Regular Meeting of the Board of Education

2 Wednesday, August 23, 2023 Regular Meeting of the Board of Education Fremont Unified School District Education Center Board Room 4210 Technology Drive, Fremont CA 94538 August 23, 2023 Closed Session, 4:30 PM - Regular Meeting, 6:00 PM ------ PLEASE TAKE NOTICE: This Board meeting will be held in-person and allow the opportunity for members of the public to observe the Board meeting via Live Stream or view the Board Meeting via Fremont Comcast Cable, channel 26 (and 1084). The public live-stream link is located on this page and will be posted online at https://fusd-ca.schoolloop.com/boardmeetingstream. PUBLIC COMMENT: Written public comment will continue to be accepted in advance of the meeting, from those attending in person and from individuals participating remotely during the live meeting. Public Comment during Closed Session, Open Communication and Agendized Items will be accepted during the live Board meeting. If you wish to provide public comment, please complete a speaker card located at the entrance to the meeting room. Speaker cards for public comment on any agendized item will be accepted prior to the item being called by the Board President. Although the Board President may seek additional information, participation in debate on any item before the Board shall be limited to the Board and staff. For additional information on how to provide public comment from a remote location, please see Guidelines for Public Comment during Closed Session and Agendized Items under the Library tab. SPECIAL ACCOMMODATIONS: In compliance with the Americans with Disabilities Act (ADA) and upon request, Fremont Unified School District may furnish reasonable auxiliary aids and services to qualified individuals with disabilities. Individuals who require appropriate alternative modification of the agenda in order to participate in Board meetings are invited to contact Patty Sandoval at (510) 659-2542 by noon on the Monday preceding the schedule board meeting. 1. OPENING ACTIVITIES- 4:30 P.M. Subject 1.1 Call Meeting to Order Meeting Aug 23, 2023 - Regular Meeting of the Board of Education Category 1. OPENING ACTIVITIES- 4:30 P.M. Type Procedural Guidelines for Public Comment during Open Communication, Closed Session and Agendized Items for Board Meetings. Click Here to Stream the Board Meeting Live Board Meeting Written Public Comment - Comments for this meeting will be available the Tuesday (afternoon) preceding the Board Meeting. BOARD FOCUS GOALS Goal 1: Reduce the achievement gap Goal 2: Ensure Measure E is implemented as planned and develop a Facilities Master Plan Goal 3: Support personnel development to assist student learning Goal 4: Improve communications across the district Goal 5: Demonstrate responsible fiscal stewardship Goal 6: Develop Government Handbook BOARD COMMITMENTS Start meetings on-time and keep breaks on-time; Scheduling items for effective flow; Complete research, preparation and reading before the meeting; Keep comments and questions succinct; Have board president offer thanks (to presenters) for the entire board; Give presenters a set amount of time to speak, remind them and enforce respectful limits. File Attachments 2. APPROVAL OF AGENDA Subject 2.1 Approval of the Board Agenda for August 23, 2023 Meeting Aug 23, 2023 - Regular Meeting of the Board of Education Category 2. APPROVAL OF AGENDA Type Action/Vote Recommended Action Approve the Board of Education Agenda. File Attachments Motion & Voting Approve the Board of Education Agenda. Motion by Sharon Coco, second by Dianne Jones. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco 3. OPEN COMMUNICATIONS - ITEMS LISTED FOR CLOSED SESSION Subject 3.1 Open Communications for Closed Session Meeting Aug 23, 2023 - Regular Meeting of the Board of Education Category 3. OPEN COMMUNICATIONS - ITEMS LISTED FOR CLOSED SESSION Type Information Guidelines for Public Comment during Open Communication, Closed Session and Agendized Items for Board Meetings. Click Here to Stream the Board Meeting Live File Attachments 4. CLOSED SESSION - 4:30 P.M. Subject 4.1 Closed Session Agenda Meeting Aug 23, 2023 - Regular Meeting of the Board of Education Category 4. CLOSED SESSION - 4:30 P.M. Type The Board of Education will meet in Closed Session prior to the regular meeting to consider items listed in this agenda. If a Second Closed Session is necessary, the Board will adjourn following the open meeting. Any action taken in the Second Closed Session will be reported at the end of the Second Closed Session. 4.1.A Conference with Legal Counsel - Anticipated Litigation Initiation of litigation pursuant to Gov. Code, 54956.9, subd. (d)(4): 1 case 4.1.B Conference with Legal Counsel - Existing Litigation (Gov. Code 54956.9(d)(1)) - Two (2) Cases OAH Case No. 2023050985 OAH Case No. 2023080423 4.1.C Possible Public Employee Appointment, (Government Code Section 54957) - Classified Administrator (1), Certificated Administrator (1) 4.1.D Discuss and Give Direction to Labor Negotiator, CJ Cammack, et. al regarding FUDTA, SEIU, FSMA, CSEA File Attachments 5. RECONVENE TO OPEN SESSION - 6:00 P.M. Subject 5.1 Pledge of Allegiance Meeting Aug 23, 2023 - Regular Meeting of the Board of Education Category 5. RECONVENE TO OPEN SESSION - 6:00 P.M. Type Procedural File Attachments Subject 5.2 Roll Call - Board Trustees Meeting Aug 23, 2023 - Regular Meeting of the Board of Education Category 5. RECONVENE TO OPEN SESSION - 6:00 P.M. Type Procedural Roll Call: Trustee Prasad, President Trustee Zhang, Vice President Trustee Sweeney, Clerk Trustee Jones, Member Trustee Coco, Member Student Member Ananya Balaji File Attachments Subject 5.3 Introduction of Staff Meeting Aug 23, 2023 - Regular Meeting of the Board of Education Category 5. RECONVENE TO OPEN SESSION - 6:00 P.M. Type Procedural Administrative Staff CJ Cammack, Superintendent Daniel Hillman, Associate Superintendent Leticia Salinas, Assistant Superintendent, Instruction Zack Larsen, Assistant Superintendent, Human Resources Patty Sandoval, Executive Assistant to the Superintendent and Board of Education File Attachments 6. REPORT OUT CLOSED SESSION Subject 6.1 Report on Action taken in Closed Session Meeting Aug 23, 2023 - Regular Meeting of the Board of Education Category 6. REPORT OUT CLOSED SESSION Type File Attachments 7. COMMUNITY LEADERSHIP Subject 7.1 Superintendent Report Meeting Aug 23, 2023 - Regular Meeting of the Board of Education Category 7. COMMUNITY LEADERSHIP Type Information File Attachments Subject 7.2 Student Member Report Meeting Aug 23, 2023 - Regular Meeting of the Board of Education Category 7. COMMUNITY LEADERSHIP Type Information File Attachments 8. CONSENT CALENDAR Subject 8.1 Consent Calendar Meeting Aug 23, 2023 - Regular Meeting of the Board of Education Category 8. CONSENT CALENDAR Type Action (Consent) Recommended Action Take action to approve the Consent Calendar These items are generally considered to be routine and appropriate for consent. If there are any questions about an item, that item will be removed from the Consent Calendar and considered at the end of the agenda under "Items Pulled From Consent Calendar". Consent Items are considered Action items unless otherwise stated. File Attachments Motion & Voting Take action to approve the Consent Calendar Motion by Dianne Jones, second by Larry Sweeney. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco 9. CONSENT CALENDAR - BOARD OF EDUCATION Subject 9.1 Minutes of the July 26, 2023 Regular Meeting of the Board of Education Meeting Aug 23, 2023 - Regular Meeting of the Board of Education Category 9. CONSENT CALENDAR - BOARD OF EDUCATION Type Action (Consent), Minutes Recommended Action Approve the Minutes of the July 26, 2023 Regular Meeting of the Board of Education. Minutes View Minutes for Jul 26, 2023 - Regular Meeting of the Board of Education File Attachments Motion & Voting Take action to approve the Consent Calendar Motion by Dianne Jones, second by Larry Sweeney. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco 10. CONSENT CALENDAR - STUDENT LEARNING & ACHIEVEMENT Subject 10.1 Approve Study Trips Meeting Aug 23, 2023 - Regular Meeting of the Board of Education Category 10. CONSENT CALENDAR - STUDENT LEARNING & ACHIEVEMENT Type Action (Consent) Preferred Date Aug 23, 2023 Absolute Date Aug 23, 2023 Recommended Action Approve study trips as listed. Background Board Policy and Administrative Regulation 6153 define these study trips requiring Board approval. Overnight trips comply with all Alameda County and State of California requirements put in place to ensure protections from Covid-19. Current Status There are (2) study trips currently needing Board approval. Irvington High School (1) Mission SJ High School (1) Staff recommends approval of the study trips. Policy Implications This proposed action is consistent with Board Policy 6153. Prepared by : Dr. Jesus A. Jimenez, Director of Secondary Education File Attachments Overnight Trips for Board Approval 2023-2024 - Aug 23, 2023.pdf (50 KB) Overnight Trips for Board Approval 2023-2024 _REVISED 8.23.22.pdf (50 KB) Motion & Voting Take action to approve the Consent Calendar Motion by Dianne Jones, second by Larry Sweeney. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco Subject 10.2 Approve Kennedy High School Single Plan for Student Achievement (SPSA) for the 2023-2024 School Year Meeting Aug 23, 2023 - Regular Meeting of the Board of Education Category 10. CONSENT CALENDAR - STUDENT LEARNING & ACHIEVEMENT Type Action (Consent) Preferred Date Aug 23, 2023 Absolute Date Aug 23, 2023 Recommended Action Approve Kennedy High School Single Plan for Student Achievement (SPSA) for the 2023-2024 school year. Background All schools are required to develop Single Plan for Student Achievement (SPSA) with input from all stakeholders. Each school plan includes measurable goals that align with the district Local Control and Accountability Plan (LCAP). These plans are to be approved each year by the School Site Council at each site and by the local Board of Education. They are visible to the public on the following district webpage: SPSA . Current Status All FUSD schools have a 2023-24 SPSA posted on the district website. Specific goals were set for the following areas to align with the district's LCAP: Provide an educational environment that is conducive to learning Increase the academic achievement of all students through challenging and engaging instruction Implement strategies to involve students in their learning and interventions to eliminate barriers to success Establish partnerships with our families and community to increase academic success for all students Strategies and actions to help meet the goals and specific funding sources to support these actions were identified and included in the plan. All progress made toward the goals is summarized at the end of each section. Additional reviews and analyses are conducted during the school year. Staff recommends that the Board of Trustees approve the Single Plan for Student Achievement (SPSA) for Kennedy High School for the 2023-2024 school year. Policy Implications This action is consistent with California Education Code sections 41507, 41572, and 64001. Prepared by : Dr. Jesus A. Jimenez, Director of Secondary Education File Attachments Motion & Voting Take action to approve the Consent Calendar Motion by Dianne Jones, second by Larry Sweeney. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco Subject 10.3 Addendum to Child Care Joint-Use Agreements with Adventure Time for Weibel Elementary School Meeting Aug 23, 2023 - Regular Meeting of the Board of Education Category 10. CONSENT CALENDAR - STUDENT LEARNING & ACHIEVEMENT Type Action (Consent) Preferred Date Aug 23, 2023 Absolute Date Aug 23, 2023 Fiscal Impact Yes Budgeted Yes Budget Source Expanded Learning Opportunities Program (ELOP) funding Recommended Action Approve addendum to child care joint-use agreement with Adventure Time for Weibel Elementary School. Background The Fremont Unified School District recognizes the importance of having before and after-school child care services available to its students and their families. These services provide convenient and safe programs located on district campuses as an enhancement to the educational programs. California Education Code section 17527 authorizes the district's Governing Board to enter into rental or lease agreements for school grounds belonging to the district that are currently not being used for school purposes. Adventure Time, Bay Area Child Care, and YMCA has been located on FUSD campuses for many years. On June 2, 2021 , the Board of Trustees approved the current joint-use agreement with Adventure Time, Bay Area Child Care, and YMCA to provide child care services on campus at designated school sites. The Expanded Learning Opportunities Program (ELO-P) was authorized by the 2021-22 Budget Act (Senate Bill 129, Chapter 69, Statutes of 2021), and Assembly Bill (AB) 130, Chapter 44, Statutes of 2021, as amended by AB 167, Chapter 252, Statutes of 2021. ELO-P funding provides students with after-school, summer, or intersession learning programs that focus on developing the academic, social, emotional, and physical needs and interests of pupils through hands-on, engaging learning experiences for transitional kindergarten through fifth or transitional kindergarten through sixth-grade elementary campuses. Expanded learning programs will be pupil-centered, results driven, include community partners, and complement, but do not replicate, learning activities during the regular school day and school year. FUSD's Expanded Learning Opportunities Program (ELO-P) plan was approved at the July 27, 2022 Board of Trustees meeting. Current Status At the May 24, 2023 Board Meeting the Board approved a contract with Adventure Time for ten (10) elementary schools. At this time Weibel Elementary is requesting to be added to the current MOU for the 2023-24 school year. Charges to FUSD will be dependent on the number of ELO-P-eligible students enrolled. Adventure Time will charge FUSD on a per pupil basis at each organization as published rates for the 2023-24 school year and summer of 2024. Cost is dependent on the number of participants in the program. Staff recommends that the board approve adding Weibel Elementary to the list of existing schools that have already been approved for Adventure Time. Policy Implications This proposed action is consistent with BP 6112.1 and California Education Codes 17527 and 46120 Prepared by : Steven Musto, Assistant Director of Exended Learning File Attachments Motion & Voting Take action to approve the Consent Calendar Motion by Dianne Jones, second by Larry Sweeney. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco 11. CONSENT CALENDAR - FINANCE/FACILITIES Subject 11.1 Approve the Payroll Warrants as Listed by Number Meeting Aug 23, 2023 - Regular Meeting of the Board of Education Category 11. CONSENT CALENDAR - FINANCE/FACILITIES Type Action (Consent) Preferred Date Aug 23, 2023 Absolute Date Aug 23, 2023 Fiscal Impact Yes Dollar Amount $18,366,486.14 Budgeted Yes Budget Source Multiple budget sources Recommended Action Approve the payroll warrants as listed by number. Background Education Code Section 42631 states that all payments from the funds of a school district shall be made by written order of the governing board of the district. Current Status Staff recommends the Board approve the payroll warrants as listed by number. The attached report consists of payroll expenditures from multiple funds. Policy Implications None Prepared by: Robert Pascual, Director, Accounting Services File Attachments PR Warrant list for 08232023.pdf (75 KB) Motion & Voting Take action to approve the Consent Calendar Motion by Dianne Jones, second by Larry Sweeney. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco Subject 11.2 Approve Purchase Orders as Listed by Number Meeting Aug 23, 2023 - Regular Meeting of the Board of Education Category 11. CONSENT CALENDAR - FINANCE/FACILITIES Type Action (Consent) Preferred Date Aug 23, 2023 Absolute Date Aug 23, 2023 Fiscal Impact Yes Dollar Amount $15,696,309.28 Budgeted Yes Budget Source Multiple Budget Sources Recommended Action Staff recommends that the Board of Education approve the purchase orders as listed by number. Background Education Code Section 42631 states that all payments from the funds of a school district shall be made by written order of the governing board of the district. Current Status The attached report consists of purchase orders from multiple funds Policy Implications None. Prepared by : Dena Palmer, Purchasing Director File Attachments PO Board Report July 2023.pdf (208 KB) Motion & Voting Take action to approve the Consent Calendar Motion by Dianne Jones, second by Larry Sweeney. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco Subject 11.3 Approval of New and Closed Positions Meeting Aug 23, 2023 - Regular Meeting of the Board of Education Category 11. CONSENT CALENDAR - FINANCE/FACILITIES Type Action (Consent) Preferred Date Aug 23, 2023 Absolute Date Aug 23, 2023 Fiscal Impact Yes Budgeted No Budget Source Multiple Funds Recommended Action The Board is asked to approve of the new and closed positions. Background Staff frequently analyzes and assesses the staffing needs across the district. As a result, position changes are requested to meet the requirements of existing programs. Position changes are first brought forth to the Executive Cabinet for review and approval, and then to the Board for review and approval. Current Status Mid-Year Staffing Changes for General Funds: Fund 01 Notes Job Classification Action FTE Unrestricted - Estimated Budget (including Statutory Benefits) Restricted - Estimated Budget (including Statutory Benefits) Teacher - Leitch ES New 1.000 $141,661 Increased enrollment Teacher - Millard ES New 1.000 $141,661 Collapsed combo class Teacher - Niles ES New 1.000 $141,661 Collapsed combo class Instructional Para - Chadbourne ES Close 0.750 -$61,458 Collapse 1/2 grade combo class Intervention Specialist - Blacow ES (LCAP funded) New 0.500 $99,480 Approved per 23-24 SPSA. LCAP funded. Spanish Teacher - Irvington HS Reinstate 0.200 $28,332 Staff returning to IHS for a total of 0.6 FTE. This 0.2 FTE will make her 0.6 FTE. Instructional Para - Millard ES New 0.250 $20,486 Combo class Instructional Para - Millard ES Close 0.500 -$40,972 Collapsing 3/4 grade combo class. APEX Coordinator - Irvington HS New 0.200 $30,602 A-G Grant - APEX coordinator for credit recovery - grades 10-12 TK Teacher - Maloney ES New 1.000 $141,661 Increased enrollment K Teacher - Durham ES New 1.000 $141,661 Increased enrollment Instructional Para - Chadbourne ES New 0.500 $40,972 Combo class Teacher - Mission Valley ES New 1.000 $141,661 Increased enrollment Teacher - Glenmoor ES New 1.000 $141,661 New classes to accommodate waitlist/overloads Teacher - Mission San Jose ES New 1.000 $141,661 Increased enrollment Special Education Para 2 - Washington HS New 0.813 $69,414 Additional Adult Assistance for Classroom Support Campus Supervisor - Hopkins MS New 0.875 $68,923 Increased enrollment Special Education Para 1 - Mission Valley ES Change 0.750 -$61,458 Staff transferring to Washington. Close the FTE since the position will be vacant. Instructional Para 1 - Niles ES New 0.250 $20,486 Combo Para: 1 class 3rd/4th grade combo class Teacher - Chadbourne ES New 1.000 $141,661 Increased enrollment Instructional Para 1 - Mission Valley ES Change 0.125 $10,243 Increased workload due to adding a Kindergarten class Teacher - Irvington HS New 0.800 $113,329 Increased enrollment WASC Coordinator - Robertson New 0.330 $46,748 Full Study (One year Only) APEX Teacher - Robertson New 0.330 $46,748 One year only. A-G Grant Campus Supervisor - Thornton MS New 0.875 $68,923 Increased enrollment Instructional Para Educator - Niles ES Close 0.500 -$40,972 Collapsed combo class Teacher - Hirsch ES New 1.000 $141,661 Increased enrollment Teacher - Mission San Jose ES New 1.000 $141,661 New classes to accommodate waitlist/overloads TK Teacher - Brookvale ES New 1.000 $141,661 Increased enrollment Prep PE Teacher - Maloney ES New 0.200 $28,332 Collapsed combo class Instructional Para 1 - Oliveira ES (LCAP funded) New 0.300 $24,583 LCAP funds Campus Supervisor - Horner ES New 0.375 $29,538 Allocation increased TK Instructional Para 1 - Brookvale ES New 0.875 $71,701 New TK class Campus Supervisor - Mission San Jose HS New 0.500 $39,385 Allocation increased Campus Supervisor - Hopkins MS New 0.125 $9,846 Allocation increased Campus Supervisor - Washington HS New 0.625 $49,231 Allocation increased Campus Supervisor - Irvington HS New 1.000 $78,769 Allocation increased Campus Supervisor - American HS New 0.500 $39,385 Allocation increased Campus Supervisor - Centerville HS New 0.250 $19,692 Allocation increased Total Projected Cost $2,055,314 $494,908 Staff recommends that the Board approves the new and closed positions as requested by the departments and school sites. Policy Implications The agenda item follows our internal policy and procedures of receiving board approval on all new and closed FTEs. Prepared by: James Arcala, Director of Budget, Audit & Attendance File Attachments Motion & Voting Take action to approve the Consent Calendar Motion by Dianne Jones, second by Larry Sweeney. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco Subject 11.4 Adopt Resolution No. 002-2324 Disposition of Personal Property Meeting Aug 23, 2023 - Regular Meeting of the Board of Education Category 11. CONSENT CALENDAR - FINANCE/FACILITIES Type Action (Consent) Preferred Date Aug 23, 2023 Absolute Date Aug 23, 2023 Recommended Action Authorize the adoption of Resolution No. 002-2324, disposition of personal property. Background Education Code, Section 17546 states that if the Governing Board, by unanimous vote of those members present, finds that the property, whether one or more items, does not exceed the value of two thousand, five hundred dollars ($2,500), it may be sold at private sale without advertising, by a District employee empowered for that purpose by the Board; the property may be donated to a charitable organization, or it may be disposed of in a public disposal facility. Current Status The personal property as described in Resolution No. 002-2324 is for a commercial floor mixer (asset ID 65954). This mixer has a listed purchase date of 1/1/1980 and was used in the Gomes Elementary School kitchen when meals were still being prepared on-site there. The item is obsolete and/or beyond economical repair. Replacement parts are no longer available. This piece of equipment is no longer operational or serviceable and has no salvage value. Staff requests Board authorization to adopt Resolution No. 002-2324 for Disposition of Personal Property. Policy Implications Education Code, Section 17546 - Disposal of Property Prepared by: Johannes van der Pool, Director, Child Nutrition Services File Attachments Resolution for Disposition of Personal Property 002-2324 (August 23, 2023 Meeting).docx.pdf (36 KB) Motion & Voting Take action to approve the Consent Calendar Motion by Dianne Jones, second by Larry Sweeney. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco Subject 11.5 Approve the Agreement with Pacific Gas & Electric for the Modernization Project at Kennedy High School Meeting Aug 23, 2023 - Regular Meeting of the Board of Education Category 11. CONSENT CALENDAR - FINANCE/FACILITIES Type Action (Consent) Preferred Date Aug 23, 2023 Absolute Date Aug 23, 2023 Fiscal Impact Yes Dollar Amount $277,852.63 Budgeted Yes Budget Source Fund 21 Measure E Bond Program Recommended Action Approve the agreement with Pacific Gas & Electric for the Modernization Project at Kennedy High School. Background On June 3, 2014, the voters of Fremont approved the $650 million Measure E general obligation bond initiative, under the requirements of Proposition 39 (2000) the School Facilities Local Vote Act. The scope of the bond work includes upgrading and repairing neighborhood schools by updating technology and aging classrooms; upgrading electrical wiring to current safety codes; fixing or replacing leaky roofs, aging plumbing and restrooms; removing asbestos; and repairing, constructing and acquiring equipment, classrooms, sites, and facilities. On November 15, 2022 , the Board of Trustees approved Rodan Builders' (Rodan) Public Construction Bid for $31,119,000 for the Kennedy High School Modernization Project and approved additional funding to revise the project budget allocation to $41,302,130. Current Status As part of the Modernization project at Kennedy High School (Kennedy), new rooftop mechanical HVAC units are being installed, thus increasing the electrical load at the site. As a result, a new electrical main switchboard (MSB) is required to be installed as part of the project. The installation of the new MSB required work to be done by Pacific Gas & Electric (PG&E) to accommodate the upgraded MSB and increased load, including removal of existing and installation of new underground cables, 3000A service, load interrupter switch, meter, pad mount transformer, and energizing/tie-in to PG&E service. Staff requests Board to approve the agreement with Pacific Gas & Electric for the Modernization Project at Kennedy High School. Policy Implications Board Policy 3301 - Delegation of Authority Prepared by: Daniel Hillman, Associate Superintendent File Attachments 50083674_CUSTOMER PAYMENT SUMMARY.pdf (83 KB) KENN PG&E CTC BOE 23-8-23.pdf (103 KB) Motion & Voting Take action to approve the Consent Calendar Motion by Dianne Jones, second by Larry Sweeney. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco Subject 11.6 Ratify the Contingency Expenditure Directives for the New Construction and Modernization Project at Centerville Middle School Meeting Aug 23, 2023 - Regular Meeting of the Board of Education Category 11. CONSENT CALENDAR - FINANCE/FACILITIES Type Action (Consent) Preferred Date Aug 23, 2023 Absolute Date Aug 23, 2023 Fiscal Impact No Dollar Amount $96,644.42 Budgeted Yes Budget Source Fund 21 Measure E Program Recommended Action Ratify the Contingency Expenditure Directives (CEDs) with Rodan Builders (Rodan) for the New Construction and Modernization Project at Centerville Middle School (Centerville). Background On June 3, 2014, the voters of Fremont approved the $650 million Measure E general obligation bond initiative, under the requirements of Proposition 39 (2000) the School Facilities Local Vote Act. The scope of the bond work includes upgrading and repairing neighborhood schools by updating technology and aging classrooms; upgrading electrical wiring to current safety codes; fixing or replacing leaky roofs, aging plumbing and restrooms; removing asbestos; and repairing, constructing and acquiring equipment, classrooms, sites, and facilities. Rodan was awarded the construction contract for the new construction and modernization project at Centerville Junior High. The first two phases of the project have been completed and phase 3 is still in progress. When awarding the contract to Rodan the Board also approved the budget for the project, which included two contingencies, one for the developer and one for the district. These contingencies were established to facilitate the processing of change orders by district staff and the project team up to a certain dollar amount. Once approved, change orders are to be presented to the Board for ratification in order to officially update the construction contract. Unless otherwise noted, the change orders presented in this item are covered under the existing project budget as shown in the tables below. In most cases, the work outlined in the following change orders has already been completed. Current Status The Board previously ratified District contingency directives #1-23 and the details of District directives #23-24 is attached to this item for reference. The table below summarized the contingency directives by type. This is a ratification of change orders rather than an approval. The Board delegated the allocation of these funds to District staff as part of the original project budget approval. CED Owner Request Unforeseen Condition Contract Document Error Contract Document Omission Other CED Total DIST-24 $12,574.80 $16,482.90 $29,057.70 DIST-25 $19,842.23 $9,756.60 $37,987.89 $67,586.72 Totals: $36,325.13 $9,756.60 $50,562.69 $0 $0 $96,644.42 PHASE 3 Contract Total Amount Previously Applied Amount Proposed Balance Remaining Developers Contingency $2,765,461 $396,565.56 $0 $2,368,895.44 District Contingency $2,765,461 $1,391,798.33 $96,644.42 $1,277,018.25 Phase 3 Total $5,530,922 $1,788,363.89 $96,644.42 $3,742,558.11 Staff requests the Board's approval to ratify the contingency directives for the Centerville Middle School project in the amount of $96,644.42. These costs will be paid from the contract contingency amount and will not impact the overall budget of the project at this time. Policy Implications Board Policy 3301 - Delegation of Authority Prepared by: Daniel Hillman, Associate Superintendent File Attachments Motion & Voting Take action to approve the Consent Calendar Motion by Dianne Jones, second by Larry Sweeney. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco Subject 11.7 Ratify the Change Order for the New Construction and Modernization Project at Hopkins Middle School Meeting Aug 23, 2023 - Regular Meeting of the Board of Education Category 11. CONSENT CALENDAR - FINANCE/FACILITIES Type Action (Consent) Preferred Date Aug 23, 2023 Absolute Date Aug 23, 2023 Fiscal Impact Yes Dollar Amount $387,554.05 Budgeted Yes Budget Source Measure E Bond Program Recommended Action Ratify the Change Order with Lathrop Construction Associates (Lathrop) for the New Construction and Modernization Project at Hopkins Middle School (Hopkins). Background On June 3, 2014, the voters of Fremont approved the $650 million Measure E general obligation bond initiative, under the requirements of Proposition 39 (2000) the School Facilities Local Vote Act. The scope of the bond work includes upgrading and repairing neighborhood schools by updating technology and aging classrooms; upgrading electrical wiring to current safety codes; fixing or replacing leaky roofs, aging plumbing and restrooms; removing asbestos; and repairing, constructing and acquiring equipment, classrooms, sites, and facilities. When awarding the contract to Lathrop Construction the Board also approved the budget for the project which included a project contingency. This contingency was established to facilitate the processing of change orders (CO) by district staff and the project team up to a certain dollar amount. Once approved, change orders are to be presented to the Board for ratification in order to officially update the construction contract. Unless otherwise noted, the change orders presented in this item are covered under the existing project budget as shown in the table below. In most cases, the work outlined in the following change orders has already been completed. Current Status The Board previously ratified the change orders #1-20 and the details of change orders #21-#23 are linked to this item for reference. T he change orders presented in this item are covered under the existing project budget as shown in the table below. In most cases, the work outlined in the following change orders has already been completed. With these and further COs pending that will increase the contract amount, the project overall is still expected to come in ~$10M under budget. The table below summarizes the change order directives by type. CO# Owner Request Unforeseen Condition Contract Document Error Contract Document Omission Other CO Total CO #21 $ 1,655.16 $ 17,073.97 $54,524.38 $ 50,587.96 $ 123,841.47 CO #22 $ 87,134.40 $126,260.42 $ 213,394.82 CO #23 $17,511.33 $12,796.57 $ 20,009.86 $50,317.76 Total $19,166.49 $29,870.54 $54,524.38 $157,732.22 $126,260.42 $387,554.05 Staff requests the Board ratify change orders #21-#23 for the Hopkins Middle School project in the amount of $387,554.05. These costs will be paid from the project contingency and will not increase the overall project budget. No additional funds are required at this time. Policy Implications Board Policy 3301- Delegation of Authority Prepared by: Daniel Hillman, Associate Superintendent File Attachments Motion & Voting Take action to approve the Consent Calendar Motion by Dianne Jones, second by Larry Sweeney. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco Subject 11.8 Ratification and Approval of Special Services Contracts with IT Management Corporation (ITM) Meeting Aug 23, 2023 - Regular Meeting of the Board of Education Category 11. CONSENT CALENDAR - FINANCE/FACILITIES Type Action (Consent) Preferred Date Aug 23, 2023 Absolute Date Aug 23, 2023 Fiscal Impact Yes Dollar Amount $362,400.00 Budgeted No Budget Source Discretionary Block Grant Recommended Action Ratify and approve special servies contract with IT Management Corporation (ITM). Background Based on recent events related to cyber security in the District, as well as with other public entities, the Information Technology Department is requesting professional consulting services with IT Management Corp to plan, mitigate, and protect against future cyber security threats. Current Status Government Code section 53060 authorizes the District to contract with and employ any person(s) for the furnishing of special services and advice in financial, accounting, and administrative matters. Public Contract Code section 20111(d), provides that professional services requiring specialized knowledge, training, or skill, are not subject to public bidding requirements. In accordance with relevant laws and its own policies, the Board previously delegated authority for staff to enter into contracts for specialized technology services. Education Code section 17604 provides that whenever there is a delegation of the Boards authority to contract, that contract must be approved or ratified by the Board evidenced by a motion of the Board duly passed and adopted. District staff now respectfully requests the Board ratify and approve the special services contracts, as presented, pursuant to Education Code 17604. Policy Implications This proposed action is consistent with existing Board of Education Policy 3301 Prepared by: Daniel Hillman, Associate Superintendent and Anthony Talbert, Interim Director of Technology File Attachments FUSD - Independent Consultant Agreement - Special Services Technology_ITM.pdf (304 KB) Motion & Voting Take action to approve the Consent Calendar Motion by Dianne Jones, second by Larry Sweeney. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco Subject 11.9 Ratification and Approval of Special Services Contracts with NetXperts Inc. Meeting Aug 23, 2023 - Regular Meeting of the Board of Education Category 11. CONSENT CALENDAR - FINANCE/FACILITIES Type Action (Consent) Preferred Date Aug 23, 2023 Absolute Date Aug 23, 2023 Fiscal Impact Yes Dollar Amount $286,000.00 Budgeted No Budget Source Discretionary Block Grant Recommended Action Ratify and approve special serviecs contract with NetXperts Inc. Background Based on recent events related to cyber security in the District, as well as with other public entities, the Information Technology Department is requesting professional consulting services with NetXperts to plan, mitigate, and protect against future cyber security threats. Current Status Government Code section 53060 authorizes the District to contract with and employ any person(s) for the furnishing of special services and advice in financial, accounting, and administrative matters. Public Contract Code section 20111(d), provides that professional services requiring specialized knowledge, training, or skill, are not subject to public bidding requirements. In accordance with relevant laws and its own policies, the Board previously delegated authority for staff to enter into contracts for specialized technology services. Education Code section 17604 provides that whenever there is a delegation of the Boards authority to contract, that contract must be approved or ratified by the Board evidenced by a motion of the Board duly passed and adopted. District staff now respectfully requests the Board ratify and approve the special services contracts, as presented, pursuant to Education Code 17604. Policy Implications This proposed action is consistent with existing Board of Education Policy 3301 Prepared by: Daniel Hillman, Associate Superintendent and Anthony Talbert, Interim Director of Technology File Attachments FUSD - Independent Consultant Agreement - Special Services Technology_NetX.pdf (304 KB) Motion & Voting Take action to approve the Consent Calendar Motion by Dianne Jones, second by Larry Sweeney. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco Subject 11.10 Ratification and Approval of Special Services Contracts with CDWG Meeting Aug 23, 2023 - Regular Meeting of the Board of Education Category 11. CONSENT CALENDAR - FINANCE/FACILITIES Type Action (Consent) Preferred Date Aug 23, 2023 Absolute Date Aug 23, 2023 Fiscal Impact Yes Dollar Amount $358,750.00 Budgeted No Budget Source Discretionary Block Grant Recommended Action Ratify and approve special services contracts with CDWG. Background Based on recent events related to cyber security in the District, as well as with other public entities, the Information Technology Department is requesting professional consulting services with CDWG to plan, mitigate, and protect against future cyber security threats. Current Status Government Code section 53060 authorizes the District to contract with and employ any person(s) for the furnishing of special services and advice in financial, accounting, and administrative matters. Public Contract Code section 20111(d), provides that professional services requiring specialized knowledge, training, or skill, are not subject to public bidding requirements. In accordance with relevant laws and its own policies, the Board previously delegated authority for staff to enter into contracts for specialized technology services. Education Code section 17604 provides that whenever there is a delegation of the Boards authority to contract, that contract must be approved or ratified by the Board evidenced by a motion of the Board duly passed and adopted. District staff now respectfully requests the Board ratify and approve the special services contracts, as presented, pursuant to Education Code 17604. Policy Implications This proposed action is consistent with existing Board of Education Policy 3301 Prepared by: Daniel Hillman, Associate Superintendent and Anthony Talbert, Interim Director of Technology File Attachments FUSD - Independent Consultant Agreement - Special Services Technology_CDWG.pdf (304 KB) Motion & Voting Take action to approve the Consent Calendar Motion by Dianne Jones, second by Larry Sweeney. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco Subject 11.11 Consideration of Approval of Contracts and Purchases Over $25,360 Meeting Aug 23, 2023 - Regular Meeting of the Board of Education Category 11. CONSENT CALENDAR - FINANCE/FACILITIES Type Action (Consent) Preferred Date Aug 23, 2023 Absolute Date Aug 23, 2023 Fiscal Impact Yes Budgeted No Budget Source Multiple Budget Sources Recommended Action Authorize staff to execute contracts and purchases over $25,360. Background All contracts and purchases over $25,360 are routinely brought to the Board for approval. Copies of the contracts are available to the Board and public upon request. Current Status The below list consists of contracts and purchases over $25,360. Vendor Description Contract/Quote Amount Funding Source Business Services Microsoft Corporation Microsoft Azure Tenent 12 Month Subscription Microsoft $62,070.48 General Merrimac Fuel for district vehicles for 23-24 & 24-25 school years Contract $1,000,000 ($500,000 per year) General Hung Construction Builder, Inc Floor replacement for classrooms 1-3 in the Hyman Building Quote $79,900 Adult School 6240 account LPA Additional architect design services for New Construction & Modernization project at Centerville Middle School Amendment #11 CTC $9,100 Fund 21 - Measure E Bond Program LPA Additional architect services for Modernization project at Kennedy High School Amendment #5 CTC $20,000 Fund 21 - Measure E Bond Program One Workplace Furniture for New Construction & Modernization project at Centerville Middle School Quote 704799 CTC $58,556 Fund 21 - Measure E Bond Program Waters Moving & Storage Additional moving services for non-curriculum items from elementary to middle schools Amendment #1 $4,272 Fund 21 - Measure E Bond Program Instructional Services College Board PSAT/SAT Contract and Quote $69,717.40 LCAP - 3.7 & School Funds EBSCO Three (3) Year Package for 2022-2025 Reference Database EBSCO Product Order $51,775.85 LCAP - 2.5 Maxim Healthcare Staffing Services, Inc. (Maxim) Agreement with Maxim Healthcare to Provide Additional Healthcare Services to FUSD Students for the 2023/24 School Year 2023.24 Maxim Not to exceed $325,000 General Fund - Funding is coming from already budgeted funds for vacant nurse FTEs Dell Technologies Purchase of Computers for Centerville Dell Quote $35,123.27 Perkins Funds City of Fremont Agreement Task Order #18 with the City of Fremont to Provide Services to FUSD Students for the 2023/24 School Year 2023.24 City of Fremont Task Order #18 $40,000.00 LCAP & School Funds Amazon Open PO with Amazon $30,000 Multiple Funding Sources Office Depot Open PO with Office Depot $50,000 Multiple Funding Sources Policy Implications This proposed action is consistent with existing Board of Education Policy 3301 Prepared by: Daniel Hillman, Associate Superintendent File Attachments Motion & Voting Take action to approve the Consent Calendar Motion by Dianne Jones, second by Larry Sweeney. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco 12. CONSENT CALENDAR - HUMAN RESOURCES/COLLECTIVE BARGAINING Subject 12.1 Approve Certificated Personnel Actions Meeting Aug 23, 2023 - Regular Meeting of the Board of Education Category 12. CONSENT CALENDAR - HUMAN RESOURCES/COLLECTIVE BARGAINING Type Action (Consent) Recommended Action Approve certificated personnel actions. Background All personnel activities including new hires, resignations, Assistant Superintendent approved leaves, and retirements are routinely submitted for Board approval. Current Status The activities summarized on the attached worksheet reflects recommended action on certificated personnel actions. Policy Implications All assignments, or changed assignments, and actions conform with Board Policy and the Collective Bargaining Agreement (CBA). Prepared by: Zachary Kahn, Director, Certificated Personnel File Attachments Certificated Personnel Actions_08.23.23.pdf (80 KB) Motion & Voting Take action to approve the Consent Calendar Motion by Dianne Jones, second by Larry Sweeney. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco Subject 12.2 Approve Classified Personnel Actions Meeting Aug 23, 2023 - Regular Meeting of the Board of Education Category 12. CONSENT CALENDAR - HUMAN RESOURCES/COLLECTIVE BARGAINING Type Action (Consent) Recommended Action Approve classified personnel actions. Background The Board of Education has delegated authority to the District staff to take certain actions on its behalf related to Classified Personnel activities such as appointments, change of status, resignations, requests for leaves and retirement. All such actions must conform to the Rules and Regulations of the Classified Services as established by the Fremont Unified School District Personnel Commission. Current Status The activities summarized on the attached page(s) reflect recommended action on classified personnel activities. Policy Implications All assignments and changes conform to Board Policy and Personnel Commission Rules. Prepared by: Angela Bianchini, Executive Director, Human Resources File Attachments Classified Personnel Action_08.23.23.pdf (106 KB) Motion & Voting Take action to approve the Consent Calendar Motion by Dianne Jones, second by Larry Sweeney. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco Subject 12.3 Approve Athletic Coaches - Fall 2023 Meeting Aug 23, 2023 - Regular Meeting of the Board of Education Category 12. CONSENT CALENDAR - HUMAN RESOURCES/COLLECTIVE BARGAINING Type Action (Consent) Recommended Action Approve recommended Athletic Coaches for Fall 2023 Background All personnel activities, including new hires to various athletic coaching positions, are routinely submitted to the Board of Education for approval. Current Status The activities summarized on the attached spreadsheets reflect recommended actions on winter and spring athletic coach personnel hires. The summary is derived from the "District Paid Coaches Name Confirmation" memo, submitted and approved by site Principals for Board approval. Policy Implications All assignments, or changed assignments, conform with Board of Education Policy and are consistent with requirements of our Collective Bargaining Agreements. Prepared by: Zachary Khan, Director, Certificated Personnel File Attachments Athletic Coaches_08.23.23_Fall.pdf (74 KB) Motion & Voting Take action to approve the Consent Calendar Motion by Dianne Jones, second by Larry Sweeney. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco Subject 12.4 Approve Instructional Paraeducator 2 Job Description Meeting Aug 23, 2023 - Regular Meeting of the Board of Education Category 12. CONSENT CALENDAR - HUMAN RESOURCES/COLLECTIVE BARGAINING Type Action (Consent) Budget Source Fund 12 State Preschool Recommended Action Approve the attached Instructional Paraeducator 2 job description. Background On July 26th, the Board approved 2.625 FTE for Instructional Paraeducator 2's to support the State Preschool Program. To qualify for California State Preschool program services students are allowed to enter the program regardless if they are toilet trained or not. In reviewing our current job classifications, we do not have a position that supports toileting or changing students in the state preschool program. As a result, the Instructional Paraeducator 2 job classification was developed to address the toileting needs and support the preschool teachers. Current Status The District reviewed the job description and received input from CSEA. The Personnel Commission approved the job description on August 3, 2023. Staff recommends approval of the Instructional Paraeducator 2 job description. Policy Implications There are no policy implications. The job description aligns with Board policy and the collective bargaining agreement. Prepared by: Angela Bianchini, Executive Director, Human Resources File Attachments Instructional Para 2 job description August 2023 PC approved.pdf (158 KB) Motion & Voting Take action to approve the Consent Calendar Motion by Dianne Jones, second by Larry Sweeney. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco Subject 12.5 Second Reading of Revised Board Policies 4117.2 Acceptance of Resignations; 4117.21 Reemployment; 4251.11 Insurance; 4135.17 Personnel Mgmt Dismissal; 4135.18 Personnel Mgmt Legal Protection Meeting Aug 23, 2023 - Regular Meeting of the Board of Education Category 12. CONSENT CALENDAR - HUMAN RESOURCES/COLLECTIVE BARGAINING Type Action (Consent) Recommended Action Approve Second Reading of Revised Board Policies 4117.2 Acceptance of Resignations; 4117.21 Reemployment; 4251.11 Insurance; 4135.17 Personnel Mgmt Dismissal; 4135.18 Personnel Mgmt Legal Protection Background Board Policies are periodically reviewed and updated to reflect changes to current language, laws, and practices. Board Policies 4117.2, 4117.21, and 4251.11 were last revised in September 1984. Board Policies 4135.17, 4135.18 were last revised in August 2001. Current Status Adjustments were made to update the language and does not affect the intent of the Board Policies. The first read was approved at the July 26, 2023 Board meeting, with request for minor changes to BP 4135.17. BP 4117.2 Acceptance of Resignations BP 4117.21 Reemployment BP 4251.11 Insurance BP 4135.17 Personnel Mgmt. Dismissal BP 4135.18 Personnel Mgmt. Legal Protection Staff recommends approval of the second reading of revised Board Policies 4117.2 Acceptance of Resignations; 4117.21 Reemployment; 4251.11 Insurance; 4135.17 Personnel Mgmt. Dismissal; 4135.18 Personnel Mgmt. Legal Protection Policy Implications BP 9310, Board Bylaws, Board Policy Prepared by: Zack Larsen, Assistant Superintendent, Human Resources File Attachments 4117.2AcceptanceOfResignations _2nd Read 8.23.23.pdf (43 KB) 4117.21Reemployment_2nd Read 08.23.23.pdf (43 KB) 4251.11Insurance_2nd Read_08.23.23.pdf (43 KB) 4135.17PersonnelMgmtDismissal_2nd Read_08.23.23.pdf (46 KB) 4135.18PersonnelMgmtLegalProtection_2nd Read_08.23.23.pdf (42 KB) Motion & Voting Take action to approve the Consent Calendar Motion by Dianne Jones, second by Larry Sweeney. Final Resolution: Motion Carries Yea: Vivek Prasad, Rachel Zhang, Larry Sweeney, Dianne Jones, Sharon Coco 13. ITEMS PULLED FROM CONSENT CALENDAR 14. OPEN COMMUNICATIONS Subject 14.1 Open Communications begins at approximately 7:00-7:30 p.m. Meeting Aug 23, 2023 - Regular Meeting of the Board of Education Category 14. OPEN COMMUNICATIONS Type Information Guidelines for Public Comment during Open Communication, Closed Session and Agendized Items for Board Meetings. Click Here to Stream the Board Meeting Live File Attachments 15. REGULAR AGENDA ITEMS Subject 15.1 Receive Report on the 2023 Revenue Measure Feasibility Survey Results and Decide on Next Steps for Placing a Future General Obligation Bond and Parcel Tax Measures on a Future Ballot Meeting Aug 23, 2023 - Regular Meeting of the Board of Education Category 15. REGULAR AGENDA ITEMS Type Information, Presentation, Report Background On June 3, 2014, the voters of Fremont approved the $650 million Measure E general obligation bond initiative, under the requirements of Proposition 39 (2000), the School Facilities Local Vote Act. The scope of the bond work includes upgrading and repairing neighborhood schools by updating technology and aging classrooms; upgrading electrical wiring to current safety codes; fixing or replacing leaky roofs, aging plumbing and restrooms; removing asbestos; and repairing, constructing and acquiring equipment, classrooms, sites, and facilities. The funding provided by this bond will be spent by December 31, 2025. On June 7, 2016, the citizens of Fremont approved to continue a local funding measure (parcel tax), Measure I, an annual tax of $73 per parcel. Measure I passed with a 70.28% approval rate. Measure I generates approximately $4.3 million per year in local revenue and expires in June 2025. At its March 8, 2023 Board of Education meeting, a request was made to bring forward a feasibility study to identify community priorities for Fremont schools, and to explore community interest in funding strategies to support those priorities and our Districts teaching and learning vision. District staff, in collaboration with the District's financial advisor Keygent offered insight on what districts across the state are seeing, what they are seeing as patterns, and what they are projecting for both the primary and the regular elections of 2024 and beyond. The Board was asked to review the presented feasibility study, timeline and discussed next steps to explore future funding mechanisms, including an education facilities bond and/or parcel tax. At its March 22, 2023 Board of Education meeting, the Board was provided with a feasibility study presentation by Keygent, the District's financial advisor. The feasibility study offered insight on what districts across the state are seeing, what they are seeing as patterns, and what they are projecting for both the primary and the regular elections of 2024 and beyond. Further, at its March 22 meeting, the Board authorized staff to enter into an agreement with the Districts long time polling professional Godbe Research to conduct an Educational Priorities and School Funding Survey. On April 19, 2023 , th e Board authorized two members of its board to work with district staff and financial and legal consultants to develop and approve the 2023 Survey . Currently, additional funds are needed to maintain math, science, reading and writing programs, restore smaller class sizes, preserve elective and college prep classes, and attract and retain qualified teachers, as well as make basic repairs and upgrades to local school classrooms, science labs, improve classroom technology, campus security, and fire/ earthquake safety systems; repair and replace outdated portable classrooms; and replace inefficient heating, cooling, electrical and plumbing systems with updated, sustainable solar systems. Current Status Brian Godbe, President of Godbe Research will present public opinion survey results regarding public opinion related to education, interest in service priorities for local schools, assess perceptions of FUSD's need for additional funding, and potential future mechanisms. Godbe will provide summary data related to respondent priorities, including the viability of potential future local school funding measures. The Board is asked to receive the feasibility report and direct staff and consulting team to proceed with next steps for additional community outreach to address local school needs. Policy Implications Board of Education Tenet #11, Fiscal responsibility is an essential element of providing a solid education for generations to come. All decisions must be made in light of our educational priorities and our fiscal realities. Prepared by CJ Cammack, Superintendent File Attachments 2023 Fremont USD Bd Preso 08-03-23 v2 (2).pdf (540 KB) Subject 15.2 Opening of the Year Report Meeting Aug 23, 2023 - Regular Meeting of the Board of Education Category 15. REGULAR AGENDA ITEMS Type Information, Presentation Background As part of our Budget Adoption for the 2023-2024 school year, the District projected that enrollment for 2023-24 school year would be 32,200 students. This estimate was informed by the recent demographer report provided during the 2022-2023 school year and current enrollment figures from the 2022-2023 school year. Each year, staff reports the enrollment counts for the first few days of the instructional year. Staff tracks this enrollment closely over the first ten instructional days each year to monitor the development of increases and/or decreases in enrollment compared to the estimates. Current Status This evening staff will present an update on enrollment (estimated vs. actual) to highlight trends in enrollment district-wide and by attendance area. Staff will also provide a summary of staffing for FUSD schools as we start the 2023-2024 school year, as well as progress related to significant facility upgrades and modernization projects. As staff continues to respond to changes in enrollment throughout the first week, the associated presentation materials for this agenda item will be published on Monday, August 21, 2023. Please note that these numbers are subject to change. The District is still receiving some new student enrollment and will only be on day four of the instructional year on August 21 (publishing date). Policy Implications Supports Board Policy 3100, Budget File Attachments Enrollment Presentation_8.23.23 Board Mtg_r3.pdf (3,194 KB) Subject 15.3 Receive Application and Appoint Member for Measure E Citizens Bond Oversight Committee (CBOC) Meeting Aug 23, 2023 - Regular Meeting of the Board of Education Category 15. REGULAR AGENDA ITEMS Type Action/Vote Absolute Date Aug 23, 2023 Recommended Action Approve appointment to fill vacant position on the Measure E CitizensBond Oversight Committee (CBOC). Background On June 3, 2014, the voters of Fremont approved the Measure E general obligation bond initiative under the requirements of Proposition 39 (2000) the School Facilities Local Vote Act. The scope of the bond work includes upgrading and repairing neighborhood schools by updating technology and aging classrooms; upgrading electrical wiring to current safety codes; fixing or replacing leaky roofs, aging plumbing and restrooms; removing asbestos; and repairing, constructing and acquiring equipment, classrooms, sites, and facilities. Proposition 39 requires that following the passage of a Proposition 39 bond election, a governing board establish an independent citizens oversight committee. On June 25, 2014, the Board of Trustees approved bylaws and the selection process for a new Citizens Bond Oversight Committee (CBOC). The CBOC Committee members must be appointed by the Board of Education, in accordance with the requirements of Proposition 39. On March 8, 2017, the Board of Trustees approved a revision to the bylaws to include limits on absences from meetings. Education Code 15282 requires that a minimum of seven members be appointed and that at least one member be from each of the following groups: (1) a person active in a business organization, (2) a person active in a senior citizens organization, (3) a person active in a bona fide taxpayers organization, (4) a parent or guardian of a student in the District, and (5) a parent active in a parent teacher organization. No employee or official of the District and no vendor, contractor or consultant of the District may serve as a member. Current Status Currently, there are seven (7) vacancies on the CBOC: Member -Business Organization Member - Senior Citizens' Organization Member- Other (Parent/Guardian/Community) Member - Other (Parent/Guardian/Community) Alternate - Business Organization Alternate - Senior Citizens' Organization Alternate - Taxpayers' Organization Two (2) qualified applicants are presented to the Board to be considered for appointment to the following vacancies: Member - Other (Parent/Guardian/Community) - two (2) vacancies Vinita Verma Roberta "Bobbi" Parry Staff have prepared the applications for review by the Board of Trustees and a ballot for the Board's use. The current list of CBOC members is attached. Policy Implications This recommendation complies with Board Policy, CBOC bylaws (attached) and the requirements of Proposition 39 (2000). Prepared by: Daniel Hillman, Associate Superintendent File Attachments CBOC Bylaws_06-25-2014.pdf (725 KB) CBOC Member Ballot.pdf (99 KB) CBOC Membership Roster - Current Members.pdf (125 KB) Subject 15.4 Approve JA Solar USA Inc. as a Supplier for ForeFront Power for the District's Solar P