Foresthill Veterans Memorial Hall Board of Trustees Meeting Agenda 1.5.26

Placer County is committed to ensuring that persons with disabilities are provided the resources to participate fully in public meetings. If you require disability-related modifications or accommodations, including auxiliary aid or services, to attend or participate in this meeting, please contact Facilities via the below methods. Requests should be made three (3) working days in advance whenever possible. Agenda and Attachments for the above referenced meeting can be viewed at the following link: http://www.placer.ca.gov/halls. Facilities Management  Building Maintenance Division  3091 County Center Drive, Ste 270  Auburn, CA 95603 (530) 886-4958 office  (530) 889-6859 fax  ForesthillHall@placer.ca.gov FORESTHILL VETERANS MEMORIAL HALL Meeting Agenda January 5, 2026 at 6:00 PM 24601 Harrison Street, Foresthill, CA Board of Trustees Kurt Huebner American Legion Post 587 Robyn Husmann (Secretary) American Legion Post 587 Ron Roussey (President) American Legion Post 587 Stephanie Meckler Veterans of Foreign Wars Post 11294 Ryan Yeoman Veterans of Foreign Wars Post 11294 Cindy Gustafson Board of Supervisors Alternates Gerald L ‘Estrange American Legion Post 587 Robert Bancroft Veterans of Foreign Wars Post 11294 Donald Bull, Jr. Veterans of Foreign Wars Post 11294 Non-Voting Members: Vicki HaskinsCampbell Member-at-Large Gail McCafferty American Legion Aux. 587 Marianne Ward American Legion Aux. 587 1. Call Meeting to Order 2. Pledge of Allegiance 3. Roll Call 4. Approval of Minutes a. Minutes from September 8, 2025 (Attachment). b. Minutes from November 3, 2025 (No Quorum). 5. Public Comment a. Any member of the public may address the Hall Board regarding items not on this Agenda. It is requested that comments be brief, since the Board is not permitted to take any action on items addressed under public comment. Agenda Items should be submitted at least 2 weeks in advance for consideration to ForesthillHall@placer.ca.gov. 6. Information / Non-Action Items a. Review Work Order / Custodial Hours Report (Attachment). 7. Action Items a. Review/Modify/Ratify Building Maintenance Project List (Attachment). b. Approve Regular User / Fee Waiver Request (Attachment). 8. Reports a. Late-arriving correspondence. b. Veterans Reports. 9. Announcements a. Next regularly scheduled meeting date: March 2, 2026 10. Adjournment

Foresthill Veterans Memorial Hall Board Meeting Minutes September 8, 2025 1. Call Meeting to Order: Meeting called to order at 1805 hours by Hall Board President Ron Roussey 2. Pledge of Allegiance: Lead by Ron Roussey (ALP 587) 3. Roll Call: a. Trustee’s Present: President Ron Roussey (ALP 587), Kurt Huebner (ALP 587), Robyn Husmann (ALP 587), Donald Bull, Jr. (VFWP 11294) b. Non-Voting Members Present: Gail McCafferty (AL Aux 587), Marianne Ward (AL Aux 587), Vicki Haskins Campbell (At Large) c. Others Present: Brad Boulais (Placer County Facilities Management), Sheryse Lewis (Placer County Facility Management, Hall Coordinator), Duane Espinoza (Placer County Facilities Management) 4. Approval of Minutes: Minutes from May 5, 2025 were approved as corrected (date for next meeting was stated incorrectly), Bull/Huebner, unanimous. 5. Public Comment: There were no public comments 6. Information/Non-Action Items: a. Review Work Order/Custodial Hours Report –Work order/custodial hours report reviewed. Gazebo is not a Hall Board item, provided as informational that the use of multiple extension cords is not acceptable. Kurt mentions items of concern from ALP Commander including the stove in the kitchen is not level and the hot water temperature is too low. b. Event Coordination Process for Hall Users - Duane announced the resignation of Bree McCollam. County intent is to convert facilities management to the county standard process. All forms will be handled electronically and sent to Sheryse Lewis, Hall Coordinator. This will be considered temporary at this time, if it works the process may be kept, meaning there will not be an on-site coordinator. Gail questioned how tours of the facility will take place; Duane explained a custodian will be on site for tours. Noted by Sheryse all electronic submissions go to the Hall in-box. Brad noted all the necessary forms are located on the county website. c. Kitchen Cabinet Lock Replacement – Duane explained the ALP Commander requested upgraded kitchen cabinet locks. Kurt noted the cabinets are under the control of the American Legion and the locks can be upgraded by the Post as they desire. Duane explained the county will need to know what hardware will be used to verify its sturdiness and standards. It was noted the locks are mortised. Cabinet lock replacement will be left up to the American Legion Post as it is not a board responsibility, but under the purview of the Post. d. Operation of Public Address System – ALP Commander has expressed concern regarding the PA system that is used by Veterans groups and county meetings. Commander questions whether the county should have liability in maintenance and upkeep. Duane advised access to the system is not controlled. The PA system was installed by the Veterans groups and was not put before the county for approval. The county does need to be involved in anything done by Veterans groups. The issue regarding the PA system is that the cabinet was apparently left unlocked; the county does not use it, maintenance has no keys. Brad added discretionary funds could be authorized to upgrade/replace the system which would then fall under county standard. If that is desired, the item will need to be brought back before the board as an action item. No board action required. 7. Action Items: a. Review/Modify/Ratify Building Maintenance Project List – Only item noted is the Eagle Project (b.). b. Discuss/Approve use of Discretionary Funding for Eagle Project. Final quote from Jeff Turpin is an overall cost of $5000-$6000; once carved the statue will be installed by county maintenance; Jeff will deliver; Duane will work with Jeff; payment made on delivery; estimated about two weeks between delivery and install; Brad indicated if maintenance has Jeff’s schedule of delivery, installation can be

added to maintenance schedule. Motion by Huebner to approve discretionary expenditure for Eagle; Husmann seconded. Unanimous. c. Fee Waiver – Lord Saboath Ministries. Brief discussion regarding this being a duplicate request. Huebner/Husmann to approve. Unanimous. d. Approval of 2026 Hall Reservation Calendar – discussions concerning several events not on calendar; clarification of acronyms used, concerns regarding public understanding when viewing calendar, and clarification on use of the facility by Elections. Approved with minor corrections Huebner/Husmann. Unanimous. (Any changes will be brought before the board for approval). e. Consider/Review Regular User Status/Fee Waiver Request – brief discussion concerning several users who have not submitted applications. Users need to do so ASAP; waiver will be brought before the board at next meeting. Any groups who fail to do so will be asked to return keys. Motion to approve requests submitted Husmann/Huebner, unanimous. 8. Reports: a. Late arriving correspondence – none b. Veterans Reports –none 9. Announcements: a. Next regularly scheduled meeting date: November 3, 2025 1800 hours 10. Adjournment: Meeting adjourned at 1850 hours Respectfully submitted, Robyn Husmann

Date Request ID Original Message Sub Type Status Priority Date Closed Labor Hours 10/15/2025 202344 Call from renter stating heaters are not turning on. Heating / Cooling Unit Issue Closed Low 1-10 Days 11/7/25 10/16/2025 202375 From Inspection 2074 Restroom Cleaning - Vent Dusting - Needs Attention - Vent needs to be vacuumed. Other Closed Low 1-10 Days 10/23/25 10/16/2025 202376 From Inspection 2074 Detail & Dusting - Window Sills - Needs Attention - Sills need to be wiped. Other Closed Low 1-10 Days 10/23/25 10/16/2025 202377 From Inspection 2074 Detail & Dusting - Bookshelves - Needs Attention - Fireplace mantal needs to be wiped. Restroom Supplies Closed Low 1-10 Days 10/23/25 10/16/2025 202378 From Inspection 2074 Break Room Cleaning - Counters/Sinks - Needs Attention - Sinks need to be scrubbed. Other Closed Low 1-10 Days 10/23/25 10/20/2025 202436 Landon called asking for assistants to get his code on 10/18 at 9:55am Other Closed Low 1-10 Days 11/3/25 10/28/2025 202685 Please set up the small room at the Hall for the Foresthill Town Hall Need 3 tables at the front with 7 chairs, and one table off to the side of that with 3 chairs ("L" Shaped setup at the front). Please set up 25-30 chairs for the meeting attendees. Please open location by 6:15 (may be open with elections using the larger room) and we will lock up when done. If you have questions please contact me at ext. 4040. PG100105 Tables and Chairs Closed Low 1-10 Days 11/4/25 10/29/2025 202713 Cleanup for in-between The Mitchell Millard Group and Michael Gillet Group on Saturday October 25th, 10pm-12am. APP Special Cleaning Request Non Routine Closed Low 1-10 Days 10/30/25 11/1/2025 160605 CUSTODIAL FORESTHILL MEMORIAL HALL MMP MMP Maintenance Work Custodial MMP Closed Scheduled 30 Day 11/25/25 45.5 11/2/2025 203953 Calls regarding planned PGE power outage at Foresthill where election voting will be taking place CLBK/CLHM Closed Low 1-10 Days 11/3/25

11/3/2025 160800 Once a week for the month assigned, please inspect the internal grates of the kitchen’s hood system. Clean if necessary PM-Building Interior Routine PM Closed Scheduled 30 Day 12/8/25 11/3/2025 158008 Building Maintenance Inspection PM-Building Inspection Inspection In Progress Scheduled 30 Day 0 11/3/2025 160604 Perform preventive maintenance as per procedure details PM-Equipment Custodial Routine PM Closed Scheduled 30 Day 11/5/25 0.5 12/1/2025 161945 Perform preventive maintenance as per procedure details PM-Fire/Life Safety BM Routine PM Work Complete Scheduled 30 Day 12/1/2025 162099 BM Hood Ext Sys Tst Bi Ann - Foresthill Memorial Hall - PM000034 PM-Fire/Life Safety BM Routine PM Closed Scheduled 30 Day 12/3/25 12/1/2025 199049 Perform preventive maintenance as per procedure details PM-Fire/Life Safety BM Routine PM Work Complete Scheduled 30 Day 12/1/2025 162098 Once a week for the month assigned, please inspect the internal grates of the kitchen’s hood system. Clean if necessary PM-Building Interior Routine PM In Progress Scheduled 30 Day 0 12/1/2025 161946 CUSTODIAL FORESTHILL MEMORIAL HALL MMP MMP Maintenance Work Custodial MMP In Progress Scheduled 30 Day 20 12/1/2025 161940 Perform preventive maintenance as per procedure details PM-HVAC BM Routine PM Closed Scheduled 30 Day 12/2/25 0 12/1/2025 161941 Perform preventive maintenance as per procedure details PM-HVAC BM Routine PM Closed Scheduled 30 Day 12/2/25 0 12/1/2025 161942 Perform preventive maintenance as per procedure details PM-HVAC BM Routine PM Closed Scheduled 30 Day 12/2/25 0 12/1/2025 161943 Perform preventive maintenance as per procedure details PM-HVAC BM Routine PM Closed Scheduled 30 Day 12/2/25 0 12/4/2025 205774 Please place and connect Foresthill Hall generator for use during a County event on Monday morning. PGE has planned an outage event for the same time as the county event. PSPS Generators have been removed. Power Loss / Interruption In Progress Medium 1-3 Days

Allocation Budget Year (Multiple Items) Foresthill Memorial Hall Allocated Funds Column Labels In Progress Planning Grand Total PJ01224 PJ01224 BM GF Memorial Hall Improvements - Foresthill - (14,552.72) (14,552.72) PJ01224 BM GF Foresthill Memorial Hall - Add Wooden Eagle Sculpture to Portico 12/3/25 waiting on revised quote from Sculptor artist. Artist will provide sculpture and mounting hardware, and in-house staff will complete the installation. - - PJ01224 Total (14,552.72) - (14,552.72)