Library Board of Trustees

Tuesday, May 28, 2024 City of Corona City Council Chambers 400 S. Vicentia Ave. Corona, CA 92882 City Council Chambers - 5:30 PM Jami Merchant, Chair Aisha Kennerly, Vice Chair Shirley Towler-Hayes, Trustee Cherise Leonard, Trustee Ruth Heineman, Trustee Library Board of Trustees Minutes - Final

May 28, 2024Library Board of Trustees Minutes - Final CALL TO ORDER Vice Chair, Aisha Kennerly, called the meeting to order at 5:31 PM. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Trustee, Shirley Towler-Hayes. ROLL CALL Vice Chair Aisha Kennerly, Trustee Shirley Towler-Hayes, Trustee Cherise Leonard, and Trustee Ruth Heineman Present 4 - Chair Jami MerchantAbsent 1 - MEETING MINUTES 24-04251. Approval of the minutes of the regular board meeting held on April 23, 2024 A motion was made by Trustee Towler-Hayes, seconded by Trustee Leonard, that the Minutes be accepted. The motion carried by the following vote: Aye: Vice Chair Kennerly, Trustee Towler-Hayes, Trustee Leonard, and Trustee Heineman4 - 24-04262. Approval of the minutes of the special board meeting held on May 8, 2024 A motion was made by Trustee Heineman, seconded by Trustee Towler-Hayes, that the Minutes be accepted. The motion carried by the following vote: Aye: Vice Chair Kennerly, Trustee Towler-Hayes, and Trustee Heineman3 - Abstain: Trustee Leonard1 - CONSENT CALENDAR 24-04273. Board Graph, Stats, Calendar, and Flyers A motion was made by Trustee Leonard, seconded by Trustee Towler-Hayes, that this Consent Calendar be accepted. The motion carried by the following vote: Aye: Vice Chair Kennerly, Trustee Towler-Hayes, Trustee Leonard, and Trustee Heineman4 - COMMUNICATIONS FROM THE PUBLIC None. YOUTH UPDATE Sharon Tam reported on the Teen Advisory Council (TAC). She thanked Trustee, Heineman, and Vice Chair, Kennerly for attending the Diversity in Action (DIA) program. They have received positive feedback on the event. They really liked seeing how DIA promotes literacy in the community. She thanked their library advisors Ms. Ariel, Ms. Casey, and Mr. Dennis. This will be the last time TAC will be handling this event. The library will be taking it over next year. They will be adding three programs to their existing Page 1 City of Corona Printed on 6/26/2024

May 28, 2024Library Board of Trustees Minutes - Final calendar: a magazine for teens, a pentathlon, and an escape room. In September they will have Banned Book Week, October a booth at the City's Halloweekend, December a booth at the City's Holiday Lighting event, they will be writing letters to Senior Homes, in February they will be adding the escape room, in April they will hold the Pentathlon, and in July the Murder Mystery. The teen magazine issues will be released in December and in June. The Murder Mystery this year will be on July 18th for ages 12 - 18. Trustee, Heineman, congratulated them on their (DIA) event and what a great job they did. Trustee, Leonard, said that she was telling her daughters about what (TAC) does at the Library and her little one was jealous. Trustee, Towler-Hayes, thanked her for the report and she is looking forward to the magazine and Banned Book Week. Vice Chair, Kennerly, thanked her for her report. She thought (DIA) was a great event and that TAC has a lot going on with their programming this year. ADMINISTRATIVE REPORTS 24-04284. Library Report May 2024 Director, Donna Finch, introduced Library Specialist II, Martin Villegas and the Library report. Martin presented the Library report. He reported on an eResouce that we have available, Brainfuse, an online tutoring service which is mainly focused for K-12, but does have some higher learning assistance. They have writing lab assistance, a wide range of academic support tools, and is available for free via your library card. There is also a Vet Now service for Veterans. We are going to be launching Online Study Room Reservations with SpringShare next month. There will be an online reservation form, reservations of study rooms over the phone and in-person still available, and confirmation and reminder emails will be sent to the patron. Upcoming Events are: June 3rd is our Summer At Your Library (SAYL) Kickoff event; Healthy Planet Workshop, June 4th; Summer Paint & Sips, June 5th for ages 21 and over; and Environmental Literacy Fair, June 25th. Library Parking Update: Library parking has 125 spots, two are Friends of the Library, and five are Handicap. The current challenge is the medical office and hospital parking. Parking has been more open since the most recent patrol. April Top Titles - Fiction. A Pet for Fly Guy, Arnold - 152 checkouts. Top Titles - Non-Fiction. Primary Phonics set 3, Makar - 24 checkouts. Top eBook Titles. Second Son, Child - 9 checkouts. Library Calendar of Events for June - The Homework Center and Math Tutor take a break during the Summer. We will have a guided StoryWalk featuring the book, The Most Magnificent Thing. This will be guided by Martin Villegas. Heritage Room Update. Construction is on track for completion by late June or early July. Current tasks: installation of storefront glass, painting, and carpet. Book and archival shelving finalized and final stages of new equipment. Strategic Plan Updates. We have had over 1,400 survey responses. Focus groups had great participation. The next steps: analyze data, identify goals, and draft the strategic plan. The strategic plan should be completed in August/September. Page 2 City of Corona Printed on 6/26/2024

May 28, 2024Library Board of Trustees Minutes - Final Upcoming Items. June 3rd Summer At Your Library Begins and lasts until July 26th. June 5th the City of Corona Budget will be finalized. The budget for the City Departments will be finalized for FY25. June 19th the Library is closed for Juneteenth. The Library will reopen on Thursday, June 20th at 10AM. June 25th is the next Library Board of Trustees meeting and we will present a Year-End Review. Trustee, Leonard, asked about the hospital parking next to the Library lot and if that is being utilized. Martin said that space is generally pretty full. She is glad that we have that many people that want to come to the Library that parking could be an issue. Trustee, Heineman, asked if there will be a grand opening for the Heritage Room. Director, Finch, mentioned that we do plan on hosting an event in the fall for the new facility. Ruth asked how many staff people are involved in doing the Summer programs. Martin said that we have mostly 18 people in our core team. Trustee, Towler-Hayes, asked if Brainfuse is promoted within the school district. Martin said yes, it is heavily focused on the K-12 crowd in the district. She also asked how many study rooms we have. He said we currently have six study rooms. We have three for up to two people capacity, one room for up to four people capacity, and two rooms for up to six people capacity. We use one of those rooms for SAYL prizes during the Summer. Shirley attends book club at the same time as storytime and the parking lot is packed. The Library hasn't opened yet so, it must be for the hospital. She is glad something is being done about it. Vice Chair, Kennerly, asked if we currently have 125 parking spaces and Martin said yes that is how many we have. She is glad that something is being done about it. 24-04705. Summer at Your Library Preview Library Supervisor, Jennifer Bauserman, gave a report on Summer At Your Library. The theme this year is Read, Renew, Repeat. She shared the Summer At Your Library Calendar of Events. Some special events include Teens, Adults, and Guided StoryWalks. SAYL Kickoff will include Wild Wonders with an animal presentation on June 3rd from 10 - 11 AM. All ages are welcome. This will be the first day to signed up for the Summer Reading Challenge. The Environmental Literacy Fair will be on June 25th from 5 - 7 PM. There will be two weekly programs: STEM for Little Twigs for ages 3 - 6 on Fridays from 10 - 11:30 AM. There will be Family Movie Matinee on Thursdays from 1 - 3 PM. Join us for a free weekly movie showing in June and July. Snacks and drinks provided. On The Go will continue through the Summer led by Martin. Guided StoryWalk with a Librarian will be on June 14th at 10 AM with the Most Magnificent Thing and on July 12th at 10 AM with Lola Plants a Garden. We also have lots of Maker Exchange happenings this Summer. Weekly will be Mini Makers for ages 6 - 12 on Mondays and Maker Masterclass for ages 13 - Adult will be the 2nd and fourth Wednesdays of the month. Teens will have a Teen Game Night on July 17th from 5:30 - 7:30 PM. Once Upon a Murder Mystery will be for teens ages 13 - 17 July 18th from 5 - 7 PM. Adaptive Story Hour will be on the 2nd and 4th Monday of each month at 10 AM for ages 14+ with Caregiver. Paint and Sip Nights will be on June 5th and July 17th from 6 - 8 PM. Ages 21+ and ID required at the door. No registration required. Limited to 30 participants per class. Our Summer Reading Challenge is from June 3rd - July 26th for all ages. We are now using the Beanstack App for the Summer Reading Challenge. She shared how you will use Beanstack for all reading challenges throughout the year. You will earn points by reading, listening, attending programs, or entering secret codes. You can also enter for Grand Prizes. We will still have options for Offline Readers. We have prizes Page 3 City of Corona Printed on 6/26/2024

May 28, 2024Library Board of Trustees Minutes - Final for all ages. Trustee, Heineman, asked how we are getting the word out about the new app. Jennifer said we will have it in all of our Social Media posts. We also have a large sign with a QR Code to scan. Our website also has a SAYL page which will show you how to access Beanstack. Ruth is very impressed with all we do. Trustee, Leonard, asked if there is going to be an Adaptive Story Hour for younger kids? Jennifer said not at this time, but she would recommend STEM for Little Twigs. There are stations that would make it easier to participate at their pace. Vice-Chair, Kennerly, said everything looks great and there will not be a dull moment at the Library this Summer. TRUSTEE COMMUNICATIONS Trustee, Heineman, said that three of them went to the Serving with a Purpose event and really enjoyed it. Thank you to the Friends for that. Trustee, Towler-Hayes, also attended Serving with a Purpose and thank you to the Friends for that. She said this is the best one that she has been to so far. She really enjoyed meeting with the other Trustees in the area. She appreciates how the American Library Association advocates for our libraries. Vice Chair, Kennerly, also attended Serving with a Purpose and the presenters were all very engaging, and enthusiastic. Georgeanne Irvine works for the San Diego Wildlife Alliance and she has worked their for 48 years. She gave a great presentation. Aisha closed with a quote from one of the presenters by Christopher Reeve, "Once you choose hope, anything is possible." ANNOUNCEMENTS None. ADJOURNMENT The meeting was adjourned at 6:23 PM. Katherine Backus Meeting Recorder Page 4 City of Corona Printed on 6/26/2024

May 28, 2024Library Board of Trustees Minutes - Final Corona City Hall Online, All the Time- www.coronaca.gov NOTICE TO THE PUBLIC: If you challenge any items on the agendas in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the Library Board of Trustees at or prior to this public hearing. Agendas for all Library Board of Trustees' meetings are posted at least 72 hours prior to the meeting in the breezeway display case at City Hall. A complete agenda packet is available for public inspection during business hours at the Corona Public Library. Any materials relating to an item on the agenda which are distributed to all, or majority of all, members of the Library Board of Trustees after the posting of the agenda will also be available at the same time for public inspection during business hours at the Corona Public Library. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the ADA Coordinator at (951) 736-2235. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. [28 CFR 35.102-35.104 ADA Title II]. MEETING IS BEING RECORDED Page 5 City of Corona Printed on 6/26/2024

Tuesday, May 28, 2024 City of Corona City Council Chambers 400 S. Vicentia Ave. Corona, CA 92882 City Council Chambers - 5:30 PM Jami Merchant, Chair Aisha Kennerly, Vice Chair Shirley Towler-Hayes, Trustee Cherise Leonard, Trustee Ruth Heineman, Trustee Library Board of Trustees Meeting Final Agenda - Final

May 28, 2024Library Board of Trustees Library Board of Trustees Meeting Final Agenda - Final CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL MEETING MINUTES 1. 24-0425 MINUTES - Approval of the minutes of the regular board meeting held on April 23, 2024 4-23-24 Minutes Draft Attachments: 2. 24-0426 MINUTES - Approval of the minutes of the special board meeting held on May 8, 2024 5-8-24 - Special Meeting Minutes Draft Attachments: CONSENT CALENDARAll items listed on the Consent Calendar are considered to be routine matters, status reports or documents covering previous Library Board of Trustee items. The items listed on the Consent Calendar may be enacted in one motion. With the concurrence of the Library Board of Trustees, a Trustee or any person in attendance may request that an item be removed for further consideration. 3. 24-0427 CONSENT CALENDAR - Board Graph, Stats, Calendar, and Flyers 2023-24 BoardGraphs April 2024 2024 April Stats June 2024 Calendar Adult Summer Paint and Sips (Eng&Sp) Flyer Environmental Literacy Fair Flyer (Eng&SP) Maker Masterclass Flyer (Eng&SP) Mini Makers Flyer (Eng&Sp) Movie Matinee Flyer (Eng&Sp) STEM for Little Twigs Flyer (Eng&Sp) Attachments: COMMUNICATIONS FROM THE PUBLICPersons wishing to address the Library Board of Trustees on items listed on the agenda are requested to identify themselves and state the matter on which they wish to comment. No action will be taken on matters not listed on the agenda. The Library Board of Trustees would appreciate your cooperation in keeping your comments brief. YOUTH UPDATE ADMINISTRATIVE REPORTS Page 2 City of Corona Printed on 5/22/2024

May 28, 2024Library Board of Trustees Library Board of Trustees Meeting Final Agenda - Final 4. 24-0428 REPORT - Library Report May 2024 Library Report - May 2024 Attachments: 5. 24-0470 REPORT - Summer at Your Library Preview Summer at Your Library Preview Attachments: TRUSTEE COMMUNICATIONS ANNOUNCEMENTS ADJOURNMENT Corona City Hall Online, All the Time- www.coronaca.gov NOTICE TO THE PUBLIC: If you challenge any items on the agendas in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the Library Board of Trustees at or prior to this public hearing. Agendas for all Library Board of Trustees' meetings are posted at least 72 hours prior to the meeting in the breezeway display case at City Hall. A complete agenda packet is available for public inspection during business hours at the Corona Public Library. Any materials relating to an item on the agenda which are distributed to all, or majority of all, members of the Library Board of Trustees after the posting of the agenda will also be available at the same time for public inspection during business hours at the Corona Public Library. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the ADA Coordinator at (951) 736-2235. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. [28 CFR 35.102-35.104 ADA Title II]. MEETING IS BEING RECORDED Page 3 City of Corona Printed on 5/22/2024