Hardee County Board of County Commissioners

AGENDA Hardee County Board of County Commissioners REGULAR MEETING August 21, 2025, at 8:30 AM COMMISSIONER CHAMBERS 412 WEST ORANGE STREET, ROOM 102, WAUCHULA, FL 33873 1

1. INVOCATION, FOLLOWED BY THE PLEDGE OF ALLEGIANCE 2. CALL TO ORDER 3. APPROVAL OF THE AGENDA: ADDITIONS, DELETIONS, AND AMENDMENTS 4. MINUTES FOR APPROVAL A. BCC Regular Meeting Minutes of November 19, 2024, at 8:30 a.m. BCC Regular Meeting Minutes of December 12, 2024, at 9:00 a.m. BCC Regular Meeting Minutes of January 16, 2025, at 8:30 a.m. BCC Workshop Session Minutes of January 28, 2025, at 8:30 a.m. BCC Workshop Session Minutes of February 6, 2025, at 8:30 a.m. BCC Budget Workshop Minutes of July 15, 2025, at 8:30 a.m. 5. PUBLIC COMMENT FOR NON-AGENDA ITEMS 6. PROCLAMATIONS A. Lane Schneider, Emergency Management Director - National Preparedness Month 7. CONSENT AGENDA COMMISSIONERS ________________________________________________________________________________________ District I Timothy E. Wells District II Noey A. Flores District III E. Donald Chancey, Jr. District IV Russell A. Melendy District V Kenneth A. Miller ________________________________________________________________________________ County Manager Terry Atchley Clerk Victoria L. Rogers County Attorney Sarah Johnston Assistant County Manager Doug Baber Assistant County Manager Christopher Simpron Administrative Services Manager Holly Smith Executive Assistant Brandy Crawford Deputy Clerk Laura Barker Deputy Clerk Jessica Santibanez Invocation provided by Pastor Mitch Landress, Northside Baptist Church - Motion to approve the minutes as presented. - Motion to approve the Proclamation declaring September 2025 as National Preparedness Month in Hardee County. 2

A. - Motion to approve Resolution 2024-71, A Resolution of the Board of County Commissioners of Hardee County, Florida, approving a Certificate of Public Convenience and Necessity for Rapid Response Medical Transportation, LLC to provide non-emergency transportation services for interfacility transfers; providing for authorization, severability and for an effective date. B. - Motion to approve the submission and acceptance of the Department of Agriculture and Consumer Services Countywide Mosquito Control grant for FY2025-26, in the amount of $69,587.50, authorizing matching funds in an amount not to exceed $9,546.12; authorizing the County Manager or Chair to sign any necessary documents in furtherance thereof and to expend funds as provided for in the grant application and agreement. C. - Motion to approve the updated Hardee County State Housing Initiatives Program (SHIP) Contractor List as submitted. D. - Motion to approve the renewal agreement between the County and the City of Bowling Green for building inspection services in substantially the attached form; authorizing the County Manager or Chair to sign any necessary documents in furtherance thereof. E. - Motion to approve the renewal agreement between the County and the Town of Zolfo Springs for building inspection services in substantially the attached form; authorizing the County Manager or Chair to sign any necessary documents in furtherance thereof. F. - Motion to approve the fixed asset transfer as presented. 8. PRESENTATIONS A. Kathy Crawford, Property Appraiser - 2025 Tax Roll Overview 9. APPOINTMENTS A. Mark Lander, Deputy Secretary for County Health Systems - Department of Health Appointment 10. BUSINESS AGENDA - Quasi-Judicial Items: 11. BUSINESS AGENDA - Ordinances: A. Diane Moore, Budget Manager - Ordinance 2025-03 - 5th Cent Local Option Tax Motion to approve the Consent Agenda as presented. - Motion concurring the appointment of Aaron Kissler as Administrator of the Department of Health in Hardee County. - Motion to approve the first reading of Ordinance 2025-03, An ordinance imposing a five (5) cent local optional fuel tax upon every net gallon of motor fuel sold in Hardee County and taxed under the provisions of Section 206.41 and Section 336.025(1)(b), Florida Statues; providing that the imposition shall be effective for a period of ten (10) years, beginning January 1, 2026; providing distribution, pursuant to the applicable interlocal agreement between Hardee County and municipalities located therein representing a majority of the 3

12. BUSINESS AGENDA - Action Items: A. Alisa Lee, Tax Collector & Kathy Crawford, Property Appraiser - Resolution 2025-69 - 2025 Tax Roll Extension B. Lorie Ayers, General Services Director - Law Enforcement Salary Assistance (LESA) Grant Award C. Lorie Ayers, General Services Director - Central Florida Behavioral Health Network, Inc. Fiscal Year 2025/26 Funding D. Christopher Simpron, Assistant County Manager - Resolution 2025-68 - Awarding ITB 25-013 to EO Koch Construction E. Christopher Simpron, Assistant County Manager - Resolution 2025-70, Increase ITB 25- 008 to Include Bid Alternatives incorporated area population within the county; providing for severability; and providing for an effective date. - Motion to approve Resolution 2025-69, A Resolution of Hardee County, Florida, providing for the extension of the 2025 tax roll pursuant to Sections 197.323 and 193.122, Florida Statues; and providing for an effective date. - Motion to approve the submission and acceptance of the Florida Department of Law Enforcement, Law Enforcement Salary Assistance grant award for Hardee County Sheriff's Office in an amount not to exceed $513,744; authorizing the County Manager or Chair to sign any necessary documents in furtherance thereof and to expend funds as provided for in the grant application and agreement. - Motion to approve the agreement the County and the Central Florida Behavioral Health Network, Inc. for Florida Opioid Settlement Funding in an amount not to exceed $59,747; in substantially the attached form, subject to approval by the County Attorney and authorization for the County Manager or Chair to sign any necessary documents in furtherance thereof. - Motion to approve Resolution 2025-68, A Resolution of the Board of County Commissioners of Hardee County, Florida, approving the award of invitation to bid (ITB) number 25-013 for the construction of Center Hill Bridge with FPID # 443374-2-54-01; and authorizing the County Manager or Chair to execute an agreement with the lowest responsive and responsible bidder E.O. Koch Construction in an estimated amount of $1,467,320.80; providing for authorization; and providing for an effective date. - Motion to approve Resolution 2025-70, A Resolution of the Board of County Commissioners of Hardee County, Florida, approving the increase of the construction agreement amount for the repairs of Hardee County Bridges damaged by Hurricane Ian (Invitation To Bid 25-008); awarded to the lowest responsive and responsible bidder Cobb Site Development, Inc. in an estimated about of $550,493.11 including the cost of the bid alternatives in addition to the base bid work items; providing for authorization and providing for an effective date. 4

F. Resolution 2025-67 - IDA Membership Structure 13. COUNTY MANAGER NON-CONSENT 14. COUNTY ATTORNEY A. First Amendment to County Manager's Employment Agreement 15. COMMENTS FROM COMMISSIONERS OR OTHER ELECTED OFFICIALS 16. REMINDERS 17. ADJOURNMENT - Motion to approve Resolution 2025-67, A Resolution of the Board of County Commissioners of Hardee County, Florida increasing members of the Hardee County Industrial Development Authority to provide for ex-officio and appointed members; providing for appointment and composition of members; providing for authorization; and providing for an effective date. - Motion to approve the first amendment to the County Manager's employment agreement as presented. August 26, 2025 - EDA Meeting at 8:30 a.m. September 1, 2025 - County Offices Closed in Observance of Labor Day September 4, 2025 - BOCC Meeting at 8:30 a.m. September 9, 2025 - First Budget Hearing at 5:05 p.m. September 23, 2025 - Final Budget Hearing at 5:05 p.m. September 25, 2025 - BOCC Meeting at 8:30 a.m. 5

Item Cover Page DATE: August 21, 2025 SUBMITTED BY: Charlene Albritton, Clerk of Courts ITEM TYPE: Minutes for Approval AGENDA SECTION: MINUTES FOR APPROVAL SUBJECT: BCC Regular Meeting Minutes of November 19, 2024, at 8:30 a.m. BCC Regular Meeting Minutes of December 12, 2024, at 9:00 a.m. BCC Regular Meeting Minutes of January 16, 2025, at 8:30 a.m. BCC Workshop Session Minutes of January 28, 2025, at 8:30 a.m. BCC Workshop Session Minutes of February 6, 2025, at 8:30 a.m. BCC Budget Workshop Minutes of July 15, 2025, at 8:30 a.m. SUGGESTED ACTION: - Motion to approve the minutes as presented. AGENDA ITEM NO. 4.A HARDEE COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA ITEM REPORT ATTACHMENTS: 2024-11-19 Minutes BCC RM.pdf 2024-12-12 Minutes BCC RM.pdf 2025-01-16 Minutes BCC RM.pdf 2025-01-28 Minutes BCC WKS.pdf 2025-02-06 Minutes BCC WKS.pdf 2025-07-15 Minutes BCC BWKS.pdf 6

MINUTES Hardee County Board of County Commissioners REGULAR MEETING November 19, 2024, at 8:30 AM COMMISSIONER CHAMBERS 412 WEST ORANGE STREET, ROOM 102, WAUCHULA, FL 33873 7

Hardee County Board of County Commissioners November 19, 2024 2 1. INVOCATION, FOLLOWED BY THE PLEDGE OF ALLEGIANCE 2. SWEARING-IN CEREMONY Honorable County Judge, David N. Horton, administered the Oath of Office for Commissioner Timothy E. Wells, District I, Commissioner E. Donald Chancey, District III, and Commissioner Kenneth A. Miller, District V. 3. CALL TO ORDER Attendee Name Title Status Arrived Timothy E. Wells Commissioner Present Noey A. Flores Commissioner Present E. Donald Chancey, Jr. Commissioner Present Russell A. Melendy Vice-Chair Present Kenneth A. Miller Commissioner Present Terry Atchley County Manager Present Victoria L. Rogers Clerk of the Circuit Court & Comptroller Present Sarah Johnston County Attorney Present Doug Baber Assistant County Manager/Budget & Finance Director Present Christopher Simpron Assistant County Manager/Public Works Director Present Holly Smith Administrative Services Manager Present Brandy Crawford Executive Assistant Present Jessica Santibanez Deputy Clerk Present Laura Barker Deputy Clerk Present Vice-Chair Melendy called the meeting to order at 8:38 a.m. 4. ELECTION OF OFFICERS A. Clerk of the Circuit Court & Comptroller, Victoria L. Rogers, assumed the Chair for the election of the Chair and Vice-Chair: Clerk Rogers opened the floor to accept nominations for Board Chair and noted a second to the nomination was not required. Commissioner Miller nominated Commissioner Russell Melendy to serve as Board Chair. Clerk Rogers requested a motion to close nominations. So, moved by Commissioner Flores and second by Commissioner Wells. Hearing no other nominations, Clerk Rogers closed the nominations and announced Commissioner Melendy would serve as the Board’s 2024/2025 Chairman. Clerk Rogers opened the floor to accept nominations for Vice-Chair. Commissioner Wells nominated Commissioner Noey Flores to serve as Vice-Chair. Motion by Commissioner Miller and second by Commissioner Chancey nominations cease. Hearing no other nominations, Clerk Rogers closed the nominations and announced Commissioner Flores would serve as the Board’s 2024/2025 Vice-Chair. B. Resolution 2025-10 - Authorizing Signatures for Banks: Clerk Rogers presented Resolution 2025-10, authorizing signatures for banks. 8

Hardee County Board of County Commissioners November 19, 2024 3 Chair Melendy called for a motion. Motion by Commissioner Flores and second by Commissioner Chancey to approve Resolution 2025-10, a resolution of the Hardee County Board of County Commissioners to authorize signatures for banks. Chair Melendy called for any discussion from the Board. None given. Motion carried unanimously. Ayes – Wells, Flores, Chancey, Melendy, and Miller C. Bonds for Commissioner Wells, Commissioner Chancey, and Commissioner Miller: Chair Melendy called for the pleasure of the Board. Motion by Commissioner Miller and second by Commissioner Chancy to approve bonds for Commissioner Wells, Commissioner Chancey, and Commissioner Miller. Motion carried unanimously. Ayes – Wells, Flores, Chancey, Melendy, and Miller 5. COMMITTEE REORGANIZATION A. Assign Commissioners to various Liaison Positions and Advisory Boards/Committees: Chair Melendy noted that positions traditionally remain with the seat; he suggested that Commissioner Miller serve as the representative on the IDA (Industrial Development Authority) Board and he, Chair Melendy, would serve as the liaison to the Drug Free Hardee Board. Commissioner Flores discussed his involvement with HRTPO (Heartland Regional Transportation Planning Organization) and the Value Adjustment Board and his desire to remain in those positions. Chair Melendy read out the list of advisory boards/committees and the assigned Commissioners for each. Chair Melendy called for a motion. Motion by Commissioner Flores and second by Commissioner Miller to accept the Commissioners’ assignments to various liaison positions and advisory boards and committees as discussed. Motion carried unanimously. Ayes – Wells, Flores, Chancey, Melendy, and Miller 6. APPROVAL OF THE AGENDA: ADDITIONS, DELETIONS, AND AMENDMENTS Chair Melendy opened a motion to approve today’s agenda. Motion by Commissioner Flores and second by Commissioner Miller to approve the agenda as presented. Motion carried unanimously. Ayes – Wells, Flores, Chancey, Melendy, and Miller 7. MINUTES FOR APPROVAL A. BCC Meeting Minutes: Regular Meeting Minutes of May 16, 2024, at 8:30 a.m. BCC Workshop Session Minutes of June 18, 2024, at 5:30 p.m. 9

Hardee County Board of County Commissioners November 19, 2024 4 Chair Melendy called for any Board discussion. Commissioner Flores requested to make a correction to the May 16, 2024, meeting minutes by correcting Business Agenda Item 11D’s motion to read “or” instead of “and.” Chair Melendy called for a motion to approve the minutes with the amendment. Motion by Commissioner Flores and second by Commissioner Wells to approve the minutes with the amendment. Chair Melendy called for any further comments or public comments. Commissioner Chancey requested further directions on whether the new Commissioners could approve previous meeting minutes. County Attorney Johnston advised all commissioners have the obligation to vote based on the availability of the opportunity to review the meeting videos; she noted there is no provision under Florida law for a commissioner to recuse themself from voting in this situation. Motion carried unanimously. Ayes – Wells, Flores, Chancey, Melendy, and Miller 8. PUBLIC COMMENT FOR NON-AGENDA ITEMS Chair Melendy called for general public comments. None given. Chair Melendy recessed the meeting at 8:54 a.m. Chair Melendy reconvened the meeting at 9:00 a.m. 9. PROCLAMATIONS A. Proclamation Declaring November as “Hunger and Homelessness Awareness Month”: Ms. Lori Friers, Executive Director of Hardee Help Center, read the proclamation for the Board, declaring November as “Hunger and Homelessness Awareness Month.” She noted that Hardee County is ranked the fourth poorest in the State of Florida and informed the Board of ways that Hardee citizens are provided food as needed via school snacks and food pantries. Ms. Friers updated the Board on the Shop with Dignity Grocery Store run by the Hardee Help Center as well as future plans for a daily comfort station and a cold weather comfort station. Ms. Friers noted that the week of November 17 th through 23rd , 2024 is recognized as “National Hunger and Homelessness Awareness Week.” Chair Melendy called for any questions or comments from the Board. Commissioner Flores commended Ms. Friers on all that the Hardee Help Center does for the County. Commissioner Chancey expressed his support for the work of Hardee Help Center. Chair Melendy thanked Ms. Friers for bringing attention to this need. Chair Melendy called for a motion. Motion by Commissioner Wells and second by Commissioner Flores to approve the proclamation declaring November as “Hunger and Homelessness Awareness Month.” Chair Melendy called for any discussion or public comment. None given. 10

Hardee County Board of County Commissioners November 19, 2024 5 Motion carried unanimously. Ayes – Wells, Flores, Chancey, Melendy, and Miller 10. PRESENTATIONS A. Pioneer Festival Discussion: Mr. Rick Bateman facilitated a discussion with the Board regarding the Pioneer Festival. He noted that with over 50 years of history, the Pioneer Park festival was an iconic part of the county; it is something the county is known for and a reflection of our agricultural culture. Mr. Bateman noted that the festival has the potential to give “a nod” to our past while also highlighting the importance of agriculture today. There is an increasing trend of people wanting to know where their food is coming from and how to preserve it through the canning process or other means. He noted the question of whether the festival could become an informational outlet that complements the ag arena. Mr. Bateman introduced his niece Jamie Bateman who thanked the Board for listening to their suggestions and presented a presentation regarding a vision for the Pioneer Festival. She noted the increased interest in homesteading conferences across the nation. Homesteading conferences are typically three days (Friday through Sunday), attract hundreds of visitors, and function as a vendor market combined with workshop opportunities on agricultural topics. She presented an outline of the operational structure of a homesteading conference as well as benefits to the community and noted it could involve multiple aspects of community participation. Chair Melendy opened the floor for questions and comments while expressing his support for the vision and history of the Pioneer Festival. Commissioner Flores thanked Mr. Bateman for the presentation and expressed his excitement for and history of the Pioneer Festival. Commissioner Miller offered his support and excitement for the reinvention of Pioneer Park Days and the potential of what it can bring to Hardee County. Commissioner Wells thanked Mr. Bateman for taking on this task. Commissioner Chancey asked for clarification as to whether this idea is something different from Pioneer Park Days or Pioneer Park Days 2.0. Mr. Bateman noted that it is more of a 2.0 version; he stated that the proposed time frame is the first week of November rather than March and cited reasons for this change (County Fair, Strawberry Festival, etc.) This time frame would allow for a year of planning. Mr. Joel Salatin is an American farmer and lecturer recently named to the USDA (United States Department of Agriculture) Advisory Council. He is a popular speaker and has agreed to come to the Pioneer Festival on the proposed November 2025 date. Chair Melendy noted that there is no action needed on the part of the Board, but expressed that the Board is supportive of the idea. County Manager Atchley affirmed that no action is needed other than the Board’s consensus to continue moving forward with this concept. Mr. Bateman noted that the goal is to create a separate entity for the festival; they have begun the process of making it a 501 (c) (3) nonprofit organization. 11. BUSINESS AGENDA - Ordinances: A. Ordinance 2024-08 - Second Reading - Torrey Community Overlay: Community Development Director, Todd Miller, presented an overview of Ordinance 2024-08: Torrey Community Overlay, noting this is the second reading of the ordinance. At the first reading, the Mosaic Fertilizer, LLC, (Mosaic) representatives expressed concerns about the boundaries of the proposed overlay. County Staff have worked with CFRPC (Central Florida Regional Planning Council) and Mosaic to create options to address the concerns. 11

Hardee County Board of County Commissioners November 19, 2024 6 Jennifer Codo-Salisbury, Director for Central Florida Regional Planning Council (CFRPC), and Jeff Schmucker, AICP, Planning Director, Central Florida Regional Planning Council (CFRPC) a PowerPoint overview of the overlay options. CFRPC Director Codo-Salisbury noted this is a draft of an overlay concept to the Land Development Code; she provided a brief history of the ordinance. The first reading for Ordinance 2024-08 took place on October 17, 2024. Overlay districts do not change land use entitlements or zoning; they do allow the opportunity for additional design and new uses. A community workshop/visioning conversation meeting was held with the Torrey Community on October 1, 2024; the discussion points were reviewed for the Board as well as geography, land use maps, and zoning maps. A traffic study is currently underway for this area. Chair Melendy called for any questions or comments from the Board. Commissioner Flores inquired about the initial boundary discussion and why it went all the way to Mansfield Road. CFRPC Director Codo-Salisbury noted that after first reading the boundary lines were discussed by Mosaic, the County, and CFRPC and a new boundary map is an option. Commissioner Flores expressed his opinion that Hobb Road would have been a good boundary due to the timeline of future mining operations; he expressed concerns about the proximity of mining to developed community areas. Commissioner Miller noted that he is still employed by Mosaic until the end of the year and inquired of County Attorney Johnston about his participation in the discussion. County Attorney Johnston noted that this land use/overlay district does not have a conflict of interest in the sense that it is not an application submitted by Mosaic. Commissioner Miller affirmed the validity of Commissioner Flores’ concerns and noted that he is not aware of any plans for permitting applications by Mosaic for the property in question. Commissioner Chancey commented about the policy behind this overlay; Florida is becoming a corporate state, and franchises are used to the restrictions being imposed. His concern is more for the residential properties behind the commercial ones and the restrictions that will affect residential development. CFRPC Director Codo-Salisbury responded to these comments and concerns, noting that the traffic study will influence the types of roads. As additional details are provided, CFRPC and staff will return to the Board with suggestions and information. Commissioner Wells noted that he is a resident of the Torrey Community. His biggest concern, currently, is related to infrastructure and that it is proactive rather than reactive. Commissioner Flores clarified his concern that if mining would come into this area in 10 or 20 years, then development would push against the borders for mining. County Attorney Johnston interrupted to state that if the phrase “mining uses and operations are exempt from the Torrey Community” was adopted then this ordinance would return to first reading as this would be a substantial and material change to the ordinance. The alternative would be the new map showing just the smaller portion that does not include the property in the mining overlay. This could potentially move forward as second reading without the language of the mining exemption. Commissioner Flores thanked County Attorney Johnston for the clarification, but noted that even if the new map is used, there is potential for future mining that could affect future development. He reiterated that if the boundary was Hobb Road, then Mosaic would own what is to the west. Commissioner Wells noted that Hanusch Road and Bostick Road are proposed areas for housing development; it would be a concern if mining was right next to the housing development without a buffer. He agreed that if the mining took place within the next five to seven years, then it should not be a problem, but if a subdivision is built before the mining it would not be ideal. Chair Melendy inquired if adoption of a new map would be a substantial change. 12

Hardee County Board of County Commissioners November 19, 2024 7 County Attorney Johnston noted that it is not substantial enough because the property is owned by Mosaic and nothing is changing on the property. Adopting the map and striking the added language would not affect the second reading status. She noted that there is always the possibility to add land into an overlay district. Chair Melendy inquired if anyone had comments on the first part of the ordinance. Commissioner Chancey clarified that the new map is an explanation of the land uses/owners for the land inside the overlay. County Attorney Johnston affirmed that the area inside the gray conceptual boundary does not show ownership. Only the orange area reflects Mosaic ownership of property. The vote today would only approve the overlay for what is inside the gray area. Mr. Schmucker noted that the concept boundary area within the gray does not include anything in the current mining overlay. CFRPC Director Codo-Salisbury highlighted the differences between the maps showing the original proposed area and the trimmed area. Commissioner Chancey asked for clarification of the voting area in question. County Manager Atchley affirmed that the overlay proposal removes Mosaic owned property from the ordinance. Commissioner Flores inquired if there could be a five-to-ten-minute break before the vote for discussion with the County Attorney. Chair Melendy asked CFRPC Director Codo-Salisbury to continue the discussion regarding the changes to the ordinance. CFRPC Director Codo-Salisbury reviewed the changes discussed at first reading specifically related to clarification of language for cross-access connectivity with regard to collector roads, developments, and construction of multi-purpose trails and paths. She noted language added or changed for access management standards; residential driveways and parking spaces, and how they intersect with arterial roads; traffic circulation system within developments; the use of outdoor storage or screening (non-residential uses). Chair Melendy called for questions or comments from the Board. Commissioner Chancey asked how these minor changes would affect Bostick Road and if there is enough room to implement these proposed changes. He inquired if these changes apply only to new development. CFRPC Director Codo-Salisbury noted that staff would work with developers regarding these details. Commissioner Chancey noted a concern that existing development may not be able to fulfill these requirements. County Manager Atchley asked Assistant County Manager Simpron to comment on some of the plans in place to address these issues. Assistant County Manager Simpron explained there are two funding opportunities/options to improve Bostick Road as there are two issues: roadway capacity and drainage improvements. One option would be funded by an annual SCOP (Small County Outreach Program) Grant and would include widening the road to accommodate, adding sidewalks in the form of curb and gutter. The second option would be funded through an EPA (Environmental Protection Agency) Community Change Grant (CCG); the County is going to submit an application, which would cover a $10.6 million project accommodating sidewalks north and south with a curb and inlet closed drainage system. Assistant County Manager Simpron emphasized that there is currently no funding guarantee, but the County is pursuing funding opportunities at both the State and Federal level. Chair Melendy called for any further questions on the changes from first reading to second reading. Chair Melendy called for any overall question or comments regarding this ordinance. Commissioner Flores stated that he is excited about this ordinance and his concern was only the map. He noted that he did not see the new map in their packet. 13

Hardee County Board of County Commissioners November 19, 2024 8 Commissioner Wells explained that as a resident of Bostick Road his concern is with drainage. He noted that the only option for drainage would appear to be underground drainage as there is no room with the roadway unless ground space is taken from residents or Torrey Trails. He inquired about the responsibility for costs. Assistant County Manager Simpron noted that the responsibility for funding will be determined based on timing of development and the submission and receipt of any grant funding. Commissioner Wells noted that there is a safety issue with golf carts from Torrey Trails using the roadway. Assistant County Manager Simpron responded that staff are aware of this issue and are working to resolve it perhaps via a golf cart crossing. He noted that the County currently does not have golf cart policies, which would need to be in effect first. Commissioner Miller expressed that growing pains are not fun; the County is growing and choosing to be proactive in managing that growth, yet with that comes growing pains in all parts. He is excited about the potential for growth. Chair Melendy stated that if there are no further comments there will be a short recess for discussion with County Attorney Johnston. No further comments were given. Chair Melendy recessed the meeting at 10:23 a.m. Chair Melendy reconvened the meeting at 10:33 a.m. Chair Melendy called for any further discussion or questions. Commissioner Miller inquired if the new proposed map has to be noticed for the public. County Attorney Johnston noted that because the map is being reduced and not expanded it has already been noticed to the public. Commissioner Flores inquired if the exemption for mining will be removed from the wording with the acceptance of the new map. County Attorney Johnston stated that this is the recommendation. Chair Melendy called for any further comments or questions. None given. Chair Melendy called for a motion. Motion by Commissioner Flores and second by Commissioner Miller to approve the second and final hearing of Ordinance 2024-08, an ordinance of the Board of County Commissioners of Hardee County, Florida, amending Section 3 of the Hardee County Unified Land Development Code to create section 3.06.00 and subsections providing regulations creating overlay districts and establishing an overlay district for the Torrey Community; to adopt on second reading as amended, removing the language to exempt mining uses from the overlay district and approving the ordinance with the amended map; providing for repeal, conflicts, severability, codification, and for an effective date. Chair Melendy called for further discussion. None given. Chair Melendy called for any public comment. None given. Motion carried unanimously. Ayes – Wells, Flores, Chancey, Melendy, and Miller B. Ordinance 2024-10 - Medical Marijuana Dispensing Facility Ban: Community Development Director, Todd Miller, presented Ordinance 2024-10 providing for a prohibition of medical marijuana treatment centers and dispensing facilities within the County. Central Florida Regional Planning Council (CFRPC) has worked closely with staff to develop this ordinance; there have been no changes to the ordinance since the first reading. Ms. Jennifer Codo-Salisbury, Director for Central Florida Regional Planning Council (CFRPC), presented a brief PowerPoint regarding the ordinance. According to Florida Statutes, local governments can either ban or allow medical 14

Hardee County Board of County Commissioners November 19, 2024 9 marijuana dispensing facilities. She reminded the Board that the Planning & Zoning Board’s recommendation from their October 3, 2024, meeting was for a ban and the first reading before the Board on October 17, 2024, gave consensus to ban medical marijuana dispensing facilities. Chair Melendy inquired whether the Board would like to hear the longer version of the presentation. Commissioner Miller expressed his appreciation for the work the Board has done up to now on this topic and noted that he has reviewed the past meetings and does not need an additional review. Commissioner Wells expressed his agreement with Commissioner Miller and noted that he also did not need a review. Commissioner Chancey noted that he did not need to hear the expanded presentation, but would like to discuss the topic. He stated that while he is not in favor of drugs, in discussion with others he has not heard any negative comments regarding dispensaries for medical purposes. He understands the need for it when used medically and questioned why if it is a legal substance for medical use then why the County would not have a dispensary. Commissioner Chancey noted that the language of Amendment 3 would have turned a medical dispensary into a recreational dispensary. Commissioner Miller noted that the City of Wauchula does allow medical marijuana dispensaries within the city limits. If the unincorporated parts of the County do not have to manage dispensaries, he believes this is probably for the best. Commissioner Flores noted that the concerns were related to the ease of obtaining a medical card and who would be using the medical marijuana. He reiterated that there is potential for a lot of negativity that goes along with approving dispensaries. Chair Melendy called for any further questions or comments. Commissioner Chancey affirmed the idea of personal responsibility when using medical marijuana and noted that there is personal responsibility associated with guns and alcohol as well. Chair Melendy called for further discussion. None given. Motion by Commissioner Flores and second by Commissioner Miller to approve the final hearing of Ordinance 2024-10, an ordinance of the Board of County Commissioners of Hardee County, Florida, creating Subsection 2.20.22, Hardee County Land Development Code, prohibiting medical marijuana treatment center dispensing facilities within Hardee County; providing legislative findings; providing for repeal, conflicts, severability, codification, and for an effective date. Chair Melendy called for further discussion. None given. Chair Melendy called for any public comment. None given. Motion carried 4 to 1 Ayes – Wells, Flores, Melendy, and Miller Nay – Chancey 12. BUSINESS AGENDA - Action Items: A. Interlocal Agreement for Wauchula Community Redevelopment Agency (CRA) District Funding Usage: Ms. Jessica Newman, Wauchula Community Redevelopment Agency Director, presented the Interlocal Agreement between Hardee County, and the City of Wauchula. The agreement is for the use of Community Redevelopment Agency (CRA) funds for promotional arts, community events, and marketing. She highlighted the fact that redevelopment is not a static process as the need to promote a community is ongoing. Ms. Newman noted that the statute relating to this funding has changed since 2010 with the removal of the words “including but not limited to,” which means that funds should only be spent on brick-and-mortar projects unless all parties that pay into the fund agree on how funds are spent. The City of Wauchula and Hardee County both pay into the Community Redevelopment Agency funds. 15

Hardee County Board of County Commissioners November 19, 2024 10 Ms. Newman reminded the Board that an update is presented to them by the Community Redevelopment Agency on an annual basis. Chair Melendy called for any questions or comments from the Board. Commissioner Flores asked for a brief explanation of how the CRA is funded. Ms. Newman explained the process for how the CRA funds are determined and collected, noting that the base year is 1995. Ms. Newman explained that a Financial Impact Study was conducted for the CRA in 2024, and those results can be shared with the Board. County Attorney Johnston affirmed that today’s vote is on the use of funds; she noted that the CRA already has the funds, this vote is simply to determine how the funds can be used by broadening the limitations. County Manager Atchley emphasized that a workshop can be scheduled to share the financial impact study as well as to discuss the term limit of the CRA and possibilities for the future. Chair Melendy called for any further questions or comments. None given. Motion by Commissioner Miller and second by Commissioner Chancey to approve the interlocal agreement between the City of Wauchula and the Wauchula Community Redevelopment Agency and Hardee County, Florida relating to the use of tax increment to support CRA marketing, the arts, and community events held in the Wauchula Community Redevelopment District, in substantially the attached form, subject to approval by the County Attorney and authorization for the County Manager or Chair to sign any necessary documents, in furtherance thereof. Chair Melendy called for further discussion. None given. Chair Melendy called for any public comment. None given. Motion carried unanimously. Ayes – Wells, Flores, Chancey, Melendy, and Miller B. State Aid to Libraries Grant Agreement: Library Manager, Regina Ussery, presented two documents to the Board: the State Aid to Libraries Grant Agreement and the Certification of Hours Free Library Services and Access to Materials. Manager Ussery noted that Hardee County is currently estimated to receive $48,000 from the State of Florida for library funds. Chair Melendy called for any questions from the Board. None noted. Chair Melendy called for a motion. Motion by Commissioner Miller and second by Commissioner Wells to approve the submission and acceptance of the State Aid to Libraries Grant Agreement between the State of Florida, the Department of State and Heartland Library Cooperative for and on behalf of Hardee County Public Library for growing free library services and access to materials for all residents; authorizing the County Manager or Chair to sign any necessary documents, in furtherance thereof, and to expend funds as provided for in the grant application and agreement. Chair Melendy called for further discussion. None given. Chair Melendy called for any public comment. None given. Motion carried unanimously. Ayes – Wells, Flores, Chancey, Melendy, and Miller 16

Hardee County Board of County Commissioners November 19, 2024 11 C. Board Acceptance of the Updated Employee Handbook: Safety & Risk Manager, LaTicia Wilkins, informed the Board that the updated employee handbook is ready for their review and acceptance. She explained that changes have been made as a result of the last time the handbook was presented to the Board and noted that staff have met with the labor attorney to discuss the handbook. Manager Wilkins noted that there are some wording changes as presented in the memo; the employee handbook has been approved by the labor attorney. Chair Melendy called for any questions or further explanation needed related to the employee handbook updates. Commissioner Flores asked for clarification, specifically, asking for confirmation that the employee handbook is the product of the County Manager. County Attorney Johnston affirmed this to be correct and noted this is the reason the Board is accepting and not approving the updated employee handbook. Commissioner Flores inquired about the process for discussing changes or specific policies and procedures such as take- home vehicles for employees. County Attorney Johnston noted that take-home vehicles are within the scope of the County Manager regarding who gets a take-home vehicle. The Board does have some say related to take-home vehicles because it is a budget item. County Attorney Johnston explained that the Board has the authority to consider the County budget for take-home vehicles, but the decision regarding who gets to a take-home vehicle or any policies related to take-home vehicles are the purview of the County Manager. She noted that he is constrained by certain policies regarding risk and insurance coverage. The Board can influence how many take-home vehicles the County will maintain, replace, etc. each year. County Attorney Johnston noted that the Board has authority over the County Manager’s take-home vehicle, but that is described in his contract. She explained that the County Manager is the responsible administrator regarding take-home vehicles. The Board’s authority is limited to making policy that can limit vehicles; it is not within their purview to approve employee policies. Commissioner Flores noted that he would like for the Board to discuss take-home vehicles because this is a topic that comes up regularly with the public regarding the use of tax-payer dollars and liability. County Attorney Johnston noted that employees with take home vehicles are covered by law to and from work; these employees are required to have their own insurance coverage (rider policy) that would cover the vehicle in circumstances beyond this. Commissioner Wells asked County Attorney Johnston about the recourse for making changes to the handbook if it regards something that negatively impacts County employees. She responded that the Board needs to confer with the County Manager; however, the Board must ensure that the conversation is one of discussion and not dictating to the manager how to supervise or manage the employees. Commissioner Wells proposed the hypothetical question of whether the County Manager is a rogue manager whose policies are destructive or not good for the County employees, what recourse does the Board have? County Attorney Johnston explained that the County Manager can always be removed from his position as manager. If it is a policy that is outside the scope of the Commissioners, then they must deal directly with either the County Manager or the County Attorney as employees of the Board. Commissioner Chancey clarified that the Board is not voting on policies in the Employee Handbook, but they are voting to accept the changes. He asked why the Board is looking at the handbook if they are not voting on the policies. County Attorney Johnston explained that the County Manager’s intent is to inform the Board of the policies of the employee handbook and to increase their understanding of what is stated in it. She noted that the policies in the County Employee Handbook may influence the county budget; therefore, being aware of the policies would help inform the Board as they make decisions related to code amendments or budget. Commissioner Chancey asked a hypothetical question for clarification: what happens if the Board does not accept the updates to the employee handbook? County Attorney Johnston noted that it simply would not be accepted by the Board; the County Manager may choose to meet with individual Board members to determine why they chose not to accept it. 17

Hardee County Board of County Commissioners November 19, 2024 12 County Manager Atchley explained that the 15-member management team and labor attorneys have been working on the handbook for months. He noted that County Attorney Johnston has been kept up to date on the changes and many of the changes made were legal changes due to outdated policies. The employee handbook has not been updated in years. Commissioner Miller thanked Ms. Wilkins and staff for the work they have done in the handbook; he noted the importance of well-defined policies and procedures. The document is lengthy, but clear, and gives both the County and employees the protection they need to understand how things operate. Commissioner Miller stated that he is comfortable with the level of autonomy given by the Board to the County Manager; the CEO of a business needs autonomy to do their work. He expressed his confidence in the County Manager and his staff to come to the Board if any changes are needed to help protect the County. Commissioner Flores expressed his thanks for the work done to update the handbook. He emphasized the need for the public to hear that the authority of the Board is not as strong as some people might think. County Attorney Johnston gave some examples of how Board policies impact or influence internal policies. Chair Melendy called for any further questions or comments. Commissioner Wells inquired of County Manager Atchley as to the priority of the Board accepting the employee handbook now (today) because he has multiple questions about the handbook that he would like to discuss with Mr. Atchley. County Manager Atchley expressed his understanding and noted that the handbook is always a work in progress and his door is open. However, he would prefer it to be accepted today and noted his desire to protect the Commissioners. County Manager Atchley acknowledged that there will be policies set by the Board that will influence internal County policy and procedures. Commissioner Wells asked whether it might be appropriate to table it until the next meeting to allow for time to discuss his questions. County Manager Atchley noted that the Board is not approving the handbook; therefore, why would it be tabled? County Attorney Johnston stated that any item can be tabled, but doing so does not prevent the updated employee handbook from moving forward. She noted that there are many changes that are required by law as they are updated statutory requirements; therefore, she would like those to be updated as soon as possible. County Attorney Johnston reiterated that individual Board members can always choose to sit down and discuss the handbook with the County Manager at any time. Commissioner Miller asked if there has been a workshop with employees to review the proposed changes. County Manager Atchley noted that the 15-member management team has discussed the updates at the management team level, but this workshop format has not included all 185 County employees of Team Hardee. Commissioner Miller inquired if the handbook is accepted today, will there be a rollout program for employees to understand new policies and procedures and the impact on employees? County Manager Atchley affirmed that all employees will receive a copy of the new/updated employee handbook and be given a chance to ask questions related to it. Chair Melendy called for any further questions. None noted. Chair Melendy called for a motion. Motion by Commissioner Miller and second by Commissioner Flores to accept the updated employee handbook as submitted. Chair Melendy called for any further Board discussion. None given. Chair Melendy called for any public comment. None given. 18

Hardee County Board of County Commissioners November 19, 2024 13 Motion carried unanimously. Ayes – Wells, Flores, Chancey, Melendy, and Miller County Manager Atchley noted the number of hours spent on this document and expressed his personal appreciation to the management team members who have worked on it. D. Hardee County Fire Rescue Self Contained Breathing Apparatus Grant Acceptance: General Services Director, Lorie Ayers, presented the grant for Self-Contained Breathing Apparatus in the amount of $550,000. She noted that the grant was a legislative appropriation included in the previous fiscal year; the County has now received the award notification. Chair Melendy called for any questions. None given. Chair Melendy called for a motion. Motion by Commissioner Flores and second by Commissioner Wells to approve the submission and acceptance of Division of State Fire Marshal, Florida Department of Financial Services Grant for the Hardee County Fire Rescue Self Contained Breathing Apparatus in the amount of $550,000; authorizing the Chair or County Manager to sign any necessary documents, in furtherance thereof, and to expend funds as provided for in the grant application and agreement. Chair Melendy called for any Board discussion. None given. Chair Melendy called for any public comment. None given. Motion carried unanimously. Ayes – Wells, Flores, Chancey, Melendy, and Miller E. Hardee County Fire Rescue Station 1 Grant: General Services Director, Lorie Ayers, presented the grant for Fire Rescue Station 1 in the amount of $7,500,000. She noted that the grant is a legislative appropriation that was included in the previous fiscal year packet. The award notification is being brought before the Board today. Chair Melendy called for any questions. Commissioner Chancey inquired about the details of the grant and its impact on the current FY budget. Director Ayers explained that the grant amount was known before the current year’s budget was created so it is already included in the current budget. It is an expense that has already been accounted for as they knew the award amount in advance. Chair Melendy called for any further questions. Chair Melendy called for a motion. Motion by Commissioner Flores and second by Commissioner Chancey to approve the submission and acceptance of the Division of State Fire Marshal, Florida Department of Financial Services Grant for the Hardee County Fire Rescue Station 1 in the amount of $7,500,000; authorizing the County Manager or the Chairman to sign any necessary documents, in furtherance thereof, and to expend funds as provided for in the grant application and agreement. Chair Melendy called for any public comment. None given. Motion carried unanimously. Ayes – Wells, Flores, Chancey, Melendy, and Miller 19

Hardee County Board of County Commissioners November 19, 2024 14 F. Fire Rescue Tanker Truck Grant: General Services Director, Lorie Ayers, presented a grant in the amount of $950,000 for a fire rescue tanker truck. She noted that the grant is a legislative appropriation that was included in the previous fiscal year packet; this is the official award notification. Commissioner Miller noted that this was a good year for receiving grants for the Hardee County Fire Rescue. Fire Chief Casey Dasher affirmed this to be true. Motion by Commissioner Miller and second by Commissioner Wells to approve the submission and acceptance of the Division of State Fire Marshal, Florida Department of Financial Services Grant for Hardee County Fire Rescue Tanker Truck in the amount of $950,000; authorizing the County Manager or Chair to sign any necessary documents, in furtherance thereof, and to expend funds as provided for in the grant application and agreement. Chair Melendy called for any public comment. The following person addressed the Board: Ms. Sandy Scott Motion carried unanimously. Ayes – Wells, Flores, Chancey, Melendy, and Miller G. Award Invitation to Bid (ITB) Number 24-021 to Appalachian Material Service, Inc.: Capital Projects Manager, Bobby Keene, presented the award of invitation to bid (ITB) number 24-021. He explained that staff have been working with the Utilities Department on this annual agreement for the handling of biosolids (the end treatment of the wastewater process). The County went out for bid on August 19, 2024, bidding opened on September 10, 2024; there was one qualifying responsive bidder: Appalachian Material Service, Inc. The agreement negotiated an initial one-year term with three additional one-year renewal options for a price of $0.22/gallon. County Staff are recommending entering into this agreement with Appalachian Material Services, Inc. Chair Melendy called for any questions from the Board. Commissioner Flores inquired as to what vendor the County was using previously for this service. Manager Keene noted that the County currently utilizes Appalachian Material Service, Inc., for biosolids handling, but that agreement was coming to an end. The new agreement is a slight increase of a couple of cents per gallon. Commissioner Miller inquired if staff have done any environmental audits of the vendor to ensure they are complying with state regulations. Manager Keene affirmed that staff have ensured that Appalachian Material Service, Inc, has facilities that are permitted to both haul and further treat the processes; they are regulated by the Florida Department of Environmental Protection (FDEP). Manager Keene noted that the County monitors the process by the ton in the form of dry solids in order to reduce the final costs. Commissioner Chancey noted that there were a couple of forms provided by Appalachian Material Service, Inc., which say Manatee County. Manager Keene stated that he will double-check the forms to ensure they are corrected. Chair Melendy called for any further questions or comments. None given. Chair Melendy called for a motion. Motion by Commissioner Wells and second by Commissioner Flores to award ITB Number 24-021 for annual collection, transportation and disposal of wastewater to Appalachian Material Service, Inc.; approving the services agreement between the County and Appalachian Material Service, Inc., in substantially the attached 20

Hardee County Board of County Commissioners November 19, 2024 15 form, subject to approval by the County Attorney, authorizing the County Manager or Chair to sign any necessary documents, in furtherance thereof. Chair Melendy called for any public comment. None given. Motion carried unanimously. Ayes – Wells, Flores, Chancey, Melendy, and Miller H. Solid Waste Off-Road Dump Truck (B25) Repairs: Interim Public Utilities & Solid Waste Director, Evelyn Guffey, informed the Board of the need to repair an off-road dump truck that is critical to the daily needs of the landfill. The quote from National Equipment Dealers, LLC, for the repairs on the dump truck was $28,394.53. Chair Melendy called for any questions from the Board. Commissioner Wells expressed surprise that the repairs cost $28,394.53. Director Guffey explained the specifics related to the repairs. Commissioner Wells inquired if there is any type of maintenance that can be done in the future to prevent the need for repairs and whether the truck is on a recall list. It is not on recall and Director Guffey explained that County Manager Atchley has worked with staff on developing a preventative maintenance plan for all heavy equipment at the Solid Waste Facility. County Manager Atchley noted that this will continue to be a problem as there is a lot of worn-out equipment that needs to be either repaired or replaced. He acknowledged that a $28,000 repair is costly, but not as costly for now as a replacement at $400,000. Commissioner Miller asked a procedural question related to whether or not this repair is budgeted and if unbudgeted is that the purpose for bringing it before the Board. County Manager Atchley explained that his spending authority is capped at $25,000; the cost of the repair is budgeted under maintenance. Commissioner Miller inquired as to how long the policy has been in place. County Manager Atchley noted the policy is longstanding. Commissioner Flores expressed regret that the dump truck sat at the shop for two weeks waiting for a meeting because the cost needed to be approved by the Board. He noted that perhaps the Board needs to reconsider policy. Commissioner Miller inquired if a survey could be conducted to determine needs and a follow-up discussion at a workshop. County Attorney Johnston noted that grants and spending authority are both on the docket to be discussed in future meetings. As part of that discussion in the next month or two, she will present policies and procedures from other districts for comparison. Commissioner Wells inquired if it needs to take that long for a needed discussion to take place regarding emergency spending. County Attorney Johnston noted that policies will require longer to be addressed, but temporary authority for 120 days could be discussed and voted on by the Board at the end of the meeting if desired. Chair Melendy called for any further discussion or questions. None noted. Motion by Commissioner Flores and second by Commissioner Wells to approve the repairs for the solid waste off-road dump truck (B25) by National Equipment Dealers, LLC, in the amount of $28,394.53; authorizing the County Manager to sign any necessary documents, in furtherance thereof. Chair Melendy called for any public comment. None given. Motion carried unanimously. Ayes – Wells, Flores, Chancey, Melendy, and Miller 21

Hardee County Board of County Commissioners November 19, 2024 16 I. Certificate of Compliance for CC Investment Group Minor Subdivision: Community Development Director, Todd Miller, presented the certificate of compliance for a minor subdivision on behalf of CC Investment Group. The request is to split a 38-acre parcel into four smaller parcels approximately seven acres in size with one parcel remaining. Director Miller detailed the specific location of the property on U.S. Highway 17 South. Staff have reviewed the application against land development code standards and found it to meet all requirements. The applicant has been directed to the Florida Department of Transportation (FDOT) to ensure they are meeting all FDOT access control requirements. FDOT has worked with the applicant to ensure there are no more than three access points as noted in the survey. Staff is recommending approval for this application. Chair Melendy called for questions from the Board. Commissioner Chancey inquired if the applicant has received permission for the joint-use driveways. Director Miller affirmed this to be true. Chair Melendy called for any further questions. None noted. Motion by Commissioner Miller and second by Commissioner Wells to approve the CC Investment Group minor subdivision and authorize the Chair or County Manager to sign any documents, in furtherance thereof. Chair Melendy called for any further Board discussion. None given. Chair Melendy called for any public comment. None given. Motion carried unanimously. Ayes – Wells, Flores, Chancey, Melendy, and Miller J. Resolution 2025-07 - Limited Special Use Permit: Community Development Director, Todd Miller, presented Resolution 2025-07, a limited special use permit on behalf of property owner, Tamara J. Ramsey. The applicant is requesting temporary placement of a second dwelling in the form of a park model trailer in order to be able to assist and care for her elderly parents. Director Miller detailed the location and further explained the history of the applicant’s situation to the Board. He noted that County staff and administration presented several options to the applicant for how to meet her needs. The option chosen by the applicant involves applying for a two-year waiver that can be renewed every 6 months for as long as the need occurs. The Planning & Zoning Board have approved this waiver; now the applicant is requesting this limited special use permit. Staff have reviewed the criteria for the permit and are recommending approval. Chair Melendy opened the floor for any questions from the Board. Commissioner Flores inquired about the cost of renewal for the waiver. Director Miller stated the renewal cost is $50. Commissioner Miller inquired about the lack of a sunset provision that may be affected by the sale of the property. Director Miller noted that a limited special use permit is tailored to a specific owner. Commissioner Miller asked for clarification as to whether the special use permit is connected to the title to the land. Director Miller stated it is not. Commissioner Chancey inquired if the language of the permit is tied to a medical need. Director Miller affirmed that it is for the caretaking of a family member (elderly or disabled). Commissioner Miller inquired if it would be appropriate to add a sunset provision to this ordinance clarifying the situation in the event that the property is sold. Director Miller noted that staff can look at the land development code and whether this type of provision should be added. County Attorney Johnston explained that the approval is tied to this application based on specific conditions. If the condition changes, the approval ceases. She noted that the Land Development Code was amended in October. 22

Hardee County Board of County Commissioners November 19, 2024 17 Chair Melendy inquired about the specific conditions and provisions for this permit. County Attorney Johnston explained that the code lists certain conditions. The time frame is limited to two years and at each renewal County staff would review the conditions. She noted that as part of the permit the applicant is required to sign an af