CITY COUNCIL

1. CALL TO ORDER 2. ROLL CALL NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CA 90274 (310) 377-1521 FAX (310) 377-7288 AGENDA Regular City Council Meeting CITY COUNCIL Monday, August 23, 2021 CITY OF ROLLING HILLS 7:00 PM SUPPLEMENTAL AGENDA This meeting is held pursuant to Executive Order N-29-20 issued by Governor Gavin Newsom on March 17, 2020. All Councilmembers will participate in-person wearing masks per Los Angeles County Health Department's Health Officer Order effective Saturday, July 17, 2021. The meeting agenda is available on the City’s website. A live audio of the City Council meeting will be available on the City’s website. Both the agenda and the live audio can be found here: https://www.rolling- hills.org/government/agenda/index.php. Members of the public may come in to City Hall wearing masks, per the new Health Officer's Order. Members of the public may observe and orally participate in the meeting via Zoom and or submit written comments in real-time by emailing the City Clerk’s office at cityclerk@cityofrh.net. Your comments will become part of the official meeting record. You must provide your full name, but please do not provide any other personal information that you do not want to be published. Zoom access: https://us02web.zoom.us/j/87227175757? pwd=VzNES3Q2NFprRk5BRmdUSktWb0hmUT09 Or dial (669) 900-9128 meeting ID: 872 2717 5757 passcode: 780609 Live stream recordings to all the City Council meetings can be found here: https://cms5.revize.com/revize/rollinghillsca/government/agenda/index.php While on this page, locate the meeting date of interest then click on AUDIO. Another window will appear. In the new window, you can select the agenda item of interest and listen to the audio by hitting the play button. Written Action Minutes to the City Council meetings can be found in the AGENDA, typically under Item 4A Consent Calendar. Please contact the City Clerk at 310 377-1521 or email at cityclerk@cityofrh.net for assistance. Next Resolution No. 1286 Next Ordinance No. 371 1

3. OPEN AGENDA - PUBLIC COMMENT WELCOME This is the appropriate time for members of the public to make comments regarding the items on the consent calendar or items not listed on this agenda. Pursuant to the Brown Act, no action will take place on any items not on the agenda. 4. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. 4.A. REGULAR MEETING MINUTES OF AUGUST 9, 2021. RECOMMENDATION: Approve as presented. 4.B. PAYMENT OF BILLS. RECOMMENDATION: Approve as presented. 4.C. REPUBLIC SERVICES RECYCLING TONNAGE REPORT FOR JULY 2021. RECOMMENDATION: Approve as presented. 4.D. RECEIVE AND FILE A REQUEST FOR PROPOSAL (RFP) FOR CITY HALL LANDSCAPING AND IRRIGATION DESIGN AND MAINTENANCE. RECOMMENDATION: Receive and file. 5. COMMISSION ITEMS 5.A. ZONING CASE 21-08: REQUEST FOR VARIANCES FOR ENCROACHMENT INTO THE FRONT YARD SETBACK AND STRUCTURES IN THE FRONT YARD; AND SITE PLAN REVIEW FOR GRADING LOCATED AT 3 OUTRIDER ROAD (HOYLER). RECOMMENDATION: Receive and file. 6. PUBLIC HEARINGS 7. OLD BUSINESS 7.A. CONSIDER AND APPROVE A PROFESSIONAL SERVICES AGREEMENT WITH HQE SYSTEMS INC. FOR A NOT-TO-EXCEED AMOUNT OF $3,280 TO CONDUCT A FEASIBILITY STUDY FOR THE BLOCK CAPTAINS PROGRAM COMMUNICATION PROJECT RECOMMENDATION: Staff recommends that the City Council approve a PLEDGE OF ALLEGIANCE 8.09.2021_CCMinutes.P.pdf Payment of Bills.pdf Rolling Hills YTD Tonnage Report July 2021.pdf CityHallCampusLandscapingRFP_2021.pdf Development_Table_-_ZC_21-08.pdf 3 Outrider Plan Package_08.23.21.pdf Vicinity Map.pdf 2021-10.PC_RESOLUTION_SupplementalPC_3_Outrider__Hoyler_.pdf 2

Professional Services Agreement with HQE Systems, Inc. to conduct a feasibility study for potential consulting services for the Block Captain Communications Project. 7.B. RECEIVE AND FILE THE CITY'S NOTICE OF INTENT (NOI) TO PARTICIPATE IN THE PENINSULA ENHANCED WATERSHED MMANAGEMENT PROGRAM (EWMP), AND DISCUSS PARTICIPATION IN THE TORRANCE AIRPORT STORMWATER BASIN PROJECT. RECOMMENDATION: Receive and file the City's NOI to join the Peninsula EWMP and discuss the City's participation in the Torrance Airport Stormwater Basin Project. 8. NEW BUSINESS 8.A. CONSIDER AND APPROVE A PROFESSIONAL SERVICES AGREEMENT WITH GPA CONSULTING FOR A NOT-TO-EXCEED AMOUNT OF $199,215 TO PROVIDE ENVIRONMENTAL CONSULTING SERVICES FOR THE CALOES/FEMA VEGETATION MANAGEMENT GRANT PROJECT. RECOMMENDATION: Approve the Professional Services Agreement with GPA Consulting for Environmental Analysis. 8.B. CONSIDER AND APPROVE THE SECOND PROFESSIONAL SERVICES AGREEMENT AMENDMENT WITH NV5 FOR THE SEPULVEDA CANYON STORMWATER MONITORING TO INCLUDE A HYDROLOGY REPORT. RECOMMENDATION: Approve second amendment with NV5 for an additional fee of $27,600. 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS 9.A. CONSIDER RANCHO PALOS VERDES' INITIATIVE TO INSTALL WILDFIRE MONITORING CAMERAS. (DIERINGER) RECOMMENDATION: Receive a report from Mayor Dieringer on the City of Rancho Palos Verdes' plan to install wildfire monitoring cameras, and provide direction to staff. HQE_Professional_Svcs_Agreement_Exhibit_A_Exhibit_B.pdf Outdoor Speaker Options.pdf Emergency Communications City Council Letter.docx SUPPLEMENTAL - Professional Services Agreement _ HQE Systems Inc.-c1 (002).pdf SUPPLEMENTAL - Professional Services Agreement _ HQE Systems Inc.-c1 (002).DOC SUPPLEMENTAL 7A - LETTER & EMAILS OF SUPPORT.pdf 2021.09.19EWMP Ltr.pdf PSA for Regulatory Permitting-c1.DOCX GPA_Fee Proposal.pdf GPA Scope_081221.docx CORH-20-9641-MS4 Outfall Monitoring Revised 8.18.2021-c1.pdf Second Amendment to NV5 Contract-c1.pdf RPV's Wildfire Monitoring Cameras Staff Report.pdf 3

10. MATTERS FROM STAFF 11. CLOSED SESSION - SUPPLEMENTAL 11.A. CONFERENCE WITH LEGAL COUNSEL: EXISTING LITIGATION Government Code Section 54956.9(d)(1) The City finds, based on advice from legal counsel, that disclosure in open session will prejudice the position of the City in the litigation. Â Name of Case: Dr. Elliot H. Brunner and Dr. Nourit G. Korzennik v. The City of Rolling Hills; and Toshiko and Takashi Nakamura Case Number: 20TRCV00775 RECOMMENDATION: None. 12. ADJOURNMENT Next regular meeting: Monday, September 13, 2021 at 7:00 p.m. in the City Council Chamber, Rolling Hills City Hall, 2 Portuguese Bend Road, Rolling Hills, California, 90274. Notice: Public Comment is welcome on any item prior to City Council action on the item. Documents pertaining to an agenda item received after the posting of the agenda are available for review in the City Clerk's office or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. 4

1. CALL TO ORDER 2. ROLL CALL NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CA 90274 (310) 377-1521 FAX (310) 377-7288 AGENDA Regular City Council Meeting CITY COUNCIL Monday, August 23, 2021 CITY OF ROLLING HILLS 7:00 PM SUPPLEMENTAL AGENDA This meeting is held pursuant to Executive Order N-29-20 issued by Governor Gavin Newsom on March 17, 2020. All Councilmembers will participate in-person wearing masks per Los Angeles County Health Department's Health Officer Order effective Saturday, July 17, 2021. The meeting agenda is available on the City’s website. A live audio of the City Council meeting will be available on the City’s website. Both the agenda and the live audio can be found here: https://www.rolling- hills.org/government/agenda/index.php. Members of the public may come in to City Hall wearing masks, per the new Health Officer's Order. Members of the public may observe and orally participate in the meeting via Zoom and or submit written comments in real-time by emailing the City Clerk’s office at cityclerk@cityofrh.net. Your comments will become part of the official meeting record. You must provide your full name, but please do not provide any other personal information that you do not want to be published. Zoom access: https://us02web.zoom.us/j/87227175757? pwd=VzNES3Q2NFprRk5BRmdUSktWb0hmUT09 Or dial (669) 900-9128 meeting ID: 872 2717 5757 passcode: 780609 Live stream recordings to all the City Council meetings can be found here: https://cms5.revize.com/revize/rollinghillsca/government/agenda/index.php While on this page, locate the meeting date of interest then click on AUDIO. Another window will appear. In the new window, you can select the agenda item of interest and listen to the audio by hitting the play button. Written Action Minutes to the City Council meetings can be found in the AGENDA, typically under Item 4A Consent Calendar. Please contact the City Clerk at 310 377-1521 or email at cityclerk@cityofrh.net for assistance. Next Resolution No. 1286 Next Ordinance No. 371 1

3. OPEN AGENDA - PUBLIC COMMENT WELCOME This is the appropriate time for members of the public to make comments regarding the items on the consent calendar or items not listed on this agenda. Pursuant to the Brown Act, no action will take place on any items not on the agenda. 4. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. 4.A. REGULAR MEETING MINUTES OF AUGUST 9, 2021. RECOMMENDATION: Approve as presented. 4.B. PAYMENT OF BILLS. RECOMMENDATION: Approve as presented. 4.C. REPUBLIC SERVICES RECYCLING TONNAGE REPORT FOR JULY 2021. RECOMMENDATION: Approve as presented. 4.D. RECEIVE AND FILE A REQUEST FOR PROPOSAL (RFP) FOR CITY HALL LANDSCAPING AND IRRIGATION DESIGN AND MAINTENANCE. RECOMMENDATION: Receive and file. 5. COMMISSION ITEMS 5.A. ZONING CASE 21-08: REQUEST FOR VARIANCES FOR ENCROACHMENT INTO THE FRONT YARD SETBACK AND STRUCTURES IN THE FRONT YARD; AND SITE PLAN REVIEW FOR GRADING LOCATED AT 3 OUTRIDER ROAD (HOYLER). RECOMMENDATION: Receive and file. 6. PUBLIC HEARINGS 7. OLD BUSINESS 7.A. CONSIDER AND APPROVE A PROFESSIONAL SERVICES AGREEMENT WITH HQE SYSTEMS INC. FOR A NOT-TO-EXCEED AMOUNT OF $3,280 TO CONDUCT A FEASIBILITY STUDY FOR THE BLOCK CAPTAINS PROGRAM COMMUNICATION PROJECT RECOMMENDATION: Staff recommends that the City Council approve a PLEDGE OF ALLEGIANCE 8.09.2021_CCMinutes.P.pdf Payment of Bills.pdf Rolling Hills YTD Tonnage Report July 2021.pdf CityHallCampusLandscapingRFP_2021.pdf Development_Table_-_ZC_21-08.pdf 3 Outrider Plan Package_08.23.21.pdf Vicinity Map.pdf 2021-10.PC_RESOLUTION_SupplementalPC_3_Outrider__Hoyler_.pdf 2

Professional Services Agreement with HQE Systems, Inc. to conduct a feasibility study for potential consulting services for the Block Captain Communications Project. 7.B. RECEIVE AND FILE THE CITY'S NOTICE OF INTENT (NOI) TO PARTICIPATE IN THE PENINSULA ENHANCED WATERSHED MMANAGEMENT PROGRAM (EWMP), AND DISCUSS PARTICIPATION IN THE TORRANCE AIRPORT STORMWATER BASIN PROJECT. RECOMMENDATION: Receive and file the City's NOI to join the Peninsula EWMP and discuss the City's participation in the Torrance Airport Stormwater Basin Project. 8. NEW BUSINESS 8.A. CONSIDER AND APPROVE A PROFESSIONAL SERVICES AGREEMENT WITH GPA CONSULTING FOR A NOT-TO-EXCEED AMOUNT OF $199,215 TO PROVIDE ENVIRONMENTAL CONSULTING SERVICES FOR THE CALOES/FEMA VEGETATION MANAGEMENT GRANT PROJECT. RECOMMENDATION: Approve the Professional Services Agreement with GPA Consulting for Environmental Analysis. 8.B. CONSIDER AND APPROVE THE SECOND PROFESSIONAL SERVICES AGREEMENT AMENDMENT WITH NV5 FOR THE SEPULVEDA CANYON STORMWATER MONITORING TO INCLUDE A HYDROLOGY REPORT. RECOMMENDATION: Approve second amendment with NV5 for an additional fee of $27,600. 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS 9.A. CONSIDER RANCHO PALOS VERDES' INITIATIVE TO INSTALL WILDFIRE MONITORING CAMERAS. (DIERINGER) RECOMMENDATION: Receive a report from Mayor Dieringer on the City of Rancho Palos Verdes' plan to install wildfire monitoring cameras, and provide direction to staff. HQE_Professional_Svcs_Agreement_Exhibit_A_Exhibit_B.pdf Outdoor Speaker Options.pdf Emergency Communications City Council Letter.docx SUPPLEMENTAL - Professional Services Agreement _ HQE Systems Inc.-c1 (002).pdf SUPPLEMENTAL - Professional Services Agreement _ HQE Systems Inc.-c1 (002).DOC SUPPLEMENTAL 7A - LETTER & EMAILS OF SUPPORT.pdf 2021.09.19EWMP Ltr.pdf PSA for Regulatory Permitting-c1.DOCX GPA_Fee Proposal.pdf GPA Scope_081221.docx CORH-20-9641-MS4 Outfall Monitoring Revised 8.18.2021-c1.pdf Second Amendment to NV5 Contract-c1.pdf RPV's Wildfire Monitoring Cameras Staff Report.pdf 3

10. MATTERS FROM STAFF 11. CLOSED SESSION - SUPPLEMENTAL 11.A. CONFERENCE WITH LEGAL COUNSEL: EXISTING LITIGATION Government Code Section 54956.9(d)(1) The City finds, based on advice from legal counsel, that disclosure in open session will prejudice the position of the City in the litigation. Â Name of Case: Dr. Elliot H. Brunner and Dr. Nourit G. Korzennik v. The City of Rolling Hills; and Toshiko and Takashi Nakamura Case Number: 20TRCV00775 RECOMMENDATION: None. 12. ADJOURNMENT Next regular meeting: Monday, September 13, 2021 at 7:00 p.m. in the City Council Chamber, Rolling Hills City Hall, 2 Portuguese Bend Road, Rolling Hills, California, 90274. Notice: Public Comment is welcome on any item prior to City Council action on the item. Documents pertaining to an agenda item received after the posting of the agenda are available for review in the City Clerk's office or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. 4

Agenda Item No.: 4.A Mtg. Date: 08/23/2021 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: CONNIE VIRAMONTES , ADMINISTRATIVE ASSISTANT THRU: ELAINE JENG P.E., CITY MANAGER SUBJECT: REGULAR MEETING MINUTES OF AUGUST 9, 2021. DATE: August 23, 2021 BACKGROUND: NONE. DISCUSSION: NONE. FISCAL IMPACT: NONE. RECOMMENDATION: Approve as presented. ATTACHMENTS: 8.09.2021_CCMinutes.P.pdf 5

Minutes 1 City Council Regular Meeting August 09, 2021 MINUTES OF A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA MONDAY, AUGUST 09, 2021 1. CALL TO ORDER The City Council of the City of Rolling Hills met in person on the above date at 7:00 p.m. Mayor Bea Dieringer presiding. 2. ROLL CALL Present: Mayor Dieringer, Mayor Pro Tem Black, Mirsch, and Wilson Absent: Pieper Staff Present: Elaine Jeng, City Manager Meredith T. Elguira, Planning and Community Services Director Janely Sandoval, City Clerk Michael Jenkins, City Attorney PLEDGE OF ALLEGIANCE BY MAYOR DIERINGER. 3. OPEN AGENDA - PUBLIC COMMENT WELCOME Resident Alfred Visco informed the City Council on how the United States Forest Service (USFS) approved Phos-Chek LC-95-W for fire management, the benefits of using Phos- Chek, and the process Phos-Chek underwent in order for the USFS to approve it. Mr. Visco referred to multiple locations that have successfully used Phos-Chek that Ron Raley presented at the May 4th Western Fire Chiefs Association Wildfire Prevention Summit, and provided detail regarding the success of the City of Pasadena. Lastly, he expressed his interest in the City Council agendizing the possibility of using Phos-Chek as a fire management tool within certain canyons. Resident Joseph Juge voiced concerns regarding the use of video and audio devices to record private situations and gatherings of neighbors. He expressed that resident Dr. Tamayo, his neighbor, has taken photos and videos of their private events and other activities thereby invading their privacy and causing Mr. Juge and his family to feel harassed. Mr. Juge also explained that an email was submitted and prepared for the Council to review, and he added that Dr. Tamayo has provided them a letter acknowledging that videos have been taken and conversations have been recorded. Mr. Juge understands that taking audio recordings without consent is considered wiretapping, and although he does not agree with adding additional laws, he feels additional actions should be considered if 6

Minutes 2 City Council Regular Meeting August 09, 2021 neighbors are not open to reason regarding their actions. Lastly, he expressed that City staff and the Rolling Hills Community Association have been contacted regarding this situation and have assisted to the best of their ability. 4. CONSENT CALENDAR 4B PAYMENT OF BILLS. 4C RECEIVE AND FILE AN EXECUTED PENINSULA CITIES JOINT LETTER TO THE CALIFORNIA AND LOS ANGELES COUNTY CITIZENS REDISTRICTING COMMISSION DESCRIBING THE CITY AND THE CITY’S PREFERENCE FOR REDISTRICTING. 4D RECEIVE AND FILE AN UPDATE ON THE PENINSULA CITIES JOINT LETTER ON ASSEMBLY BILL 215 HOUSING ELEMENT, RELATIVE PROGRESS DETERMINATION. MOTION: Councilmember Mirsch motioned to receive and file items 4B, 4C, and 4D, and Mayor Pro Tem Black seconded the motion. AYES: COUNCILMEMBERS: Mayor Dieringer, Mayor Pro Tem Black, Mirsch, and Wilson. NOES: COUNCILMEMBERS: None. ABSENT: COUNCILMEMBERS: Pieper. ABSTAIN: COUNCILMEMBERS: None. 4A REGULAR MEETING MINUTES OF JULY 26, 2021. MOTION: Councilmember Wilson motioned to approve the minutes as amended, and Councilmember Mirsch seconded the motion. AYES: COUNCILMEMBERS: Mayor Dieringer, Mirsch, and Wilson. NOES: COUNCILMEMBERS: Mayor Pro Tem Black. ABSENT: COUNCILMEMBERS: Pieper. ABSTAIN: COUNCILMEMBERS: None. 5. COMMISSION ITEMS None. 6. PUBLIC HEARINGS None. 7

Minutes 3 City Council Regular Meeting August 09, 2021 7. OLD BUSINESS None. 8. NEW BUSINESS None. 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS 9A CONSIDER JOINT PENINSULA EMAIL TO LOS ANGELES COUNTY BOARD OF SUPERVISORS 4TH DISTRICT JANICE HAHN REQUESTING THE REPORT OF CERTAIN DATA BY THE DEPARTMENT OF PUBLIC HEALTH (MAYOR DIERINGER). MOTION: Mayor Pro Tem Black motioned for Mayor Dieringer to work with other 4th District Councilmembers to draft a letter requesting specific data for individual Peninsula cities, and Councilmember Wilson seconded the motion. AYES: COUNCILMEMBERS: Mayor Dieringer, Mayor Pro Tem Black, and Wilson. NOES: COUNCILMEMBERS: Mirsch. ABSENT: COUNCILMEMBERS: Pieper. ABSTAIN: COUNCILMEMBERS: None. 4. CONSENT CALENDAR 4D RECEIVE AND FILE AN UPDATE ON THE PENINSULA CITIES JOINT LETTER ON ASSEMBLY BILL 215 HOUSING ELEMENT, RELATIVE PROGRESS DETERMINATION. MOTION: Mayor Dieringer motioned to reconsider pulling item 4D from Consent Calendar to further discuss and edit accordingly, and Mayor Pro Tem Black seconded the motion. AYES: COUNCILMEMBERS: Mayor Dieringer and Mayor Pro Tem Black. NOES: COUNCILMEMBERS: Mirsch and Wilson. ABSENT: COUNCILMEMBERS: Pieper. ABSTAIN: COUNCILMEMBERS: None As motion to bring back item 4D did not pass, previous motion stands. 8

Minutes 4 City Council Regular Meeting August 09, 2021 10. MATTERS FROM STAFF None. Councilmember Wilson recused himself and left the City Council Chamber and City Hall at 7:56 pm. 11. CLOSED SESSION 11A CONFERENCE WITH LEGAL COUNSEL: INITIATION OF LITIGATION GOVERNMENT CODE SECTION 54956.9(d)(4) THE CITY FINDS, BASED ON THE ADVISE FROM LEGAL COUNSEL, THAT DISCUSSION IN OPEN SESSION WEILL PREJUDICE THE POSITION OF THE CITY IN THE LITIGATION. City Attorney Jenkins stated there was no action to report. 12. ADJOURNMENT Hearing no further business before the City Council, the meeting was adjourned at 8:59 p.m. The next regular meeting of the City Council is scheduled to be held on Monday, August 23, 2021 beginning at 7:00 p.m. in the City Council Chamber at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. It will also be available via City’s website link at: https://www.rolling-hills.org/government/agenda/index.php Respectfully submitted, ____________________________________ Janely Sandoval City Clerk Approved, ________________________________ Bea Dieringer Mayor 9

Agenda Item No.: 4.B Mtg. Date: 08/23/2021 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: CONNIE VIRAMONTES , ADMINISTRATIVE ASSISTANT THRU: ELAINE JENG P.E., CITY MANAGER SUBJECT: PAYMENT OF BILLS. DATE: August 23, 2021 BACKGROUND: NONE. DISCUSSION: NONE. FISCAL IMPACT: NONE. RECOMMENDATION: Approve as presented. ATTACHMENTS: Payment of Bills.pdf 10

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Agenda Item No.: 4.C Mtg. Date: 08/23/2021 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: CONNIE VIRAMONTES , ADMINISTRATIVE ASSISTANT THRU: ELAINE JENG P.E., CITY MANAGER SUBJECT: REPUBLIC SERVICES RECYCLING TONNAGE REPORT FOR JULY 2021. DATE: August 23, 2021 BACKGROUND: NONE. DISCUSSION: NONE. FISCAL IMPACT: NONE. RECOMMENDATION: Approve as presented. ATTACHMENTS: Rolling Hills YTD Tonnage Report July 2021.pdf 12

Franchise? Y Mth/Yr Overall Commodity Tons Collected Tons Recovered Tons Disposed Diversion % Jan-21 Trash 235.42 36.03 199.39 15.30% Greenwaste 49.43 49.43 - 100.00% Jan-21 Total 284.85 85.46 199.39 30.00% Feb-21 Trash 206.11 18.38 187.73 8.92% Greenwaste 62.07 62.07 - 100.00% Feb-21 Total 268.18 80.45 187.73 30.00% Mar-21 Trash 231.10 7.19 223.91 3.11% Recycle 3.64 0.91 2.73 24.95% Greenwaste 89.04 89.04 - 100.00% Mar-21 Total 323.78 97.14 226.64 30.00% Apr-21 Trash 239.29 34.90 204.39 14.58% Greenwaste 52.70 52.70 - 100.00% Apr-21 Total 291.99 87.60 204.39 30.00% May-21 Trash 147.58 - 147.58 0.00% Greenwaste 125.97 125.97 - 100.00% May-21 Total 273.55 125.97 147.58 46.05% Jun-21 Trash 193.00 - 193.00 0.00% Greenwaste 111.34 111.34 - 100.00% Jun-21 Total 304.34 111.34 193.00 36.58% Jul-21 Trash 207.99 - 207.99 0.00% Greenwaste 96.98 96.98 - 100.00% Jul-21 Total 304.97 96.98 207.99 31.80% Grand Total 2,051.66 684.94 1,366.72 33.38% 684.94 CITY OF ROLLING HILLS RESIDENTIAL FRANCHISE 2021 Contract Requires 30% Household - Page 1 of 2 13

Agenda Item No.: 4.D Mtg. Date: 08/23/2021 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: ASHFORD BALL, SENIOR MANAGEMENT ANALYST THRU: ELAINE JENG P.E., CITY MANAGER SUBJECT: RECEIVE AND FILE A REQUEST FOR PROPOSAL (RFP) FOR CITY HALL LANDSCAPING AND IRRIGATION DESIGN AND MAINTENANCE. DATE: August 23, 2021 BACKGROUND: The City Hall campus landscaping was poorly maintained often due to broken sprinkler pipes, non- working valves and the lack of watering. Since 2019, the city conducted repairs on an as-needed basis, including insect, and gopher treatments to have a functioning irrigation system at the campus. These spot repairs are insufficient as campus continues to have broken pipes, sprinkler heads and issues with the timer for watering. DISCUSSION: To address the issues comprehensively, staff proposes to seek services from qualified licensed landscape architects or firms to inventory existing conditions (landscape, lighting and irrigation), and provide recommendations for a sustainable irrigation system, water efficient landscaping and aesthetically pleasing plant pallet for the City Hall campus. The campus includes the City Hall building, the Rolling Hills Community Association building and the tennis courts. Staff plans to post the RFP on the city website this month (August) and anticipates selection of a service provide in the month of September 2021. FISCAL IMPACT: In the adopted FY2021-2022, there is available budget for landscaping improvements and maintenance for the City Hall campus. 14

RECOMMENDATION: Receive and file. ATTACHMENTS: CityHallCampusLandscapingRFP_2021.pdf 15

INCORPORATED JANUARY 24, 1957 NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CA 90274 (310) 377-1521 FAX (310) 377-7288 REQUEST FOR PROPOSALS LANDSCAPE ARCHITECTURAL SERVICES PROPOSALS DUE 5:00PM, SEPTEMBER 17, 2021 BACKGROUND The City of Rolling Hills is seeking proposals from qualified licensed landscape architect or firms to provide professional services to audit existing conditions (landscape, lighting and irrigation), submit WELO compliant landscape and lighting design package, install or assist in hiring a qualified licensed landscape contractor to install the proposed project at the City Hall Campus located at 2 Portuguese Bend Road, Rolling Hills, CA and Tennis Courts Facility located across the City Hall Campus. The City Hall Campus is approximately 1.3 acres and the Tennis Courts Facility is approximately 1.2 acres estimating 2.5 acres in total (Attachment 1). The City Hall Campus has three existing structures: City Hall, Rolling Hills Community Association (RHCA) office and a shed housing a generator. The RHCA is a tenant of the City. The City is responsible for the maintenance of the City Hall campus and the Tennis Courts Facility. Between 2016 and 2019 the landscaping on the campus was poorly maintained due to broken sprinkler pipes, nonworking valves and inadequate care. In early 2020, the City conducted necessary repairs, including insect, and gopher treatments to restore a fully functioning irrigation system at the campus. Current Day, 2021, even after repairs, the City seems to have continuous issues with gophers, broken sprinkler pipes and maintenance of the overall campus. With this project, the City aims to have a well-designed green space that comprises of both California native plants and waterwise plants that are adapted to our climate. These should be planted and maintained to meet WELO requirements and more importantly, meet fire fuel abatement standards and guidelines. The City is located in a very high fire severity zone and designers must avoid high-hazard plants. In addition, designers must also take into consideration CPTED principles when designing landscaped areas while also providing adequate visual screening from the adjacent main road north of the subject site. Lastly, the City will be using the City Hall Campus and Tennis Courts Facility to showcase water efficient plants and design principles, so residents will know the proper landscape materials suitable for the zone and low maintenance techniques. 16

SECTION 1 SCOPE OF SERVICES The City is requesting proposals from qualified landscape architect or companies to provide the following services:  Inventory and audit existing conditions and document  Submit complete landscape package that includes: o Irrigation plan, planting plan, lighting design plan, all applicable details/specifications, and MWELO compliance  Conduct site visits and attend working meetings with key stakeholders and staff to solicit their input on the conceptual plans before a final plan is approved by the City.  Design Fire Code compliant access around the generator shed  Design a pad that is ADA compliant for an existing freestanding USPS Mailbox  Receive approval from applicable agencies, i.e. Fire Department’s Fuel Modification Division, Building and Safety and the City’s landscape architect  Develop final approved design for implementation  Provide copies of all reports, technical memoranda, and presentation materials to city staff.  Attend up to two City Council Meetings  Develop cost estimates for the conceptual and final approved plans and specifications.  Install proposed project or oversee hiring of contractor to install project  Respond to Request for Information  Inspect the completed project and verify compliance with approved plan  Secure a Certificate of Compliance  Provide manuals and maintenance instructions for plant materials, lighting and irrigation system  Review and approve close-out documents  Provide Record Drawings in hard copy and digital format  Conduct training for maintenance crew  Provide Project Schedule SECTION 2 PROPOSAL REQUIREMENTS 1. Understanding of the Scope of Work: Firms shall provide a narrative to the approach to complete the Scope of Work efficiently and economically. 2. Organization, Credentials and Experience: Provide a summary of the Firm’s qualifications, credentials, and related experience. Describe the firm, including the personnel who will be assigned to the contract. Provide a list of three of the firm’s projects within the last five years of similar scope and content. 3. Fees: Under separate cover, provide a rate proposal for the scope of work. The cost proposal shall be identified for each task. The proposed cost budget shall present the labor rates and proposed labor hours of proposed staff for each work task described in the consultant’s proposal, as well as other direct costs. 17

4. Additional Information: Firms are to review the sample Professional Services Agreement (Attachment 5) and provide comments and or questions as a part of the firm’s proposal. SECTION 3 PROPOSAL PROCEDURE All proposals are due no later than 5:00pm on September 17, 2021. The City reserves the right to extend the deadline. The City will respond to request for clarification in written RFP addendum(s) as needed. All inquiries for clarification shall submitted in writing via email to the Senior Management Analyst by 12:00pm on September 01, 2021. The City will post any addendums to the RFP to the City’s website. Consultants planning to submit a proposal are required to refer to the website to verify that they have received all addendums issued for this RFP. Proposals shall be emailed to the Senior Management Analyst. Ashford Ball Senior Management Analyst aball@cityofrh.net (310) 377-1521 Submission of a proposal indicates acceptance by the firm of the conditions contained in this request for proposal unless clearly and specifically noted in the proposal submitted and confirmed in the agreement between the City of Rolling Hills and the firm selected. The City of Rolling Hills reserves the right without prejudice to reject any or all proposals. No reimbursement will be made by the City for costs incurred in the preparation of the response to this Request for Proposal. Submitted materials will not be returned and become the property of the City of Rolling Hills. SECTION 4 SELECTION CRITERIA Proposals will be selected based on sound approach to meeting the scope of work, the ability to demonstrate efficiency use of resources, the relevant experience of proposed personnel, and dedication of personnel to complete the project within the specified timeframe. Firms may be asked to participate in an interview with the City. If necessary, interviews are tentatively scheduled for the week of September 27, 2021. SECTION 5 ATTACHMENTS Attachment 1 Site Plan Attachment 2 Aerial View of City Hall Campus and Tennis Courts Facility Attachment 3 Photographs of City Hall Campus Attachment 4 Sample Professional Services Agreement 18

ATTACHMENT 1 Site Plan 19

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ATTACHMENT 2 Bird’s-eye View of City Campus 22