Ojai City Council Regular Meeting

CITY COUNCIL MINUTES REGULAR MEETING TUESDAY, FEBRUARY 11, 2025, 6:00 PM KENT HALL – CITY HALL CAMPUS – 111 W SANTA ANA ST, OJAI, CA ANDY GILMAN, MAYOR COUNCIL MEMBERS: DISTRICT 1 – LESLIE RULE DISTRICT 3 – ANDREW WHITMAN DISTRICT 2 – RACHEL LANG, MAYOR PRO TEM DISTRICT 4 – KIM MANG BEN HARVEY MATTHEW SUMMERS WESTON MONTGOMERY CITY MANAGER CITY ATTORNEY CHIEF DEPUTY CITY CLERK Mayor Gilman called the Regular Meeting of the Ojai City Council to order on February 11, 2025, at 6:00 p.m. ROLL CALL On the call of the roll, the following were present in the Council Chambers: Mayor Gilman, Mayor Pro Tem Lang, and Council Members Rule, Whitman, and Mang. Also present in the Kent Hall Chambers: City Manager Harvey, Assistant City Manager Alameda, City Attorney Summers, and Chief Deputy City Clerk Montgomery. ABSENCES PLEDGE OF ALLEGIANCE Chief Deputy City Clerk Montgomery led the Pledge of Allegiance. APPROVAL OF AGENDA Motion: It was moved by Mayor Pro Tem Lang, with a second by Council Member Rule, to approve the Agenda of the February 11, 2025, Regular Meeting. Council Action: Unanimous consent reached through the Mayor, five (5) in favor and zero (0)

Tuesday, February 11, 2025 Ojai City Council Regular Meeting Minutes ojai.ca.gov 2 against. PUBLIC COMMUNICATIONS CONSENT CALENDAR (Items 1.a – 1.f) All matters listed on the Consent Calendar are to be considered routine by the governing bodies and will be enacted by one motion in the form listed. There will be no discussion of these items unless, before the governing body votes on the motion to adopt, specific items are removed from the Consent Calendar for separate motions. 1. a) Waiver of Reading in Full of Any and All Ordinances Listed on this Agenda and Provide that they be Read by Title Only and Directing the Clerk to Assign an Ordinance Number Upon Successful Introduction b) City of Ojai Warrants for January 6, 2025 – January 19, 2025 RECOMMENDATION: Receive and file. c) Minutes of the Ojai City Council from the January 28, 2025, Special Meeting RECOMMENDATION: Approve. d) Amendment to the Professional Services Agreement with Eide Bailly, LLP for Financial Software Implementation Services Through June 30, 2025 in an Amount not to Exceed $75,000 RECOMMENDATION: Approve Amendment No. 1 to the Professional Services Agreement with Eide Bailly, LLP allocating an additional $45,000 for amount not to exceed $75,000. e) General Plan Update | Climate Action Plan (CAP) Staff Advisory Group and Economic Diversification Focus Staff Advisory Group RECOMMENDATION: Receive and file report regarding the Climate Action Plan and Economic Diversification portions of the General Plan Update, including the creation of staff advisory groups - the Climate Action Plan (CAP) Advisory Group and the Economic Diversification Focus Group. f) Authorize the City Manager to Execute an Exclusive Negotiating Agreement with Habitat for Humanity for Proposed Tiny Home Project at 408-410 N. Montgomery Street RECOMMENDATION: Authorize the City Manager to enter into an Exclusive Negotiating Agreement with Habitat for Humanity concerning its proposed middle-income tiny home housing development at 408-410 N Montgomery Street.

Tuesday, February 11, 2025 Ojai City Council Regular Meeting Minutes ojai.ca.gov 3 Council Member Rule pulled Items 1.b and 1.e for discussion. Item 1.b Council Action: Consent reached through the Mayor providing direction to staff to provide legal bills of all outside counsel, including up to February 2025 in the date range, included in the current request from two council members for outside counsel legal bills (prioritizing Meyers Nave firm). Item 1.e Motion: It was moved by Council Member Rule, with a second by Mayor Gilman, directing staff to promote the public opening of the advisory committees, encouraging a wide range of applicants, and authorizing staff to coordinate the formation of the advisory committees. Roll Call: On the call of the roll, the vote was five (5) in favor and zero (0) against. Ayes: Whitman, Gilman, Rule, Mang, Lang Noes: None Abstain: None Absent: None MOTION PASSES Motion: It was moved by Mayor Pro Tem Lang, with a second by Council Member Whitman, to approve the remainder of the February 11, 2025, Consent Calendar, as recommended. Roll Call: On the call of the roll, the vote was four (4) in favor and one (1) against. Ayes: Mang, Lang, Whitman, Gilman Noes: Rule Abstain: None Absent: None MOTION PASSES DISCUSSION 2. City of Ojai Traffic Motor Officer FY 2024-25 RECOMMENDATION: Direct the City Manager to: 1. Enter into an agreement on behalf of the City to purchase a fully-equipped, used motorcycle from the City of Thousand Oaks at a reduced rate; and 2. Enter into an agreement with the Ventura County Sheriff’s Office to deploy a full-time (40 hours per week with no backfill) Deputy Sheriff serving in the capacity as a full-time traffic motor officer within the City of Ojai.

Tuesday, February 11, 2025 Ojai City Council Regular Meeting Minutes ojai.ca.gov 4 Motion: It was moved by Mayor Gilman, with a second by Council Member Rule, to approve the item as recommended, for a one-year agreement. Roll Call: On the call of the roll, the vote was five (5) in favor and zero (0) against. Ayes: Rule, Mang, Lang, Gilman, Whitman Noes: None Abstain: None Absent: None MOTION PASSES 3. 2024-25 Arts Grant Award RECOMMENDATION: Ratify the City of Ojai Arts Commission funding recommendations for the 2024-25 Art Grants program. Motion: It was moved by Mayor Gilman with a second by Mayor Pro Tem Lang, to ratify the Arts Commission’s recommendations as submitted. Roll Call: On the call of the roll, the vote was four (4) in favor and one (1) recused. Ayes: Lang, Rule, Gilman, Mang, Noes: None Abstain: None Absent: None Recused: Whitman MOTION PASSES 4. Fiscal Year 2024-25 Mid-Year Budget Review RECOMMENDATION: Adopt adjustments to the Fiscal Year 2024-25 Annual Budget, as identified. Motion: It was moved by Mayor Pro Tem Lang, with a second by Mayor Gilman, to return with the item in 30 days, for Council to analyze and develop questions for staff. Roll Call: On the call of the roll, the vote was five (5) in favor and zero (0) against. Ayes: Whitman, Lang, Gilman, Rule, Mang Noes: None Abstain: None Absent: None MOTION PASSES

Tuesday, February 11, 2025 Ojai City Council Regular Meeting Minutes ojai.ca.gov 5 5. Adoption of Resolution Establishing a General Fund Reserve Policy RECOMMENDATION: Approve the attached Resolution establishing a General Fund Reserve Policy. Item 5 continued to a future meeting. COUNCIL MEMBER’S REPORTS CITY MANAGER’S REPORT FUTURE AGENDA ITEMS ADJOURNMENT Mayor Gilman adjourned the February 11, 2025, Regular Meeting at 10:25 p.m., until the February 25, 2025, Regular Meeting at 6:00 p.m. Prepared by: Weston Montgomery, Chief Deputy City Clerk

O F PO O CITY COUNCIL AGENDA REGULAR MEETING TUESDAY, FEBRUARY 11, 2025, 6:00 PM KENT HALL – CITY HALL CAMPUS – 111 W SANTA ANA ST, OJAI, CA ANDY GILMAN, MAYOR COUNCIL MEMBERS: DISTRICT 1 – LESLIE RULE DISTRICT 3 – ANDREW WHITMAN DISTRICT 2 – RACHEL LANG, MAYOR PRO TEM DISTRICT 4 – KIM MANG BEN HARVEY MATTHEW SUMMERS WESTON MONTGOMERY CITY MANAGER CITY ATTORNEY CHIEF DEPUTY CITY CLERK VIEWING & ACCESS THIS MEETING WILL BE CONDUCTED IN A HYBRID MODEL WITH BOTH IN-PERSON ATTENDANCE AND VIRTUAL PARTICIPATION. TO PARTICIPATE IN THE LIVE VIRTUAL MEETING VIA ZOOM, CLICK THIS LINK: Zoom Link – City Council Regular Meeting – Tuesday, February 11, 2025, 6:00 p.m. This meeting will also be available for viewing only on the City’s website through Granicus at ojai.ca.gov/525/2968/Public-Meetings, on YouTube at youtube.com/@ojaicity, or on Spectrum Channel 10. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please call (805) 646-5581. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. If you feel that a language interpreter is necessary for you to participate in this meeting, notification 48 hours prior to the meeting will enable the City to make reasonable arrangements for an interpreter to assure your participation/understanding of this meeting of the City Council. Si considera que un intérprete de idiomas es necesario para participar en esta reunión, la notificación 48 horas antes de la reunión le permitirá a la Ciudad hacer arreglos razonables para que un intérprete asegure su participación / comprensión de esta reunión del Concejo Municipal. Para Español por favor llame al (805) 646-5581 ext. 101 o por correo electronico a cityclerk@ojai.ca.gov PUBLIC COMMENT In order for staff to provide the City Council with written public comments timely, written/emailed public comments must be submitted no later than 3:00 p.m. on the day before the meeting.

Tuesday, February 11, 2025 Ojai City Council Regular Meeting Agenda ojai.ca.gov 2 PUBLIC COMMENT CONT. IMPORTANT NOTE: As a government agency, the City of Ojai is subject to the California Public Records Act (Government Code § 6250 et seq.). Please be advised that all communications submitted to City officials and staff are subject to public disclosure under the California Public Records Act. There are limited exceptions that allow the City to redact personal information under the California Public Records Act. If you have concerns regarding privacy, please do not include your personal identifying information, such as your name, e-mail, phone number, and home address in your correspondence to the City, including, but not limited to, public comment. Members of the public who wish to make public comments may do so in person at the meeting, comment live via telewebinar software, or submit written public comments in advance of the meeting. Written public comment emails should be sent to cityclerk@ojai.ca.gov No pre-registration is required for public comment via telewebinar (Zoom). Instead, during the live meeting, telewebinar participants who wish to speak on an agenda item will be asked to use the Zoom software’s hand-raise function at the beginning of each item. LEVINE ACT WARNING Applicants and their agents before the City Council are subject to the campaign disclosure provisions detailed in Government Code Section 84308. No City Council Member may accept, solicit, or direct a contribution of more than $500 from any party or agent for 12 months subsequent to the date a final decision is rendered by the City. This prohibition commences when your application has been filed, or the proceeding is otherwise initiated. A party to a City proceeding—which includes both applicants and agents--shall disclose on the record of the proceeding any contribution of more than $500 made to any Council Member by the applicant or agent, during the preceding 12 months. No party to a City proceeding, or agent, shall make a contribution to a Council Member during the proceeding and for 12 months following the date a final decision is rendered by the City. Prior to rendering a decision on a City proceeding, any Council Member who received contribution of more than $500 within the preceding 12 months from any party, or agent, to a proceeding shall disclose that fact on the record of the proceeding and shall be disqualified from participating in the proceeding. However, if any Council Member receives a contribution that otherwise would require disqualification and returns the contribution within 30 days of knowing about the contribution and the relevant proceeding, the Council Member shall be permitted to participate in the proceeding. If you believe that these provisions apply to you or a Council Member, please inform the City Clerk at the earlies possible opportunity. Failure to do so may affect the City’s ability to process your application. IMPORTANT NOTES Materials related to an item on this agenda submitted to the City Council after distribution of the agenda packet are available for public inspection in the City Clerk’s Office at City Hall during normal business hours (Monday through Friday from 8:00 a.m. to 5:00 p.m.). Such documents are also available on the City of Ojai’s website at ojai.ca.gov, subject to the staff’s ability to post the documents prior to the meeting. If you challenge the actions of the City Council in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in the public notices, or in written correspondence delivered to the City Council at, or prior to, the public hearing (Calif. Gov’t Code Sec. 65009). Any legal action by an applicant seeking to obtain a judicial review of the City Council’s decision on a Hearing listed on this Agenda may be subject to the 90-day filing period of and governed by Code of Civil Procedure Section 1094.6.

Tuesday, February 11, 2025 Ojai City Council Regular Meeting Agenda ojai.ca.gov 3 ROLL CALL ABSENCES PLEDGE OF ALLEGIANCE APPROVAL OF AGENDA PUBLIC COMMUNICATIONS Public Communications is the time set aside during the meeting for members of the public to address the City Council on items of City business other than scheduled agenda items. Matters raised at this time may be briefly discussed by the Council and will generally be referred to staff and/or placed on a subsequent agenda. Under State law, other than for emergency items, no action can be taken. CONSENT CALENDAR (Items 1.a – 1.f) All matters listed on the Consent Calendar are to be considered routine by the governing bodies and will be enacted by one motion in the form listed. There will be no discussion of these items unless, before the governing body votes on the motion to adopt, specific items are removed from the Consent Calendar for separate motions. 1. a) Waiver of Reading in Full of Any and All Ordinances Listed on this Agenda and Provide that they be Read by Title Only and Directing the Clerk to Assign an Ordinance Number Upon Successful Introduction b) City of Ojai Warrants for January 6, 2025 – January 19, 2025 RECOMMENDATION: Receive and file. c) Minutes of the Ojai City Council from the January 28, 2025, Special Meeting RECOMMENDATION: Approve. d) Amendment to the Professional Services Agreement with Eide Bailly, LLP for Financial Software Implementation Services Through June 30, 2025 in an Amount not to Exceed $75,000 RECOMMENDATION: Approve Amendment No. 1 to the Professional Services Agreement with Eide Bailly, LLP allocating an additional $45,000 for amount not to exceed $75,000. e) General Plan Update | Climate Action Plan (CAP) Staff Advisory Group and Economic Diversification Focus Staff Advisory Group RECOMMENDATION: Receive and file report regarding the Climate Action Plan and Economic Diversification portions of the General Plan Update, including the creation of staff advisory groups - the Climate Action Plan (CAP) Advisory Group and the Economic Diversification Focus Group.

Tuesday, February 11, 2025 Ojai City Council Regular Meeting Agenda ojai.ca.gov 4 f) Authorize the City Manager to Execute an Exclusive Negotiating Agreement with Habitat for Humanity for Proposed Tiny Home Project at 408-410 N. Montgomery Street RECOMMENDATION: Authorize the City Manager to enter into an Exclusive Negotiating Agreement with Habitat for Humanity concerning its proposed middle-income tiny home housing development at 408-410 N Montgomery Street. DISCUSSION 2. City of Ojai Traffic Motor Officer FY 2024-25 RECOMMENDATION: Direct the City Manager to: 1. Enter into an agreement on behalf of the City to purchase a fully-equipped, used motorcycle from the City of Thousand Oaks at a reduced rate; and 2. Enter into an agreement with the Ventura County Sheriff’s Office to deploy a full-time (40 hours per week with no backfill) Deputy Sheriff serving in the capacity as a full-time traffic motor officer within the City of Ojai. 3. 2024-25 Arts Grant Award RECOMMENDATION: Ratify the City of Ojai Arts Commission funding recommendations for the 2024-25 Art Grants program. 4. Fiscal Year 2024-25 Mid-Year Budget Review RECOMMENDATION: Adopt adjustments to the Fiscal Year 2024-25 Annual Budget, as identified. 5. Adoption of Resolution Establishing a General Fund Reserve Policy RECOMMENDATION: Approve the attached Resolution establishing a General Fund Reserve Policy. COUNCIL MEMBER’S REPORTS CITY MANAGER’S REPORT FUTURE AGENDA ITEMS ADJOURNMENT AGENDA POSTED FEBRUARY 6, 2025, 5:00 PM Weston Montgomery Chief Deputy City Clerk