Board of County Commissioners

1. Call to Order 2. Invocation 3. Pledge of Allegiance 4. Amendments to the Agenda Request to PULL under General Business: Item 11.c Approval of Fire and Rescue Interlocal Agreement Between Gadsden County, Florida and the Town of Havana, Florida. Item 11.d Board Direction and Approval of a partnership Gadsden County Chamber of Commerce Agreement for FY2025 Item 11.e Approval of Resolution 2026-001 Budget Amendment for FY25-26 Sheriff’s Department Item 11.g Approval to Amend the existing Volunteer Fire Department Contracts to allow for a 5% increase from base funding for the next two years of their contracts Request to ADD under Public Hearing: Item 10.c Approval of Resolution 2026-002 Budget Amendment for FY25-26 Sheriff’s Department Item 10.d Approval of Resolution 2026-001 Grant Budget Amendment for FY2026 Request to ADD under General Business: Item 11.h Approval of Resolution No. 2026-003 Designating Administrative Authority for plat and Replat Approvals Pursuant to Senate Bill 784 (2025) Item 11.i Approval of Local Agency (LAP) Expiration of Agreement/Time Extension for 436992- 1 - CR 268 ADAMS ST FROM CR 274 MARTIN LUTHER KING JR BLVD TO CLARK ST BOARD OF COUNTY COMMISSIONERS REGULAR MEETING AGENDA October 21, 2025 at 6:00 PM Edward J. Butler Governmental Complex 9-B East Jefferson Street Quincy, Florida AGENDA

5. Approval of Agenda. 6. Awards, Presentations and Appearances 6.a Recognition of Ms. Dorothy Gunn Wood 7. Consent 7.a Ratification Memo (Clerk of Court) 7.b BOCC Meeting/Workshop Minutes: 1. September 30, 2025, Boys N Girls Club Meeting 2. October 7, 2025, BOCC Meeting 7.c Approval of Signature for Special Assessment Liens-Foreclosure Prevention Assistance- State Housing Initiative Partnership Program (SHIP) (Reginald James, Interim County Administrator / Sonya Burns, SHIP Housing Coordinator) 7.d Approval to accept the State-Funded Agreement (DMS-P2-25-07-09) between Gadsden County and Florida Department of Management Services to continue GIS Upgrades to County PSAP through DataMark and to Implement 911 Recorder Maintenance through Interaction Insight Corporation (Reginald James, Interim County Administrator /Morris Young, Sheriff / Rachel Harrison, E911 Coordinator) 7.e Approval of the Renewal of EMS Reporting Software Subscription 7.a Agenda Item Ratification Memo.pdf 7.b.1 Agenda Item Special Meeting MIN_unbound.pdf 7.c Agenda Item.pdf 7.d Agenda Item DMS-P2-25-07-09.pdf

(Reginald James, Interim County Administrator / Dewayne Ford, Chief) 8. Items Pulled for Discussion 9. Citizens Requesting to be Heard on Non-Agenda Items (3-Minute Limit) The Gadsden County Board of County Commissioners welcomes and encourages public participation at all meetings of the Board. Citizens are free to speak for up to three (3) minutes on non-agenda items. Public comments and participation are also encouraged for items on the agenda. Additionally, if you are unable to attend a meeting in person, comments from the Public can also be submitted via email to CitizensToBeHeard@gadsdencountyfl.gov until noon on the date of the meeting. Comments submitted after the deadline, but prior to the meeting, will be added to the official record, but the County cannot guarantee that Commissioners and staff will have adequate time to review comments prior to the meeting. Citizens are further encouraged to participate on the County’s website at www.gadsdencountyfl.gov. 10. Public Hearing 10.a Approval for Resolutions 2025-054 & 2025-055 to balance the Fine & Forfeiture FY 24-25 Budget (Reginald James, Interim County Administrator / Rose Raynak, Finance Director) 10.b Approval for Resolution 2025-056 and Budget Amendment 2025-88 to set up budget for unanticipated revenues and expenses to a Capital Project for Public Works in the FY24- 25 budget (Reginald James, Interim County Administrator / Rose Raynak, Finance Director) (MATERIALS TO BE PROVIDED) 10.c Approval of Resolution 2026-002 Budget Amendment for FY25-26 Sheriff’s Department (Reginald James, Interim County Administrator / Rose Raynak, Finance Director) 7.e Agenda ItemEMS Reporting Software Subscription.pdf 10.a Agenda Item Fine & Forfeiture.pdf 10.b Agenda Item Capital Project Public Works.pdf

10.d Approval of Resolution 2026-001 Grant Budget Amendment for FY2026 (Reginald James, Interim County Administrator) 11. General Business 11.a Approval of Modification No. 2 which extends the expiration date of the Hurricane Shelter Retrofit Agreement #F0100 (Tashonda Whaley, Emergency Management Director) 11.b Approval of Resolution 2025-053 Grant Budget Amendment for FY2025 (Reginald James, Interim County Administrator / Trudei Porter, Finance Director) 11.c Approval of Fire and Rescue Interlocal Agreement Between Gadsden County, Florida and the Town of Havana, Florida. (Reginald James, Interim County Administrator) 11.d Approval of Resolution 2025-057 Gadsden County Chamber of Commerce Agreement for FY2025 (Reginald James, Interim County Administrator / T.J Lewis, Director of Economic Development) 11.e Approval of Resolution 2026-001 Grant Budget Amendment for FY25-26 Sheriff’s Department (Reginald James, Interim County Administrator /Rose Raynak, Finance Director ) 10.c Agenda Item Resolution 2026-002.pdf 10.d_Agenda_Item_Res2026-001.pdf 11.a Agenda Item Hurrican Shelter Retrofit Agreement.pdf 11.b Agenda Item Resolution 2025-053.pdf 11.c Agenda Item fire & Rescue Agreement.pdf 11.d. Agenda Item CHamber of Commerce Agreement.pdf

11.f Approval of Renewal of Contract for Federal Lobbyist Services (Reginald James, Interim County Administrator) 11.g Approval to Amend the existing Volunteer Fire Department Contracts to allow for a 5% increase from base funding for the next two years of their contracts. (Reginald James, Interim County Administrator / Rose Raynak, Finance Director) 11.h Approval of Resolution No. 2026-003 Designating Administrative Authority for plat and Replat Approvals Pursuant to Senate Bill 784 (2025) (Reginald James, Interim County Administrator) 11.i Approval of Local Agency (LAP) Expiration of Agreement/Time Extension for 436992-1 - CR 268 ADAMS ST FROM CR 274 MARTIN LUTHER KING JR BLVD TO CLARK ST (Reginald James, Interim County Administrator /Curtis Young, Public Works Director) 12. Clerk of Court Updates (Nicholas Thomas, Clerk of Court) 13. County Attorney Updates (Louis J. Baptiste, Interim County Attorney) 14. County Administrator Updates (Reginald James, Interim County Administrator) 11.e Agenda Item Grant Budget Amendment Sheriff's Dept.pdf 11.f Agenda Item Renewal Contract Federal Lobbyist.pdf 11.g Agenda Item 5% increase.pdf 11.h Agenda Item Designating Admin Auth for plat.pdf 11.i Agenda Item South Adams St.pdf

15. Discussion Items by Commissioners 15.a. Commissioner Alonzetta Simpkins, District 2 15.b. Commissioner Shawn Wood, District 3 15.c. Commissioner Brenda A. Holt, District 4 15.d. Commissioner Ronterious Green, District 5 15.e. Commissioner Eric F. Hinson, District 1 16. Motion to Adjourn 17. Receipt and File

Nicholas Thomas Gadsden County, Florida Clerk of the Circuit Court TO: FROM: RE: DATE: Clerk to the Board of County Commissioners County Recorder County Auditor MEMORANDUM BOARD OF COUNTY COMMISSIONERS NICHOLAS THOMAS, CLERK RATIFICATION OF APPROVAL TO PAY COUNTY BILLS October 7, 2025 Clerk of the County Court Please ratify your approva I for the payment of County bills as reflected in the warrant vouchers listed below: Accounts Payable Dated: Payroll Dated: Ph. (850) 875-8601 FAX (850) 875-8612 September 25, September 26, October 3, October 6, October 7 October 16 Website: www.gadsdenclerk.com Email: clerkofcourt@gadsdenclerk . com P.O. Box 1649 Quincy, FL 32353-1649 7.a

Page 1 of 3 AT A SPECIAL MEETING OF THE BOARD OF COUNTY COMMISSIONERS HELD IN AND FOR GADSDEN COUNTY, FLORIDA ON SEPTEMBER 30, 2025 AT 5:00 P.M., THE FOLLOWING PROCEEDING WAS HAD, VIZ: Present: Eric F. Hinson, Chair, District 1 Ronterious Green, Vice- Chair, District 5 Alonzetta Simpkins, District 2 Brenda A. Holt, District 4 Shawn Wood, District 3 Reginald James, Interim County Administrator Louis Baptiste, Interim County Attorney Adriana Quijada, Deputy Clerk Call to Order, Invocation and Pledge of Allegiance Chair Hinson called the meeting to order at 5 p.m. Commissioner Green led into invocation and the Pledge of Allegiance. Amendments to the Agenda No amendments. Approval of Agenda COMMISSIONER GREEN MADE A MOTION TO APPROVE THE AGENDA AS PRESENTED AND COMMISSIONER HOLT MADE THE SECOND. THE BOARD VOTED 4-0 TO APPROVE. Citizens Requesting to be Heard on Non-Agenda Items (3-minutes Limit) The Gadsden County Board of County Commissioners welcomes and encourages public participation at all meetings of the Board. Citizens are free to speak for up to three (3) minutes on non-agenda items. Public comments and participation are also encouraged for items on the agenda. Additionally, if you are unable to attend a meeting in person, comments from the Public can also be submitted via email to CitizensToBeHeard@gadsdencountyfl.gov until noon on the date of the meeting. Comments submitted after the deadline, but prior to the meeting, will be added to the official record, but the County cannot guarantee that Commissioners and staff will have adequate time to review comments prior to the meeting. Citizens are further encouraged to participate on the County’s website at www.gadsdencountyfl.gov. Chair Hinson read aloud the above statement. 7.b.1

Gadsden County Board of County Commissioners September 30, 2025 – Special Mee�ng General Business 7.a. Approval of PEMT Letter of Agreement with Gadsden County Emergency Medical Services and Agency for Healthcare Administration Mr. James stated this item seeks Board approval of the agreement between Gadsden County Emergency Medical Services and AHCA for reimbursement of the Public Emergency Medical Transport. AHCA will reimburse the County up to $1,916,694 if they participate. Commissioner Wood appeared at 5:08 p.m. COMMISSIONER HOLT MADE A MOTION TO APPROVE ITEM 7.A. AND COMMISSIONER GREEN MADE THE SECOND. THE BOARD VOTED 5-0 TO APPROVE. 7.b. Approval of Site Selection for Boys & Girls Club & Community Center Chair Hinson called on citizens requesting to be heard on this item. Richele Robinson, 318 Stanley St. Quincy, FL Ms. Robinson appeared to discuss sites for the Boys & Girls Club. She stated their choice of Graves Street as a location lacks comradery and it was insensitive due to the current financial status of the City of Quincy. She was in opposition of a land transfer and was in favor of building on county property. Derrick Elias, 2171 PO Box Quincy, FL Mr. Elias appeared and stated he thought this was a done deal already and he was not sure why they are speaking on this tonight. Carolyn Ford, 526 Key St. Quincy, FL Ms. Ford appeared and asked why has this taken so long to find a proper site for the Boys & Girls Club. They need to look at a place that was accessible. She was in favor of the site on Strong Road. Alma Venisee, 155 Martin St. Quincy, FL Ms. Venisee appeared to discuss the Boys & Girls Club site. Tracey Stallworth, P.O. Box 1339 Quincy, FL Mr. Stallworth appeared and asked if the commissioners have reached out to constituents regarding the site selection. He asked about transportation for Fontana Trail and stated he was for the Strong Road site because they own that property. Lori Bouie, 816 Hardin St. Quincy, FL Ms. Bouie appeared to encourage them to come to a resolution on this. She was in favor of placing the Boys & Girls Club on Strong Road.

Gadsden County Board of County Commissioners September 30, 2025 – Special Mee�ng Mr. Baptiste stated a couple months ago, the board voted to have him travel to City of Quincy and inquire about the land at 122 N Graves Street. He made a presentation the board of city commissioners and the board voted to authorize the city attorney to work with Mr. Baptiste to come up with a plan to transfer the land to the county. At the last county commission meeting, the board voted to place the Boys & Girls Club on the lot adjacent to the Joe Ferulito center at 122 N Graves Street. He recommended to the board that the county incur all the costs and he got with the building official on costs associated with dividing the lot. Mr. Baptiste stated he got with the city attorney and they have drafted a comprehensive agreement that he believed covered anything that could come up. He stated there was a motion made by a city commissioner to remove the item from amended agenda and it was passed. Commissioner Green stated they voted on something that did not belong to them. This was time sensitive and they do not have time to go back and forth. He stated Fontana Trail was an inconvenience to citizens and was in favor of Strong Road. Chair Hinson stepped out at 5:39 p.m. Commissioner Holt stated this board has messed the process up with the City of Quincy. The back and forth with this was not working. Chair Hinson returned at 5:41 p.m. Mr. Baptiste stated at no point did the county operate in bad faith with the City of Quincy. A central issue became that the City of Quincy wanted a pool and the county was under the impression that the building would be broken down into 4 phases. The pool would be coming in phase 2, because the reality was that there was not enough money to build a pool. The city of Quincy was wanting a pool now, instead of waiting for phase 2. Prior to April, there was no final agreement that was transmitted to the City of Quincy. Motion to Adjourn THERE BEING NO FURTHER BUSINESS TO COME BEFORE THE BOARD, CHAIR HINSON DECLARED THE MEETING ADJOURNED AT 6:00 PM. GADSDEN COUNTY, FLORIDA __________________________________ Eric F. Hinson, Chair Board of County Commissioners ATTEST: ________________________________ NICHOLAS THOMAS, Clerk

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Date of Meeting: Date Submitted: To: From: Subject: Statement of Issue: Board of County Commissioners Agenda Request October 21, 2025 October 7, 2025 Honorable Chair, Eric Hinson and Members of the Board Reginald, Interim County Administrator M01Tis Young, Sheriff Rachel Han-ison, E9 l l Coordinator Request Board Approval to accept the State-Funded Agreement (DMS-P2- 25-07-09) between Gadsden County and Florida Department of Management Services to continue GIS Upgrades to County PSAP through DataMark and to Implement 911 Recorder Maintenance through Interaction Insight Corporation This agenda item seeks Board approval to accept State-Funded Agreement DMS-P2-25-07-09 in the amount of $69,221.89 for Year 2of PSAP GIS upgrade services provided through DataMark. Additionally, the agreement includes one year of funding for 911 Recorder Maintenance services provided through Interaction Insight Corporation. Background: On June 3, 2025, the Board of County Commissioners approved the acceptance of funding from the Fl01ida Depaiiment of Management Services (DMS) to implement PSAP GIS Repository Upgrades. The initial agreement, DMS-Pl -24-14, provided funding for Year 1 se1vices in the amount of $272,360.78. The cmTent agreement represents Year 2of the GIS Repository Services implementation for Gadsden County 911 PSAP. The Florida Depaiiment of Management Se1vices has been appropriated general revenue funds for the State Fiscal Year 2025-2026 to suppoti continued Public Safety Answering Point (PSAP) upgrades across the state. Analysis: The Gadsden County 911 Division is requesting approval to accept this State-Funded Agreement to continue supp01i for critical 911 infrastructure improvements. Due to the ongoing decline in E911 surcharge revenue from wire line and wireless phone se1vices, these state funds are essential to maintain system reliability and modernization eff01is. Upon Board approval, the agreement will be executed by the County and routed to the DMS Secretaiy for final signature. 7.d

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