Alameda County Mayors' Conference

Alameda County Mayors’ Conference For Questions Regarding this Agenda Contact Steven Bocian, Executive Director at: sbocian@acmayorsconference.org Page 1 of 2 EXECUTIVE COMMITTEE MEETING AGENDA April 9, 2025 6:30 p.m. Concannon Vineyard 4590 Tesla Road, Livermore, CA 1. Roll Call 2. Agenda Amendments 3. Public Comments 4. Consideration of Policy Regarding Serving of Wine at Business Meeting Dinners 5. Consideration of Policy Regarding Public Attendance at Mayors’ Conference Meeting Dinners 6. Adjournment Executive Director’s Report Agenda Item 4. Consideration of Policy Regarding Serving of Wine at Business Meetings Before a city hosts a Mayors’ Conference business meeting, it receives a “host memo” from the Mayors’ Conference outlining the basic parameters of the meeting, including the serving of food and wine. Regarding the serving of wine, the memo states the host city should provide a no-host or hosted wine bar from 6:00 p.m. to 6:30 p.m. and hosted wine at dinner. The serving of wine is a long-standing tradition that has been in place since the early days of the Mayors’ Conference dinners. The cost of serving wine was factored into the formula determining the amount the Mayors’ Conference reimburses each city (currently at $75/person). The serving of alcohol other than wine or other beverages is based on city preference and is not mentioned in the host memo. Recently, on a number of occasions, city staff have asked if serving alcohol is mandatory. This question stems from a range of issues, including restrictions some cities have regarding using city funds for the purchase of alcohol or serving alcohol on city property, problems locating a caterer with the proper licensing to serve alcohol, concerns over optics, and the cost involved with purchasing alcohol. In response to any question regarding the serving of alcohol, the Mayors’ Conference has encouraged cities to explore all alternatives that may be permissible with city purchasing procedures. Regardless of these issues, all cities have served wine at our meetings, and all have developed an internal process to allow it to happen.

Alameda County Mayors’ Conference For Questions Regarding this Agenda Contact Steven Bocian, Executive Director at: sbocian@acmayorsconference.org Page 2 of 2 In view of this situation, it seems appropriate to stress that a host city has the final decision regarding what it serves at its meeting dinner to ensure compliance with its purchasing procedures. As such, the Mayors’ Conference should consider amending the host city memo language regarding the serving of wine as follows: Provide a no-host or hosted wine bar from 6:00 p.m. to 6:30 p.m. and hosted wine at dinner. In case your city has regulations pertaining to the purchase of alcohol, you are encouraged to explore options to allow the serving of wine without violating city regulations. However, if no option is available, a host city may provide hosted wine or no wine at all. RECOMMENDATION – Amend the language in the host memo pertaining to providing wine at Mayors’ Conference meeting dinners to the following: Provide a no-host or hosted wine bar from 6:00 p.m. to 6:30 p.m. and hosted wine at dinner. In case your city has regulations pertaining to the purchase of alcohol, you are encouraged to explore options to allow the serving of wine without violating city regulations. However, if no option is available, a host city may provide hosted wine or no wine at all. Agenda Item 5. Consideration of Policy on Public Attendance at Mayors’ Conference Meeting Dinners On a few occasions, I have been asked by a member of the public if they could attend the Mayors’ Conference dinner. This was most common during the past election cycle when candidates requested to attend, but it also happens from time to time when consultants or a member of the public wants to attend. The Mayors’ Conference does not have a policy regarding dinner attendance. Still, the assumption has been that cities are hosting meetings and dinners for mayors, city staff, and representatives from regional agencies. Because the cost of the Mayors’ Conference dinner can exceed the cost of the reimbursement, it seems appropriate to inform the public that while the meetings are open to the public, the dinner is reserved for mayors, city staff, regional agencies, invited guests, and host city guests. Note that Mayor Marchand has agreed to seek city attorney review of this position. RECOMMENDATION – Unless otherwise directed by legal counsel, consider a policy of reserving Mayors’ Conference dinners for mayors, city staff, regional agencies, and invited guests. Executive Committee Members Chair – John Marchand Vice-Chair – Mark Salinas Immediate Past President – Vacant Member – Juan González Member — (Elected from City Council) –Robin López Alternate – Michael Hannon

Alameda County Mayors’ Conference For questions or information regarding this Agenda, contact Steven Bocian, Executive Director at: sbocian@acmayorsconference.org BUSINESS MEETING AGENDA April 9, 2025 6:30 p.m. Concannon Vineyard 4590 Tesla Road, Livermore, CA 1. Roll Call 2. Approval of March 12, 2025, Meeting Minutes* 3. Agenda Amendments 4. Public Comments and Other Announcements ----------Break for Dinner ---------- 5. Member Reports on Regional Boards and Activities 6. Appointments to Regional Boards and Call for Applications Board Name/ Appointment District Incumbent Applicant(s) Start End No appointments scheduled * Applications submitted for appointment are included with the Nominating Committee agenda packet, which also includes a listing of current regional board vacancies. 7. League of California Cities’ Report, Legislative Updates, and Actions a) Samantha Caygill, East Bay Regional Public Affairs Manager, League of California Cities 8. Other Business Matters* a) Review and potential action regarding the Executive Committee’s discussion on serving wine at Mayors’ Conference dinner meetings. b) Review and potential action regarding the Executive Committee’s discussion on public attendance at Mayors’ Conference dinner meetings. 9. Request for Future Agenda Items and Presenters • May 14, 2025, Howard Chang , CEO AVA Community Energy • Potential Speakers – Bay Area Council regarding homelessness and housing, and EveryOneHome, Alameda County Health 10. Host City Mayors’ Report a) City of Livermore presentation 11. Meeting Presentation Presenters: April Chan, Director; Sophia Skoda, Director of Finance, EBMUD; and Sam Feldman, Budget Manager, EBMUD Presentation Topic: Investing in the Future

Alameda County Mayors’ Conference For questions or information regarding this Agenda, contact Steven Bocian, Executive Director at: sbocian@acmayorsconference.org 12. Adjournment *Denotes report included below or attached material. Regional board applications are included with the Nominating Committee agenda packet Note: The Mayors’ Conference or the Alameda County City Selection Committee may act on any subject posted on this agenda, including nominations from the floor for regional boards. Executive Director’s Report Item 6 – Appointment to Regional Boards and Call for Applications There are no regional board appointments scheduled for this meeting. Item 7(a) – Review and potential action regarding the Executive Committee’s discussion on serving wine at Mayors’ Conference dinner meetings Information regarding this item is included in the Executive Committee meeting agenda in this agenda packet. RECOMMENDATION – Amend the language in the host memo pertaining to providing wine at Mayors’ Conference meeting dinners to the following: Provide a no-host or hosted wine bar from 6:00 p.m. to 6:30 p.m. and hosted wine at dinner. In case your city has regulations pertaining to the purchase of alcohol, you are encouraged to explore options to allow the serving of wine without violating city regulations. However, if no option is available, a host city may provide hosted wine or no wine at all. Item 7(b) – Review and potential action regarding the Executive Committee’s discussion on public attendance at Mayors’ Conference dinner meetings Information regarding this item is included in the Executive Committee meeting agenda in this agenda packet. RECOMMENDATION – Unless otherwise directed by legal counsel, consider a policy of reserving Mayors’ Conference dinners for mayors, city staff, regional agencies, and invited guests. Meeting Information Location Concannon Vineyard 4590 Tesla Road, Livermore, CA Parking On-site parking

Alameda County Mayors’ Conference For questions or information regarding this Agenda, contact Steven Bocian, Executive Director at: sbocian@acmayorsconference.org CALENDAR OF FUTURE MEETINGS Meeting Date Host City April 9, 2025 Livermore May 14, 2025 Alameda June 11, 2025 Albany July 9, 2025 San Leandro August Annual Recess September 10, 2025 Oakland Meeting information is available at www.alamedacountymayorsconference.org

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Page 1 of 3 March 12, 2025 ALAMEDA COUNTY MAYORS’ CONFERENCE MINUTES Meeting of March 12, 2025 President Marchand called the meeting to order on March 12, 2025, at 6:30 P.M. at the City of Piedmont Community Hall, 711 Highland Avenue, Piedmont, California. 1. Roll Call The following mayors, or their elected alternates, were present during the proceedings: City Member Attendee Alameda Mayor Marilyn Ezzy Ashcraft Albany Mayor Robin López Berkeley Mayor Adena Ishii Dublin Vice Mayor Kashef Qaadri Emeryville Mayor David Moura Hayward Mayor Mark Salinas Livermore Mayor John Marchand Newark Mayor Michael Hannon Piedmont Mayor Betsy Smegel Andersen Pleasanton Mayor Jack Balch 2. Approval of the February 12, 2025 Meeting Minutes It was moved by Mayor Ashcraft and seconded by Mayor Balch to approve the February 12, 2025, meeting minutes. The motion was approved unanimously. 3. Agenda Amendments No agenda amendments 4. Public Comments and Other Announcements Stephen Baiter, Executive Director for the East Bay Economic Development Alliance, announced upcoming events, including the March 27, 2025, East Bay Innovation Award event and the May 15, 2025, Economic Outlook and Membership Meeting. Bradley Dunn, Manager of Local Government and Community Relations at the Bay Area Rapid Transit (BART), indicated that its customer satisfaction hit the highest mark in ten years and that crime is down 17% in 2024. 5. Member Reports on Regional Activities and Committees There were no regional board reports. 6. Appointments to Regional Boards and Call for Applications President Marchand announced that the Nominating Committee made its recommendations on the applications included in its March 12, 2025, meeting agenda and opened the floor for comments/nominations. Seeing no additional nominations, it was moved by Mayor Salinas and seconded by Mayor Ezzy Ashcraft that the Alameda

Page 2 of 3 March 12, 2025 County Mayors’ Conference and the Alameda County City Selection Committee accept the Nominating Committee’s recommendations as follows: • Reappoint Mayor John Marchand to the Alameda Local Area Formation Commission for a full four-year term beginning in May 2025 and ending in May 2029. • Appoint Mayor Sherry Hu as an Alternate member to the Alameda Local Area Formation Commission for a partial term beginning in May 2025 and ending in May 2027. The mayor will assume the seat currently held by City of Dublin City Councilmember Michael McCorriston. • Appoint Noor Dharni, a City of Berkley resident, to the Alameda County Commission on the Status of Women for a two-year term beginning in March 2025 and ending in March 2025. • Recommend the appointment of Mayor Juan González to the San Francisco Bay Conservation and Development Commission for an undetermined term. • Appoint Mayor Jack Balch to the Alameda County Local Remote Access Network beginning in March 2025 until he resigns from the position, is no longer mayor, is no longer a city councilmember or until another mayor requests an opportunity to serve in the position, in which case applications will be received and a decision made regarding membership. • Appoint Mayor Michael Hannon to the Alameda County Oversight Board beginning in March 2025 until he either resigns from the position, is no longer mayor, is no longer a city councilmember or until another mayor requests an opportunity to serve in the position, in which case applications will be received and a decision made regarding membership. The motion was approved unanimously by a roll call vote and so ordered. 7. League of California Cities Reports, Legislation Update Samantha Caygill, Regional Public Affairs Manager, East Bay Division, League of California Cities, was unable to attend the meeting. 8. Other Business Matters9. Request for Future Agenda Items and Presenters No comments were provided on the proposed speaker schedule. 10. Host City Mayor’s Report Mayor Betsy Smegal Andersen, City of Piedmont, thanked her team for coordinating the event and discussed the City’s focus on the arts, which has been endorsed since the City’s formation. She discussed authors who lived in the City and indicated that it opened the first arts center in East Bay. She discussed visual artists in the City, the Piedmont Center for the Arts, and thanked the Piedmont High School Jazz Band for performing at the meeting. She also discussed the annual Piedmont Food Fest, which attracts visitors from all over the Bay Area. She introduced the City Councilmember and City staff,

Page 3 of 3 March 12, 2025 including the Police Chief and City Manager. She also thanked all community volunteers for their dedication and commitment to the City. 11. Meeting Presentation Rachel Jones, Executive Officer for the Alameda Local Area Formation Commission (LAFCo), provided an overview of the Commission’s structure, work, history, and future projects. She indicated that LAFCo’s mission is to allow orderly growth, preserve agriculture, change boundaries for cities and districts, create new cities, and conduct municipal reviews. She indicated that LAFCo may not determine land use but prepares municipal service reviews, which may lead to changes to a city’s sphere of influence. She stressed that LAFCo is an independent agency that is accountable only to its board. Rachel Jones addressed questions from Mayors Salinas, Ashcraft, and Emeryville. 12. Adjournment The meeting was adjourned at 7:50 P.M. Respectfully submitted, Steven Bocian Executive Director

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Page 1 of 2 Alameda County Mayors’ Conference Listing of Current Regional Board Vacancies Updated on March 17, 2025, for the April 9, 2025, Meeting Board Name # Seats Available District/Area Residency Requirement * Open To** Incumbent Application Due Date Scheduled Appt. Date For Term Ending Appointing Authority REGIONAL BOARD POSITIONS FOR ELECTED OFFICIALS Association of Bay Area Governments Executive Board 2 N/A M Vacant Open Open Two Years Mayors’ Conference East Bay Economic Development Alliance Executive Committee 1 North M Vacant Open Open Two Years Mayors’ Conference East Bay Economic Development Alliance Executive Committee 1 Middle M Mayor Salinas Open Open Two Years Mayors’ Conference East Bay Economic Development Alliance Executive Committee - Alternate Member 1 N/A M Vacant Open Open Two Years Mayors’ Conference East Bay Regional Communications System JPA Board - Regular and Alternate Member 1 Regular 1 Alternate N/A M Vacant Open Open Two Years Mayors’ Conference

Page 2 of 2 Alameda County Mayors’ Conference Board Name # Seats Available District/Area Residency Requirement * Open To** Incumbent Application Due Date Scheduled Appt. Date For Term Ending Appointing Authority REGIONAL BOARD POSITIONS PRIMARILY FOR NON-ELECTED OFFICIALS Alameda County Continuum of Care Leadership Board, Regional Representative. EveryOne Home 1 Mid-county R, M Vacant Open Open Three years Mayors’ Conference NEW - ACTC Bicycle and Pedestrian Advisory Committee 1 D1 - Haubert 4 Kristi Marleau 4/23/2025 May 14, 2025 Two Years Mayors’ Conference ACTC Bicycle and Pedestrian Advisory Committee 1 D4 - Miley 4 Vacant Open Open Open Mayors’ Conference ACTC Independent Watchdog Committee 1 D1 - Haubert R Vacant Open Open Two Years Mayors’ Conference ACTC Independent Watchdog Committee 1 D2 – Márquez R Vacant Open Open Two Years Mayors’ Conference NEW - ACTC Independent Watchdog Committee 1 D4 – Miley R Alfred Exner 4/23/2025 May 14, 2025 Two Years Mayors’ Conference Alameda County Advisory Commission on Aging 1 AlCo North R Vacant Open Open Four Years Mayors’ Conference Alameda County Advisory Commission on Aging 4 AlCo South R Vacant Open Open Four Years Mayors’ Conference Alameda County Advisory Commission on Aging 4 AlCo North R Vacant Open Open Four Years Mayors’ Conference Alameda County Human Relations Commission 1 N/A R Vacant Open Open Four Years Mayors’ Conference • For additional information, please contact Steven Bocian, Alameda County Mayors’ Conference, Executive Director, at sbocian@acmayorsconfernce.org • See the current Alameda County Supervisorial District Map here. • * AlCo North includes Alameda, Albany, Berkeley, Emeryville, Piedmont, San Leandro, and Oakland. AlCo South includes the remaining cities • * * R= Resident of Alameda County residing in the supervisorial district or area noted/ M=Mayor in Alameda County or City Councilmember nominated by the city’s mayor and approved by the Mayors’ Conference *** Note: 1. Applications due April 23, 2024, will be considered at the May 14, 2025, Alameda County Mayors’ Conference Meeting. 2. Applications for “Open” positions will be processed as they are received.