Governing Board

0 Tuesday, October 5, 2021 Regular School Board Meeting School Board of Hillsborough County 901 East Kennedy Boulevard, Tampa 4pm Meeting Opening Subject CALL TO ORDER Meeting Oct 5, 2021 - Regular School Board Meeting Type DESCRIPTION : GAP ANALYSIS : PREVIOUS OUTCOMES: EXPECTED OUTCOMES: STRATEGIC PLAN GOAL: RECOMMENDATION: CONTACT: FINANCIAL IMPACT: REVIEW COMMENTS: SUBMITTED BY : File Attachments Meeting Opening Subject MOMENT OF SILENCE Meeting Oct 5, 2021 - Regular School Board Meeting Type File Attachments Meeting Opening Subject PLEDGE OF ALLEGIANCE Meeting Oct 5, 2021 - Regular School Board Meeting Type File Attachments Meeting Opening Subject ADOPTION OF THE AGENDA Meeting Oct 5, 2021 - Regular School Board Meeting Type File Attachments Meeting Opening Subject ROLL CALL Meeting Oct 5, 2021 - Regular School Board Meeting Type File Attachments Meeting Opening Subject APPROVAL OF MINUTES Meeting Oct 5, 2021 - Regular School Board Meeting Type File Attachments Meeting Opening Subject BOARD GUIDELINES Meeting Oct 5, 2021 - Regular School Board Meeting Type File Attachments Meeting Opening Subject PUBLIC COMMENT Meeting Oct 5, 2021 - Regular School Board Meeting Type Guidelines for Public Comment The School Board will convene at 4:00 pm. Public comment will be heard prior to the Board’s Consent Agenda. Speakers will be granted three minutes to address the board. When 10 or more speakers wish to speak during public comment, the board may reduce the time per speaker. Speakers can sign up online or in person, all speakers must check in with the Communications staff at least 15 minutes prior to the start of public comment. The Board reserves the right to modify the speaking time based on the circumstances of any individual Board meeting. During the 30-minute time allotment, speakers who wish to address a particular agenda item will be given priority over those wishing to make general comments. Last modified: September 2019 SIGN UP TO SPEAK File Attachments Meeting Opening Subject EMPLOYEE INPUT - 6 p.m. Meeting Oct 5, 2021 - Regular School Board Meeting Type File Attachments A. Recognitions and Proclamations Subject A01 Adoption of Proclamation - Global Diversity Awareness Month, October 1, 2021 through October 31, 2021 (Diversity, Equity, and Inclusion) Meeting Oct 5, 2021 - Regular School Board Meeting Type Action (Consent) DESCRIPTION : Global Diversity Awareness Month reserved for the month of October, pays tribute to the diverse richness of our multicultural society, ethnicities, cultures, heritage, beliefs, customs and values that shape and strengthen our community and our world. Our district celebrates the diversity of each student, family, employee and community and recognizes the rich contributions of diverse cultures in our vibrant community. The Board has adopted policies that promote a safe, inclusive learning and work environment free from any forms of discrimination, harassment, or bullying. The Board is committed to the elimination of educational disparities and ensuring systemic equity by inviting and including people of all races and ethnicities in providing adaptive solutions for our students. The Board therefore proclaims the month of October 2021 as Global Diversity Awareness Month. GAP ANALYSIS : PREVIOUS OUTCOMES: EXPECTED OUTCOMES: STRATEGIC PLAN GOAL: Provide a student-centered learning environment that engages every child Develop a culture of respect, trust, collaboration and equity Engage and communicate with families and stakeholders RECOMMENDATION: That the School Board of Hillsborough County approve the Adoption of Proclamation for Global Diversity Awareness Month. CONTACT: Araseli Martinez-Peña, Coordinator, Diversity, Equity, and Inclusion (813) 273-7186 Monica Verra-Tirado, Chief of Diversity, Equity, and Inclusion (813) 273-7125 FINANCIAL IMPACT: This item has no financial impact to the district. REVIEW COMMENTS: SUBMITTED BY : ________________________________________________________________________________________ Monica Verra-Tirado, Chief of Diversity, Equity, and Inclusion (813) 273-7125 File Attachments Proclamation for Global Diversity Awareness 2021.pdf (51 KB) Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Notice: If a person decides to appeal any decision made by the School Board of Hillsborough County, Florida, with respect to any matter considered at a meeting or hearing, he/she will need a record of the proceedings, and for such purpose, he/she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. (Pursuant to Florida Statute 286.0105) Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under chapter 120, Florida Statutes. Article IX of the Florida Constitution states in part, "The education of children is a fundamental value of the people of the State of Florida. It is, therefore, a paramount duty of the state to make adequate provision for the education of all children residing within its orders. "The Article also states that the educational system must be "uniform, efficient, safe, secure, and high-quality," and class size limits must be imposed. Prekindergarten learning opportunities must be made available. There must be a state university system. A. Recognitions and Proclamations Subject A02 Adoption of Proclamation - National Bullying Prevention Month, October 2021 (Innovation) Meeting Oct 5, 2021 - Regular School Board Meeting Type Action (Consent) DESCRIPTION : The month of October has been declared to be National Bullying Prevention Month. Youth.gov describes bullying as an unwanted, aggressive behavior among school-aged children that involves a real or perceived power imbalance. The behavior is repeated, or has the potential to be repeated, over time. Bullying includes actions such as making threats, spreading rumors, attacking someone physically or verbally, and purposely excluding someone from a group. Bullying can also take place through technology, known as cyberbullying, including mean, threatening or embarrassing text messages or emails, and social networking posts. Bullying affects students of all demographics and can be detrimental to their physical, emotional and mental health. According to the National Bullying Prevention Center: One out of every five students report being bullied. 41% of students who reported being bullied at school indicated that they believe the bullying would happen again. School-based bullying prevention programs decrease bullying by up to 25%. Students who experience bullying are at increased risk for depression, anxiety, sleep difficulties, lower academic achievement, and dropping out of school. Students who report frequently bullying others and students who report being frequently bullied are at increased risk for suicide-related behavior. Hillsborough County Public Schools has an anonymous bullying reporting form that students can utilize to report bullying and get help for themselves or their peers. Current bullying prevention strategies and programs are available for all K-12 classrooms. Additionally, there are also a number of resources on our district website for students and their families to get the help and support they need. National Bullying Prevention Month sheds light on this ongoing problem and informs the public of ways we can assist those that bully as well as those that are bullied. GAP ANALYSIS : In an effort to reduce instances of bullying, National Bullying Prevention Month brings focus to the ongoing bullying problem. Programs and activities related to preventing bullying in our schools, work to teach us how to recognize bullying, teach students alternatives to bullying, and encourage students to show kindness and acceptance of others. PREVIOUS OUTCOMES: N/A EXPECTED OUTCOMES: The month of October be proclaimed as National Bullying Prevention month in Hillsborough County Schools. STRATEGIC PLAN GOAL: RECOMMENDATION: CONTACT: Kim Bays, Chief of Innovation, kim.bays@hcps.net, (813)272-4071 FINANCIAL IMPACT: N/A REVIEW COMMENTS: SUBMITTED BY : ________________________________________________________________________________________ Kim Bays, Chief of Innovation, (813)272-4071 File Attachments PROCLAMATION for Bullying Prevention Month 2021 (1).pdf (41 KB) Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Notice: If a person decides to appeal any decision made by the School Board of Hillsborough County, Florida, with respect to any matter considered at a meeting or hearing, he/she will need a record of the proceedings, and for such purpose, he/she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. (Pursuant to Florida Statute 286.0105) Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under chapter 120, Florida Statutes. Article IX of the Florida Constitution states in part, "The education of children is a fundamental value of the people of the State of Florida. It is, therefore, a paramount duty of the state to make adequate provision for the education of all children residing within its orders. "The Article also states that the educational system must be "uniform, efficient, safe, secure, and high-quality," and class size limits must be imposed. Prekindergarten learning opportunities must be made available. There must be a state university system. A. Recognitions and Proclamations Subject A03 Adoption of Proclamation - World Mental Health Day-Observed on the 10th of October 2021 (Innovation) Meeting Oct 5, 2021 - Regular School Board Meeting Type Action (Consent) Recommended Action Approve the Proclamation - World Mental Health Day-observed on the 10th of October 2021 DESCRIPTION : Each year millions of Americans face the reality of living with a mental health illness. World Mental Health Day is observed on October 10th every year, with the overall objective of raising awareness of mental health issues around the world and mobilizing efforts in support of mental health. World Mental Health Day is organized by the World Federation for Mental Health. This day offers an opportunity for all stakeholders working on mental health issues to talk about their work and assess further needs to make mental health care a reality for people worldwide. This year’s theme for World Mental Health Day is “Mental Health in an Unequal World”. To help provide support to students and families in need of mental health interventions, Hillsborough County Public Schools (HCPS) has designated Student Services teams that address mental health concerns and promote emotional wellness in our district. School Counseling Services, School Health Services, School Psychological Services, and School Social Work Services are available at every school. In addition, our district Mental Health team promotes mental health awareness, prevention, and intervention to student's district wide. Each Student Services team provides daily support to our students, individual/group counseling, classroom/large group in-service presentations, faculty and administration consultation, agency referrals, and participates in parent conferences to support the whole child. Our district utilizes an internal Mobile Response Team (MRT) to address students in need of crisis support and immediate intervention. HCPS aims to connect our students and families to contracted community mental health partners for students to obtain emotional wellness and succeed academically. GAP ANALYSIS : N/A PREVIOUS OUTCOMES: For the 2020-2021 school year, the Student Services teams, as well as the district mental health staff have screened and assisted students and families with obtaining direct mental health services to over 15,000 students. In addition, the district has contracted with community mental health therapists that are assigned to over 100 school sites to provide direct mental health services to students. EXPECTED OUTCOMES: HCPS will continue to improve the mental health professional to student ratios. The district will continue to expand our partnerships with contracted community agencies and be able to support the mental health needs of students. HCPS will provide ongoing education and promote awareness to all stakeholders on topics related to mental health and emotional wellness. HCPS will recognize this day throughout the month of October by promoting mental health awareness utilizing the schools’ marquees, encouraging student lead activities such as creating posters, wall art, sidewalk chalk displays promoting kindness, mindfulness, and mental health awareness statistics and information. Schools are encouraged to plan time for wellness or mindfulness activities. STRATEGIC PLAN GOAL: Improve the high school graduation rate Improve Student Achievement Provide a student-centered learning environment that engages every child Develop a culture of respect, trust, collaboration, and equity Demonstrate "best practices" in all aspects of safety: student, employee, visitor, facility, transportation, and health RECOMMENDATION: The Board Approve the Proclamation - World Mental Health Day-observed on the 10th of October 2021 CONTACT: Elizabeth Tanner, Supervisor, Emotional Wellness, elizabeth.tanner@hcps.net, (813) 273-7192 Holly Saia, Ed. S., General Director, Student Services, holly.saia@hcps.net, (813) 273-7136 FINANCIAL IMPACT: None REVIEW COMMENTS: SUBMITTED BY : ________________________________________________________________________________________ J. Kim Bays, Chief of Innovation, (813) 272-4071 File Attachments Proclamation for World Federation of Mental Health 2021.pdf (84 KB) Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Notice: If a person decides to appeal any decision made by the School Board of Hillsborough County, Florida, with respect to any matter considered at a meeting or hearing, he/she will need a record of the proceedings, and for such purpose, he/she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. (Pursuant to Florida Statute 286.0105) Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under chapter 120, Florida Statutes. Article IX of the Florida Constitution states in part, "The education of children is a fundamental value of the people of the State of Florida. It is, therefore, a paramount duty of the state to make adequate provision for the education of all children residing within its orders. "The Article also states that the educational system must be "uniform, efficient, safe, secure, and high-quality," and class size limits must be imposed. Prekindergarten learning opportunities must be made available. There must be a state university system. A. Recognitions and Proclamations Subject 5.01 Approve the Naming of the King High School Baseball Complex After Coach Jim Macaluso (Chief of Schools) Meeting Oct 5, 2021 - Regular School Board Meeting Type Action (Consent), Discussion Recommended Action Approve the Naming of the King High School Baseball Complex After Coach Jim Macaluso DESCRIPTION : The students, staff, faculty and supporting community of C. Leon King High School respectfully recommend that the King High School baseball complex be named for baseball coach, Jim Macaluso. Mr. Macaluso was a student at King High School and was part of the graduating class of 1966. He then began his teaching career at King High School in 1973 and in 1976; he began coaching the King Lions’ baseball team. He retired from teaching in 2009, after 36 years in the classroom, but continued to coach the Lions and still coaches them today. Coach Macaluso, AKA Coach Mac, served as a key role model in the classroom, on the baseball field and in the Temple Terrace community. In 2010, he was recognized by the King High School Alumni Association with the “Wall of Pride” award. This award is giving to alumnus of King High School that have made significant contributions to the community. Coach Mac is also credited with shaping the lives of major and minor league baseball players, community and business leaders and even Olympians. Coach Mac’s four decades as a leader on and off the baseball field and his love for the students of King High School are a big part of why you will find over 1,600 signatures and dozens of letters supporting the naming of the King High School baseball complex after Jim “Coach Mac” Macaluso. GAP ANALYSIS : Naming the King High School baseball complex after Coach Jim Macaluso would honor a man that dedicated his heart and career to the King High School Lions for over 6 decades as a student, teacher, coach and leader. The King High School family has complied 17 letters of recommendation and over 1,600 signatures of support of this recognition. PREVIOUS OUTCOMES: N/A EXPECTED OUTCOMES: That the C. Leon King High School baseball complex be named for Coach Jim Macaluso STRATEGIC PLAN GOAL: * Develop, recognize, and reward employees RECOMMENDATION: That the C. Leon King High School baseball complex be named for Coach Jim Macaluso CONTACT: Sue Burkett, Chief of Schools, (813) 272-4071, susan.burkett@hcps.net FINANCIAL IMPACT: The King High School Alumni Association will cover any costs of the signage and celebration. There will be no financial impact to the district. REVIEW COMMENTS: SUBMITTED BY : ________________________________________________________________________________________ Sue Burkett, Chief of Schools, (813) 272-4071 File Attachments King HS Baseball Complex Naming.pdf (14,655 KB) Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Notice: If a person decides to appeal any decision made by the School Board of Hillsborough County, Florida, with respect to any matter considered at a meeting or hearing, he/she will need a record of the proceedings, and for such purpose, he/she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. (Pursuant to Florida Statute 286.0105) Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under chapter 120, Florida Statutes. Article IX of the Florida Constitution states in part, "The education of children is a fundamental value of the people of the State of Florida. It is, therefore, a paramount duty of the state to make adequate provision for the education of all children residing within its orders. "The Article also states that the educational system must be "uniform, efficient, safe, secure, and high-quality," and class size limits must be imposed. Prekindergarten learning opportunities must be made available. There must be a state university system. B. Consent Agenda Subject 4.01 Personnel Consent Agenda (Human Capital) Meeting Oct 5, 2021 - Regular School Board Meeting Type Action (Consent) Recommended Action Approve Personnel Consent Agenda. DESCRIPTION : Florida Statutes, State Board Rules and Hillsborough County School Board Policies require Board notification and/or action regarding decisions and recommendations of the Superintendent related to Personnel matters. Actions regarding personnel have been recommended by Supervisors, approved by the Superintendent and are being forwarded to the Board for action or, if appropriate, for information. Instructional, Support, Out of Field Personnel Actions, Termination (failure to comply with Florida Department of Education Certification Requirement), and Job Descriptions. GAP ANALYSIS : These personnel actions are necessary for the effective operation of the school district. PREVIOUS OUTCOMES: The Hillsborough County School Board has approved each month a Personnel Consent Agenda which contains appointments, Instructional, Support, Out of Field personnel actions, Terminations (failure to comply with Florida Department of Education Certification Requirement), and Job Descriptions. EXPECTED OUTCOMES: Approval of the Personnel Consent Agenda. STRATEGIC PLAN GOAL: Recruit, support, and retain a highly effective and diverse workforce RECOMMENDATION: To approve the Personnel Consent Agenda. CONTACT: Craig Horstman, General Manager of Personnel Services, craig.horstman@hcps.net , (813) 840-7343 FINANCIAL IMPACT: Personnel changes involving already allocated positions will result in salary impact per the current Board-approved Salary Schedule. This also includes supplemental positions. See current backup for allocation changes for impact of new positions. REVIEW COMMENTS: N/A SUBMITTED BY : ________________________________________________________________________________________ Marie E. Whelan, Ed.D., Chief Human Capital Officer, (813) 840-7328 File Attachments Personnel Consent Agenda 10-5-2021.pdf (7,911 KB) Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Notice: If a person decides to appeal any decision made by the School Board of Hillsborough County, Florida, with respect to any matter considered at a meeting or hearing, he/she will need a record of the proceedings, and for such purpose, he/she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. (Pursuant to Florida Statute 286.0105) Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under chapter 120, Florida Statutes. Article IX of the Florida Constitution states in part, "The education of children is a fundamental value of the people of the State of Florida. It is, therefore, a paramount duty of the state to make adequate provision for the education of all children residing within its orders. "The Article also states that the educational system must be "uniform, efficient, safe, secure, and high-quality," and class size limits must be imposed. Prekindergarten learning opportunities must be made available. There must be a state university system. B. Consent Agenda Subject 4.01aR Approve Administrative Appointments/Transfers (Chief of Schools) Meeting Oct 5, 2021 - Regular School Board Meeting Type Action (Consent) DESCRIPTION : School Board policy requires Board approval of administrative appointments/transfers recommended by the Superintendent. These positions are available due to the appointments/transfers and non-reappointment of administrators. GAP ANALYSIS : These positions are necessary for the effective operation of the school district. PREVIOUS OUTCOMES: N/A EXPECTED OUTCOMES: N/A STRATEGIC PLAN GOAL: * Recruit, support, and retain a highly effective and diverse workforce. RECOMMENDATION: Approve the administrative appointments/transfers. CONTACT: Sue Burkett, Chief of Schools, susan.burkett@hcps.net, (813) 272-4071 FINANCIAL IMPACT: Personnel costs are reflected in the corresponding funding source for the position. REVIEW COMMENTS: SUBMITTED BY : ________________________________________________________________________________________ Sue Burkett, Chief of Schools (813) 272-4071 File Attachments 4.01a 10.5.21 FINAL .pdf (52 KB) Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Notice: If a person decides to appeal any decision made by the School Board of Hillsborough County, Florida, with respect to any matter considered at a meeting or hearing, he/she will need a record of the proceedings, and for such purpose, he/she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. (Pursuant to Florida Statute 286.0105) Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under chapter 120, Florida Statutes. Article IX of the Florida Constitution states in part, "The education of children is a fundamental value of the people of the State of Florida. It is, therefore, a paramount duty of the state to make adequate provision for the education of all children residing within its orders. "The Article also states that the educational system must be "uniform, efficient, safe, secure, and high-quality," and class size limits must be imposed. Prekindergarten learning opportunities must be made available. There must be a state university system. B. Consent Agenda Subject 4.02 Bonus Payments for All “Non-Classroom” and Adult Instructional Personnel, Non-Represented Employees, and Administrators (Excluding Principals) (Human Capital) Meeting Oct 5, 2021 - Regular School Board Meeting Type Action (Consent) Recommended Action Approve Bonus Payments for All “Non-Classroom” and Adult Instructional Personnel, Non-Represented Employees, and Administrators (Excluding Principals). DESCRIPTION : All eligible “ non-classroom” and adult instructional personnel, non-represented employees, and administrators (excluding principals) will receive a one-time payment of $1000 for the 2020-2021 school year. Eligible employees will include current active employees hired prior to May 28, 2021. Bonus payments will be paid on the October 29, 2021 paycheck. GAP ANALYSIS : Reward employees financially without impacting the budget with a recurring salary expense. PREVIOUS OUTCOMES: The Florida Department of Education previously awarded an Educator Disaster Relief Payment of $1000 to classroom teachers and principals paid in August 2021. Hillsborough County Public Schools with their unions, Hillsborough School Employees Federation (HSEF) and Hillsborough Classroom Teachers Association (HCTA), previously negotiated salary agreements to provide bonus payments to all eligible HSEF and HCTA Education Support Professionals to be paid on October 1, 2021. EXPECTED OUTCOMES: Reward all employees who were not included in the Educator Disaster Relief Payments. STRATEGIC PLAN GOAL: Recruit, support, and retain a highly effective and diverse workforce Develop, recognize, and reward employees RECOMMENDATION: Approve bonus payments for all “non-classroom” and adult instructional personnel, non-represented employees, and administrators (excluding principals). CONTACT: Marie Whelan, Chief Human Capital Officer, marie.whelan@hcps.net , (813) 840-7328 Romaneir Johnson, Chief Financial Officer, romaneir.johnson@hcps.net , (813) 272-4383 Danielle Shotwell, General Manager of Employee Relations, danielle.shotwell@hcps.net , (813) 840-7139 FINANCIAL IMPACT: Up to $3,981,000 from the General Fund to be offset with eligible ESSER expenses. REVIEW COMMENTS: SUBMITTED BY : ________________________________________________________________________________________ Marie E. Whelan, Ed.D., Chief Human Capital Officer, (813) 840-7328 File Attachments Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Notice: If a person decides to appeal any decision made by the School Board of Hillsborough County, Florida, with respect to any matter considered at a meeting or hearing, he/she will need a record of the proceedings, and for such purpose, he/she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. (Pursuant to Florida Statute 286.0105) Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under chapter 120, Florida Statutes. Article IX of the Florida Constitution states in part, "The education of children is a fundamental value of the people of the State of Florida. It is, therefore, a paramount duty of the state to make adequate provision for the education of all children residing within its orders. "The Article also states that the educational system must be "uniform, efficient, safe, secure, and high-quality," and class size limits must be imposed. Prekindergarten learning opportunities must be made available. There must be a state university system. B. Consent Agenda Subject 6.01 Memorandum of Agreement (MOA) between the University of South Florida (USF) Board of Trustees for USF for Services Associated with the Implementation of the Center for Disease Control (CDC) Promoting Adolescent Health through School-Based Human Immunodeficiency Virus (HIV) Prevention Grant (Academic Services) Meeting Oct 5, 2021 - Regular School Board Meeting Type Action (Consent) Recommended Action Approve the MOA between the USF Board of Trustees for USF for services associated with the implementation of the CDC Promoting Adolescent Health through School-Based HIV Prevention grant. DESCRIPTION : The MOA will continue our partnership with USF to assist with meeting required activities of Hillsborough County Public Schools (HCPS) CDC grant. USF has partnered with HCPS since the grant was first awarded three years ago. Through this MOA, USF will provide a physician staff member to provide technical assistance and consultation services related to grant activities. GAP ANALYSIS : Hillsborough County's rate of bacterial Sexually Transmitted Diseases (STD) among adolescents between the ages of 13 to 19 has been higher than the state average. We know that 56.9 percent of HCPS high school students have been sexually active by their senior year. According to the CDC, schools play an important role in the prevention of STDs and can reduce adolescents' health risks through the delivery of medically accurate health education. PREVIOUS OUTCOMES: USF provided training to 100 health teachers at the 2019 Professional Study Day. In addition, between 2019 and 2021, USF has provided medical experts to review 21 different lessons for medical accuracy. EXPECTED OUTCOMES: USF will provide technical assistance and consultation services in support of required grant activities. STRATEGIC PLAN GOAL: Improve Student Achievement Engage and communicate with families and stakeholders Demonstrate "best practices" in all aspects of safety: student, employee, visitor, facility, transportation, and health RECOMMENDATION: That the Board approve the MOA with the USF Board of Trustees for USF for services associated with the implementation of the CDC Promoting Adolescent Health through School-Based HIV Prevention grant. CONTACT: Terry Connor, Deputy Superintendent for Instruction, Academic Services, terry.connor@hcps.net, (813) 272-4221 Deborah Pepe, Assistant Superintendent, Teaching and Learning, deborah.pepe@hcps.net, (813) 272-4221 FINANCIAL IMPACT: Revenue Source: CDC Grant, Project 0345 Expense Account: #424-9393-0345-610-6300-319 Amount: $8,265.00 REVIEW COMMENTS: SUBMITTED BY : ________________________________________________________________________________________ Romaneir Johnson, Chief Financial Officer, romaneir.johnson@hcps.net, (813) 272-4270 File Attachments USF COM CDC Year 4 MOA Signed.pdf (566 KB) Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Notice: If a person decides to appeal any decision made by the School Board of Hillsborough County, Florida, with respect to any matter considered at a meeting or hearing, he/she will need a record of the proceedings, and for such purpose, he/she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. (Pursuant to Florida Statute 286.0105) Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under chapter 120, Florida Statutes. Article IX of the Florida Constitution states in part, "The education of children is a fundamental value of the people of the State of Florida. It is, therefore, a paramount duty of the state to make adequate provision for the education of all children residing within its orders. "The Article also states that the educational system must be "uniform, efficient, safe, secure, and high-quality," and class size limits must be imposed. Prekindergarten learning opportunities must be made available. There must be a state university system. B. Consent Agenda Subject 6.02 Memorandum of Agreement (MOA) with the Healthy Start Coalition of Hillsborough County for Services Associated with the Implementation of the Center for Disease Control (CDC) Promoting Adolescent Health through School-Based Human Immunodeficiency Virus (HIV) Prevention Grant (Academic Services) Meeting Oct 5, 2021 - Regular School Board Meeting Type Action (Consent) Recommended Action Approve the MOA with the Healthy Start Coalition of Hillsborough County for Services Associated with the Implementation of the CDC Promoting Adolescent Health through School-Based HIV Prevention grant. DESCRIPTION : The MOA will support the required activities of Hillsborough County Public Schools (HCPS) CDC grant. Through the MOA, the Healthy Start Coalition of Hillsborough County will provide staff members to oversee the Youth Advisory Board consisting of high school students who will participate in the youth-led marketing campaign for sexual health services. In addition, the Healthy Start Coalition of Hillsborough County will continue to maintain a searchable directory to community-based health providers for our students, staff and community. Overall, the partnership will help to create positive behavior change among students by increasing their awareness of risks, increasing their skills to seek needed and preventative sexual health services, and to increase their communication skills to trusted adults, such as a guardian. GAP ANALYSIS : Hillsborough County's rate of bacterial Sexually Transmitted Diseases (STD) among adolescents between the ages of 13 to 19 has been higher than the state average. We know that 56.9 percent of HCPS high school students have been sexually active by their senior year. According to the CDC, one strategy to address adolescents not accessing needed sexual health services is to use communication or marketing campaigns. These campaigns will help to improve student awareness of available sexual health services, increase positive beliefs about getting needed sexual health services, and affect positive behavior change. PREVIOUS OUTCOMES: The Healthy Start Coalition of Hillsborough County has been instrumental in helping create the searchable directory for health services that HCPS is utilizing and in maintaining a Youth Advisory Board who have created marketing campaigns. Since launching in August 2019, the directory has engaged 7,855 users and received 18,797 page views. EXPECTED OUTCOMES: Through this partnership, we will be able to complete required grant activities by developing marketing materials and strategies for linking students to sexual health services. It is expected that the marketing campaign will reach 16,500 people this school year. STRATEGIC PLAN GOAL: Improve Student Achievement Engage and communicate with families and stakeholders Demonstrate "best practices" in all aspects of safety: student, employee, visitor, facility, transportation, and health RECOMMENDATION: That the Board approve the MOA with the Healthy Start Coalition of Hillsborough County for services associated with the implementation of the CDC Promoting Adolescent Health through School-Based HIV Prevention grant. CONTACT: Terry Connor, Deputy Superintendent for Instruction, Academic Services, terry.connor@hcps.net, (813) 272-4221 Deborah Pepe, Assistant Superintendent, Teaching and Learning, deborah.pepe@hcps.net, (813) 272-4221 FINANCIAL IMPACT: Revenue Source: CDC Grant, Project 0345 Expense Account: #424-9393-0345-610-6300-319 Amount: $30,000.00 REVIEW COMMENTS: SUBMITTED BY : ________________________________________________________________________________________ Romaneir Johnson, Chief Financial Officer, romaneir.johnson@hcps.net, (813) 272-4270 File Attachments Healthy Start CDC Year 4 MOA Signed.pdf (586 KB) Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Notice: If a person decides to appeal any decision made by the School Board of Hillsborough County, Florida, with respect to any matter considered at a meeting or hearing, he/she will need a record of the proceedings, and for such purpose, he/she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. (Pursuant to Florida Statute 286.0105) Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under chapter 120, Florida Statutes. Article IX of the Florida Constitution states in part, "The education of children is a fundamental value of the people of the State of Florida. It is, therefore, a paramount duty of the state to make adequate provision for the education of all children residing within its orders. "The Article also states that the educational system must be "uniform, efficient, safe, secure, and high-quality," and class size limits must be imposed. Prekindergarten learning opportunities must be made available. There must be a state university system. B. Consent Agenda Subject 6.03 Purchase of Digital Curriculum from Applied Educational Systems (AES) (Innovation) Meeting Oct 5, 2021 - Regular School Board Meeting Type Action (Consent) Recommended Action Approve the Purchase of Digital Curriculum from Applied Educational Systems. DESCRIPTION : Applied Educational Systems provides digital curriculum such as HealthCenter21 and Business&ITCenter21 for Career and Technical Education programs at both middle and high school sites. Business&ITCenter21 is used by students in the following Career and Technical Education programs: Computer Applications in Business 1 & 2, Entrepreneurship, Marketing, Fashion Marketing, Sports Marketing, and Customer Service Representative. In July 2021, the district made purchases of $48,000 from this vendor. Due to increased enrollment and in order to meet student needs, we are requesting to expend an additional $15,000 to purchase additional licenses of Business&ITCenter21 for the 2021-2022 school year. In accordance with the Florida Department of Education Purchasing Policy 6A-1.012(11)(b), the requirement for requesting competitive solicitations for commodities or contractual services from three or more sources is hereby waived as authorized by Section 1010.04(4)(a), F.S., for the purchase of educational services and any type of copyrighted materials including, without limitation, educational tests, textbooks, and printed instructional materials where such materials are purchased directly from the producer, publisher or the owner of the copyright. GAP ANALYSIS : In the prior years, paper textbooks were used in many business, information technology, and marketing courses. The movement to digital curriculum has allowed for more regular updates and more dynamically engaging content. PREVIOUS OUTCOMES: In 2020-2021, there were 12,610 students who used Business&ITCenter21 in various Career and Technical Education courses. EXPECTED OUTCOMES: In 2021-2022, there are approximately 12,000 students who will use Business&ITCenter21 in various Career and Technical Education courses. STRATEGIC PLAN GOAL: Provide a student-centered learning environment that engages every child RECOMMENDATION: That the board approve the purchase of Digital Curriculum from Applied Educational Systems. CONTACT: Kim Bays, Chief of Innovation, Kim.Bays@hcps.net, (813) 272-4071 Warren Brooks, Executive Director, Career, Technical, and Adult Education, warren.brooks@hcps.net, (813) 231-1860 FINANCIAL IMPACT: We are requesting to expend an additional $12,000 to purchase 4,000 additional licenses of Business&ITCenter21 for the 2021-2022 school year. Revenue Source: Carl D. Perkins Grant, Secondary Expense Account: 420-9541-0228-300-5300-522 Amount: $60,000 (Total Spend to Vendor) REVIEW COMMENTS: SUBMITTED BY : ________________________________________________________________________________________ Romaneir Johnson, Chief Financial Officer, romaneir.johnson@hps.net (813) 272-4270 File Attachments Quote.pdf (140 KB) Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Notice: If a person decides to appeal any decision made by the School Board of Hillsborough County, Florida, with respect to any matter considered at a meeting or hearing, he/she will need a record of the proceedings, and for such purpose, he/she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. (Pursuant to Florida Statute 286.0105) Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under chapter 120, Florida Statutes. Article IX of the Florida Constitution states in part, "The education of children is a fundamental value of the people of the State of Florida. It is, therefore, a paramount duty of the state to make adequate provision for the education of all children residing within its orders. "The Article also states that the educational system must be "uniform, efficient, safe, secure, and high-quality," and class size limits must be imposed. Prekindergarten learning opportunities must be made available. There must be a state university system. B. Consent Agenda Subject 6.04 Agreement for Technical Services with Education Analytics, Inc. (EA) to Provide Statistical Analysis of Value Added Models (VAM) to Inform the Evaluation System (Human Capital) Meeting Oct 5, 2021 - Regular School Board Meeting Type Action (Consent) Recommended Action Approve Agreement for Technical Services with Education Analytics, Inc. (EA) to provide statistical analysis of Value Added Models (VAM) to inform the evaluation system. DESCRIPTION : Hillsborough County Public Schools (HCPS) was one of the first school districts in the nation to develop end-of-course assessments and integrate student achievement on these exams into a multiple measures system that drives a range of human capital management decisions, including employee evaluation and performance-based compensation. The use of value added measures (VAM) of student growth to inform the teacher evaluation system has been in ongoing development since 2006, and has been the direct result of collaboration between HCPS and multiple district stakeholders, including the Hillsborough Classroom Teachers Association (HCTA). One of the fundamental decisions made by the district and these stakeholder groups is that all teachers should be included, and that their VAM scores should correspond to student growth in their specific subject. Consequently, HCPS is a national leader in the inclusion of traditionally “non-tested” subjects in such models. The attached Agreement for Technical Services and associated Statement of Work describe how EA will support the district in work with value added data relative to the instructional and administrative employee evaluation process. GAP ANALYSIS : As required by Florida Statute 1012.34(3)(a)1, at least one-third of a performance evaluation for instructional and administrative employees must be based upon data and indicators of student performance. This portion of the evaluation must include growth or achievement data of the teacher’s students or, for a school administrator, the students attending the school over the course of at least three years. PREVIOUS OUTCOMES: HCPS has successfully partnered with Education Analytics for more than a decade to provide detailed and reliable statistical representations of student learning to be included in instructional and administrative employee evaluations. EXPECTED OUTCOMES: Project and contract deliverables include: Data acquisition and quality checks. Production of teacher and school value-added estimates. Post-production assistance. Weekly status meetings and annual virtual meeting to review the status of the work, address questions and risks, and modify plans when necessary. Develop and provide a Technical Report addressing all technical components of the project. STRATEGIC PLAN GOAL: Improve the high school graduation rate Improve Student Achievement Provide a student-centered learning environment that engages every child Recruit, support, and retain a highly effective and diverse workforce Develop, recognize, and reward employees Develop a culture of respect, trust, and collaboration Continuously improve processes and systems Establish a strong foundation of financial stewardship RECOMMENDATION: Approve the agreement with Education Analytics, Inc. to provide statistical analysis of VAM to inform performance evaluations. CONTACT: Jessica Doherty, Manager, Performance Evaluation, jessica.doherty@hcps.net, (813) 840-7245 Corey A. Murphy, General Manager, Procurement Services, corey.murphy@hcps.net, (813) 272-4374 Marie E. Whelan, Ed.D., Chief Human Capital Officer, marie.whelan@hcps.net , (813) 840-7328 FINANCIAL IMPACT: Revenue Source: General Fund Expense Account # 101-9314-6967-620-6500-319 Amount: $296,000.00 REVIEW COMMENTS: SUBMITTED BY : ________________________________________________________________________________________ Romaneir Johnson, Chief Financial Officer, romaneir.johnson@hcps.net, (813) 272-4270 File Attachments EA Contract Agenda Item 10 05 2021.pdf (931 KB) Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Notice: If a person decides to appeal any decision made by the School Board of Hillsborough County, Florida, with respect to any matter considered at a meeting or hearing, he/she will need a record of the proceedings, and for such purpose, he/she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. (Pursuant to Florida Statute 286.0105) Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under chapter 120, Florida Statutes. Article IX of the Florida Constitution states in part, "The education of children is a fundamental value of the people of the State of Florida. It is, therefore, a paramount duty of the state to make adequate provision for the education of all children residing within its orders. "The Article also states that the educational system must be "uniform, efficient, safe, secure, and high-quality," and class size limits must be imposed. Prekindergarten learning opportunities must be made available. There must be a state university system. B. Consent Agenda Subject 6.06 Request for Proposals (RFP) #21089-MST-KJ Camera & Access Control Systems (Operations) Meeting Oct 5, 2021 - Regular School Board Meeting Type Action (Consent) Recommended Action Approve the highest ranked proposal from GSA Security, Inc. - RFP #21089-MST-KJ camera & access control systems. DESCRIPTION : On July 2, 2021 , Procurement Services, in conjunction with the Communications and Electronics Department , issued a competitive solicitation for existing and future camera and access control systems . This award will provide fixed pricing for goods and services including, but not limited to, installation, maintenance, repair, and modification of camera and access control system equipment at various district sites . Agreement award shall be to the highest ranked proposer who is able to offer all products requested. This recommendation has been reviewed by the General Manager of Maintenance . The initial term of this agreement shall be for one (1) year, with four (4) additional one (1) year renewals. There is a 30-day termination for convenience clause included in this contract. All prices offered are firm against any increase for the initial term. This agreement will be reviewed and evaluated annually and may be renewed by the Superintendent, per the terms of the specifications. GAP ANALYSIS : Hillsborough County Public Schools requires vendors to provide technical experience to repair or replace camera and access control systems throughout the District. PREVIOUS OUTCOMES: Agreements for the required goods and services have been successfully implemented during previous years. EXPECTED OUTCOMES: Upon approval, the awarded vendor is to supply the required goods and services per the terms and conditions listed in the competitive solicitation. The awarded vendors shall be identified as: GSA Security, Inc. STRATEGIC PLAN GOAL: Establish a strong foundation of financial stewardship Continuously improves processes and systems Demonstrate "best practices" in all aspects of safety: student, employee, visitor, facility, transportation, and health RECOMMENDATION: Award RFP #21089-MST-KJ Camera & Access Control Systems CONTACT: Corey A. Murphy, General Manager, Procurement Services, corey.murphy@hcps.net, (813) 272-4374 Benjamin Moore, General Manager of Maintenance, benjamin.moore@hcps.net, (813) 635-1101 Christopher Farkas, Chief of Operations, christopher.farkas@hcps.net, (813) 272-4004 FINANCIAL IMPACT: Revenue Source: Capital Funds Expense Account: 372-9833-8081-610-7400-680 Amount: $350,000 annually REVIEW COMMENTS: Contract administration and evaluation is performed by the Project Manager (the "End User") and the Procurement Officer, who function as a team, by utilizing an online vendor performance report or via in-person reviews. The evaluation consists of an assessment of the vendor-provided goods and services, deliverables, and compliance with contractual requirements. The resulting data will support renewal decisions and/or alterations to a new agreement. SUBMITTED BY : ________________________________________________________________________________________ Romaneir Johnson, Chief Financial Officer, romaneir.johnson@hcps.net (813) 272-4270 File Attachments Tabulation Sheet.pdf (220 KB) Our adopted rules of Parliamentary Procedure, Roberts Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Notice: If a person decides to appeal any decision made by the School Board of Hillsborough County, Florida, with respect to any matter considered at a meeting or hearing, he/she will need a record of the proceedings, and for such purpose, he/she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. (Pursuant to Florida Statute 286.0105) Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under chapter 120, Florida Statutes. Article IX of the Florida Constitution states in part, "The education of children is a fundamental value of the people of the State of Florida. It is, therefore, a paramount duty of the state to make adequate provision for the education of all children residing within its orders. "The Article also states that the educational system must be "uniform, efficient, safe, secure, and high-quality," and class size limits must be imposed. Prekindergarten learning opportunities must be made available. There must be a state university system. B. Consent Agenda Subject 6.07 Request for Proposals (RFP) #21084-MST-KJ Heating, Ventilation, and Air Conditioning (HVAC) Water Treatment (Operations) Meeting Oct 5, 2021 - Regular School Board Meeting Type Action (Consent) Recommended Action Approve the highest ranked proposals from multiple vendors RFP #21084-MST-KJ HVAC water treatment. DESCRIPTION : On July 2, 2021 , Procurement Services, in conjunction with the HVAC Department , issued a competitive solicitation for HVAC water treatment . This award will provide fixed pricing for goods and services, including, but not limited to, labor, materials, supervision, equipment, incidentals, and related items to complete each project . Agreement award shall be to the highest ranked proposals. This recommendation has been reviewed by the General Manager of Maintenance . The initial term of this agreement shall be for one (1) year, with four ( 4) 1 -year renewals. There is a 30-day termination for convenience clause included in this contract. All prices offered are firm against any increase for the initial term. This Agreement will be reviewed and evaluated annually and may be renewed by the Superintendent, per the terms of the specifications. GAP ANALYSIS : Services provided will include preventive maintenance, water treatment services, chemicals, materials, equipment, testing, training, and technical consulting activities necessary for the proper treatment of industrial cooling and chilled water systems. PREVIOUS OUTCOMES: Agreements of the required goods and services have been successfully implemented during previous years. EXPECTED OUTCOMES: Upon approval, the awarded vendors are to supply the required goods and services per the terms and conditions listed in the competitive solicitation. The awarded vendors shall be identified as: Premier Water & Energy Technology, Inc. dba Aquatech of Florida, Inc. - HCPS West R2J Chemical Services, Inc. - East District - HCPS East STRATEGIC PLAN GOAL: Establish a strong foundation of financial stewardship Demonstrate "best practices" in all aspects of safety: student, employee, visitor, facility, transportation, and health