Regular Meeting

2 Monday, September 12, 2022 Regular Meeting School District Central Administration Complex Niceville, Florida Training Room 6:00 p.m. Invocation offered by Pastor Troy Hamilton, Rocky Bayou Baptist Church Pledge of Allegiance led by Tim Bryant * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * NOTICE: This Board Meeting is being live-streamed for the convenience of the public at the video link above or at https://www.okaloosaschools.com/district/sb/meetings/2022 * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * 1. Opening of Meeting Subject 1.1 Call to Order by the Chairman Meeting Sep 12, 2022 - Regular Meeting Type Procedural File Attachments 2. Approval of Agenda Subject 2.1 Changes to Agenda and Approval of Agenda Meeting Sep 12, 2022 - Regular Meeting Type Action Recommended Action Motion to approve the Agenda File Attachments Motion & Voting Motion to approve the Agenda Motion by Lamar White, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 3. Recognitions Subject 3.1 Proclamation to Designate The Month of September, as "Childhood Cancer Awareness Month," presented by the Superintendent. Meeting Sep 12, 2022 - Regular Meeting Type Action, Recognition Recommended Action Motion to adopt the Proclamation of National Childhood Cancer Awareness Month. In collaboration with Rally Foundation for Childhood Cancer Research, the Superintendent and The School Board of Okaloosa County recognize the month of September 2022 as "Childhood Cancer Awareness Month." For more information, please contact Teri Schroeder, Program Director, Student Services, at 850-833-3108. File Attachments Childhood Cancer Proclamation 2022.pdf (163 KB) Motion & Voting Motion to adopt the Proclamation of National Childhood Cancer Awareness Month. Motion by Marti Gardner, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 4. Visitors 5. Administrative Personnel Appointments Subject 5.1 Appointment of Assistant Principal II (12 Month), Destin Middle School, recommended by the Superintendent for approval. Meeting Sep 12, 2022 - Regular Meeting Type Action Recommended Action Motion to approve the appointment of to the position of Assistant Principal II (12 Month), Destin Middle School. File Attachments Motion & Voting Motion to approve the appointment of Lisa Tucker to the position of Assistant Principal II (12 Month), Destin Middle School. Motion by Linda Evanchyk, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 6. Public Comment Subject 6.1 Members of the public desiring to address the School Board - Form MIS 5241 Public Input and/or Discussion of Agenda Items Meeting Sep 12, 2022 - Regular Meeting Type Information File Attachments 7. Committee and Staff Reports (Workshop Only) Subject 7.1 In-County Travel paid for the period of August 4 - 24, 2022, presented by Julie Perry, Chief Financial Officer Meeting Sep 12, 2022 - Regular Meeting Type Report In-County Travel paid for the period of August 4 - 24, 2022. File Attachments In-County Travel Aug 4-24.pdf (16 KB) 7. Committee and Staff Reports (Workshop Only) Subject 7.2 Out-of-County Travel paid for the period of August 4 - 24, 2022, presented by Julie Perry, Chief Financial Officer Meeting Sep 12, 2022 - Regular Meeting Type Report Out-of-County Travel paid for the period of August 4 - 24, 2022. File Attachments Out-of-County Travel Aug 4-24.pdf (17 KB) 7. Committee and Staff Reports (Workshop Only) Subject 7.3 Quarterly Report: Service Agreements Under the $5,000 Threshold for Internal and Budgetary Funds, presented by Vince Windham, Program Director, Purchasing. Meeting Sep 12, 2022 - Regular Meeting Type Information This report contains information regarding Service Agreements entered into by district schools at a value less than the $5,000 threshold for Internal and Budgetary Funds for the fourth quarter of FY 2022, April through June. A copy of the report is attached. For additional information, please contact Vince Windham, Program Director, Purchasing, at (850) 833-7668. File Attachments Service Agreements under the $5,000 April, 2022 thru June, 2022.pdf (82 KB) 7. Committee and Staff Reports (Workshop Only) Subject 7.4 Adjusted Fixed Asset Inventory Based on Increase of the Asset Capitalization Threshold from $1,000 to $5,000 effective July 1, 2022, presented by Julie Perry, Chief Financial Officer. Meeting Sep 12, 2022 - Regular Meeting Type Report School Board Policy 02-15(A)(1) states “ All equipment shall be listed on the District property control records that has a value equal to or exceeding limits established in § 274.02, Florida Statutes .” Per Chapter 274, Florida Statutes , “Tangible Personal Property Owned by Local Governments” and Florida Administrative Code 69I-73, “Tangible Personal Property Owned by Local Governments,” the District is increasing the threshold for property that is recorded in the fixed asset system from $1,000 to $5,000 beginning July 1, 2022. The attached report indicates the number and value of current assets, assets to be removed, and assets remaining by cost center. The District totals are summarized below. The assets will be removed effective July 1, 2022. Current Assets (Original Value of $1,000 or More) Assets to be Removed (Original Value Less Than $5,000) Remaining Assets (Original Value of $5,000 or More) No. of Assets 9,494 7,190 2,304 Original Value of Assets $379,640,183.95 $14,748,372.74 $364,891,811.21 Depreciation $208,691,710.16 $11,681,910.48 $197,009,799.68 Current Value of Assets $170,948,473.79 $3,066,462.26 $167,882,011.53 File Attachments Non-Land Assets With An Original Value Less Than $5000.pdf (145 KB) 8. Consent Agenda Subject 8.1 Approval of the Consent Agenda Meeting Sep 12, 2022 - Regular Meeting Type Action (Consent) Recommended Action Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent File Attachments Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject 8.2 Approval of the Minutes of the Workshop Meeting of August 18, 2022; Minutes of Regular Meeting of August 22, 2022, recommended by the Superintendent for approval. Meeting Sep 12, 2022 - Regular Meeting Type Action (Consent) Preferred Date Sep 12, 2022 Absolute Date Sep 12, 2022 Recommended Action Motion to approve the Minutes of the Workshop Meeting of August 18, 2022; Minutes of Regular Meeting of August 22, 2022. File Attachments 8-18-2022 Workshop - DRAFT.pdf (249 KB) 8-22-2022 Meeting - DRAFT.pdf (258 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject 8.3 Appropriation of District 1 School Board Member Capital Outlay Funds to Pryor Middle School for classroom furniture in the amount of $7,980.80, presented by Lamar White and recommended by the Superintendent for approval. Meeting Sep 12, 2022 - Regular Meeting Type Action (Consent) Preferred Date Sep 12, 2022 Absolute Date Sep 12, 2022 Fiscal Impact Yes Dollar Amount $7,980.80 Budgeted Yes Budget Source School Board Member Discretionary Capital Outlay Funds Recommended Action Motion to approve the appropriation of District 1 School Board Member Capital Outlay Funds to Pryor Middle School for classroom furniture in the amount of $7,980.80. District 1 School Board Member Capital Outlay Funds will be appropriated to Pryor Middle School for classroom furniture in the amount of $7,980.80. The remaining cost in the amount of $7,000.00 will be paid with District 3 School Board Member Capital Outlay Funds. File Attachments Pryor Desks & Chairs - QTE061173 - WD Quote.pdf (137 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject 8.4 Appropriation of District 3 School Board Member Capital Outlay Funds to Pryor Middle School for classroom furniture in the amount of $7,000.00, presented by Linda Evanchyk and recommended by the Superintendent for approval. Meeting Sep 12, 2022 - Regular Meeting Type Action (Consent) Preferred Date Sep 12, 2022 Absolute Date Sep 12, 2022 Fiscal Impact Yes Dollar Amount $7,000.00 Budgeted Yes Budget Source School Board Member Discretionary Capital Outlay Funds Recommended Action Motion to approve the appropriation of District 3 School Board Member Capital Outlay Funds to Pryor Middle School for classroom furniture in the amount of $7,000.00. District 3 School Board Member Capital Outlay Funds will be appropriated to Pryor Middle School for classroom furniture in the amount of $7,000.00. The remaining cost in the amount of $7,980.80 will be paid with District 1 School Board Member Capital Outlay Funds. File Attachments Pryor Desks & Chairs - QTE061173 - WD Quote.pdf (137 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject 8.5 Appropriation of District 3 School Board Member Capital Outlay Funds to Shoal River Middle School for classroom projectors in the amount of $3,990.00, presented by Linda Evanchyk and recommended by the Superintendent for approval. Meeting Sep 12, 2022 - Regular Meeting Type Action (Consent) Preferred Date Sep 12, 2022 Absolute Date Sep 12, 2022 Fiscal Impact Yes Dollar Amount $3,990.00 Budgeted Yes Budget Source School Board Member Discretionary Capital Outlay Funds Recommended Action Motion to approve the appropriation of District 3 School Board Member Capital Outlay Funds to Shoal River Middle School for classroom projectors in the amount of $3,990.00. District 3 School Board Member Capital Outlay Funds will be appropriated to Shoal River Middle School for classroom projectors in the amount of $3,990.00. File Attachments Shoal River - Projectors.pdf (82 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject 8.6 Request to advertise a Public Hearing for the adoption of revised School Board Policy 02-17 Purchasing Procedures, presented by Julie A. Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting Sep 12, 2022 - Regular Meeting Type Action (Consent) Recommended Action Motion to approve the advertisement of a Public Hearing for the adoption of revised School Board Policy 02-17 Purchasing Procedures. A Public Hearing will be advertised to receive public input and consider approval on the proposed amendments to School Board Policy 02-17 Purchasing Procedures. The proposed revisions to the policy will update the purchasing and bidding thresholds of the school district. The recommended changes are attached. File Attachments Policy 02-17 Purchasing Procedures-REDLINED 8-30-2022.pdf (147 KB) !School Board Policy 2-17 Recommended Changes 2022-08-04.pdf (108 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject 8.7 Superintendent's Annual Financial Report & Program Cost Report for Year Ended June 30, 2022, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting Sep 12, 2022 - Regular Meeting Type Action (Consent) Fiscal Impact No Recommended Action Motion to approve Superintendent's Annual Financial Report & Cost Report for Year Ended June 30, 2022. In accordance with rule 6A-1.0071(3), Florida Administrative Code, all sections of the Superintendent's Annual Financial Report (AFR), including the Cost Report, must be submitted for approval by the School Board prior to submission to the State. The AFR is the unaudited data submitted to DOE by Florida school districts. It includes revenue detailed by federal, state, and local sources, and expenditures detailed by function (the purpose of an expenditure) and object (what was purchased or the service obtained). The data is displayed by fund type, including General Fund, Special Revenue Funds, Debt Service Funds, and Capital Project Funds. The Cost Report identifies direct and indirect costs by program and measures statutory compliance as established in law. Programs include K-3 Basic, 4-8 Basic, 9-12 Basic, K-3 Basic with ESE Services, 4-8 Basic with ESE Services, 9-12 Basic with ESE Services, ESOL, ESE Support Level 254, and ESE Support Level 255. The report is based on fund, function, object, and center. File Attachments 2021-2022 AFR-Published 9.12.22.pdf (3,497 KB) !Fiscal Year 2021-2022 Program Cost Report 9-12-22.pdf (2,343 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject 8.8 Application for Impact Aid under P.L.81-874 for Fiscal Year 2022-2023 naming the Authorized Representative and Core User Account Signer, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting Sep 12, 2022 - Regular Meeting Type Action (Consent) Fiscal Impact Yes Budgeted Yes Recommended Action Motion to approve the application for Impact Aid under P.L. 81-874 for Fiscal Year 2022-2023 naming the Authorized Representative and Core User Account Signer. P.L. 81-874 requires that School Board minutes reflect the authorized representative as part of the application process each year. The "Core User" must be an employee of the School District with the authority to sign the Impact Aid application. The appointed "Core User" will have the authority to create and manage two other users who will enter the District's detailed impact aid data into the system. The designated "Core User," with signature authority, is required to log into the system to electronically sign the finalized application. In light of the time required to complete this process, it is recommended the School Board again approve the Chief Financial Officer as the authorized representative with signature authority to file the Impact Aid application for fiscal year 2022-2023. File Attachments Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject 8.9 Budget Amendment #11 - Fiscal Year 2021-2022 presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting Sep 12, 2022 - Regular Meeting Type Action (Consent) Preferred Date Sep 12, 2022 Absolute Date Sep 12, 2022 Fiscal Impact Yes Dollar Amount $2,127,799.99 Budgeted Yes Budget Source Various - See Attached Budget Amendment Recommended Action Motion to approve Budget Amendment #11 - Fiscal Year 2021-2022. On September 13, 2021, the School Board adopted the budget for fiscal year 2021-2022. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues, and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. Additional New Revenue Appropriated/(Adjusted) During the Month of June 2022: General Fund $ 759,590.58 Debt Service Funds (1,371.02) Capital Project Funds 826,216.37 Special Revenue Funds - Federal 333,743.00 Special Revenue Funds - Food Service 209,621.06 Total - All Funds $2,127,799.99 File Attachments !BA 11 - June 2022 Revised.pdf (1,291 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject 8.10 Revised Monthly Financial Statement for June 2022 presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting Sep 12, 2022 - Regular Meeting Type Action (Consent) Preferred Date Sep 12, 2022 Absolute Date Sep 12, 2022 Fiscal Impact No Recommended Action Motion to approve Revised Monthly Financial Statement for June 2022. The revised financial statement for the month ending June 30, 2022, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments !Financials - 2022-06-30 Revised.pdf (697 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject 8.11 Invoices to be approved for payment, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting Sep 12, 2022 - Regular Meeting Type Action (Consent) Recommended Action Motion to approve invoices for payment. As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. File Attachments Board Bills 9-12-22.pdf (29 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject 8.12 School Donations, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting Sep 12, 2022 - Regular Meeting Type Action (Consent) Fiscal Impact Yes Dollar Amount $27,380.00 Budgeted No Budget Source Donations Recommended Action Motion to approve School Donations. Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations-2022-09-12.pdf (123 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject 8.13 Sole Source Purchase Over $25,000: Scholastic, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting Sep 12, 2022 - Regular Meeting Type Action (Consent) Fiscal Impact Yes Dollar Amount $51,483.52 Budgeted Yes Budget Source Federal Funds, Project 3401 Title I-Part A Recommended Action Motion to approve the purchase of Scholastic Classroom Magazine subscriptions for multiple schools totaling $51,483.52. Request approval to purchase Scholastic Classroom Magazine subscriptions for multiple schools totaling $51,483.52. The purchase is made through Sole Source 6A-1.012(12)(d). Funds will be paid from Federal Funds, Project 3401 Title I-Part A, and a copy of the quote is attached. For additional information, please contact Amy Dale, Specialist, Title I, at (850) 301-3008. File Attachments SCHOLASTIC QUOTE.pdf (402 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject 8.14 Sole Source Purchase Over $25,000: Edmentum, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting Sep 12, 2022 - Regular Meeting Type Action (Consent) Fiscal Impact Yes Dollar Amount $70,864.00 Budgeted Yes Budget Source Federal Funds, Project 3415 Title IV-SS & AEG Recommended Action Motion to approve the purchase of Study Island: Science Library software licenses for multiple schools totaling $70,864.00, effective September 16, 2022, through September 15, 2023. Request approval to purchase Study Island: Science Library software licenses for multiple schools totaling $70,864.00. The purchase is made through Sole Source 6A-1.012(12)(d). Funds will be paid from Federal Funds, Project 3415 Title IV-SS & AEG, and is effective September 16, 2022, through September 15, 2023. A copy of the quote is attached. For additional information, please contact Tami Ellis, Science Specialist, Curriculum, at (850) 833-4122. File Attachments EDMENTUM QUOTE.pdf (672 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject 8.15 Sole Source Purchase Over $25,000: ExploreLearning presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting Sep 12, 2022 - Regular Meeting Type Action (Consent) Fiscal Impact Yes Dollar Amount $47,004.96 Budgeted Yes Budget Source Federal Funds, Project 3415 Title IV - SS & AEG Recommended Action Motion to approve the purchase of Gizmos Science software licenses for multiple schools totaling $47,004.96, effective September 16, 2022, through September 15, 2023. Request approval to purchase Gizmos Science software licenses for multiple schools totaling $47,004.96. The purchase is made through Sole Source 6A-1.012(12)(d). Funding will be paid from Federal Funds, Project 3415 Title IV - SS & AEG. The contract is effective September 16, 2022, through September 15, 2023, and a copy of the quote is attached. For additional information, please contact Tami Ellis, Science Specialist, Curriculum, at (850) 833-4122. File Attachments EXPLORELEARNING-GIZMOS QUOTE.pdf (131 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject 8.16 ITB 23-01 UV-C Virus Kill Systems, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting Sep 12, 2022 - Regular Meeting Type Action (Consent) Preferred Date Sep 12, 2022 Absolute Date Sep 12, 2022 Fiscal Impact Yes Budgeted Yes Budget Source Capital Funds, Project 2313 DW-Environmental/IAQ/T & B Recommended Action Motion to approve the committee's recommendation to award ITB 23-01 UV-C Virus Kill Systems to Integrated Products, Inc., based on bid pricing, effective September 13, 2022, through September 12, 2023. Request approval to award ITB 23-01 UV-C Virus Kill Systems to Integrated Products, Inc., based on bid pricing. The contract will be used as needed and funding will be paid from Capital Funds, Project 2313 DW-Environmental/IAQ/T & B. The contract is effective September 13, 2022, through September 12, 2023, and copies of the award tabulation and bid documents are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments ITB-23-01_TAB.pdf (88 KB) ITB 23-01 UV-C Virus Kill System.pdf (1,230 KB) ITB 23-01 Addendum 1.pdf (237 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject 8.17 ITB 23-02 Indoor Air Quality Remediation, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting Sep 12, 2022 - Regular Meeting Type Action (Consent) Preferred Date Sep 12, 2022 Absolute Date Sep 12, 2022 Fiscal Impact Yes Budgeted Yes Budget Source District Funding, Project 2313 DW-Environmental/IAQ/T & B Recommended Action Motion to approve the committee's recommendation to award ITB 23-02 Indoor Air Quality Remediation to Curtis Remodeling and Paint, Inc. as Primary Provider and Servpro of West Pensacola as Secondary Provider, based on fixed pricing, effective through September 12, 2025. Request approval of the committee's recommendation to award ITB 23-02 Indoor Air Quality Remediation to Curtis Remodeling and Paint, Inc. as Primary Provider and Servpro of West Pensacola as Secondary Provider, based on fixed pricing. The contract will be used as needed and is effective through September 12, 2025. A copy of the award tabulation is attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments AWARD TABULATION.pdf (135 KB) ITB 23-02 IAQ Remediation.pdf (1,850 KB) ITB 23-02 Addendum 1.pdf (227 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject 8.18 Tag-On Bid Purchase Over $25,000: Apple Store for Education Institution, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting Sep 12, 2022 - Regular Meeting Type Action (Consent) Preferred Date Sep 12, 2022 Absolute Date Sep 12, 2022 Fiscal Impact Yes Dollar Amount $566,695.00 Budgeted Yes Budget Source Capital Funds, Project 3390 - School iPad Program Recommended Action Motion to approve the purchase of computer equipment, support and supplies from Apple Store for Education Institution for a total of $566,695.00. Request approval to purchase computer equipment, support and supplies from Apple Store for Education Institution for a total of $566,695.00. The purchase is made through State of Florida Alternate Contract #43211500-WSCA-15-ACS. Funds will be paid from Capital Funds, Project 3390 School iPad Program, and a copy of the quote is attached. For additional information, please contact Eric Mitchell, Director, MIS & IT, at (850) 689-7153. File Attachments APPLE QUOTE.pdf (42 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject 8.19 Tag-On Bid Purchase Over $25,000: Grainger, presented by Vince Windham. Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting Sep 12, 2022 - Regular Meeting Type Action (Consent) Fiscal Impact Yes Dollar Amount $85,015.08 Budgeted Yes Budget Source General Funds, Project 1121 Triumph OTC Grant Recommended Action Motion to approve the purchase of equipment from Grainger for Okaloosa Technical College, in the amount of $85,015.08. Request approval to purchase equipment from Grainger in the amount of $85,015.08. The purchase is made through State of Florida Contract #31160000-20-NASPO-ACS and will be paid from General Funds, Project 1121 Triumph OTC Grant. A copy of the quote is attached. For additional information, please contract Jon Williams, Principal, OTC, at (850) 833-3500. File Attachments GRAINGER QUOTE.pdf (94 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject 8.20 Tag-On Bid Purchase Over $25,000: Alan Jay Fleet Sales, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting Sep 12, 2022 - Regular Meeting Type Action (Consent) Preferred Date Sep 12, 2022 Absolute Date Sep 12, 2022 Fiscal Impact Yes Dollar Amount $140,336.00 Budgeted Yes Budget Source Capital Funds (1.500 mills), Project 0369 - DW - Vehicles Recommended Action Motion to approve the purchase of vehicles from Alan Jay Fleet Sales for a total of $140,336.00. Request approval to purchase one (1) 2023 GMC Sierra 1500 Double Cab 2WD 6.5' Bed Work Truck 147" for the Maintenance Department in the amount of $37,451.00, and three (3) 2023 GMC Savana Cargo Vans 2500 135" WB for the Custodial Services Department at $34,295.00 each, for a total of $102,885.00, for a grand total of $140,336.00. Purchases are made from Alan Jay Fleet Sales through RFP 096-21-KM, and funding will be paid from Capital Funds, Project 0369 - DW - Vehicles. Copies of the quotes are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159 and Bill Smith, Program Director, Custodial, at (850) 689-7890. File Attachments CUSTODIAL QUOTE.PDF (316 KB) MAINTENCE QUOTE.PDF (288 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject 8.21 Tag-On Bid Purchase Over $25,000: WTI, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting Sep 12, 2022 - Regular Meeting Type Action (Consent) Preferred Date Sep 12, 2022 Absolute Date Sep 12, 2022 Fiscal Impact Yes Dollar Amount $149,929.54 Budgeted Yes Budget Source Capital Funds (1.500 mills), Project 0322 DW - Roofing Recommended Action Motion to approve the quote from WTI for roof repairs at Choctawhatchee High School in the amount of $149,929.54. Request approval of the quote from WTI for roof repairs at Choctawhatchee High School in the amount of $149,929.54. The purchase is made through PAEC IFB 021-D. Funds will be paid from Capital Funds, Project 0322 DW - Roofing, and a copy of the quote is attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments WTI QUOTE.pdf (227 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject 8.22 Tag-On Bid Purchase Over $25,000: Daikin, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting Sep 12, 2022 - Regular Meeting Type Action (Consent) Preferred Date Sep 12, 2022 Absolute Date Sep 12, 2022 Fiscal Impact Yes Dollar Amount $40,934.45 Budgeted Yes Budget Source Capital Funds (1.500 mills), Project 0319 - DW - HVAC Replacement Recommended Action Motion to approve the purchase of HVAC equipment from Daikin for Bob Sikes Elementary School in the amount of $25,948.12, and for Longwood Elementary School in the amount of $14,986.33, for a total amount of $40,934.45. Request approval to purchase HVAC equipment from Daikin for Bob Sikes Elementary School in the amount of $25,948.12, and for Longwood Elementary School in the amount of $14,986.33, for a total amount of $40,934.45. The purchases are made through Omnia Contract #R200401, and funds will be paid from Capital Funds, Project 0319 - DW - HVAC Replacement. Copies of the quotes are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments BOB SIKES ES QUOTE.pdf (255 KB) LONGWOOD ES QUOTE.pdf (222 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject 8.23 Renewal of ITB 20-01 Epoxy Flooring-DW, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting Sep 12, 2022 - Regular Meeting Type Action (Consent) Preferred Date Sep 12, 2022 Absolute Date Sep 12, 2022 Fiscal Impact Yes Budgeted Yes Budget Source Capital Funds (1.500 mills or half-cent sales tax) Recommended Action Motion to approve the renewal of ITB 20-01 Epoxy Flooring-DW with Pro Floors Plus, based on bid pricing, effective through September 23, 2023. Request approval to renew ITB 20-01 Epoxy Flooring-DW with Pro Floors Plus, based on bid pricing. The contract will be used as needed and funds will be paid from Capital funds. The contract is effective through September 23, 2023, and copies of the renewal documents are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments RENEWAL OF ITB 20-01.pdf (558 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject 8.24 Service Agreement #23-64 Matthew Fossa, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting Sep 12, 2022 - Regular Meeting Type Action (Consent) Fiscal Impact Yes Dollar Amount $4,500.00 Budgeted Yes Budget Source Internal Funds, Band Boosters Recommended Action Motion to approve Service Agreement #23-64 between Matthew Fossa and The School Board of Okaloosa County, Florida, on behalf of Niceville High School, in an amount not to exceed $4,500.00, effective September 13, 2022, through May 30, 2023. Request approval of Service Agreement #23-64 between Matthew Fossa and The School Board of Okaloosa County, Florida, on behalf of Niceville High School, to provide Band Instruction for double reed students. The Provider will be paid $50.00 per hour up to 90 hours, for a total contract amount not to exceed $4,500.00. Funding will be paid from Internal Funds, Band Boosters. The Agreement is effective September 13, 2022, through May 30, 2023, and a copy is attached. For additional information, please contact Dan Wooten, Band Director, Niceville High School at (850) 833-4114. File Attachments SA# 23-64.pdf (262 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject 8.25 Service Agreement #23-65 Kiara Watson, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting Sep 12, 2022 - Regular Meeting Type Action (Consent) Fiscal Impact Yes Dollar Amount $13,125.00 Budgeted Yes Budget Source Special Revenue, Project 3415 Title IV-SS & AEG Recommended Action Motion to approve Service Agreement #23-65 between Kiara Watson and The School Board of Okaloosa County, Florida, on behalf of the Curriculum & Instruction Department-Title IV, in an amount not to exceed $13,125.00, effective September 13, 2022, through August 30, 2023. Request approval of Service Agreement #23-65 between Kiara Watson and The School Board of Okaloosa County, Florida, on behalf of the Curriculum & Instruction Department-Title IV, to provide Video Production Services. The Provider will be paid $85.00 per hour for pre-production, $250.00 per hour for production, $85.00 per hour for post-production, and $500.00-$1,000.00 per music licensing for a maximum of $2,187.50 per finished video, for a total contract amount not to exceed $13,125.00. Funding will be paid from Special Revenue, Project 3415 Title IV-SS & AEG. The Agreement is effective September 13, 2022, through August 30, 2023, and a copy is attached. For additional information, please contact Tami Ellis, Science Specialist, Curriculum, at (850) 833-4122. File Attachments SA# 23-65.pdf (438 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject 8.26 Service Agreement #23-67 Ann Leffard, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting Sep 12, 2022 - Regular Meeting Type Action (Consent) Fiscal Impact Yes Dollar Amount $1,500.00 Budgeted Yes Budget Source Internal Funds, Band Recommended Action Motion to approve Service Agreement #23-67 between Ann Leffard and The School Board of Okaloosa County, Florida, on behalf of Shoal River Middle School, in an amount not to exceed $1,500.00, effective September 13, 2022, through May 25, 2023. Request approval of Service Agreement #23-67 between Ann Leffard and The School Board of Okaloosa County, Florida, on behalf of Shoal River Middle School, to provide Band Instruction to flute students. The Provider will be paid $60.00 per day for up to 25 days, for a total contract amount not to exceed $1,500.00. Funding will be paid from Internal Funds, Band. The Agreement is effective September 13, 2022, through May 25, 2023, and a copy is attached. For additional information, please contact Emilia Tenore, Band Director, Shoal River Middle School, at (850) 689-7229. File Attachments SA# 23-67.pdf (273 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject 8.27 Service Agreement #23-70 Chrissy Miller, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting Sep 12, 2022 - Regular Meeting Type Action (Consent) Fiscal Impact Yes Dollar Amount $6,400.00 Budgeted Yes Budget Source Internal Funds, Indianettes Recommended Action Motion to approve Service Agreement #23-70 between Chrissy Miller and The School Board of Okaloosa County, Florida, on behalf of Choctawhatchee High School, in an amount not to exceed $6,400.00, effective September 13, 2022, through June 30, 2023. Request approval of Service Agreement #23-70 between Chrissy Miller and The School Board of Okaloosa County, Florida, on behalf of Choctawhatchee High School, to provide Choreography Instruction for the Indianettes. The Provider will be paid $400.00 per dancer for up to eleven dancers for Varsity Game Day and Hip Hop Choreography, for a total of $4,400.00. Any additional choreography/tryouts or judging will be paid at $25.00 per hour, for up to $1,000.00. Choreographer may also be paid to attend Regional, State, and National events, for up to $1,000.00, for a total contract amount not to exceed $6,400.00. Funding will be paid from Internal Funds, Indianettes. The Agreement is effective September 13, 2022, through June 30, 2023, and a copy is attached. For additional information, please contact Dee Dee Shank, Indianette Coach/Sponsor, at (850) 833-3614. File Attachments SA# 23-70.pdf (211 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject 8.28 Service Agreement #23-75 Ann Leffard, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting Sep 12, 2022 - Regular Meeting Type Action (Consent) Fiscal Impact Yes Dollar Amount $1,500.00 Budgeted Yes Budget Source Internal Funds, Band Recommended Action Motion to approve Service Agreement #23-75 between Ann Leffard and The School Board of Okaloosa County, Florida, on behalf of Davidson Middle School, in an amount not to exceed $1,500.00, effective September 13, 2022, through May 25, 2023. Request approval of Service Agreement #23-75 between Ann Leffard and The School Board of Okaloosa County, Florida, on behalf of Davidson Middle School, to provide Instruction for flute students. The Provider will be paid $60.00 per day for up to 25 days, for a total contract amount not to exceed $1,500.00, and funding will be paid from Internal Funds, Band. The Agreement is effective September 13, 2022, through May 25, 2023, and a copy is attached. For additional information, please contact Gabrielle Tordi, Band Director, Davidson Middle School, at (850) 683-7500. File Attachments DAVDISON MIDDLE SA# 23-75 ANN LEFFARD.pdf (267 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject 8.29 Service Agreement #23-76 Wayne Whitman, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting Sep 12, 2022 - Regular Meeting Type Action (Consent) Fiscal Impact Yes Dollar Amount $1,000.00 Budgeted Yes Budget Source Internal Funds, Band Recommended Action Motion to approve Service Agreement #23-76 between Wayne Whitman and The School Board of Okaloosa County, Florida, on behalf of Davidson Middle School, in an amount not to exceed $1,000.00, effective September 13, 2022, through May 25, 2023. Request approval of Service Agreement #23-76 between Wayne Whitman and The School Board of Okaloosa County, Florida, on behalf of Davidson Middle School, to provide Music Instruction. The Provider will be paid $50.00 per day for up to 20 days, for a total contract amount not to exceed $1,000.00, and funding will be paid from Internal Funds, Band. The Agreement is effective September 13, 2022, through May 25, 2023, and a copy is attached. For additional information, please contact Gabrielle Tordi, Band Director, Davidson Middle School, at (850) 683-7500. File Attachments DAVIDSON MIDDLE SA#23-76 WAYNE WHITMAN.pdf (263 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject 8.30 Request Change for PO#23000019 to Bay District Schools, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting Sep 12, 2022 - Regular Meeting Type Action (Consent) Fiscal Impact Yes Dollar Amount $27,000.00 Budgeted Yes Budget Source General Funds, Project 6088 Prof Develop Certification Pgm Recommended Action Motion to approve the request to increase PO#23000019 in the amount of $6,000.00, to Bay District Schools for Beacon Educator subscription services, for a revised total of $33,000.00. Request approval to increase PO#23000019 to Bay District Schools $6000.00 to cover the full year of Beacon trainings for the professional development program, for a revised total of $33,000.00. Additional funds will be paid from General Funds, Project 6088 Professional Development Certification Program, and copies of the change order and revised agreement are attached. For additional information, please contact Karen Peek, at (850) 833-5853. File Attachments Change Order for PO#23000019 Bay District Schools - 08-19-2022.pdf (19 KB) BEACON EDUCATOR AGREEMENT.pdf (59 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject 8.31 Bigs Inspiring Scholastic Success Grant Interagency Agreement between the School Board of Okaloosa County, Florida, and Big Brothers Big Sisters of Northwest Florida, presented by Steve Horton, Deputy Superintendent, and recommended by the Superintendent for approval. Meeting Sep 12, 2022 - Regular Meeting Type Action (Consent) Preferred Date Sep 12, 2022 Fiscal Impact No Recommended Action Motion to approve the Bigs Inspiring Scholastic Success Grant Interagency Agreement between the School Board of Okaloosa County, Florida and Big Brothers Big Sisters of Northwest Florida, effective July 1, 2022, through June 30, 2023. The MOU renewal with Big Brothers Big Sisters provides school-based mentors for the 2022-2023 School year. For additional information, please contact Steve Horton, (850) 689-7117. File Attachments BBBS MOU.pdf (619 KB) Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley,