Town Commission

901 Ponce de Leon Blvd. Belleair, FL 33756 Town of Belleair Meeting Minutes Town Commission 6:00 PM Town HallTuesday, January 9, 2024 Meeting called to order at 6:00 PM with Mayor Wilkinson presiding. PLEDGE OF ALLEGIANCE COMMISSIONER ROLL CALL Mayor Michael Wilkinson Deputy Mayor Tom Shelly Commissioner Coleen Chaney Commissioner Patricia Barris Commissioner Thomas Kelly Present: 5 - PROCLAMATIONS AND PRESENTATIONS 23-0208 Swearing in of new Commissioners Patricia Barris and Thomas Kelly Mayor Wilkinson requested Patricia Barris and her husband come forward and take the oath; Judge Holly Grissinger administered oath. Mayor Wilkinson requested Thomas Kelly and his wife come forward to take the oath; Judge Grissinger administered oath. Mayor Wilkinson thanked Judge Grissinger, welcomed new commissioners. Mayor Wilkinson announced item numbers 23-0214 and 23-0204 will be pulled from agenda tonight. SCHEDULED PUBLIC HEARINGS Persons are advised that, if they decide to appeal any decision made at this meeting/hearing, they will need a record of the proceedings, and, for such purposes, they may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. CITIZENS COMMENTS (Discussion of items not on the agenda. Each speaker will be allowed to speak once for a maximum of 3 minutes.) Tom Galvin-resident-commended staff for the renovation of Wildwood Park. Page 1Town of Belleair Printed on 2/19/2024

January 9, 2024Town Commission Meeting Minutes CONSENT AGENDA 23-0207 Approval of December 12,2023 Regular Meeting Minutes and December 19, 2023 Special Meeting Minutes 23-0212 Special Relief Permit - 2024 Community-Wide Garage Sale 23-0213 Special Relief Permit - 2024 Movie Nights 23-0216 Special Relief Permit - Dogs N' Donuts 2024 Commissioner Shelly moved approval of the Consent Agenda. Seconded by Commissioner Chaney. Aye: Mayor Wilkinson, Deputy Mayor Shelly, Commissioner Chaney, Commissioner Barris, and Commissioner Kelly 5 - GENERAL AGENDA 23-0211 List of Purchase Orders $30,000 or greater Gay Lancaster-Town Manager-stated the original agenda was amended to include additional items; revised items included in the budget; approval needed based on dollar amount. Christina Porter-Finance Director-available for questions. Ms. Lancaster highlighted some of the larger items of note; fleet costs, Town planning services, Evolution Contracting for Carl and Shirley road capital projects, risk management insurance, and the match for the lead service lines. Commissioner Shelly moved acceptance of the list of purchase order items over $30,000 or greater. Seconded by Commissioner Chaney. Aye: Mayor Wilkinson, Deputy Mayor Shelly, Commissioner Chaney, Commissioner Barris, and Commissioner Kelly 5 - 23-0205 Reverse Osmosis Water Treatment Plant Design:Intent to Award Ms. Lancaster spoke on application for submittal for qualifications; only one firm submitted which was McKim and Creed; Pick Talley, water consultant, Ashley Bernal, Adam Klinstiver, Tina Porter, and Frederick Hemerick, resident met as evaluation committee and deemed qualified; requests approval to negotiate a contract and bring forward at next meeting. Jim White-resident-spoke on expertise of former commission members; would like to encourage them to continue service on advisory boards; strongly supports R.O. plant; spoke on background in government project management, requests Infrastructure Board work on research. Commissioner Shelly moved that the Town Manager negotiate a contract with McKim and Creed for engineering and design services for the reverse osmosis water treatment plant. Seconded by Commissioner Chaney. Page 2Town of Belleair Printed on 2/19/2024

January 9, 2024Town Commission Meeting Minutes Aye: Mayor Wilkinson, Deputy Mayor Shelly, Commissioner Chaney, Commissioner Barris, and Commissioner Kelly 5 - 23-0209 Plan of Delegation Ms. Lancaster spoke on succession plan; named Ashley Bernal, Chief Doyle, Tina Porter. Commissioner Shelly moved approval of the Town Manager's plan of delegation as stated. Seconded by Commissioner Chaney. Aye: Mayor Wilkinson, Deputy Mayor Shelly, Commissioner Chaney, Commissioner Barris, and Commissioner Kelly 5 - TOWN MANAGER'S REPORT Ms. Lancaster stated next week will be a special meeting at 5:30 PM to approve contract with McKim and Creed for RO design and engineering; additionally will be resolutions for lead service line as well as resolution to approve RO plant engineering and design; the agenda will also have selection of the Deputy Mayor and authorized signer. Spoke on future consulting with Infrastructure board regarding design process. Ms. Lancaster spoke on public works crew working to get things cleaned up before storms; kudos to communications staff as well; spoke on water line failure at Mehlenbacher at Mehlrose, repairs done quickly; options for refund received from City of Clearwater recycling will be presented as soon as possible; immediate beginning design work at South interconnect; number of special events coming up; new HR manager starting on Tuesday. Mayor Wilkinson questioned Carl and Shirley preconstruction conference date. Ms. Lancaster stated it was tentative now, will confirm. TOWN ATTORNEY'S REPORT Nothing to report. MAYOR AND COMMISSIONERS' COMMENTS Commissioner Chaney welcomed new Commissioners; spoke on Belleair Garden Club annual fundraiser coming up, announced date; Law Enforcement Appreciation Day, thanked all law enforcement. Commissioner Shelly thanked staff for storm preparation; will be attending Forward Pinellas meeting in February. Commissioner Barris thanked friends and community for support; looking forward to working with stake holders in making Belleair better. Commissioner Kelly thanked everyone that helped him in the process of becoming Commissioner; thanked Gay and staff for water project; happy to serve. Mayor Wilkinson welcomed new members; welcomed back Katie; thanked Rec staff for successful Christmas delivery; thanked police department for their service; next meeting January 16th at 5:30 PM. Page 3Town of Belleair Printed on 2/19/2024

January 9, 2024Town Commission Meeting Minutes OTHER BUSINESS No other business ADJOURNMENT No further business; meeting adjourned in due form at 6:28 PM. _____________________________ TOWN CLERK APPROVED: _____________________________ MAYOR Page 4Town of Belleair Printed on 2/19/2024

Town Commission Town of Belleair Meeting Agenda 901 Ponce de Leon Blvd. Belleair, FL 33756 Town Hall6:00 PMTuesday, January 9, 2024 Welcome. We are glad to have you join us. If you wish to speak, please wait to be recognized, then step to the podium and state your name and address, each person will be given one opportunity to speak for a maximum of 3 minutes per item. We also ask that you please turn-off all cell phones. PLEDGE OF ALLEGIANCE COMMISSIONER ROLL CALL PROCLAMATIONS AND PRESENTATIONS Swearing in of new Commissioners Patricia Barris and Thomas Kelly23-0208 SCHEDULED PUBLIC HEARINGS Persons are advised that, if they decide to appeal any decision made at this meeting/hearing, they will need a record of the proceedings, and, for such purposes, they may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. CITIZENS COMMENTS (Discussion of items not on the agenda. Each speaker will be allowed to speak once for a maximum of 3 minutes.) CONSENT AGENDA Approval of December 12,2023 Regular Meeting Minutes and December 19, 2023 Special Meeting Minutes 23-0207 RM - 12-12-2023 SM - 12-19-2023 Attachments: Special Relief Permit - 2024 Community-Wide Garage Sale23-0212 2024 Community Wide Garage SaleAttachments: Special Relief Permit - 2024 Movie Nights23-0213 2024 Family Movie NightsAttachments: Page 1 Printed on 1/8/2024

January 9, 2024Town Commission Meeting Agenda Special Relief Permit - Dogs N' Donuts 202423-0216 2024 Dogs N DonutsAttachments: GENERAL AGENDA List of Purchase Orders $30,000 or greater23-0211 Outstanding POs as of 1-8-24Attachments: Resolution 2024-01 State Revolving Fund Loan Program (SRFLP) Lead Service Line Loan 23-0214 Resolution 2024-01 Lead SVC Line Trask revised 1-4-24 LSL - SRF Planning and_or Design Draft Agreement Loan Reserve Account V1 12-29-23a Attachments: Reverse Osmosis Water Treatment Plant Design:Intent to Award23-0205 WD23-01_Notice of Intent to AwardAttachments: Commission Schedule23-0204 Plan of Delegation23-0209 TOWN MANAGER'S REPORT TOWN ATTORNEY'S REPORT MAYOR AND COMMISSIONERS' COMMENTS OTHER BUSINESS ADJOURNMENT ANY PERSON WITH A DISABILITY REQUIRING REASONABLE ACCOMMODATIONS IN ORDER TO PARTICIPATE IN THIS MEETING, SHOULD CALL (727) 588-3769 OR FAX A WRITTEN REQUEST TO (727) 588-3767. Page 2 Printed on 1/8/2024