Audit Committee

Tuesday, June 10, 2025 · Government meeting record

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Recorded outcome

The Gainesville Audit Committee met to review the City Auditor's quarterly report and receive a presentation on the use of artificial intelligence by city employees. The committee formally approved the quarterly update and scheduled their next meeting for September 23, 2025.

Why it matters

The committee's approval of the quarterly audit update and the discussion regarding AI usage policies set the framework for how city departments manage technology and financial oversight.

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Audit Committee — Minutes

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Minutes textAudit Committee — Minutes

1 City of Gainesville Audit Committee MINUTES June 10, 2025, 11:30 a.m. City Hall Auditorium 200 East University Avenue Gainesville, FL 32601 Members Present: Harold Monk, Mayor Harvey Ward Members Absent: Bryan Eastman _____________________________________________________________________ A. CALL TO ORDER The meeting was called to order at 11:30 a.m. B. ADOPTION OF THE AGENDA Moved by Harold Monk Seconded by Mayor Harvey Ward Motion: The Audit Committee adopt the agenda. Aye (2): Harold Monk, and Mayor Harvey Ward Absent (1): Bryan Eastman Approved (2 to 0) C. APPROVAL OF MINUTES Jertoyia Russell, Executive Assistant Senior, informed that the March 23, 2025, meeting minutes are scheduled for approval at the September 23, 2025 meeting of the Audit Committee.

2 D. BUSINESS DISCUSSION ITEMS 1. 2025-464 City Auditor’s Quarterly Update (B) Stephen Mhere, City Auditor, introduced the item. Diana Ferguson, Assistant City Auditor, gave the City Auditor Quarterly Update. Recommendation: The Audit Committee review, approve and recommend the City Commission accept the City Auditor Quarterly Update. Moved by Harold Monk Seconded by Mayor Harvey Ward Motion: Approved as recommended. Aye (2): Harold Monk, and Mayor Harvey Ward Absent (1): Bryan Eastman Approved (2 to 0) 2. 2025-465 Use of Artificial Intelligence by City Employees (B) Stephen Mhere, City Auditor, recognized Edward Nagy, Technology Director, and gave the presentation on Use of Artificial Intelligence by City Employees. Cynthia Curry, City Manager, spoke to the item and introduced the new Technology Director, Edward Nagy. Edward Nagy, Technology Director, spoke to the item. Recommendation: The Audit Committee hears the presentation and take any necessary action. Heard E. MEMBER COMMENT F. NEXT MEETING DATE The next meeting is Tuesday, September 23, 2025.

3 G. ADJOURNMENT The meeting was adjourned at 12:00 p.m. _________________________ Kristen J. Bryant, City Clerk

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The Gainesville Audit Committee met to review the City Auditor's quarterly report and receive a presentation on the use of artificial intelligence by city employees. The committee formally approved the quarterly update and scheduled their next meeting for September 23, 2025.

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