Regular School Board Meeting - 10 a.m.

2 Tuesday, June 27, 2023 Regular School Board Meeting - 10 a.m. Pinellas County Schools 10 a.m. Administration Building 301 4th Street SW Largo, FL 33770 https://www.pcsb.org Vision: 100% Student Success Mission: "Educate and prepare each student for college, career and life." 1. Opening of Meeting Subject 1.1 Call to Order Meeting Jun 27, 2023 - Regular School Board Meeting - 10 a.m. Type Procedural File Attachments 1. Opening of Meeting Subject 1.2 Invocation - Reverend Nathan Carlson, Oakhurst United Methodist Church, 13400 Park Boulevard Seminole, FL 33776 Meeting Jun 27, 2023 - Regular School Board Meeting - 10 a.m. Type Procedural File Attachments 1. Opening of Meeting Subject 1.3 Pledge of Allegiance Meeting Jun 27, 2023 - Regular School Board Meeting - 10 a.m. Type Procedural File Attachments 1. Opening of Meeting Subject 1.4 National Anthem Meeting Jun 27, 2023 - Regular School Board Meeting - 10 a.m. Type Procedural File Attachments 1. Opening of Meeting Subject 1.5 Video - PCS Summer Camp: Culinary Experiences Meeting Jun 27, 2023 - Regular School Board Meeting - 10 a.m. Type Procedural File Attachments 1. Opening of Meeting Subject 1.6 Introduction of Professional and Community Organization Reps - Isabel Mascareñas, Public Information Officer Meeting Jun 27, 2023 - Regular School Board Meeting - 10 a.m. Type Procedural File Attachments 2. Amendments to the Agenda Subject 2.1 Possible Changes to the Agenda Meeting Jun 27, 2023 - Regular School Board Meeting - 10 a.m. Type Action Recommended Action Motion to Amend the Agenda File Attachments 3. Adoption of Agenda Subject 3.1 Adoption of Agenda Meeting Jun 27, 2023 - Regular School Board Meeting - 10 a.m. Type Action Recommended Action Motion to Adopt Agenda File Attachments 4. Special Order Agenda Subject 4.1 Recognition of ENERGY STAR Partner of the Year for Sustained Excellence Award Meeting Jun 27, 2023 - Regular School Board Meeting - 10 a.m. Type Recognition BACKGROUND : ENERGY STAR is a program run jointly by the United States Environmental Protection Agency (EPA) and the United States Department of Energy to promote energy efficiency across all sectors of the economy. The ENERGY STAR program gives consumers and property owners the tools and technology to follow the science of energy efficiency and conservation. The EPA recently recognized Pinellas County Schools as a 2023 ENERGY STAR Partner of the Year for Sustained Excellence. This marks the fifth consecutive year that Pinellas County Schools has been named an ENERGY STAR Partner of the Year and the first time the district has been recognized for sustained excellence in the area of energy management. In addition, Pinellas County Schools is one of only seven school districts in the country to receive the Sustained Excellence Partner of the Year Award. District staff wishes to thank our energy conservation partner, Cenergistic, for their support in achieving this recognition and thank the board for their support of the district energy conservation program. SUBMITTED BY: Clinton Herbic, Chief Operations Officer File Attachments 5. Public Comments on Agenda Items Subject 5.1 Meeting Procedures Meeting Jun 27, 2023 - Regular School Board Meeting - 10 a.m. Type Information Meeting Procedures: The Board welcomes public comment. For those who wish to speak to the Board, please note the following: You are given three separate opportunities to speak. The first is during "Public Comment" on a topic not included in the agenda but pertaining to the general business of the district, and this opportunity occurs after adjournment of regular meetings. The second is on one or more agenda items upon which the Board will vote, and this opportunity occurs after the special order agenda at regular meetings and as appropriate at special meetings. The third is at public hearings, such as budget hearings and second readings on Board policy, when you are able to speak during the public hearing and regarding the topic of the public hearing. In each case, you Must register to speak with the Superintendent’s designee at the entrance to the meeting room as described below; Must register prior to the time the Chairperson calls for speakers for that speaking opportunity or before the last speaker for that opportunity concludes their comments, whichever is later; Will be called in the order you registered with the Superintendent's designee; Will be allotted three (3) minutes, which may only be extended with the approval of the chairperson or a majority vote of the Board; and May not yield your time to any other person. To avoid repetition, speakers supporting or opposing the same issue are encouraged to designate a spokesperson and have the spokesperson request that members of the audience supporting the position stand during the presentation. The following additional procedures apply depending upon the specific speaking opportunity: If a speaker wants to supplement their three (3) minute presentation, the speaker should provide the Board office with written materials prior to the meeting. Board members will make every effort to review these materials. Board members may not be able to review materials received less than two (2) business days prior to the Board meeting. The Board will not act on any matter raised by a speaker prior to the next regular meeting. If a majority of the Board desires to further consider a matter raised by a speaker, they will request the Superintendent to bring a recommendation at a future workshop or meeting or otherwise address the issue. It is generally the Board's practice not to respond to the issues brought forward by speakers except to correct inaccuracies or clarify issues. Speakers may not use any of the speaking opportunities to advertise or otherwise promote the interests of any commercial or other non-school organizations, except when recognizing school or district partners or when one of the exceptions in Policy 9700.01 applies. Further, no speaker may advertise or otherwise promote a political candidate, question or party. Regulation of Disruptive Speech Board meetings are a limited open forum for First Amendment purposes and your exercise of your First Amendment right of free speech in that context will be recognized and protected, subject to reasonable restrictions as to time, place and manner. Applause is permitted only when awards are granted. To ensure the expeditious and orderly process of Board meetings, the Chairperson may: Interrupt or terminate a speaker when his/her statement is not relevant, exceeds the time allotted or is abusive, threatening, defamatory, obscene, profane, loud, interruptive or otherwise interferes with the expeditious or orderly process of the meeting, as stated in s. 1001.372(3), Florida Statutes; and Order the removal of any person interfering with the expeditious or orderly process of the meeting, provided the Chairperson has first issued a warning that continued interference with the orderly processes of the meeting will result in removal. Nothing herein is intended, nor shall anything be construed, to limit or restrain negative, positive or neutral comments about the manner in which Board employees, agents, the Superintendent and Board members carry out their duties in public employment or office. Recording of Board Meetings are permitted under the following conditions: No obstructions are created between the Board and the audience. No interviews are conducted in the meeting room while the Board is in session. No commentary, adjustment of equipment or positioning of operators is made that would distract either the Board or members of the audience while the Board is in session. Revised 08/08/22 File Attachments 6. Unfinished Business Subject 6.1 Public Hearing to Consider the Amendment to Policy 5500.08: Code of Student Conduct - Misconduct That Requires Specific Consequences (This is the second reading and there are changes since first reading.) Meeting Jun 27, 2023 - Regular School Board Meeting - 10 a.m. Type Action Fiscal Impact No Recommended Action Approve the amendment to Policy 5500.08: Code of Student Conduct - Misconduct That Requires Specific Consequences. Goals BACKGROUND: Annually, Pinellas County Schools engages with stakeholders to garner input on the Code of Student Conduct. Concurrently, the district reviews the policies within the Code of Student Conduct for alignment with legislative updates, as well as state and district practices. The policies within the Code of Student Conduct provide guidance and descriptions for the conduct of students. The proposed amendments are intended to provide greater clarity to all stakeholders, and inform their decisions about engaging in education, behaving appropriately, and consequences related to misbehavior. In response to H.B. 543, there is an additional change proposed to the policy amendments since first reading. The second reading includes the addition of language that explicitly identifies acts that are required to be reported under the school environmental safety incident reporting (SESIR), pursuant to s.1006.07(9). Additionally, our revisions include: Section I. Tobacco, Nicotine and Vaping Clarification on the progressive consequences for multiple violations of this policy Addition of consequences for elementary students Section II. Illegal Drugs, Alcoholic Beverages, Harmful, and Other Substances Clarification on the consequences for students who violate this policy, including specifying progressive consequences for secondary students Clarification that the consequences identified for middle and high school students also apply to the purchase of illegal substances (change since first reading) Section VI. Felony Charges and Convictions for Off-Campus Conduct Clarification on the initial conversation between principal and parent once it is confirmed that a student has been charged with a felony Addition of information from Florida Statute 1006.09 (2) regarding the suspension following a hearing RATIONALE : The proposed amendments to these policies ensure alignment with legislative updates, as well as state and district procedures. DATA SOURCES: David Koperski, School Board Attorney Laurie Dart, Staff Attorney Christen Gonzalez, Ed.D., Area Superintendent, Area 1 Dywayne Hinds, Ed.D., Area Superintendent, Area 3 Luke Williams, Chief of Schools Police Evelyn "Lynne" Mowatt, Executive Director, Exceptional Student Education Donna Sicilian, Executive Director, Student Services Seymour Brown, Ed.D., Director, Strategic Partnerships Leanna Ison, Director, Strategic Planning and Policy PCSB Code of Student Conduct Committee SUBMITTED BY: Jennifer Dull, Chief Strategy and Impact Officer File Attachments 2023.06.20_5500.08_Code of Conduct_SecondReading.pdf (386 KB) 6. Unfinished Business Subject 6.2 Public Hearing to Consider the Amendment to Policy 8330: Student Records (This is the second reading and there are no substantive changes since first reading.) Meeting Jun 27, 2023 - Regular School Board Meeting - 10 a.m. Type Action Fiscal Impact No Recommended Action Approve the amendment to Policy 8330: Student Records. Goals BACKGROUND : Amendment to Policy 8330: Student Records is being proposed to represent updates to the PCS Student Education Records Manual, which is incorporated into this policy by reference. The manual revisions reflect updates to state and federal definitions and laws, including the Family Educational Rights and Privacy Act (FERPA). The manual streamlines the procedures related to student and family rights regarding educational records, and removes internal processes used specifically by the records department. Note that page numbers will be added to the Table of Contents once final approval occurs. RATIONALE : The amendments and updated procedures manual align with current state and federal laws and regulations. DATA SOURCES : David Koperski, School Board Attorney Sara Waechter, Assistant School Board Attorney Leanna Ison, Director, Strategic Planning and Policy Angela Brown, Supervisor, Records Management SUBMITTED BY : Jennifer Dull, Chief Strategy and Impact Officer File Attachments School Board Policy 8330 Student Records 6.27.23.pdf (50 KB) 2023.05 Student Education Records Manual 6.27.23.pdf (508 KB) 7. Consent Subject 7.1 Request Approval of the Minutes of the School Board Meeting of June 13, 2023 Meeting Jun 27, 2023 - Regular School Board Meeting - 10 a.m. Type Action (Consent), Minutes Recommended Action Approve of the minutes of the School Board meeting of June 13, 2023. File Attachments Draft Minutes School Board Meeting 06132023.pdf (6,692 KB) 7. Consent Subject 7.2 Request Approval of the Personnel Recommendations - Administrative, Instructional and Supporting Services Meeting Jun 27, 2023 - Regular School Board Meeting - 10 a.m. Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source Costs of personnel actions fall within the approved budget. Recommended Action Approve the Personnel Recommendations - Administrative, Instructional and Supporting Services - June 27, 2023. BACKGROUND : Florida law states that the school board shall act on personnel actions. The attached lists of personnel actions reflect recommendations in various areas including: Administrative - Change in Contract Status, Leave of Absences, Resignations and Retirements Instructional - Appointments, Change in Contract Status, Leave of Absences, Resignations, Retirements, Contracted Services, Substitutes and Teaching Out-of-Field (Teachers, ESOL, Co-Teacher, Long-Term Substitutes) Supporting Services - Appointments, Substitutes, Status Changes, Job Title Changes, Cost Center Changes, Leave of Absences, Resignations and Retirements RATIONALE : Human Resources Services strives to recruit, support and retain a highly effective and diverse workforce. Approval of the administrative, instructional and support services personnel actions are requested in order to continue to provide high-quality educational services. Human Resources Services has determined that all person recommended by the superintendent met the minimum qualifications contained in the job description for the position to which the employee has been recommended. DATA SOURCES : District-level Administrators School-based Administrators SUBMITTED BY : Paula Texel, Chief Human Resources Officer File Attachments Instructional Board Agenda June 27, 2023 [FY 22-23].pdf (184 KB) Supporting Services Board Agenda June 27, 2023 [FY 22-23].pdf (148 KB) Administrative Board Agenda June 27, 2023 [FY 23-24].pdf (113 KB) Instructional Board Agenda June 27, 2023 [FY 23-24].pdf (149 KB) Supporting Services Board Agenda June 27, 2023 [FY 23-24].pdf (135 KB) 7. Consent Subject 7.3 Request Approval of the Personnel Recommendations - Administrative Appointments 2023-2024 Meeting Jun 27, 2023 - Regular School Board Meeting - 10 a.m. Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source Costs of personnel actions fall within the approved budget. Recommended Action Recommended Action Approve the Personnel Recommendations - Administrative Appointments 2023-2024 - June 27, 2023 BACKGROUND : Florida Law states that the school board shall act on personnel actions. The attached list of personnel actions reflects recommendations for Appointments of Annual Contract for Administrative/Supervisory, Assistant Principals and Principals for the 2023-2024 school year. RATIONALE : Human Resources Services strives to recruit, support, and retain a highly effective and diverse workforce. Approval of the personnel actions is requested in order to continue to provide high-quality educational services to students. Human Resources Services has determined that all persons recommended for appointment by the superintendent met the minimum qualifications contained in the job description for the position to which the employee has been recommended. DATA SOURCES : District-level Administrators School-based Administrators SUBMITTED BY : Paula Texel, Chief Human Resources Officer File Attachments Annual Appointment Principal Board Agenda June 27, 2023.pdf (133 KB) Annual Appointment AP Board Agenda June 27, 2023.pdf (136 KB) 7. Consent Subject 7.4 Request Approval of the Administrative Appointment of the Director, Strategic Communications Meeting Jun 27, 2023 - Regular School Board Meeting - 10 a.m. Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source Salary and benefits shall be paid consistent with the district's compensation schedule for administrators. Recommended Action Approve the administrative appointment of Sean R. Clark to Director, Strategic Communications, effective July 3, 2023. Goals BACKGROUND : The Director, Strategic Communications position is available due to the resignation of Elizabeth D. Herendeen, effective January 9, 2023. This position was advertised for ten weeks, and 48 applicants applied for the position. Superintendent’s staff interviewed four applicants. RATIONALE : Sean Clark began his career in Pinellas County Schools in 2007. He currently serves as the Manager, Multimedia Projects and TV Operations (2021 to present). His background includes serving as a General Manager, Multimedia Projects (2012-2020); a Senior Producer, TV Operations (2009-2012); an ITV Broadcast Maintenance Specialist for PreK-12 Library Media (2007-2009). Mr. Clark also served as a Freelance Multimedia Specialist for the Tampa Bay Buccaneers, Rowdies and USF Bulls (2007) and a Sports Producer for BrightHouse Sports Network (2004-2007). Mr. Clark earned a bachelor’s degree in Business Administration with a minor in Marketing from Post University. DATA SOURCES : Jennifer Dull, Chief Strategy Impact Officer SUBMITTED BY : Paula Texel, Chief Human Resources Officer File Attachments 7. Consent Subject 7.5 Request Approval of the Administrative Appointment of the Director, Assessment and Accountability Meeting Jun 27, 2023 - Regular School Board Meeting - 10 a.m. Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source Salary and benefits shall be paid consistent with the district's compensation schedule for administrators. Recommended Action Approve the administrative appointment of Fredrick H. Mauck to Director, Assessment and Accountability, effective July 3, 2023. Goals BACKGROUND : The Director, Assessment and Accountability position is available due to a staffing model change. This position was advertised for one week and two applicants applied for the position. Superintendent’s staff interviewed one applicant on June 15, 2023. RATIONALE : Mr. Mauck began his career in Pinellas County Schools in 2005. He currently serves as Executive Manager, Accountability (2014 to present). His background also includes serving as a Manager, Research (2009-2014), an Information Technology Specialist (2007-2009), a Technology Specialist (2006-2007) and a Varying Exceptionality Teacher at Lealman Intermediate (2005-2006). Mr. Mauck earned a master’s degree in Business Administration from the University of Dallas, and a bachelor’s degree in Anthropology with a minor in Secondary Education from the University of Florida. DATA SOURCES : Jennifer Dull, Chief Strategy Impact Officer Anna Brown, Ed.D., Executive Director, Assessment, Accountability and Research SUBMITTED BY : Paula Texel, Chief Human Resources Officer File Attachments 7. Consent Subject 7.6 Request Approval of the Administrative Appointment of the Director, Evaluation Meeting Jun 27, 2023 - Regular School Board Meeting - 10 a.m. Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source Salary and benefits shall be paid consistent with the district's compensation schedule for administrators. Recommended Action Approve the administrative appointment of Autumn M. Frei to Director, Evaluation, effective July 3, 2023. Goals BACKGROUND : The Director, Evaluation position is available due a staffing model change. This position was advertised for one week and one applicant applied for the position. Superintendent’s staff interviewed one applicant on June 15, 2023. RATIONALE : Autumn Frei began her career in Pinellas County Schools in 2014. She currently serves as an Executive Manager, Evaluation (2017 to present). Her background also includes serving as a Manager, Research (2014-2017) in Pinellas County Schools; and a Research Coordinator with Louis de la Parte Florida Mental Health Institute (2007-2014). Dr. Frei earned a doctorate degree in Criminology from the University of South Florida, and a master’s and bachelor’s degree in Forensic Psychology from John Jay College of Criminal Justice. DATA SOURCES : Jennifer Dull, Chief Strategy and Impact Officer Anna Brown, Ed.D., Executive Director, Assessment, Accountability and Research SUBMITTED BY : Paula Texel, Chief Human Resources Officer File Attachments 7. Consent Subject 7.7 Request Approval of the Administrative Appointment of the Principal, Pinellas Park Middle School Meeting Jun 27, 2023 - Regular School Board Meeting - 10 a.m. Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source Salary and benefits shall be paid consistent with the district's compensation schedule for administrators. Recommended Action Approve the administrative appointment of Kimberly M. Miller to Principal, Pinellas Park Middle School, effective July 3, 2023. Goals BACKGROUND : The Principal, Pinellas Park Middle School position is available due to a change in assignment of Jason J. Shedrick, effective July 3, 2023 . This position was advertised for one week and eleven applicants applied for the position. Superintendent’s staff interviewed three applicants on June 19, 2023. RATIONALE : Kimberly Miller began her career in Pinellas County Schools in 2006. She currently serves as an Assistant Principal at Pinellas Park Middle School (2019 to present). Her background also includes serving as an Assistant Principal (2011-2019) and a Classroom Teacher (2006-2011) at Safety Harbor Middle School. Ms. Miller earned a master’s degree in Educational Leadership from Nova Southeastern University and a bachelor’s degree in English from Oakland University. DATA SOURCES : Michael Vigue, Area Superintendent, Area 4 SUBMITTED BY : Paula Texel, Chief Human Resources Officer File Attachments 7. Consent Subject 7.8 Request Approval of the Administrative Appointment of the Principal, Cypress Woods Elementary School Meeting Jun 27, 2023 - Regular School Board Meeting - 10 a.m. Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source Salary and benefits shall be paid consistent with the district's compensation schedule for administrators. Recommended Action Approve the administrative appointment of Christopher S. Stevens to Principal, Cypress Woods Elementary School, effective July 3, 2023. Goals BACKGROUND : The Principal, Cypress Woods Elementary School position is available due to a change in assignment of Kimberly Hill, effective July 3, 2023 . This position was advertised for one week and eight applicants applied for the position. Superintendent’s staff interviewed two applicants on June 20, 2023. RATIONALE : Christopher Stevens began his career in Pinellas County Schools in 2011. He currently serves as an Assistant Principal at Cypress Woods Elementary School (2018 to present). His background includes serving as a Behavior Specialist (2017-2018) and a Classroom Teacher (2011-2017) at McMullen-Booth Elementary School. Mr. Stevens also served as a Classroom Teacher (2007-2011) for Duval County School District. Mr. Stevens earned a master’s degree in Educational Leadership and Learning, Sports Management from West Florida University and a bachelor’s degree in Religion from Florida State University. DATA SOURCES : Christen Gonzalez, Area Superintendent, Area 1 SUBMITTED BY : Paula Texel, Chief Human Resources Officer File Attachments 7. Consent Subject 7.9 Request Approval of Temporary Duty Elsewhere (TDE) Assignment for Thomas L. Bryant to Serve as President of the Pinellas Classroom Teachers Association (PCTA) for the 2023-2024 School Year Meeting Jun 27, 2023 - Regular School Board Meeting - 10 a.m. Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source Funding for the requested TDE leave will be provided by the Pinellas County Teachers Association. Recommended Action Approve TDE leave request assignment and have Thomas L. Bryant comply with the provisions of the Agreement for the 2023-2024 school year. BACKGROUND : A Temporary Duty Elsewhere (TDE) Assignment is requested for Thomas Lee Bryant to serve as President of the Pinellas Classroom Teachers Association (PCTA) for the 2023-2024 school year. The 2022-2025 collective bargaining agreement between PCTA and the Board, specifically Article 8, Leaves of Absence, Section B, Item 4, provides for a temporary duty assignment for one employee designated by the Association to serve as president of the Association. The temporary duty elsewhere assignment requested is for the period July 1, 2023, through June 30, 2024. Mr. Bryant’s leave request includes working according to the instructional eleven and one-half month work year (235 days). This request is consistent with the procedure used for the President of the Pinellas Classroom Teachers Association in the past. RATIONALE : The Association has asked the Board to grant Thomas Lee Bryant, PCTA President, a temporary duty elsewhere assignment for the period July 1, 2023, through June 30, 2024. In return, the Association will reimburse the Board all salary and benefits costs associated with his TDE. Because this is consistent with the provisions of the bargaining agreement, it is recommended that the Board grant Mr. Bryant a TDE leave for the period prescribed with the Association reimbursing all costs incurred by the Board. DATA SOURCES : Lindsey Blankenbaker, Executive Director, Pinellas Classroom Teachers Association SUBMITTED BY : Paula Texel, Chief Human Resources Officer File Attachments TDE Request-PCTA President-2023-2024.pdf (341 KB) 7. Consent Subject 7.10 Request Approval of Association Leave for Nelly A. Henjes to Serve as President of the Pinellas Educational Support Professionals Association (PESPA) for 2023-2024 School Year Meeting Jun 27, 2023 - Regular School Board Meeting - 10 a.m. Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source Funding for the requested association leave will be provided by the Pinellas Educational Support Professionals Association. Recommended Action Approve the Association Leave for Nelly A. Henjes to serve as President of the Pinellas Educational Support Professionals Association (PESPA) for 2023-2024 school year. BACKGROUND : Approval of Association Leave for Nelly A. Henjes to serve as President of the Pinellas Educational Support Professionals Association (PESPA) for the 2023-2024 school year is requested. Pursuant to the 2021-2024 collective bargaining agreement between PESPA and the Board, specifically Article 16, Extended Leaves of Absence, Section A, provides for an association leave for one employee designated by the Association to engage in activities of the Association or affiliates. The Association Leave requested is for the period July 1, 2023, through June 30, 2024. This request is consistent with the procedure used for the President of the Pinellas Educational Support Professionals Association in the past. RATIONALE : The Association has asked the Board to grant Nelly Henjes, President of PESPA, an association leave for the period July 1, 2023, through June 30, 2024. In return, the Association will reimburse the Board all salary and benefits costs associated with her Association Leave. Because this is consistent with the provisions of the bargaining agreement, it is recommended that the Board grant Mrs. Henjes an association leave for the period prescribed with the Association reimbursing all costs incurred by the Board. DATA SOURCES : Lindsey Blankenbaker, Executive Director, Pinellas Educational Support Professionals Association SUBMITTED BY : Paula Texel, Chief Human Resources Officer File Attachments Association Leave Request-PESPA President-2023-24.pdf (358 KB) 7. Consent Subject 7.11 Request Approval of the East Lake High School Field Trip Bid Selection of National Concerts Travel Meeting Jun 27, 2023 - Regular School Board Meeting - 10 a.m. Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source The total cost will be incurred by students, although the funds are being housed and disbursed by the school. Recommended Action Approve the East Lake High School field trip bid selection of National Concerts Travel Goals BACKGROUND : School Board Policy 6320 requires School Board approval for any single purchase of $50,000 or more to a single vendor. East Lake High School requests approval to use National Concerts Travel to coordinate travel for the East Lake High School Performing Arts trip to New York City, New York from April 3, 2024 - April 7, 2024. The anticipated cost of this field trip is $150,000. All other conditions for approval of this field trip have been satisfied, and all provisions of Board Policy 2340 regarding field trips will be followed at all times during the trip. RATIONALE : Student field trips reinforce and enhance classroom instruction, bringing lessons to life. Being immersed and involved in visual and practical experiences helps students remember, learn and more deeply understand curriculum. DATA SOURCES : Daniel Schmittdiel, Principal, East Lake High School Ajori Spencer, PK-12 Performing Arts Specialist SUBMITTED BY : Christen Gonzalez, Ed.D., Area Superintendent, Area 1 File Attachments 7. Consent Subject 7.12 Request Approval of St. Petersburg High School Yearbook Bid Selection of Walsworth Yearbooks for the School Years 2023-2024 Through 2025-2026, With the Option of a One-Time, Three-Year Renewal Meeting Jun 27, 2023 - Regular School Board Meeting - 10 a.m. Type Action (Consent) Fiscal Impact No Budgeted Yes Budget Source There is no cost to the district. All costs will be incurred by students. Recommended Action Approve the St. Petersburg High School yearbook bid selection of Walsworth Yearbooks for school years 2023-2024 through 2025-2026, with the option of a one-time, three-year rollover through the 2028-2029 school year. BACKGROUND : School Board Policy 6464 requires that schools solicit bids for yearbooks and other commemorative items and that, if the cost for any purchase exceeds $50,000 from a single vendor, the school board must approve the selection. St. Petersburg High School requests approval to enter into a three-year contract from Walsworth Yearbooks with the option of an additional term of three (3) years through the 2028-2029 school year. Bids were requested from Balfour, Herff-Jones-The Michael Pate Group and Walsworth Yearbooks. The yearbook committee considered contract specifications, pricing, customer service and printing quality in arriving at the recommendation of Walsworth Yearbooks. The total value of the contract will exceed the $50,000 threshold. The anticipated cost of the 2023-2024 yearbook is $41,973. RATIONALE : The yearbook selection committee rated Walsworth Yearbooks highest of all the vendors based on contract specifications, pricing, customer service and printing quality. DATA SOURCES : Darlene Lebo, Principal, St. Petersburg High School SUBMITTED BY : Michael Vigue, Area Superintendent, Area 4 File Attachments St. Pete High School Contract for Yearbook Printing Services 6.27.2023.pdf (74 KB) 7. Consent Subject 7.13 Request Approval of the Renewal Agreement With Suncoast Center, Inc., Not Exceeding $417,516 Per Year Meeting Jun 27, 2023 - Regular School Board Meeting - 10 a.m. Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source The services provided are paid through the Mental Health Allocation, which requires partnering with community agencies. Recommended Action Approve the renewal agreement with Suncoast Center, Inc. Goals BACKGROUND : The district's Mental Health and Wellness Plan is a multifaceted approach to ensuring mental health and wellness for all students in Pinellas County Schools (PCS). One of the components of this plan is to strengthen community partnerships and develop an intensive treatment program for high-need students. PCS, in collaboration with Suncoast Center, Inc., will provide six identified schools with access to a site-based school therapist who will assist students and their families. The program will provide therapeutic intervention, therapy services, consultation and support in the schools, family home or a mutually agreed upon setting. RATIONALE : The purpose of the program is to expand services to all students who have been identified as having emotional and behavioral challenges which impede the student's emotional capacity for learning. The program will ensure that students and families receive the appropriate services to meet the student's mental health and wellness needs. Services will be provided at times that are convenient for the family members, including evenings and weekends. Parent/Guardian consent is required prior to referral to the program. It is recommended that the program continues due to data showing 81% of students have demonstrated improvement at the time of discharge. DATA SOURCES : David Koperski, School Board Attorney Donna Sicilian, LCSW, Ed.S., Executive Director, Student Services SUBMITTED BY : Lori Matway, Associate Superintendent, Student and Community Support Services File Attachments 6.27.23 Agreement Suncoast Center Inc..pdf (546 KB) 7. Consent Subject 7.14 Request Approval of the Renewal Agreement With Directions for Mental Health, Inc., Not Exceeding $435,936 Per Year Meeting Jun 27, 2023 - Regular School Board Meeting - 10 a.m. Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source The services provided are paid through the Mental Health Allocation, which requires partnering with community agencies. Recommended Action Approve the renewal agreement with Directions for Mental Health, Inc. Goals BACKGROUND : The district’s Mental Health and Wellness Plan is a multifaceted approach to ensuring mental health and wellness for all students in Pinellas County Schools (PCS). One of the components of this plan is to strengthen community partnerships and develop an intensive treatment program for high-need students. PCS, in collaboration with Directions for Mental Health, Inc., also known as Directions for Living, developed a therapeutic service program model called Treatment Works. The program has been providing a tiered approach to working with identified students by the District Threat Management Team in their homes and on school properties. RATIONALE : The purpose of the program is to expand services to all students who have been identified by the District Threat Management Team as in need of intensive therapeutic support. The program will ensure that students and families receive the appropriate services to meet the safety needs of all children. Services will be provided at times that are convenient for the family members, including evenings and weekends. Parent/Guardian consent is required prior to referral to the program. The average cost per treatment team is $149,900 and each team can serve up to 10 students depending on the intensity of student needs. It is recommended that the program continues because 86% of students served have no additional threats while in the program and 73% have a successful discharge. These are excellent statistics given the intense needs of these students and families. DATA SOURCES : David Koperski, School Board Attorney Donna Sicilian, LCSW, Ed.S., Executive Director, Student Services SUBMITTED BY : Lori Matway, Associate Superintendent, Student and Community Support Services File Attachments 6.27.23 Directions for Mental Health Agreement 2023-2026.pdf (6,536 KB) 7. Consent Subject 7.15 Request Approval of the Health Science Education Clinical Agreement with Community Health Centers of Pinellas, d/b/a Evara Health for Student Internship Opportunities Meeting Jun 27, 2023 - Regular School Board Meeting - 10 a.m. Type Action (Consent) Fiscal Impact No Budgeted No Budget Source There is no financial impact to the district. Recommended Action Approve the Health Science Education Clinical Agreement with Community Health Centers of Pinellas, d/b/a Evara Health for student internship opportunities. Goals BACKGROUND : Pinellas County Schools offers health science education classes and clin i cal exper i ences at health facilities in the community. Clinical opportunities and externships offer students real- wor l d, hands-on experiences that cannot be duplicated in a classroom or career technical lab and are a required part of the health science curriculum. Community Health Centers of Pinellas, d/b/a Evara Health (Evara Health), has requested an agreement for Pinellas County Schools' health science education program students to obtain the necessary cl i nical experience at the agency. RATIONALE : The agreement with Evara Health will provide medical students the opportunity to gain valuable work-based experience in an active medical environment. Students will work alongside hea l thcare professiona l s in order to better prepare them to enter the medical workplace after graduation. Clinical experiences begin after the student completes the classroom/laboratory portion of the program. Th i s agreement establishes the guidelines and responsibilities of Evara Health and the district to ensure the students have a safe and successful clinical experience. DATA SOURCES : David Koperski, School Board Attorney William Mark Hunt, Executive Director, Career, Technical and Adult Education Suzanne West, Family and Consumer Sciences and Health Science Education Specialist SUBMITTED BY : Danie l J. Evans , Ed.D., Chief Academic Officer File Attachments 22-23 Community Health Centers of Pinellas, dba Evara Health 6-27-23.pdf (332 KB) 7. Consent Subject 7.16 Request for Approval of Purchasing Items in Accordance with Bid Policies and Procedures Meeting Jun 27, 2023 - Regular School Board Meeting - 10 a.m. Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source Funding is available in the various departmental budgets. Recommended Action Approve purchasing items in accordance with bid policies and statutes. Goals BACKGROUND : The purchasing documents and proposals on the attachment have been processed in accordance with applicable law and district purchasing policies. Each proposed contract award reflects the most appropriate recommended action, as determined by the relevant competitive solicitation process or applicable exemption. The purchases are necessary to continue to provide a high-quality education for all students. RATIONALE : Approval of the purchasing items will allow the district to continue to provide high-quality education for all students in an efficient and effective manner. DATA SOURCES : Stephen “Joe” Benjamin, NIGP-CPP, CPPO, CPPB, Director, Purchasing SUBMITTED BY : Kevin W. Smith, CPA, Chief Financial Officer File Attachments PURCHASING AGENDA SUMMARY 6-27-23.pdf (9,995 KB) 7. Consent Subject 7.17 Request Approval of Amendment to Agreement No. 1 With Wharton-Smith, Inc. for a Final Construction Allocation of $4,362,608.32 in Connection With the Fieldhouse Locker Room at Gibbs High School Resulting in a Guaranteed Maximum Price (GMP) of $5,264,747.25, Project No. 9455 Meeting Jun 27, 2023 - Regular School Board Meeting - 10 a.m. Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source The total estimated cost of this project is $5,810,489.75. The cost of this amendment is $4,362,608.32. The source of this funding is district capital outlay. Recommended Action Approve the Amendment to Agreement with Wharton-Smith, Inc. for a final construction allocation of $4,362,608.32 in connection with the fieldhouse locker room at Gibbs High School resulting in a Guaranteed Maximum Price (GMP) of $5,264,747.25, Project No. 9455 Goals BACKGROUND : This project is for the new construction of a fieldhouse locker room at Gibbs High School. On April 11, 2023, the board approved an agreement to compensate the Construction Manager in the amount of $902,138.93, for: Preconstruction services in the amount of $32,230.11; Procurement of long-lead times for materials, to include the pre-engineered metal building, switchgear and HVAC equipment in the amount of $400,000; and Construction management services in the amount of $469,908.82 Amendment to Agreement No. 1 is for the Guaranteed Maximum Price (GMP) of $5,264,747.25 for the remainder of the work associated with the project. A copy of the amendment to agreement is attached. RATIONALE : There is one PE/athletics locker room at Gibbs High School and because of this, students must share the locker room with all athletic teams and PE classes. At some points during the year, as many as four different sports teams and multiple PE classes are sharing the undersized facilities. This project will provide locker room space for outdoor athletic teams relieving some of the use of the PE locker rooms and provide a safer and healthier environment for all users. DATA SOURCES : David Koperski, School Board Attorney Craig D. Pollei, A.I.A., Director, Facilities Design and Construction Joseph Maceda, Financial Reporting Analyst, Facilities and Operations Tom Iarossi, Vice President Commercial Division, Wharton-Smith, Inc. Frank Sepcic, Vice-President, Harvard Jolly Architecture SUBMITTED BY : Clinton Herbic, Chief Operations Officer File Attachments 2023-06-27 #9455 CM Signed Amendment to Agreement 1.pdf (137 KB) 7. Consent Subject 7.18 Request Approval of the Interlocal Agreement With Pinellas County Government to Support Emergency Management Efforts Meeting Jun 27, 2023 - Regular School Board Meeting - 10 a.m. Type Action (Consent) Fiscal Impact No Budgeted No Budget Source There is no financial impact to the district. Recommended Action Approve the request of the Interlocal Agreement with Pinellas County to support emergency management efforts. Goals BACKGROUND : School districts in Florida are required to support public sheltering efforts during a declared emergency. Specifically, Florida Statute 252.38 states, “During a declared state or local emergency and upon the request of the director of a local emergency management agency, the district school board or school boards in the affected area shall participate in emergency management by providing facilities and necessary personnel to staff such facilities.” The local emergency management agency in Pinellas County operates under the authority of Pinellas County Government (County) and provides emergency management services to the entire county. This Interlocal Agreement defines the duties and expectations of the County and the school district towards providing emergency shelters and ancillary services to the citizens of Pinellas County in the event of a declared emergency. This agreement also provides the framework to support recovery efforts and reimbursement to the school district for costs incurred during the declared emergency and recovery. RATIONALE : This agreement clarifies and defines the responsibilities of both the County and the school district in providing safe shelter to the citizens of Pinellas County during declared emergencies. This agreement will also allow the County and school district to work together in an efficient manner in recovery efforts and in efforts to reimburse the school district for any costs incurred that support emergency efforts. DATA SOURCES : David Koperski, School Board Attorney John D. Russo, School Safety Administrator SUBMITTED BY : Clinton Herbic, Chief Operations Officer File Attachments Interlocal Agreement Between Pinellas County Government and the School Board of Pinellas County .pdf (12,836 KB) 7. Consent Subject 7.19 Request Approval of the Agreement for Purchase of Property With the City of Safety Harbor Meeting Jun 27, 2023 - Regular School Board Meeting - 10 a.m. Type Action (Consent) Fiscal Impact Yes Budget Source The district will receive approximately $200,000 in funds from this sale of property. Recommended Action Approve the agreement for purchase of property with the City of Safety Harbor. Goals BACKGROUND : Safety Harbor Secondary School was closed in June 2009, and the building was demolished . In February 2013, the board entered a 50-year lease-purchase agreement with the City of Safety Harbor (City) which provided an early buyout option for the City. The City has decided to exercise the early buyout option and bring closure to the sale of the property. RATIONALE : This agreement allows the City to exercise its right to accelerate the purchase of the property. DATA SOURCES : David Koperski, School Board Attorney Lutricia Johnson, Real Estate Analyst Matthew Spoor, City Manager - City of Safety Harbor SUBMITTED BY : Clinton Herbic, Chief Operations Officer File Attachments Agreement for Purchase of Property - Elm Street Parcel to City of Safety Harbor 6.27.23.pdf (1,500 KB) 7. Consent Subject 7.20 Request Approval of the Agreement for Sale and Purchase of Property With the City of St. Petersburg Meeting Jun 27, 2023 - Regular School Board Meeting - 10 a.m. Type Action (Consent) Fiscal Impact Yes Budget Source The district will receive approximately $1,600,000 in funds from this sale of property. Recommended Action Approve the agreement for sale and purchase of property with the city of St. Petersburg. Goals BACKGROUND : The School district owns land identified as Exhibit "A" on the northwest corner of the Tyrone Middle School property that is not used by the school. There are no anticipated future uses of this land by the school or district. The City of St. Petersburg (City) operates a fire station out of a converted home at 3100 66th Street North in St. Petersburg and wishes to replace that station with a safer and more modern facility. The City wants to purchase this land to construct a new fire station. RATIONALE : This sale will allow the City and district to leverage resources to benefit the community. DATA SOURCES : David Koperski, School Board Attorney Lutricia Johnson, Real Estate Analyst Aaron Fisch, Real Estate & Property Management Director SUBMITTED BY : Clinton Herbic, Chief Operations Officer File Attachments Agreement for Sale and Purchase -Tyrone Property to City of St.Petersburg 6.27.23.pdf (919 KB) 7. Consent Subject 7.21 Request Approval of the Easement Agreement With Duke Energy Florida, LLC (Duke Energy) for the Property Located at 218 4th Place S.W., Largo, FL Meeting Jun 27, 2023 - Regular School Board Meeting - 10 a.m. Type Action (Consent) Budget Source There is no financial impact to the district. Recommended Action Approve the Easement Agreement with Duke Energy Florida, LLC (Duke Energy) for the property located at 218 4th Place S.W., Largo, FL. Goals BACKGROUND : This easement will allow Duke Energy to remove current electrical lines and install a transformer, overhead and underground cable for permanent electric energy for future construction at this site. RATIONALE : This easement is necessary so Duke Energy can install and have access to maintain the electric lines and equipment at this site . DATA SOURCES : David Koperski, School Board Attorney Javier Perez, Senior Construction Coordinator Lutricia Johnson, Real Estate Analyst SUBMITTED BY : Clinton Herbic, Chief Operations Officer File Attachments Duke Energy Easement- 218 4th Place S W Largo.pdf (1,398 KB) 7. Consent Subject 7.22 Request Approval of the Utility Easement With the City of Pinellas Park at Pinellas Central Elementary School Meeting Jun 27, 2023 - Regular School Board Meeting - 10 a.m. Type Action (Consent) Fiscal Impact No Budget Source There is no financial impact to the district. Recommended Action Approve the Utility Easement with the City of Pinellas Park at Pinellas Central Elementary School. Goals BACKGROUND : The City of Pinellas Park (City) has installed a new domestic water line and fire line that connects to the school's sprinkler system and has requested an easement that will permit the City to maintain the water and fire lines. RATIONALE : This easement will permit the City of Pinellas Park to service the new water and fire lines at Pinellas Central Elementary School. DATA SOURCES : David Koperski, School Board Attorney Richard Gauvey, Senior Construction Coordinator Lutricia Johnson, Real Estate Analyst SUBMITTED BY : Clinton Herbic, Chief Operations Officer File Attachments Utility Easement at Pinellas Park.pdf (692 KB) 7. Consent Subject 7.23 Request Approval to Sell District Surplus and Obsolete Fixed Assets by PublicSurplus.com Internet Auction Site or Royal Auction Group Meeting Jun 27, 2023 - Regular School Board Meeting - 10 a.m. Type Action (Consent) Fiscal Impact No Budgeted No Budget Source Selling of the district’s surplus equipment through Royal Auction Group and Public Surplus.com generates revenue for the district. Recommended Action Approve selling district surplus and obsolete fixed assets by PublicSurplus.com Internet Auction Site or Royal Auction Group. Goals BACKGROUND : The warehouse receives requests from schools and district sites to pick up surplus and obsolete property. A district property forum has been established for schools and district sites to post useful surplus items before being disposed of to provide an opportunity for other district sites to obtain this surplus property. Warehouse trucks transfer the equipment to the surplus property warehouse for storage or disposal. District staff evaluates unclaimed surplus property. Property that is deemed no longer useful to the district is made available for sale to the public using an auction company and internet auction site. RATIONALE : The school board authorizes the sale of surplus property. Florida Statutes 274.05, 274.06 and 274.07 provide direction for the disposition and recording of surplus assets which are obsolete and no longer serve a useful function within the district. DATA SOURCES : Lou Ann Jourdan, Executive Director, Budget and Resource Allocation Michael Hewett, Director, Maintenance Karen Oruwariye, Director, Food and Nutrition Brian Lowe, Vehicle Maintenance Specialist Robert Strader, Warehouse Coordinator SUBMITTED BY : Clinton Herbic, Chief Operations Officer File Attachments 06.27.23 Board Agenda Surplus List - Sell.pdf (227 KB) 7. Consent Subject 7.24 Request Approval to Recycle, Cannibalize, Scrap or Donate District Surplus and Obsolete Fixed Assets Meeting Jun 27, 2023 - Regular School Board Meeting - 10 a.m. Type Action (Consent) Fiscal Impact No Budgeted No Budget Source Scrap district surplus and obsolete fixed assets sent to recycling generates revenue for the district. Recommended Action Approve request to recycle, cannibalize, scrap or donate district surplus and obsolete fixed assets. Goals BACKGROUND : The warehouse receives requests from schools and district sites to pick up surplus and obsolete technology equipment. Computer equipment over 5 years old and unrepairable is sent to the surplus warehouse to be physically checked in by onsite district support staff. Computers found to be useful by onsite technical support staff may get reassigned to schools or district sites. Schools may keep obsolete technology equipment that meets their educational needs. Computers that are deemed no longer useful to the district are sent to the recycling company. RATIONALE : The school board authorizes the sale of surplus property. Florida Statutes 274.05, 274.06 and 274.07 provide direction for the disposition and recording of surplus assets which are obsolete and no longer serve a useful function within the district. DATA SOURCES : Lou Ann Jourdan, Executive Director, Budget and Resource Allocation Michael Hewett, Director, Maintenance Karen Oruwariye, Director, Food and Nutrition Brian Lowe, Vehicle Maintenance Specialist Robert Strader, Warehouse Coordinator SUBMITTED BY : Clinton Herbic, Chief Operations Officer File Attachments 06.27.23 Board Agenda Surplus List - Recycle.pdf (237 KB) 06.27.23 Board Agenda Surplus List - Scrap Cann.pdf (225 KB) 8. Nonconsent Subject 8.1 Request Approval of the State of Florida Voluntary Prekindergarten Education Program Statewide Provider Contract With the Early Learning Coalition of Pinellas County Meeting Jun 27, 2023 - Regular School Board Meeting - 10 a.m. Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source Voluntary Prekindergarten (VPK) programs are not funded as part of the state’s K-12 Florida Education Finance Program (FEFP). Families must apply for a Certificate of Eligibility (voucher) for the school year or summer program through the Early Learning Coalition of Pinellas County. The district is then reimbursed by the Early Learning Coalition through attendance verification for the VPK hours. During the school year, families who opt to extend the program to a full school day pay a weekly tuition fee of $65. For the 2023-2024 school year, six of our Title I schools will be supported with Title I funds for free all day VPK. New for the 2023-2024 school year, all families demonstrating financial need through Free/Reduced Lunch status will be eligible for free full day VPK as well as full-time PCS employees. Recommended Action Approve the state of Florida Voluntary Prekindergarten Education Program Statewide Provider Contract with the Early Learning Coalition of Pinellas County. Goals BACKGROUND : Pursuant to Florida Law, the district offers a 540-hour instructional Voluntary Prekindergarten Education Program (VPK). The program is a free, three-hour per day program with families having the option to extend the day to a full school day program through tuition. In Pinellas County Schools, the VPK program is currently implemented in 162 classrooms at 70 elementary schools and two high schools during the school year. Most classrooms are blended with Exceptional Student Education (ESE) prekindergarten students to provide inclusion opportunities. Each year, programs are added at selected locations as space permits. RATIONALE : The district wants all children to enter kindergarten ready to learn. By offering a comprehensive VPK program, students are able to participate in a curriculum that builds a solid foundation in the areas of social/emotional development, approaches to learning, physical development, language and literacy, mathematical thinking, scientific inquiry, social studies and creative expression through the arts. This foundation prepares students to be successful in kindergarten. As space in schools has allowed, the district has been able to increase the capacity of VPK programs from 306 children during the 2006-2007 school year to approximately 2,500 available seats for VPK children for the 2023-2024 school year. This increase in capacity allows more children to enter kindergarten ready to learn. DATA SOURCES : David Koperski, School Board Attorney Michael Feeney, Executive Director, Elementary Education Jennifer Mekler, Director, Early Childhood Education Croley Baird, PreK Exceptional Student Education Specialist SUBMITTED BY : Daniel J. Evans Ed.D. , Chief Academic Officer File Attachments PCS VPK 23-24 Contract with ELC Part 1 6.27.23.pdf (1,084 KB) PCS VPK 23-24 Contract with ELC Part 2 6.27.23.pdf (659 KB) 9. New Business Subject 9.1 Items Introduced by Superintendent Meeting Jun 27, 2023 - Regular School Board Meeting - 10 a.m. Type Discussion, Information File Attachments 9. New Business Subject 9.2 Items Introduced by the School Board Attorney Meeting Jun 27, 2023 - Regular School Board Meeting - 10 a.m. Type Discussion, Information File Attachments 9. New Business Subject 9.3 Items Introduced by the Board Meeting Jun 27, 2023 - Regular School Board Meeting - 10 a.m. Type Discussion, Information File Attachments 9. New Business Subject 9.4 Review of Board Requests Meeting Jun 27, 2023 - Regular School Board Meeting - 10 a.m. Type Discussion, Information File Attachments 10. Adjournment Subject 10.1 Adjourn Meeting Meeting Jun 27, 2023 - Regular School Board Meeting - 10 a.m. Type Action Recommended Action Motion to Adjourn the Meeting The above listed recommendations to the School Board of Pinellas County are submitted for consideration and approval at the meeting of June 27, 2023. Kevin K. Hendrick, Superintendent of Schools. File Attachments 10. Adjournment Subject 10.2 Public Participation Meeting Jun 27, 2023 - Regular School Board Meeting - 10 a.m. Type Procedural Meeting Procedures: The Board welcomes public comment. For those who wish to speak to the Board, please note the following: You are given three separate opportunities to speak. The first is during "Public Comment" on a topic not included in the agenda but pertaining to the general business of the district, and this opportunity occurs after adjournment of regular meetings. The second is on one or more agenda items upon which the Board will vote, and this opportunity occurs after the special order agenda at regular meetings and as appropriate at special meetings. The third is at public hearings, such as budget hearings and second readings on Board policy, when you are able to speak during the public hearing and regarding the topic of the public hearing. In each case, you Must register to speak with the Superintendent’s designee at the entrance to the meeting room as described below; Must register prior to the time the Chairperson calls for speakers for that speaking opportunity or before the last speaker for that opportunity concludes their comments, whichever is later; Will be called in the order you registered with the Superintendent's designee; Will be allotted three (3) minutes, which may only be extended with the approval of the chairperson or a majority vote of the Board; and May not yield your time to any other person. To avoid repetition, speakers supporting or opposing the same issue are encouraged to designate a spokesperson and have the spokesperson request that members of the audience supporting the position stand during the presentation. The following additional procedures apply depending upon the specific speaking opportunity: If a speaker wants to supplement their three (3) minute presentation, the speaker should provide the Board office with written materials prior to the meeting. Board members will make every effort to review these materials. Board members may not be able to review materials received less than two (2) business days prior to the Board meeting. The Board will not act on any matter raised by a speaker prior to the next regular meeting. If a majority of the Board desires to further consider a matter raised by a speaker, they will request the Superintendent to bring a recommendation at a future workshop or meeting or otherwise address the issue. It is generally the Board's practice not to respond to the issues brought forward by speakers except to correct inaccuracies or clarify issues. Speakers may not use any of the speaking opportunities to advertise or otherwise promote the interests of any commercial or other non-school organizations, except when recognizing school or district partners or when one of the exceptions in Policy 9700.01 applies. Further, no speaker may advertise or otherwise promote a political candidate, question or party. Regulation of Disruptive Speech Board meetings are a limited open forum for First Amendment purposes and your exercise of your First Amendment right of free speech in that context will be recognized and protected, subject to reasonable restrictions as to time, place and manner. Applause is permitted only when awards are granted. To ensure the expeditious and orderly process of Board meetings, the Chairperson may: Interrupt or terminate a speaker when his/her st