Regular Board Meeting

4 Wednesday, May 1, 2024 Regular Board Meeting DATE: Wednesday, May 1, 2024 5:00 PM - Closed Session 6:00 PM - Open Session Education is an essential function, and we value your input. Therefore, the District is providing appropriate opportunities for public participation. Public viewing is available via regular broadcast on television and through internet live-stream on the CVUSD website at: http://www.conejousd.org/Board-of-Education/Board-Meeting-Videos-Watch-Live Members of the public may speak on a specific agenda item or during the Public Comments portion of the Board meeting on an item that is not listed on the agenda through the following process: - In Person Comment: If you would like to speak on an agenda item in person, please complete a speaker card (blue) and hand it to the recording secretary prior to the start of that agenda item. If you would like to make comments about items not on the agenda, a speaker card should be completed and turned in prior to the Public Comments section of the agenda. If you intend to donate time to another speaker, please hand in both speaker cards at the same time to the recording secretary. The information on the speaker cards will assist the Board President in conducting the meeting and will become public record. Please note that if you have any materials to hand to Board members, please provide those materials to the recording secretary for distribution to the Board. - If you wish to register your concern on a topic but not speak, please fill out a public written statement form (yellow) and hand it to the recording secretary. Board members will be provided with these statements after the Board meeting. When participating in person, please remember that you are participating in an official meeting of the District's Governing Board. Please present your comments in a factual, respectful, and dignified manner that models how we expect our children to participate in the democratic process. Know that your comments may be heard by students who are present in this room or students who may watch the broadcast of this meeting. You may also participate in the meeting by submitting your written comment via email to sfehlman@conejousd.org (please indicate the agenda number in the subject line). To give the District adequate time to provide your comments to the Board of Education, please submit your comments prior to 3:00 p.m. on the day of the meeting (Wednesday, May 1, 2024). Board members will review these written comments prior to the Board meeting. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in the Board of Education meeting, please contact the District at (805) 497-9511, extension 1101, within 48 hours of the meeting. Please be advised that communications directed to the Board of Education are public records and are subject to disclosure pursuant to the California Public Records Act and Brown Act unless exempt from disclosure under the applicable law. Communications will NOT be edited for redactions; will be printed/posted as submitted. Pursuant to the Brown Act, the Board cannot enter into a formal discussion nor can a decision be made in regard to public comments. The Board may provide a reference to staff or other resources of information, request staff to report back at a subsequent meeting, or direct staff to place an item on a future agenda. PLEASE NOTE: Public comments will be limited to three minutes. On those occasions where there is an unusually large number of requests to speak, the President of the Board may make the decision to decrease the time for individual speakers and/or the total time. Thank you! 1. CLOSED SESSION Subject A. Comments - Public Meeting May 1, 2024 - Regular Board Meeting Category 1. CLOSED SESSION Type Procedural (On Closed Session Agenda Items Only) File Attachments Subject B. Conference with Legal Counsel, Existing Litigation, Pursuant to Government Code §54956.9(d)(1), Case OAH 2024030042 Meeting May 1, 2024 - Regular Board Meeting Category 1. CLOSED SESSION Type Action, Discussion, Information Goals Goal N/A (Closed Session Agenda Item) File Attachments Subject C. Conference with Legal Counsel, Existing Litigation, Pursuant to Government Code §54956.9(d)(1), Case OAH 2023120902 Meeting May 1, 2024 - Regular Board Meeting Category 1. CLOSED SESSION Type Action, Discussion, Information Goals Goal N/A (Closed Session Agenda Item) File Attachments Subject D. Conference with Legal Counsel, Existing Litigation, Pursuant to Government Code §54956.9(d)(1), Amendment to Case OAH 2022060061 Meeting May 1, 2024 - Regular Board Meeting Category 1. CLOSED SESSION Type Action, Discussion, Information Goals Goal N/A (Closed Session Agenda Item) File Attachments Subject E. Public Employee Discipline/Dismissal/Release, Pursuant to Government Code Section 54957 Meeting May 1, 2024 - Regular Board Meeting Category 1. CLOSED SESSION Type Action, Discussion, Information Goals Goal 2: Recruit, develop, and retain highly qualified, diverse, and effective staff. (Closed Session Agenda Item) File Attachments Subject F. Public Employee Discipline/Dismissal/Release, Pursuant to Government Code Section 54957 Meeting May 1, 2024 - Regular Board Meeting Category 1. CLOSED SESSION Type Action, Discussion, Information Goals Goal 2: Recruit, develop, and retain highly qualified, diverse, and effective staff. (Closed Session Agenda Item) File Attachments 2. OPEN SESSION Subject A. Call the Meeting to Order Meeting May 1, 2024 - Regular Board Meeting Category 2. OPEN SESSION Type Procedural File Attachments Subject B. Pledge of Allegiance Meeting May 1, 2024 - Regular Board Meeting Category 2. OPEN SESSION Type Procedural File Attachments Subject C. Announcements from Closed Session and Open Session Procedures Meeting May 1, 2024 - Regular Board Meeting Category 2. OPEN SESSION Type Procedural File Attachments Subject D. Approval of the Agenda Meeting May 1, 2024 - Regular Board Meeting Category 2. OPEN SESSION Type Procedural File Attachments Subject E. Student Recognitions Meeting May 1, 2024 - Regular Board Meeting Category 2. OPEN SESSION Type Information, Procedural The Board and District staff will recognize students for the following academic accomplishments: Westlake High School: Future Business Leaders of America - State Leadership Conference: 1st place winners in Website Coding and Development and 2nd place winners in Business Management File Attachments Subject F. Comments - Public Meeting May 1, 2024 - Regular Board Meeting Category 2. OPEN SESSION Type Procedural Public Comments: The Board appreciates active and respectful participation by the public Comments on specific agenda items must be made when the agenda item is called Comments on topics not on the agenda should be made during the Public Comment segment of the meeting No action or discussion can be undertaken for items not on the agenda Board or staff can briefly respond or ask clarifying questions Be aware that all comments will be heard by those watching Please make comments factual and respectful Please respect the privacy rights of students and employees Public Comments - Process: If you wish to speak on a specific agenda item , submit a speaker card (blue) to the recording secretary prior to the start of that agenda item. If you wish to speak on a topic that is not on the agenda , submit your speaker card (blue) prior to the Public Comments segment of the meeting. Opportunity to speak will be closed once each agenda item begins All speakers will receive 3 minutes to speak File Attachments Subject G. Comments - Board of Education Meeting May 1, 2024 - Regular Board Meeting Category 2. OPEN SESSION Type Procedural Pursuant to the Brown Act, the Board of Education cannot enter into formal discussion with individuals making public comments to the Board. The Board cannot take action on any issues raised during public comments that are not on the meeting agenda. Individual Board members may respond to public comments during the Individual Board Member’s Comments section of the agenda. File Attachments Subject H. Comments - Superintendent Meeting May 1, 2024 - Regular Board Meeting Category 2. OPEN SESSION Type Procedural Pursuant to the Brown Act, the Board of Education cannot enter into formal discussion with individuals making public comments to the Board. The Board cannot take action on any issues raised during public comments that are not on the meeting agenda. Individual Board members may respond to public comments during the Individual Board Member’s Comments section of the agenda. File Attachments 3. ACTION ITEMS - GENERAL Subject A. Business Services - Receipt of the Final Report of Sale for Election of 2014 General Obligation Bonds, Series E Meeting May 1, 2024 - Regular Board Meeting Category 3. ACTION ITEMS - GENERAL Type Action Recommended Action Receive the final report of sale for the Election of 2014 General Obligation Bonds, Series E, as submitted. ISSUE: Should the Board of Education receive the report of final sale for the Election of 2014 General Obligation Bonds, Series E? INFORMATION: The District recently issued the final series of bonds for Measure I. This report of final sale will review the details of that final sale. Respectfully submitted, Mark W. McLaughlin, Ed.D. Superintendent Prepared by, Victor P. Hayek, Ed.D. Deputy Superintendent, Business Services MWM:VPH:mn File Attachments Report of Final Bond Sale - Conejo Valley USD.pdf (103 KB) 4. ACTION ITEMS – CONSENT Subject A. Board of Education - Approval of Minutes Meeting May 1, 2024 - Regular Board Meeting Category 4. ACTION ITEMS – CONSENT Type Action (Consent), Minutes Recommended Action Approve the Board of Education meeting minutes, as submitted. These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action Items. Approval of the Minutes: Regular Meeting of April 17, 2024 File Attachments Board Minutes 04.17.24.pdf (215 KB) These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items. Subject B. Board of Education - Approval of Renewal Contract - Secural Security Corporation - District Educational Center Meeting May 1, 2024 - Regular Board Meeting Category 4. ACTION ITEMS – CONSENT Type Action (Consent) Recommended Action Approve the renewal contract with Secural Security Corporation, as submitted. ISSUE: Should the Board of Education approve a renewal contract with Secural Security Corporation for security services during Board of Education meetings? INFORMATION: The Conejo Valley Unified School District contracts with Secural Security Corporation to provide security services for various district and school site events, including Board of Education meetings. This renewal contract allows for the utilization of security services during Board meetings at the District Educational Center from July 1, 2024, through June 30, 2025, and includes a new pricing schedule for the 2024-2025 school year. FISCAL IMPACT: Based on use. Respectfully submitted, Mark W. McLaughlin, Ed.D. Superintendent Prepared by, Mark W. McLaughlin, Ed.D. Superintendent MWM:sf File Attachments Secural Security Corp Contract 05.01.24.pdf (3,809 KB) These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items. Subject C. Board of Education - Approval of Amendments to Board Bylaw 9320 - Meetings and Notices Meeting May 1, 2024 - Regular Board Meeting Category 4. ACTION ITEMS – CONSENT Type Action (Consent) Recommended Action Approve the amendments to Board Bylaw 9320 - Meetings and Notices, as submitted. Goals Goal 3: Provide two-way communication and targeted outreach that engages and informs the community of programs, policies, and opportunities, and also builds strong connections among families, community members, and CVUSD schools. ISSUE : Should the Board of Education approve the amendments to Board Bylaw 9320 - Meetings and Notices? INFORMATION : CVUSD receives updates to Board Policies and Administrative Regulations from GAMUT. GAMUT is a policy update service offered through the California School Boards Association (CSBA) which provides information about new laws and court opinions which may affect Board Policies, Administrative Regulations, and Board Bylaws. Board Bylaw 9320 is updated to clarify that a study session, retreat, public forum, or discussion meeting of the Governing Board must either be held as a regular or special Board meeting. Additionally, this bylaw is updated to reflect new law (AB 557, 2023) which extended and modified the ability of a Board member to join a meeting by teleconference due to just cause or emergency circumstances or during a proclaimed state of emergency. In addition, this bylaw is updated to remove outdated COVID-19 related requirement and for purposes of clarity, precision, organization, and consistency. The attached version reflects a verbiage change (in blue bold, italics) as requested by the Board of Education during their regular meeting on April 17, 2024. FISCAL IMPACT : None LEGEND: Red - Existing Notes Red/Bold - New GAMUT Notes Black/Bold - New GAMUT Language Black/Bold/Italics - New CVUSD Language Blue/Bold - New Federal Program Monitoring Language Blue/Bold/Italics - CVUSD Language Following Input Respectfully submitted, Mark W. McLaughlin, Ed.D. Superintendent Prepared by, Mark W. McLaughlin, Ed.D. Superintendent MWM:sf File Attachments BB9320 - Rev 05.24 w Bd Comments.pdf (447 KB) These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items. Subject D. Board of Education - Approval of Amendments to Board Bylaw 9323.2 and Exhibit 9323.2-E (1) - Actions by the Board Meeting May 1, 2024 - Regular Board Meeting Category 4. ACTION ITEMS – CONSENT Type Action (Consent) Recommended Action Approve the amendments to Board Bylaw 9323.2 and Exhibit 9323.2-E (1) - Actions by the Board, as submitted. Goals Goal 3: Provide two-way communication and targeted outreach that engages and informs the community of programs, policies, and opportunities, and also builds strong connections among families, community members, and CVUSD schools. ISSUE : Should the Board of Education approve the amendments to Board Bylaw 9323.2 - Actions by the Board? INFORMATION : CVUSD receives updates to Board Policies and Administrative Regulations from GAMUT. GAMUT is a policy update service offered through the California School Boards Association (CSBA) which provides information about new laws and court opinions which may affect Board Policies, Administrative Regulations, and Board Bylaws. Board Bylaw 9323.2 - Actions by the Board, is updated to add that the Governing Board may take action on a request by a Board member to participate by teleconference due to emergency circumstances if it is not on the posted agenda so long as there was not sufficient time to place it on the agenda. Additionally, this bylaw is updated to remove language related to the authority of the district attorney's office or an interested person to file a civil action asking the court to order the Board to stop or prevent a Brown Act violation and replace it with language requiring the district attorney's office or interested person to first present a demand to "cure and correct" the alleged violation and, when such occurs, for the Board to consult with legal counsel on if and how to respond. FISCAL IMPACT : None LEGEND: Red - Existing Notes Red/Bold - New GAMUT Notes Black/Bold - New GAMUT Language Black/Bold/Italics - New CVUSD Language Blue/Bold - New Federal Program Monitoring Language Blue/Bold/Italics - CVUSD Language Following Input Respectfully submitted, Mark W. McLaughlin, Ed.D. Superintendent Prepared by, Mark W. McLaughlin, Ed.D. Superintendent MWM:sf File Attachments BB 9323.2 Rev 05.24.pdf (281 KB) BB 9323.2 - Exhibit 1 - rev 05.24.pdf (319 KB) These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items. Subject E. Human Resources - Personnel Assignment Orders Meeting May 1, 2024 - Regular Board Meeting Category 4. ACTION ITEMS – CONSENT Type Action (Consent) Recommended Action Approve the Personnel Assignment Orders, as submitted. Goals Goal 2: Recruit, develop, and retain highly qualified, diverse, and effective staff. 1. Certificated Service: A. Establishment / Modification / Elimination of Positions Order #: None B. New Employment / Assignment Change / Change in Status: Administrators, General/Special Education Teachers, School Psychologists Order #: R23-781 - R23-797 C. Interns / Student Teachers /Agency Hires Order #: None 2. Certificated Service - Exempt: A. New Employment / Assignment Change / Change in Status: Coaches Order #: None B. New Employment / Assignment Change / Change in Status: Exempt Substitues, Specialists. Others Order #: E23-298 - E23-306 3. Classified Service: A. Establishment / Modification / Elimination of Positions Order #: None B. New Employment (Prob to Perm) / Assignment Change / Change in Status Orders #: C23-592 - C23-609 C. Substitute / Provisional / Additional Assignment / Change in Status Orders #: C23-610 - C23-614 4. Classified Service - Exempt: A. Walk-on Coach Orders #: E23-651 - E23-655 B. Specialist, Proctor, Student Helper, Others Orders #: E23-656 - E23-665 File Attachments 5.1.24 (2) - updated Certificated.pdf (161 KB) 5-1-24 (2) - updated Classified.pdf (183 KB) These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items. Subject F. Human Resources - Approval of School Counseling/Psychology Practicum/Fieldwork Agreement Between the Conejo Valley Unified School District and Concordia University Irvine Meeting May 1, 2024 - Regular Board Meeting Category 4. ACTION ITEMS – CONSENT Type Action (Consent) Recommended Action Approve the School Counseling/Psychology Practicum/Fieldwork Agreement between the Conejo Valley Unified School District and Concordia University Irvine, as submitted. Goals Goal 2: Recruit, develop, and retain highly qualified, diverse, and effective staff. ISSUE: Should the Board of Education approve the School Counseling/Psychology Practicum/Fieldwork Agreement between the Conejo Valley Unified School District and Concordia University Irvine? INFORMATION : Concordia University Irvine has an established School Counseling/Psychology Program that allows Concordia University students enrolled in their School of Education School Counselor and Psychology program to gain practica and fieldwork experience in a public school setting. This program requires supervision and facilities where students can gain experience in the public school setting as required in the curriculum. The District has the educational setting, supervision, and equipment needed by the counseling students enrolled in the School of Education Program to obtain their directed school counselor and school psychology experience. District credentialed school psychologists and school counselors will mentor, observe, and provide a summary assessment for the students involved in their practicum/fieldwork placement. FISCAL IMPACT: None Respectfully submitted, Mark W McLaughlin, Ed.D. Superintendent Prepared by, Shauna B. Ashmore Assistant Superintendent, Human Resources MWM:SBA:mj File Attachments CVUSD-CUI_School Counseling-Psych Practicum-Fieldwork Agreement.pdf (382 KB) These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items. Subject G. Instructional Services - Approval of Contracts Under $5,000 Meeting May 1, 2024 - Regular Board Meeting Category 4. ACTION ITEMS – CONSENT Type Action (Consent) Recommended Action Approve the contracts under $5,000, as submitted. ISSUE: Should the Board of Education approve the contracts under $5,000 listed below? INFORMATION: Education Code 17604 states " wherever in this code the power to contract is invested in the governing board of the school district or any member thereof, the power may by a majority vote of the board be delegated to its district superintendent, or to any persons that he or she may designate, or if there be no district superintendent then to any other officer or employee of the district that the board may designate. The delegation of power may be limited as to time, money or subject matter or may be a blanket authorization in advance of its exercise, all as the governing board may direct. However, no contract made pursuant to the delegation and authorization shall be valid or constitute an enforceable obligation against the district unless and until the same shall have been approved or ratified by the governing board, the approval or ratification to be evidenced by a motion of the board duly passed and adopted." Therefore, all contracts are presented to the Board of Education for approval. Contracts over $5,000 will be presented individually as a separate Board agenda item. Company Activity School Amount LCAP Goal Type Jolly Jumps Inflatables at Carnival MAD $2,228.25 1 Amendment CRPD Lunch/Recess Program MAD $4,050.00 5 Amendment CRPD Facilities Permit ETS $0.00 4 New Tawnies Ponies & Petting Farm, Inc Petting Zoo MAP $800.00 1 Amendment Tricky Tim Foam Party LAD $625.00 3 Amendment The Habit Restaurants Food Truck/ Senior Sunset WHS $3,770.30 1 New Mister Softee of Southern California Food Truck/ Senior Sunset WHS $1,467.00 1 Renewal Mobile Ed Productions Science Assembly WLE $1,495.00 3 New FISCAL IMPACT: See above. Respectfully submitted, Mark W. McLaughlin, Ed.D. Superintendent Prepared by, Kenneth Loo Assistant Superintendent, Instructional Services MWM:KL:ew File Attachments Contract Amendment - Jolly Jumps - MAD.pdf (2,243 KB) Contract Amendment - CRPD - MAD.pdf (913 KB) New Contract - CRPD (Facility Use Permit) - ETS.pdf (1,066 KB) Contract Amendment - Tawnies Ponies - MAP.pdf (1,312 KB) Contract Amendment - Tricky Tim - LAD.pdf (1,471 KB) New Contract - The Habit - WHS.pdf (8,473 KB) Contract Renewal - Mister Softee - WHS.pdf (6,235 KB) New Contract - Mobile Ed Productions - WLE.pdf (6,750 KB) These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items. Subject H. Instructional Services - Approval of Amendments to Board Policy and Administrative Regulation 5117 - Interdistrict Attendance Meeting May 1, 2024 - Regular Board Meeting Category 4. ACTION ITEMS – CONSENT Type Action (Consent) Recommended Action Approve amendments to Board Policy and Administrative Regulation 5117 - Interdistrict Attendance, as submitted. Goals Goal 1: Implement targeted actions and services that support conditions for optimal learning, equitable access, and positive student outcomes. Goal 3: Provide two-way communication and targeted outreach that engages and informs the community of programs, policies, and opportunities, and also builds strong connections among families, community members, and CVUSD schools. ISSUE : Should the Board of Education approve amendments to Board Policy and Administrative Regulation 5117 - Interdistrict Attendance? INFORMATION : Amendments to Board Policy and Administrative Regulation 5117 are required pursuant to an Office of Civil Rights Resolution Agreement with CVUSD. This resolution requires changes to CVUSD's Board Policies and Administrative Regulation 5117, inter-district transfer agreement form, and website information on inter-district transfers. These items will be revised so that each includes a statement of nondiscrimination that advises readers that the District will not unlawfully discriminate against students with disabilities in the administration, processing, and determination of an interdistrict transfer request. The District will revise Administrative Regulation 5117, the interdistrict transfer agreement, and each related webpage so that they clarify that: (a) the District may deny an interdistrict transfer request because the District does not operate the program required by the student, and/or based upon lack of space in a school, grade level, classroom, or program; and, (b) the District will apply space-related criteria in uniform and nondiscriminatory ways; (c) the District may deny an interdistrict transfer application for reasons related to an aid or service required by a student’s current Student Study/Success Team (SST) documentation, Individualized Education Program (IEP), and/or Section 504 Plan, if the District determines that admitting the student would require a modification to the District’s aid or service that would cause a fundamental alteration to the District’s provision of such aid or service; and (d) the District is inquiring about a student’s general and special education interventions and requesting a copy of a student’s SST, Section 504 Plan and/or IEP in order to determine whether the District operates and/or has space in the school, grade level, program, classroom and/or special education program and/or related service(s) that the student requires; and/or whether admitting the student would require a modification to a District aid or service that would fundamentally alter the District’s provision of the aid or service; and, that any documentation provided shall be used solely for that purpose. FISCAL IMPACT : No direct fiscal impact is anticipated. Respectfully submitted, Mark W. McLaughlin, Ed.D. Superintendent Prepared by, Kenneth Loo Assistant Superintendent, Instructional Services MWM:KL:ew File Attachments 05-2024 BP 5117 - Interdistrict Attendance.pdf (196 KB) 05-2024 AR 5117 - Interdistrict Attendance.pdf (225 KB) These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items. Subject I. Instructional Services - Annual Review of Quarter 3 Williams Report by the Ventura County Office of Education Meeting May 1, 2024 - Regular Board Meeting Category 4. ACTION ITEMS – CONSENT Type Action (Consent) Recommended Action Approve the Quarter 3 Williams Report as prepared by the Ventura County Office of Education, as submitted. Goals Goal 3: Provide two-way communication and targeted outreach that engages and informs the community of programs, policies, and opportunities, and also builds strong connections among families, community members, and CVUSD schools. Goal 1: Implement targeted actions and services that support conditions for optimal learning, equitable access, and positive student outcomes. ISSUE: Should the Board of Education approve the Quarter 3 Williams Report as prepared by the Ventura County Office of Education for the 2023-2024 Fiscal Year? INFORMATION: California Education Code §1240(c)(2)(C) requires that the County Superintendent report the results of any Williams Lawsuit Settlement visits, on a quarterly basis, to the Governing Board of districts with schools ranked in deciles 1 to 3 of the 2012 Academic Performance Index to ensure that all students in grades TK - 12 have access to standards-aligned textbooks or instructional materials in the four core subject areas of English language arts, mathematics, history/social science, science, and additionally in grades 9-12 for foreign languages, health and appropriate science laboratory equipment, and to ensure that all classrooms and amenities are safe, clean, and functional. Information regarding the review of teacher assignments and vacancies, audit findings related to Williams Settlements, and the annual School Accountability Report Cards (SARC) are not present in this quarterly report, but will be included in the annual report. The County Office of Education inspectors visited all Williams schools from January through March 2024, to determine if sufficient textbooks or instructional materials were available and to assess the condition of the school facilities. The findings of these visits are summarized in the attached Quarter 3 Williams Report. In summary, the County Superintendent of Schools found the Conejo Valley Unified School District to be in compliance with the requirements regarding Instructional Materials and Facilities. FISCAL IMPACT: None Respectfully submitted, Mark W. McLaughlin, Ed.D. Superintendent Prepared by, Kenneth Loo Assistant Superintendent, Instructional Services MWM:KL File Attachments CVUSD 2023-24 Q3 Williams Visitation Report.pdf (61 KB) These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items. Subject J. Instructional Services - Approval of Renewal Contract - Hatching Results, LLC Meeting May 1, 2024 - Regular Board Meeting Category 4. ACTION ITEMS – CONSENT Type Action (Consent) Recommended Action Approve the renewal contract with Hatching Results, LLC, as submitted. Goals Goal 1: Implement targeted actions and services that support conditions for optimal learning, equitable access, and positive student outcomes. Goal 2: Recruit, develop, and retain highly qualified, diverse, and effective staff. Goal 4: Enhance the social, emotional, physical, and mental well-being for all students through targeted actions and services. ISSUE: Should the Board of Education approve the renewal contract (24/25) with Hatching Results, LLC? INFORMATION: Hatching Results® contracts with state and national leaders in school counseling to personalize the district's professional learning (PL), evaluation, strategic planning, and/or coaching services. Hatching Results designs and delivers high-quality, evidence-based professional learning for school counselors and administrators on the school counselors’ role in a multi-tiered systems of support, conducting root-cause analysis, the delivery of evidence-based tiered interventions, effective district-wide systems, and leadership practices. The purpose of this professional learning contract is to develop a comprehensive school counseling program (TK-12) that addresses students' academic, college and career, and social-emotional development. Training outcomes include participants being able to: Service students and families more proactively and efficiently through a multi-tiered system of supports Utilize more specific data to drive their program, curriculum, and interventions Build a robust school counseling curriculum that aligns with state and national standards and student competencies Experience greater consistency and equity in access between and among schools in what students receive from the school counseling program FISCAL IMPACT: $46,500 to be paid out of Educator Effectiveness Block Grant. Respectfully submitted, Mark W. McLaughlin, Ed.D. Superintendent Prepared by, Kenneth Loo Assistant Superintendent, Instructional Services MWM:KL:BM:ss File Attachments Contract Renewal - Hatchings Results - DEC.pdf (5,983 KB) These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items. Subject K. Instructional Services - Approval of CIF Representatives Meeting May 1, 2024 - Regular Board Meeting Category 4. ACTION ITEMS – CONSENT Type Action (Consent) Recommended Action Approve the list of CIF representatives, as submitted. Goals Goal 2: Recruit, develop, and retain highly qualified, diverse, and effective staff. ISSUE: Should the Board of Education approve the Principals and Assistant Principals of Athletics from the comprehensive high schools to be District Representatives to the California Interscholastic Federation (CIF)? INFORMATION: Board Policy 6145.2 requires that the names of the Principals and designees be submitted to the Board of Education for annual ratification. The official representatives to the CIF for the 2024/2025 school year are recommended as follows: Newbury Park High School Steve Lepire, Principal Ethan Gray, Assistant Principal, Athletics Thousand Oaks High School Eric Bergmann, Principal Ken Nishiya, Assistant Principal, Athletics Westlake High School Jason Branham, Principal Carnell Henderson, Assistant Principal, Athletics  FISCAL IMPACT: None. Respectfully submitted, Mark W. McLaughlin, Ed.D. Superintendent Prepared by, Brian Mercer Director, High School Education On behalf of, Kenneth Loo Assistant Superintendent, Instructional Services MWM:KL:BM:ss File Attachments These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items. Subject L. Instructional Services - Approval of Renewal Contract - Impact Video Inc. - TOH Meeting May 1, 2024 - Regular Board Meeting Category 4. ACTION ITEMS – CONSENT Type Action (Consent) Recommended Action Approve the renewal contract for Impact Video Inc. for Thousand Oaks High School, as submitted. Goals Goal 1: Implement targeted actions and services that support conditions for optimal learning, equitable access, and positive student outcomes. ISSUE: Should the Board of Education approve the renewal contract for Impact Video Inc.? INFORMATION: Impact Video Inc. will provide services related to the 2024 graduation ceremony at Thousand Oaks High School. Impact Video Inc. will provide the set up, operation, and tear down of the visual displays at the graduation ceremony for Thousand Oaks High School. FISCAL IMPACT: $11,620.30 to be paid for by ASB funds. Respectfully submitted, Mark W. McLaughlin, Ed.D. Superintendent Prepared by, Brian Mercer Director, High School Education On behalf of, Kenneth Loo Assistant Superintendent, Instructional Services MWM:KL:BM:ss File Attachments Contract Renewal - Impact Video - TOH.pdf (5,590 KB) These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items. Subject M. Instructional Services - Approval of Renewal Memorandum of Understanding (MOU) with Antelope Valley Learning Academy, Inc. (Elementary and Middle School) Meeting May 1, 2024 - Regular Board Meeting Category 4. ACTION ITEMS – CONSENT Type Action (Consent) Recommended Action Approve the renewal Memorandum of Understanding (MOU) with Antelope Valley Learning Academy, Inc., as submitted. Goals Goal 1: Implement targeted actions and services that support conditions for optimal learning, equitable access, and positive student outcomes. ISSUE: Should the Board of Education approve the renewal of the Memorandum of Understanding (MOU) with Antelope Valley Learning Academy, Inc.? INFORMATION: In partnership with Antelope Valley Learning Academy, Inc., Conejo Valley Unified School District will use the Antelope Valley Learning Academy, Inc. Learn 4 Life program to facilitate elementary and middle school summer programs, including Extended School Year (ESY), during the summer of 2024. The elementary and middle school programs will be hosted on CVUSD campuses with CVUSD staff and curriculum. Teachers will provide students with an opportunity to participate in supplemental instruction in grades K-8. Last year, both elementary and middle school summer programs were successfully implemented in partnership with Antelope Valley Learning Academy, Inc.  FISCAL IMPACT: Estimated revenue amount to implement summer school programs K-8 - $401,260 Respectfully submitted, Mark W. McLaughlin, Ed.D. Superintendent Prepared by, Kenneth Loo Assistant Superintendent, Instructional Services MWM:KL:hn File Attachments Memorandum of Understanding - Antelope Valley Learning Academy (AVLA) - DEC.pdf (4,055 KB) These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items. Subject N. Instructional Services - Approval of Contract Amendment - Camp Ramah in California, Inc. - 2023-2024 Outdoor School for 6th Grade Students Meeting May 1, 2024 - Regular Board Meeting Category 4. ACTION ITEMS – CONSENT Type Action (Consent) Recommended Action Approve the contract amendment with Camp Ramah in California, Inc., for 2023-2024 Outdoor School for 6th grade students, as submitted. Goals Goal 4: Enhance the social, emotional, physical, and mental well-being for all students through targeted actions and services. Goal 1: Implement targeted actions and services that support conditions for optimal learning, equitable access, and positive student outcomes. ISSUE: Should the Board of Education approve the contract amendment with Camp Ramah in California, Inc. for 2023-2024 Outdoor School for 6th Grade Students? INFORMATION: Camp Ramah in Ojai, California, is a nearby and well-maintained facility that meets the District's needs for our annual Outdoor School Program. Camp Ramah provides students, teachers, and Outdoor School staff an enriching academic and social-emotional experience, and has hosted CVUSD 6th Grade Outdoor School since 2018. The Outdoor School education curriculum focuses on the California 6th grade Science Content Standards. This agreement represents on-going discussions and agreements with Camp Ramah and CVUSD to ensure COVID-19 health and safety protocols. A fee of $250 per 6th grade student is requested in order to fund the 2023-24 Outdoor School Program. However, no student will be denied the opportunity due to lack of funds. The Amendment to the contract is due to increased student attendance above original attendance estimates. FISCAL IMPACT: Additional Not to Exceed amount of $18,520 from District funds and revenue collected through fees. Respectfully submitted, Mark W. McLaughlin, Ed.D. Superintendent Prepared by, Kenneth Loo Assistant Superintendent, Instructional Services MWM:KL:hn File Attachments Contract Amendment - Camp Ramah - DEC.pdf (1,291 KB) These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items. Subject O. Instructional Services - Approval to Obsolete and Recycle Previous High School Textbooks and Materials Meeting May 1, 2024 - Regular Board Meeting Category 4. ACTION ITEMS – CONSENT Type Action (Consent) Recommended Action Approve the request to obsolete and recycle previous high school textbooks and materials, as submitted. Goals Goal 2: Recruit, develop, and retain highly qualified, diverse, and effective staff. ISSUE: Should the Board of Education approve to obsolete and recycle previously adopted textbooks and materials for high school? INFORMATION: An attachment with a list of the high school textbooks and materials to be obsoleted and recycled has been added to Public files. These items include various Algebra materials from previous adoptions. All items will be recycled. FISCAL IMPACT: None. Respectfully submitted, Mark W. McLaughlin, Ed.D. Superintendent Prepared by, Brian Mercer Director, High School Education On behalf of, Kenneth Loo Assistant Superintendent, Instructional Services MWM:KL:BM:ss File Attachments Algebra 2 Concepts List - textbooks and workbooks.pdf (14 KB) Minutes SCAC # 3 4-10-24 OBSOLETE ITEM.pdf (67 KB) SIGNED Obsolete Alg 2 Textbook 4-10-24.pdf (302 KB) Minutes SCAC#2 1-31-24 Obsolete books.pdf (41 KB) SIGNED Obsolet Form ALGEBRA 2 Larsons & a few CONCEPTS WKBK 2-9-24.pdf (363 KB) These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items. Subject P. Instructional Services - Approval of New High School Pilot Courses Meeting May 1, 2024 - Regular Board Meeting Category 4. ACTION ITEMS – CONSENT Type Action (Consent) Recommended Action Approve the attached new high school pilot courses, as submitted. Goals Goal 1: Implement targeted actions and services that support conditions for optimal learning, equitable access, and positive student outcomes. ISSUE: Should the Board of Education approve the proposed new high school pilot courses? INFORMATION: Board approval is sought for assignment of pilot status to these courses for the 2024-2025 school year. Attached are the course of studies for these pilot courses: Course Department School Site Public Health Solutions Honors Science WHS Forensic Science Honors Science WHS Astronomy CP Science WHS Advanced Teaching Practices Career Tech Ed WHS American Sign Language 3 Honors World Language TOH Sports Officiating Physical Education NPH Sports Medicine Internship CTE NPH, TOH, WHS Advanced Video Game Design CP CTE TOH Advanced Video Game Design H CTE TOH Music Fundamentals and Production CTE NPH Tech Exploration Math NPH Advanced Journalism H English WHS Principles of Teaching - Internship CTE WHS Exploring E-sports Non-Dept NPH, TOH, WHS High school teachers regularly design new courses which meet student academic needs while appealing to the varied interests of adolescents. These courses received unanimous support from their appropriate Articulation Committees. On November 8, 2023, January 31, 2024, and April 10, 2024, the Secondary Curriculum Advisory Council (SCAC) unanimously recommended these courses as well. The teachers have given serious attention to the development of course objectives and content for these new courses as well as student need for college and career readiness. All teacher committees at the site and District levels have recommended these courses. FISCAL IMPACT : Textbook funds will be used to purchase textbooks, TBD. Respectfully submitted, Mark W. McLaughlin, Ed.D. Superintendent Prepared by, Brian Mercer Director, High School Education On behalf of, Kenneth Loo Assistant Superintendent, Instructional Services MWM:KL:BM:ss File Attachments Adv. Teaching Practices PILOT SIGNED - 2-9-24.pdf (399 KB) AdvVideoGameDesign CP SIGNED Pilot Approval 2-9-24.pdf (547 KB) AdvVideoGameDesign CP COS TOHS .pdf (260 KB) ASL 3 Honors SIGNED Pilot Approval Form 2-9-24.pdf (351 KB) Astronomy CP SIGNED Pilot Approval.pdf (479 KB) ASL 3H COS.pdf (777 KB) Astronomy CP COS Appr Form WHS.pdf (85 KB) Forensic Science Honors SIGNED Pilot - WHS.pdf (489 KB) Forensic Science Honors COS Appr Form WHS.pdf (504 KB) Music Fundamentals & Production CTE SIGED Pilot Approval Form 2-9-24.pdf (104 KB) Music Fundamentals & Production COS - TP - Huang.pdf (168 KB) Public Health Solutions Honor SIGNED Pilot Form WHS.pdf (496 KB) Public Health Solutions Honor - COS Appr Form WHS.pdf (118 KB) Sports Med Intership SIGNED Pilot Approval Form 2-9-24.pdf (378 KB) Sports Medicine Internship COS.pdf (73 KB) Sports Officiating SIGNED Pilot Approval 2-9-24.pdf (345 KB) Sports Officiating COS - multi pages 12-2023.pdf (1,090 KB) Tech Explorations - SIGNED Pilot Approval Form 2-9-24.pdf (399 KB) Tech Explorations COS Front Page.pdf (151 KB) Adv Teaching Practices. COS.pdf (199 KB) AdvVideoGameDesign H Pilot Approval Form SIGNED.pdf (106 KB) AdvVideoGameDesign H COS TOHS.pdf (451 KB) Advanced Journalism Honors 2-5-24 - COS TP single page Step 1.pdf (149 KB) Exploring eSports COS 4-9-24.pdf (101 KB) COS template - Principles of Teaching Internship CP.pdf (120 KB) SCAC #1 Mins PILOT Courses 11-8-23.pdf (551 KB) SCAC #2 Min Pilot Courses 1-31-24.pdf (210 KB) SCAC #3 Minutes PILOTS 4-10-24.docx - Google Docs.pdf (71 KB) Advanced Journalism Honors SIGNED Pilot Approval 4-10-24.pdf (497 KB) Principles of Teaching Internship - SIGNED PILOT APPROVAL -4-10-24.pdf (976 KB) Exploring E-Sports SIGNED - Pilot Course Approval Form 4-10-24.pdf (857 KB) These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items. Subject Q. Instructional Services - Approval of Permanent Status for Middle and High School Pilot Courses Meeting May 1, 2024 - Regular Board Meeting Category 4. ACTION ITEMS – CONSENT Type Action (Consent) Recommended Action Approve the permanent status for the attached middle and high school pilot courses, as submitted. Goals Goal 1: Implement targeted actions and services that support conditions for optimal learning, equitable access, and positive student outcomes. ISSUE: Should the Board of Education approve the assignment of permanent status to the following courses, which are currently middle and high school pilot courses? INFORMATION: Attached are the courses of study for each of these courses. Board approval is sought for assignment of permanent status to these courses. Planned 2024-2025 offerings for consideration are: Course Name Subject Site Advanced Guitar VPA NPH Honors American Literature English WHS French 3H World Language NPH, TOH, WHS Chinese 3H World Language NPH, TOH, WHS Spanish 3H World Language NPH, TOH, WHS Japanese 3H World Language TOH AP Precalculus Mathematics NPH, TOH, WHS Foundations in Education Career Tech Ed WHS Anatomy and Physiology AHC Career Tech Ed WHS Multimedia Production Career Tech Ed Redwood MS Middle and high school teachers regularly design new courses which meet student academic needs while appealing to the varied interests of adolescents. These courses received unanimous support from their appropriate Articulation Committees. On January 31, 2024, and April 10, 2024, the Secondary Curriculum Advisory Council (SCAC) unanimously recommended these courses as well. The teachers have given serious attention to the development of course objectives and content for these new courses as well as student need for college and career readiness. All teacher committees at the site and District levels have recommended these courses. FISCAL IMPACT: None. Respectfully submitted, Mark W. McLaughlin, Ed.D. Superintendent Prepared by, Brian Mercer Director, High School Education On behalf of, Kenneth Loo Assistant Superintendent, Instructional Services MWM:LL:KL:BM:ss File Attachments SCAC # 3 Meeting Minutes 4-10-24. Pilot to Perm docx.pdf (67 KB) Pilot to be Permanent Courses List.pdf (105 KB) SCAC #2 Meeting Mins Pilot to Permanent Courses 1-31-24.pdf (37 KB) These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items. Subject R. Instructional Services - Approval to Obsolete and Recycle Previous High School Textbooks and Materials Meeting May 1, 2024 - Regular Board Meeting Category 4. ACTION ITEMS – CONSENT Type Action (Consent) Recommended Action Approve the request to obsolete and recycle previous high school textbooks and materials, as submitted. Goals Goal 2: Recruit, develop, and retain highly qualified, diverse, and effective staff. ISSUE: Should the Board of Education approve to obsolete and recycle previously adopted textbooks and materials for high school? INFORMATION: Attached are the Obsoleting Curriculum Approval form and minutes for the textbooks to be obsoleted and recycled. These items include high school Chemistry and Biology textbooks from previous adoptions. They are being replaced with the updated textbook editions that align with the latest curriculum. All items will be recycled. FISCAL IMPACT: None. Respectfully submitted, Mark W. McLaughlin, Ed.D. Superintendent Prepared by, Kenneth Loo Assistant Superintendent, Instructional Services MWM:KL:ew File Attachments AP Bio Obsolete.pdf (107 KB) Chemistry H Various WKBK Obsolete.pdf (114 KB) 11-17-23 SCAC to Obsolete Mins.pdf (45 KB) These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items. Subject S. Instructional Services - Overnight Trip Request - TOH - The Center International Science and Engineering Fair Meeting May 1, 2024 - Regular Board Meeting Category 4. ACTION ITEMS – CONSENT Type Action (Consent) Recommended Action Approve the overnight trip request for The Center at Thousand Oaks High, as submitted. Goals Goal 1: Implement targeted actions and services that support conditions for optimal learning, equitable access, and positive student outcomes. Goal 4: Enhance the social, emotional, physical, and mental well-being for all students through targeted actions and services. ISSUE: Should the Board of Education approve the overnight trip for The Center at Thousand Oaks High as described below? INFORMATION: Ms. Tasha Beaudoin, teachers, and co-coordinators for The Center at Thousand Oaks High, request permission to take one (1) student to Los Angeles, CA for the International Science and Engineering Fair. This is an invitation only event. Thousand Oaks High School has one (1) student that received an invitation to participate. The trip will take place from Sunday, May 12, 2024, through Friday, May 17, 2024. The student will miss five (5) days of school for this trip and will be required to obtain permission from their teachers before the trip. The student will travel via private vehicle with their parents. FISCAL IMPACT: None. Respectfully submitted, Mark W. McLaughlin, Ed.D. Superintendent Prepared by, Brian Mercer Director, High School Education On behalf of, Kenneth Loo Assistant Superintendent, Instructional Services MWM:KL:BM:ss File Attachments TOHS International Science & Engineering Fair 05-2024.pdf (421 KB) These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items. Subject T. Instructional Services - Approval of Renewal Contract - Mystery Science, Inc. - DEC Meeting May 1, 2024 - Regular Board Meeting Category 4. ACTION ITEMS – CONSENT Type Action (Consent) Recommended Action Approve the renewal agreement with Mystery Science, Inc., as submitted. Goals Goal 1: Implement targeted actions and services that support conditions for optimal learning, equitable access, and positive student outcomes. ISSUE: Should the Board of Education approve the renewal contract with Mystery Science, Inc. for the Conejo Valley Unified School District for the period of July 1, 2024, through June 30, 2025? INFORMATION: Mystery Science, Inc. has been a part of CVUSD's elementary curriculum for many years. Their standards-aligned curriculum inspires students to love science with their video-based lessons and hands-on learning experiences. The lessons are engaging and designed around the topics of engineering, habitats, earth features, energy, and weather. Teachers use Mystery Science in conjunction with the FOSS units to provide additional resources for students as they gain knowledge in science standards. Using Mystery Science enables teachers to use multiple learning modalities to teach science. FISCAL IMPACT: $25,415.00 paid from Instructional Services funds Respectfully submitted, Mark W. McLaughlin, Ed.D. Superintendent Prepared by, Dena Sellers, Ed.D. Director, Elementary Education On behalf of, Kenneth Loo Assistant Superintendent, Instructional Services MWM:KL:DS:pm File Attachments Contract Renewal - Mystery Science Inc - DEC.pdf (5,780 KB) These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items. Subject U. Student Services - Approval of Contract with California State University, Northridge Meeting May 1, 2024 - Regular Board Meeting Category 4. ACTION ITEMS – CONSENT Type Action (Consent) Recommended Action Approve the contract with California State University, Northridge, as submitted. Goals Goal 1: Implement targeted actions and services that support conditions for optimal learning, equitable access, and positive student outcomes. ISSUE: Should the Board of Education approve a contract with California State University, Northridge? INFORMATION: This contract will allow employees of California State University, Northridge to conduct Central Auditory Processing Disorder Assessments for students enrolled in our District. FISCAL IMPACT: Special Education funds: $8,200.00 Respectfully submitted, Mark W. McLaughlin, Ed.D. Superintendent Prepared by, Dawn Thomas Director, Special Education, Secondary and Post-Secondary On behalf of, Dr. Shanna M. Egans Assistant Superintendent, Student Services MWM:SME:DT:cc File Attachments Contract & COI_CSUN.pdf (632 KB) These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items. Subject V. Student Services - Approval of Renewal Contract with Medical Billing Technologies, Inc. Meeting May 1, 2024 - Regular Board Meeting Category 4. ACTION ITEMS – CONSENT Type Action (Consent) Recommended Action Approve the renewal contract with Medical Billing Technologies, Inc., as submitted. Goals Goal 1: Implement targeted actions and services that support conditions for optimal learning, equitable access, and positive student outcomes. ISSUE: Should the Board of Education approve the renewal contract with Medical Billing Technologies, Inc.? INFORMATION: Medical Billing Technologies, Inc. provides Conejo Valley Unified School District with a LEA Medi-Cal Direct Billing Program to incorporate best practices to optimize reimbursement opportunities. FISCAL IMPACT: $114,500.00 (cost incurred over three years) paid from the Special Education fund allocated for Medi-Cal billing compliance for the 2024-2025, 2025-2026, and 2026-2027 school years. Respectfully submitted, Mark W. McLaughlin, Ed.D. Superintendent Prepared by, Dawn Thomas Director, Special Education, Secondary and Post-Secondary On behalf of, Dr. Shanna M. Egans Assistant Superintendent, Student Services MWM:SME:DT:cc File Attachments ConejoValleyUSD_MBT LEA Billing Services Contract.pdf (147 KB) These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items. Subject W. Business Services - MEASURE I and Other Sources - Notices of Completion Meeting May 1, 2024 - Regular Board Meeting Category 4. ACTION ITEMS – CONSENT Type Action (Consent) Recommended Action Approve the execution and filing of a Notice of Completion for the contracts, as listed. ISSUE: Should the Board of Education authorize the execution and filing of a Notice of Completion for the contracts and projects awarded by the Conejo Valley Unified School District? INFORMATION: The Conejo Valley Unified School District entered into contracts, for various projects, that are complete and have been inspected by District staff, as follows: Site Contract Date Type* Project Description Major Project # Purchase Order Number Contract Amount Funding Source Contractor Conejo ES Jan. 29, 2024 MMR HVAC Replacement MP23/24-1005-CON B24-00948 $24,997 GF-IPI Western Allied Corporation Madrona ES Jan. 29, 2024 MMR HVAC Replacement MP23/24-1005-MAD B24-00946 $57,966 GF-IPI Western Allied Corporation Madrona ES Feb. 6, 2024 MMR Ductwork Cleaning MP23/24-1005-MAD B24-00968 $17,173 GF-IPI Western Allied Corporation Westlake HS Mar. 28, 2024 MMR Asphalt Paving – Student Parking Lot MP23/24-405-WHS B24-01006 $302,200 TOPASS Finish Line Paving, Inc Wildwood ES Mar. 1, 2023 MMR Drainage – Slope Repair MP22/23-16-WWD B24-01000 $30,000 MI FS Contractors, Inc *ITNI: Instructional Technology and Network Infrastructure – MMR: Modernization, Maintenance and Repairs – SMCL: Science, Mathematics Career Preparation Lab – SS: Safety & Security FISCAL IMPACT: Bond Measure I: $30,000 General Fund (IPI): $100,136 TOPASS Fund: $302,200 Respectfully submitted, Mark W. McLaughlin, Ed.D. Superintendent Prepared by, Tim McCabe Director, Planning and Construction On behalf of, Victor P. Hayek, Ed.D. Deputy Superintendent, Business Services MWM:VPH:TM:dmh File Attachments These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items. Subject X. Business Services - Approval of Purchase Order Report (POs exceeding $5,000) Meeting May 1, 2024 - Regular Board Meeting Category 4. ACTION ITEMS – CONSENT Type Action (Consent) Recommended Action Approve the over $5,000 Purchase Order Report, as submitted. ISSUE: Should the Board of Education approve the over $5,000 Purchase Order Report? INFORMATION: The Board of Education expects that purchase orders exceeding $5,000 will be brought forward for approval. The attached report for the period of April 9, 2024, through April 21, 2024, is presented for approval. Purchase orders have been approved by the department administrator as a necessary expense for the instructional or support program. FISCAL IMPACT: General Fund: $2,227,545 Adult Education Fund: $22,377 Cafeteria Fund: $90,000 Deferred Maintenance Fund: $35,381 Bond Measure I: $103,800 Developer Donation Fund #2: $9,500 Respectfully submitted, Mark W. McLaughlin, Ed.D. Superintendent Prepared by, Anthony Frutos, CPPB, CPSM Director, Purchasing On behalf of, Victor P. Hayek, Ed.D. Deputy Superintendent, Business Services MWM:VPH:AF:ls Location Description Location Description Location Description 000 District Office 195 Sycamore Canyon 45D Technology Services 010 Acacia 200 TOHS 46D Purchasing 020 Aspen 220 University 49D Risk Management 030 Banyan 230 Walnut 50D Maintenance & Operations 040 Colina 245 Century Academy 54D Grounds 050 Conejo ES 24D Special Ed 55D Middle School Instruction 060 CVHS 250 Weathersfield 56D High School Instruction 070 Cypress 260 Westlake ES 59D Planning & Facilities 080 Glenwood 270 WHS 84D Student Support Services 100 Ladera 280 Westlake Hills 85D Support Services 105 Lang Ranch 28A Ed Tech & Performance 86D EL Services 110 Los Cerritos 28D Instructional Services BRK BreakThrough 120 Madrona 290 Wildwood CND Child Nutrition 135 EARTHS 29D Elementary Instruction CVAD Conejo Valley Adult Ed 140 Maple 37D Superintendent NCS N