution: Motion Carries Aye: Erick Carter, Stephanie Lucarelli, Jen Mitchell, Roy M Terry, Jory Westberry Consent Agenda - Facilities Subject C53 Guaranteed Maximum Price – Replace Football Scoreboard – Palmetto Ridge High School Meeting Apr 12, 2022 - Regular School Board Meeting Type Action (Consent) Fiscal Impact Yes Dollar Amount $107,015.28 Budgeted Yes Budget Source Capital Outlay Funds Recommended Action Approve the Guaranteed Maximum Price (GMP) contract for the Replace Football Scoreboard at Palmetto Ridge High School project. FEDERAL STATUTE: n/a FLORIDA STATUTE: 1013.45 SCHOOL BOARD POLICY: 6340 EXECUTIVE SUMMARY: Palmetto Ridge High School’s (PRH) football scoreboard is at the end of its service life and must be replaced. The scope of work includes: remove and legally dispose one existing scoreboard and two field play clocks from the football field; remove rear advertisement panels on the back of the existing scoreboard and reinstall it once the new football scoreboard in complete; strip old paint from existing steel structure, remove rust, apply a rust inhibitor, prime and paint surface; furnish labor, materials and equipment for the installation of one new football scoreboard Model 3668 (32’x8’x8”), two play clocks Model DGT-6 (Amber/Red Digits) and all accessories for football field scoreboard on existing structure; furnish one Wireless Handheld Control – MPCW7; furnish and install one 100-amp panel to replace existing electrical panel; furnish and install electrical connections to the new scoreboard and field play clocks; furnish and install new electrical connections to the irrigation pump; provide all required as-builts, close-out documents, subcontractors, and material warranties at project close-out. In accordance with Florida Statute 287.055, the Board approved Halfacre Construction Company as a construction management services vendor. Halfacre Construction Company was chosen to submit a Guaranteed Maximum Price (GMP) for construction management services on this project. The final negotiated amount is $107,015.28. Contractor: Halfacre Construction Company Contract Amount: $107,015.28 Effective Dates: April 2022 through August 2022 Contract Overview: The Construction Manager’s services shall include project scheduling, procurement of various sub-trades and construction management of the overall project. The financial impact for this project is $107,015.28 and is a budgeted item from the 2022 fiscal year capital budget. This is not a recurring cost. LEGAL APPROVAL: The item was reviewed and approved by Jon Fishbane, District General Counsel. CONTACT: Marc Rouleau, Executive Director Facilities Management (239) 377-0242 File Attachments C53_Palmetto Ridge High School-Replace Footabll Scoreboard_Contract.pdf (10,385 KB) Motion & Voting A motion was made to approve all items on the Consent Agenda as presented, excluding the following board items, which were moved to New Business for further discussion: - C215 Other Purchase #22-088 Fresh Produce - C218 Other Purchase #21-002 Printing Services Motion by Erick Carter, second by Roy M Terry. Final Resolution: Motion Carries Aye: Erick Carter, Stephanie Lucarelli, Jen Mitchell, Roy M Terry, Jory Westberry Consent Agenda - Facilities Subject C54 Guaranteed Maximum Price – Replace House Lighting System – Naples High School Meeting Apr 12, 2022 - Regular School Board Meeting Type Action (Consent) Fiscal Impact Yes Dollar Amount $248,289.15 Budgeted Yes Budget Source Capital Outlay Funds Recommended Action Approve the Guaranteed Maximum Price (GMP) contract for the Replace House Lighting System at Naples High School project. FEDERAL STATUTE: n/a FLORIDA STATUTE: 1013.45 SCHOOL BOARD POLICY: 6340 EXECUTIVE SUMMARY: Naples High School’s (NHS) auditorium house lighting system produces poor quality light, is antiquated and expensive to repair (requires scaffolding to replace the light bulbs). The existing auditorium house lighting system will be replaced with a new LED house lighting system. These fixtures produce a higher quality of light, are more reliable, consume less energy, and have a significantly lower maintenance cost. The scope of work for this project includes design and provide complete electrical construction and permit documents; remove and legally dispose 74 existing ceiling can-lights; furnish and install 74 ceiling-mounted lights (Halo Commercial) with new LED recessed fixtures. New 0-10v wiring MC cable is included in installation; furnish and install two LED recessed fixtures in the auditorium lobby entrance; replace 12 emergency wall packs, eight exit lights, and ten 8’ vapor tight lights with LED lights; provide integration of the new LED fixtures with the existing dimming system; furnish all required as-built, close-out documents, subcontractors, and material warranties at project close-out. In accordance with Florida Statute 287.055, the Board approved Halfacre Construction Company as a construction management services vendor. Halfacre Construction Company was chosen to submit a Guaranteed Maximum Price (GMP) for construction management services on this project. The final negotiated amount is $248,289.15. Contractor: Halfacre Construction Company Contract Amount: $248,289.15 Effective Dates: April 2022 through August 2022 Contract Overview: The Construction Manager’s services shall include project scheduling, procurement of various sub-trades and construction management of the overall project. The financial impact for this project is $248,289.15 and is a budgeted item from the 2022 fiscal year capital budget. This is not a recurring cost. LEGAL APPROVAL: The item was reviewed and approved by Jon Fishbane, District General Counsel. CONTACT: Marc Rouleau, Executive Director Facilities Management (239) 377-0242 File Attachments C54_041222_Naples High School-Replace House Lighting System_Contract.pdf (22,268 KB) Motion & Voting A motion was made to approve all items on the Consent Agenda as presented, excluding the following board items, which were moved to New Business for further discussion: - C215 Other Purchase #22-088 Fresh Produce - C218 Other Purchase #21-002 Printing Services Motion by Erick Carter, second by Roy M Terry. Final Resolution: Motion Carries Aye: Erick Carter, Stephanie Lucarelli, Jen Mitchell, Roy M Terry, Jory Westberry Consent Agenda - Facilities Subject C55 GMP Direct Material Purchase and Sales Tax Reduction No.8 – Construct New High School – High School GGG Meeting Apr 12, 2022 - Regular School Board Meeting Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source Capital Outlay Funds Recommended Action Approve the GMP Direct Material Purchase and Sales Tax Reduction No.8 for the Construct New High School at High School GGG project. FEDERAL STATUTE: n/a FLORIDA STATUTE: 212.08(6) SCHOOL BOARD POLICY: 6345 EXECUTIVE SUMMARY: Florida Statute 212.08(6) is a general exemption of tax on sales made directly to government entities. Florida Administrative Code 12A–1.094(4)(a) exempts tax on direct material purchases made by government entities and provides the criteria to make those purchases. Direct material purchasing is a cost saving measure that is performed throughout the state by many school districts and other tax-exempt organizations. In order to realize the sales tax savings on this project, the guaranteed maximum price (GMP) contract needs to be reduced by the amount of the product purchase price and amount of the sales tax. This change order reduces the GMP contract price so the District will realize savings from a sales tax exempt purchase on the Construct New High School – High School GGG project. In order to realize the sales tax savings on this project, the GMP contract needs to be reduced by $1,395,082.84, the amount of the products’ purchase price and the amount of the sales tax. In this case, the products’ purchase price is $1,315,927.20 and the amount of the sales tax is $79,155.64. The District will purchase the project’s copper wire, missile impact windows, Ortona sand and peat moss for ball fields/practice fields and USGA sports field sand in the amount of $1,315,927.20 and will realize a sales tax savings of $79,155.64. For Board Information, a summary of the requested revision to the contract is attached. There have been three previously approved revisions to this project. The GMP Direct Material Purchase and Sales Tax Reduction No.1, No.2, No.3, No. 4, No.5, No.6 and No.7 – Construct New High School at High School GGG reduced the original Guaranteed Maximum Price contract amount from $97,996,018.61 to $77,233,245.51, a net decrease of $20,762,773.10. This adjustment of $1,395,082.84 includes a sales tax savings of $79,155.64 and will reduce the total Guaranteed Maximum Price contract amount from $77,233,245.51 to $75,838,162.67. This reduction will be applied to the project capital budget. LEGAL APPROVAL: n/a CONTACT: Marc Rouleau, Executive Director Facilities Management (239) 377-0242 File Attachments C55_041222_High School GGG-Construct New High School_Changer Order No. 8 DMP Construct New High School.pdf (592 KB) C55_041222_High School GGG-Construct New High School_Contract Summary-DMP No.8.pdf (28 KB) Motion & Voting A motion was made to approve all items on the Consent Agenda as presented, excluding the following board items, which were moved to New Business for further discussion: - C215 Other Purchase #22-088 Fresh Produce - C218 Other Purchase #21-002 Printing Services Motion by Erick Carter, second by Roy M Terry. Final Resolution: Motion Carries Aye: Erick Carter, Stephanie Lucarelli, Jen Mitchell, Roy M Terry, Jory Westberry Consent Agenda - Facilities Subject C56 Guaranteed Maximum Price Contract Reconciliation – Replace Main Switch Gear – Lake Park Elementary School Meeting Apr 12, 2022 - Regular School Board Meeting Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source Capital Outlay Funds Recommended Action Approve the Guaranteed Maximum Price Contract Reconciliation for the Replace Main Switch Gear at Lake Park Elementary School project. FEDERAL STATUTE: n/a FLORIDA STATUTE: 1013.45 SCHOOL BOARD POLICY: 6340 EXECUTIVE SUMMARY: Upon completion of a major renovation and new construction, the engineer of record and the District's project management staff conduct a project cost analysis. This analysis ensures that the contractor’s costs are valid and reasonable. Costs that are unjustified, unallowable or unreasonable are returned to the District as a credit. Furthermore, any unspent subcontracting costs, contingency fund and construction manager fee is returned to the District. The engineer of record, TLC Engineering Solutions and the District’s project management staff completed the project cost analysis. The final amount owed to the District by the project's construction manager, Gates Construction is $70,202.28. Upon Board approval, $70,202.28 will be returned to the District as a credit. For Board information, a summary of previously Board approved revisions to the contract is attached. LEGAL APPROVAL: n/a CONTACT: Marc Rouleau, Executive Director Facilities Management (239) 377-0242 File Attachments C56_041222_Lake Park Elementary Schhol-Replace Main Switch Gear_ Change Order No. 2-Reconciliation.pdf (711 KB) C56_041222_Lake Park Elementary School-Replace Main Switch Gear_Contract Summary-Reconciliation.pdf (27 KB) Motion & Voting A motion was made to approve all items on the Consent Agenda as presented, excluding the following board items, which were moved to New Business for further discussion: - C215 Other Purchase #22-088 Fresh Produce - C218 Other Purchase #21-002 Printing Services Motion by Erick Carter, second by Roy M Terry. Final Resolution: Motion Carries Aye: Erick Carter, Stephanie Lucarelli, Jen Mitchell, Roy M Terry, Jory Westberry Consent Agenda - Facilities Subject C57 Final Completion – Replace Main Switch Gear – Lake Park Elementary School Meeting Apr 12, 2022 - Regular School Board Meeting Type Action (Consent) Fiscal Impact Yes Dollar Amount $14,496.77 Budgeted Yes Budget Source Capital Outlay Funds Recommended Action Approve the Final Completion for the Replace Main Switch Gear at Lake Park Elementary School project. FEDERAL STATUTE: n/a FLORIDA STATUTE: 1013.45 SCHOOL BOARD POLICY: 6340 EXECUTIVE SUMMARY: The final completion of a project requires certification that all work specified in the contractor’s contract is complete and all closeout documents have been received by the District. Once this certification is obtained, final completion of the project is presented to the Board for approval. This is required to release the final payment to the contractor. The Replace Main Switch Gear at Lake Park Elementary School project is certified complete. All of the work specified in Gates Construction’s contract is complete and all closeout documents have been received by the District. The final amount owed to Gates Construction is $14,496.77. Upon Board approval, the final payment of $14,496.77 will be released to Gates Construction. For Board Information, a summary of the contract and the Certification of Contract Completion are attached. LEGAL APPROVAL: n/a CONTACT: Marc Rouleau, Executive Director Facilities Management (239) 377-0242 File Attachments C57_041222_Lake Park Elementary School-Replace Main Switch Gear_Certificate of Contract Completion-Final Completion.pdf (580 KB) C57_041222_Lake Park Elementary School-Replace Main Switch Gear_Final Pay Application-Final Completion.pdf (639 KB) C57_041222_Lake Park Elementary Schoo-Replace Main Switch Gear_Contract Summary-Final Completion.pdf (27 KB) Motion & Voting A motion was made to approve all items on the Consent Agenda as presented, excluding the following board items, which were moved to New Business for further discussion: - C215 Other Purchase #22-088 Fresh Produce - C218 Other Purchase #21-002 Printing Services Motion by Erick Carter, second by Roy M Terry. Final Resolution: Motion Carries Aye: Erick Carter, Stephanie Lucarelli, Jen Mitchell, Roy M Terry, Jory Westberry Consent Agenda - Facilities Subject C58 Guaranteed Maximum Price Contract Reconciliation – Replace Fire Pumps – Palmetto Elementary School Meeting Apr 12, 2022 - Regular School Board Meeting Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source Capital Outlay Funds Recommended Action Approve the Guaranteed Maximum Price Contract Reconciliation for the Replace Fire Pumps at Palmetto Elementary School project. FEDERAL STATUTE: n/a FLORIDA STATUTE: 1013.45 SCHOOL BOARD POLICY: 6340 EXECUTIVE SUMMARY: Upon completion of a major renovation and new construction, the District's project management staff conduct a project cost analysis. This analysis ensures that the contractor’s costs are valid and reasonable. Costs that are unjustified, unallowable or unreasonable are returned to the District as a credit. Furthermore, any unspent subcontracting costs, contingency fund and construction manager fee is returned to the District. The District’s project management staff completed the project cost analysis. The final amount owed to the District by the project's construction manager, Owen-Ames-Kimball Company is $4,901.81. Upon Board approval, $4,901.81 will be returned to the District as a credit. For Board information, a summary of previously Board approved revisions to the contract is attached. LEGAL APPROVAL: n/a CONTACT: Marc Rouleau, Executive Director Facilities Management (239) 377-0242 File Attachments C58_041222_Palmetto Elementary School-Replace Fire Pumps_Change Order No. 2-Reconciliation.pdf (70 KB) C58_041222_Palmetto Elementary School-Replace Fire Pumps_Contract Summary-Reconciliation.pdf (27 KB) Motion & Voting A motion was made to approve all items on the Consent Agenda as presented, excluding the following board items, which were moved to New Business for further discussion: - C215 Other Purchase #22-088 Fresh Produce - C218 Other Purchase #21-002 Printing Services Motion by Erick Carter, second by Roy M Terry. Final Resolution: Motion Carries Aye: Erick Carter, Stephanie Lucarelli, Jen Mitchell, Roy M Terry, Jory Westberry Consent Agenda - Facilities Subject C59 Final Completion – Replace Fire Pumps – Palmetto Elementary School Meeting Apr 12, 2022 - Regular School Board Meeting Type Action (Consent) Fiscal Impact Yes Dollar Amount $6,687.90 Budgeted Yes Budget Source Capital Outlay Funds Recommended Action Approve the Guaranteed Maximum Price Contract Reconciliation for the Replace Fire Pumps at Palmetto Elementary School project. FEDERAL STATUTE: n/a FLORIDA STATUTE: 1013.45 SCHOOL BOARD POLICY: 6340 EXECUTIVE SUMMARY: The final completion of a project requires certification that all work specified in the contractor’s contract is complete and all closeout documents have been received by the District. Once this certification is obtained, final completion of the project is presented to the Board for approval. This is required to release the final payment to the contractor. The Replace Fire Pumps at Palmetto Elementary School project is certified complete. All of the work specified in Owen-Ames-Kimball Company’s contract is complete and all closeout documents have been received by the District. The final amount owed to Owen-Ames-Kimball Company is $6,687.90. Upon Board approval, the final payment of $6,687.90 will be released to Owen-Ames-Kimball Company. For Board Information, a summary of the contract and the Certification of Contract Completion are attached. LEGAL APPROVAL: n/a CONTACT: Marc Rouleau, Executive Director Facilities Management (239) 377-0242 File Attachments C59_041222_Palmetto Elementary School-Repalce Fire Pumps_Certificate of Contract Completion-Final Completion.pdf (637 KB) C59_041222_Palmetto Elementary School-Replace Fire Pumps_ Final Pay Application-Final Completion.pdf (91 KB) C59_041222_Palmetto Elementary School-Replace Fire Pumps_Contract Summary-Final Completion.pdf (27 KB) Motion & Voting A motion was made to approve all items on the Consent Agenda as presented, excluding the following board items, which were moved to New Business for further discussion: - C215 Other Purchase #22-088 Fresh Produce - C218 Other Purchase #21-002 Printing Services Motion by Erick Carter, second by Roy M Terry. Final Resolution: Motion Carries Aye: Erick Carter, Stephanie Lucarelli, Jen Mitchell, Roy M Terry, Jory Westberry Consent Agenda - Facilities Subject C60 Guaranteed Maximum Price – Renovate Terminal Air Conditioning Equipment in Buildings 1 and 3 – Corkscrew Elementary School Meeting Apr 12, 2022 - Regular School Board Meeting Type Action (Consent) Fiscal Impact Yes Dollar Amount $1,362,746.00 Budgeted Yes Budget Source Capital Outlay Funds Recommended Action Approve the Guaranteed Maximum Price (GMP) contract for the Renovate Terminal Air Conditioning Equipment in Buildings 1 and 3 at Corkscrew Elementary School project. FEDERAL STATUTE: n/a FLORIDA STATUTE: 1013.45 SCHOOL BOARD POLICY: 6340 EXECUTIVE SUMMARY: Corkscrew Elementary School’s (CES) terminal air conditioning equipment in buildings 1 and 3 (five air handling units, two condensing units, 20 variable air volume boxes, 11 exhaust fans, three duct heaters, seven variable frequency drives and associated equipment) are at the end of their service life and are exhibiting signs of deterioration. To avoid the risk of a catastrophic failure, this equipment must be replaced. The scope of work for this project: renovate terminal air conditioning equipment in buildings 1 and 3 in accordance with plans and specifications prepared and issued by TLC Engineering Solutions; HVAC equipment and air distributions systems per the construction documents; perform selective demolition of acoustical ceiling systems and exterior wall openings as required for the removal and installation of new heating ventilation and air conditioning (HVAC) systems as specified; furnish and install five air handlers, two condensing units, 20 variable air volume boxes, 11 exhaust fans, three duct heaters, seven variable frequency drives, externally insulated sheet metal supply, returns and outside air ducts, uninsulated sheet metal exhaust duct, controls and water treatment; furnish and install all mechanical insulation for piping and ductwork; perform mechanical piping systems flush, cleaning, treatment and testing; perform selective demolition of existing electrical equipment, conduit, wire, junction boxes, duct smoke detectors, disconnects and starters; furnish and install electrical distribution gear; perform start up and commissioning as shown on drawings and specifications; furnish and install new replacement acoustical ceiling tiles to match existing at all areas affected by the renovation; patch and repair gypsum wallboard at areas affected by construction work; perform interior painting and sealants for all gypsum wallboard assemblies such as walls, ceilings and soffits. provide as-built drawings, submittals, and closeout documents at project closeout. In accordance with Florida Statute 287.055, the Board approved Charles Perry Partners, Inc. as a construction management services vendor. Charles Perry Partners, Inc. was chosen to submit a Guaranteed Maximum Price (GMP) for construction management services on this project. The final negotiated amount is $1,362,746.00. Contractor: Charles Perry Partners, Inc. Contract Amount: $1,362,746.00 Effective Dates: April 2022 through March 2023 Contract Overview: The Construction Manager’s services shall include project scheduling, procurement of various sub-trades and construction management of the overall project. The financial impact for this project is $1,362,746.00 and is a budgeted item from the 2022 fiscal year capital budget. This is not a recurring cost. LEGAL APPROVAL: The item was reviewed and approved by Jon Fishbane, District General Counsel. CONTACT: Marc Rouleau, Executive Director Facilities Management (239) 377-0242 File Attachments C60_041222_Corkscrew Elementary School-Renovate Terminal Air Conditioning Equipment in Buildings 1 and 3_Contract.pdf (13,988 KB) Motion & Voting A motion was made to approve all items on the Consent Agenda as presented, excluding the following board items, which were moved to New Business for further discussion: - C215 Other Purchase #22-088 Fresh Produce - C218 Other Purchase #21-002 Printing Services Motion by Erick Carter, second by Roy M Terry. Final Resolution: Motion Carries Aye: Erick Carter, Stephanie Lucarelli, Jen Mitchell, Roy M Terry, Jory Westberry Consent Agenda - Facilities Subject C61 Guaranteed Maximum Price Contract Reconciliation – Replace Stage Lighting System and Intercom Wiring, and Install Doors and Frames in 20 Classroom Restroom Foyers – Pelican Marsh Elementary School Meeting Apr 12, 2022 - Regular School Board Meeting Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source Capital Outlay Funds Recommended Action Approve the Gua