School Board Meeting @ 5:30pm

1 Tuesday, September 19, 2023 School Board Meeting @ 5:30pm The School District of Osceola County, Florida www.osceolaschools.net Teresa "Terry" Castillo, Chair - District 1 Julius Melendez, Board Member - District 2 Jon Arguello, Board Member - District 3 Heather Kahoun, Board Member - District 4 Erika Booth, Vice-Chair - District 5 Dr. Mark Shanoff, Superintendent 1. MEETING OPENING Subject 1.01 Call to Order Meeting Sep 19, 2023 - School Board Meeting @ 5:30pm Category 1. MEETING OPENING Type Procedural File Attachments Subject 1.02 Moment of Silence Meeting Sep 19, 2023 - School Board Meeting @ 5:30pm Category 1. MEETING OPENING Type Procedural File Attachments Subject 1.03 Pledge of Allegiance Meeting Sep 19, 2023 - School Board Meeting @ 5:30pm Category 1. MEETING OPENING Type Procedural File Attachments Subject 1.04 National Anthem Meeting Sep 19, 2023 - School Board Meeting @ 5:30pm Category 1. MEETING OPENING Type Procedural File Attachments Subject 1.05 Mission Statement Meeting Sep 19, 2023 - School Board Meeting @ 5:30pm Category 1. MEETING OPENING Type Procedural File Attachments Subject 1.06 Interpretation Services Meeting Sep 19, 2023 - School Board Meeting @ 5:30pm Category 1. MEETING OPENING Type Procedural File Attachments Subject 1.07 Positive Comments from Board Members and Superintendent Meeting Sep 19, 2023 - School Board Meeting @ 5:30pm Category 1. MEETING OPENING Type Procedural File Attachments 2. PRESENTATIONS Subject 2.01 Fine Arts Moment Meeting Sep 19, 2023 - School Board Meeting @ 5:30pm Category 2. PRESENTATIONS Type Procedural OCSA Jazz Band Student Presentation. File Attachments Subject 2.02 Lakeview Elementary Student Presentation Meeting Sep 19, 2023 - School Board Meeting @ 5:30pm Category 2. PRESENTATIONS Type Information Students from Lakeview Elementary will be presenting letters of gratitude to the board members. Students will be presented by Stephanie Dunn - 2nd grade teacher from Lakeview Elementary. Abigail Gonnelli Madeline Gonnelli Nevaeh Thorne Sienna Ortiz Nathaniel Cordero Kaylani Nazario Blake Martell Rose Icolari Belen Overalus File Attachments Subject 2.03 Proclamation of Hispanic Heritage Month Meeting Sep 19, 2023 - School Board Meeting @ 5:30pm Category 2. PRESENTATIONS Type Action, Procedural Recommended Action Approval of the Proclamation of Hispanic Heritage Month Goals Achievement - SDOC optimizes learning and operational outcomes for continuous improvement through goal setting, performance assessment, high expectations, and accountability. National Hispanic Heritage Month is observed each year from September 15th through October 15th, when many Latin American countries celebrate their independence. Established in 1989, Hispanic Heritage Month is an opportunity to acknowledge and celebrate the diverse Hispanic cultures existing within our communities. File Attachments Hispanic Heritage Proclamation (on Letterhead).docx (71 KB) Hispanic Heritage Proclamation (SPAN on Letterhead).docx (71 KB) Motion & Voting Approval of the Proclamation of Hispanic Heritage Month Motion by Teresa Castillo, second by Julius Melendez. Final Resolution: Motion Carries Aye: Teresa Castillo, Julius Melendez, Jon Arguello, Heather Kahoun, Erika Booth 3. APPOINTMENTS/TRANSFERS Subject 3.01 Approval of the Administrative Appointment - Susan Zilinskas, Assistant Principal at Bellalago Academy Meeting Sep 19, 2023 - School Board Meeting @ 5:30pm Category 3. APPOINTMENTS/TRANSFERS Type Action Recommended Action Approval of the Administrative Appointment - Susan Zilinskas, Assistant Principal at Bellalago Academy Susan Zilinskas, Assistant Principal at Bellalago Academy Susan Zilinskas has held the following positions: Teacher at Somerset Academy East Preparatory in Miramar, FL (2013-2017); Teacher at Mater Brighton Lakes (2017-2022); and Dean of Students at Bellalago Academy (2022-present). She received her bachelor's degree in Elementary Education from State University of New York College, a master's degree in Education from Northeastern University, and an Education Leadership degree from American College of Education. File Attachments Motion & Voting Approval of the Administrative Appointment - Susan Zilinskas, Assistant Principal at Bellalago Academy Motion by Jon Arguello, second by Erika Booth. Final Resolution: Motion Carries Aye: Teresa Castillo, Julius Melendez, Jon Arguello, Heather Kahoun, Erika Booth Subject 3.02 Approval of the Administrative Transfer Meeting Sep 19, 2023 - School Board Meeting @ 5:30pm Category 3. APPOINTMENTS/TRANSFERS Type Information, Procedural Transfer: Dr. Sabine Laser, Assistant Principal at Osceola Virtual School, will transfer to be Assistant Principal at Tohopekaliga High School. File Attachments 4. AGENDA MODIFICATIONS Subject 4.01 Agenda Modifications Meeting Sep 19, 2023 - School Board Meeting @ 5:30pm Category 4. AGENDA MODIFICATIONS Type Information File Attachments 5. ACTION ITEMS - ADOPTION OF CONSENT AGENDA Subject 5.01 Approval of the Minutes for Board Workshop (Superintendents Evaluation Process) on September 5, 2023 Meeting Sep 19, 2023 - School Board Meeting @ 5:30pm Category 5. ACTION ITEMS - ADOPTION OF CONSENT AGENDA Type Action (Consent), Minutes Recommended Action Motion to Approve Minutes as submitted for Board Workshop (Superintendents Evaluation Process) on September 5, 2023 Minutes View Minutes for Sep 5, 2023 - School Board Workshop - Superintendent Evaluation File Attachments Motion & Voting Motion to Approve Consent Agenda Items as submitted. Motion by Heather Kahoun, second by Julius Melendez. Final Resolution: Motion Carries Aye: Teresa Castillo, Julius Melendez, Jon Arguello, Heather Kahoun, Erika Booth Subject 5.02 Approval of the Minutes for Board Workshop (Facilities Update) on September 5, 2023 Meeting Sep 19, 2023 - School Board Meeting @ 5:30pm Category 5. ACTION ITEMS - ADOPTION OF CONSENT AGENDA Type Action (Consent), Minutes Recommended Action Motion to Approve the Minutes for Board Workshop (Facilities Update) on September 5, 2023 Minutes View Minutes for Sep 5, 2023 - School Board Workshop - Facilities Update @ 4:00pm File Attachments Motion & Voting Motion to Approve Consent Agenda Items as submitted. Motion by Heather Kahoun, second by Julius Melendez. Final Resolution: Motion Carries Aye: Teresa Castillo, Julius Melendez, Jon Arguello, Heather Kahoun, Erika Booth Subject 5.03 Approval of the Minutes for Public Hearing (Adopt Final Millage and Budget) on September 5, 2023 Meeting Sep 19, 2023 - School Board Meeting @ 5:30pm Category 5. ACTION ITEMS - ADOPTION OF CONSENT AGENDA Type Action (Consent), Minutes Recommended Action Motion to Approve Minutes as Submitted for Public Hearing ( Adopt Final Millage and Budget) on September 5, 2023 Minutes View Minutes for Sep 5, 2023 - Public Hearing (Adopt Final Millage and Budget) @ File Attachments Motion & Voting Motion to Approve Consent Agenda Items as submitted. Motion by Heather Kahoun, second by Julius Melendez. Final Resolution: Motion Carries Aye: Teresa Castillo, Julius Melendez, Jon Arguello, Heather Kahoun, Erika Booth Subject 5.04 Approval of the Minutes for School Board Meeting on September 5, 2023 Meeting Sep 19, 2023 - School Board Meeting @ 5:30pm Category 5. ACTION ITEMS - ADOPTION OF CONSENT AGENDA Type Action (Consent), Minutes Recommended Action Motion to Approve Minutes as Submitted for School Board Meeting on September 5, 2023 Minutes View Minutes for Sep 5, 2023 - School Board Meeting @ 5:30pm File Attachments Motion & Voting Motion to Approve Consent Agenda Items as submitted. Motion by Heather Kahoun, second by Julius Melendez. Final Resolution: Motion Carries Aye: Teresa Castillo, Julius Melendez, Jon Arguello, Heather Kahoun, Erika Booth Subject 5.05 Approval of the Minutes for Expulsion Hearings on September 6, 2023 Meeting Sep 19, 2023 - School Board Meeting @ 5:30pm Category 5. ACTION ITEMS - ADOPTION OF CONSENT AGENDA Type Action (Consent), Minutes Recommended Action Motion to Approve Minutes as Submitted for Expulsion Hearings on September 6, 2023 File Attachments Motion & Voting Motion to Approve Consent Agenda Items as submitted. Motion by Heather Kahoun, second by Julius Melendez. Final Resolution: Motion Carries Aye: Teresa Castillo, Julius Melendez, Jon Arguello, Heather Kahoun, Erika Booth Subject 5.06 Consent Vote Meeting Sep 19, 2023 - School Board Meeting @ 5:30pm Category 5. ACTION ITEMS - ADOPTION OF CONSENT AGENDA Type Action (Consent) Recommended Action Motion to Approve Consent Agenda Items as submitted. File Attachments Motion & Voting Motion to Approve Consent Agenda Items as submitted. Motion by Heather Kahoun, second by Julius Melendez. Final Resolution: Motion Carries Aye: Teresa Castillo, Julius Melendez, Jon Arguello, Heather Kahoun, Erika Booth 6. CONSENT - HUMAN RESOURCES Subject 6.01 Approval of the Affiliation Agreement between The School District of Osceola County, FL and the University of St. Augustine for Health Science Flex Spta Corporation Meeting Sep 19, 2023 - School Board Meeting @ 5:30pm Category 6. CONSENT - HUMAN RESOURCES Type Action (Consent) Recommended Action Approval of the Affiliation Agreement between The School District of Osceola County, FL and the University of St. Augustine for Health Science Flex Spta Corporation Goals Alignment - SDOC operates through a cohesive, focused approach on activities, initiatives, and resource allocation in pursuit of achieving established outcomes. Approval of the Affiliation Agreement between The School District of Osceola County, FL and the University of St. Augustine for Health Science Flex Spta Corporation. This agreement allows The School District of Osceola County, FL to host Operation Socrates participants for internships/student teaching placement. The term of the agreement shall be from September 19, 2023 through September 18, 2025 with two (2) optional one-year renewals. Mission Statement of the University of St. Augustine: The mission of the University of St. Augustine for Health Sciences (USAHS) is the development of professional health care practitioners through innovative, individualized, and quality classroom, clinical, and distance education. File Attachments Signed Summary Sheet C-24-0165-EP, University of St. Augustine (091923 Bd Mtg).pdf (82 KB) SDOC Contract C-24-0165-EP, University of St. Augustine (vendor signed - 091923 Bd Mtg).pdf (687 KB) Motion & Voting Motion to Approve Consent Agenda Items as submitted. Motion by Heather Kahoun, second by Julius Melendez. Final Resolution: Motion Carries Aye: Teresa Castillo, Julius Melendez, Jon Arguello, Heather Kahoun, Erika Booth Subject 6.02 Approval of the Affiliation Agreement between The School District of Osceola County, FL and Infinite Talent, Inc. Meeting Sep 19, 2023 - School Board Meeting @ 5:30pm Category 6. CONSENT - HUMAN RESOURCES Type Action (Consent) Recommended Action Approval of the Affiliation Agreement between The School District of Osceola County, FL and Infinite Talent, Inc. Goals Alignment - SDOC operates through a cohesive, focused approach on activities, initiatives, and resource allocation in pursuit of achieving established outcomes. Approval of the Affiliation Agreement between The School District of Osceola County, FL and Infinite Talent, Inc. This agreement extends the current contract for the District's applicant tracking system for a period of one year with a new deadline of September 30, 2024. Infinite Talent, Inc. Vision: Delighted Customers; Proud Employees. Infinite Talent, Inc. Mission: To maximize value for customers by delivering high quality solutions and services; driven by Intellect, Innovation and Integrity; in a fun, and healthy environment. File Attachments FINAL v.2 - Infinite Response_2023.09.12_Exhibit A Edits C-24-0412-EP Rev. 9.8.23 by SDOC Legal 090823LR 091123LR-1.pdf (296 KB) Motion & Voting Motion to Approve Consent Agenda Items as submitted. Motion by Heather Kahoun, second by Julius Melendez. Final Resolution: Motion Carries Aye: Teresa Castillo, Julius Melendez, Jon Arguello, Heather Kahoun, Erika Booth Subject 6.03 Approval of the Personnel Agenda Meeting Sep 19, 2023 - School Board Meeting @ 5:30pm Category 6. CONSENT - HUMAN RESOURCES Type Action (Consent) Recommended Action Approval of the Personnel Agenda Instructional: Appointments, Leave of Absence, Return from Leave of Absence, Retirements, Resignations, Dismissal During Probationary Period, and Transfers Professional Support: Appointments, Leave of Absence, Return from Leave of Absence, Resignations, End Probation Period, Transfers, and Upgrades On - Call: Appointments File Attachments Personnel Agenda 09.19.23.pdf (243 KB) Motion & Voting Motion to Approve Consent Agenda Items as submitted. Motion by Heather Kahoun, second by Julius Melendez. Final Resolution: Motion Carries Aye: Teresa Castillo, Julius Melendez, Jon Arguello, Heather Kahoun, Erika Booth 7. CONSENT - CURRICULUM & INSTRUCTION 8. CONSENT - DEPUTY SUPERINTENDENT FOR TEACHING, LEADING, AND LEARNING Subject 8.01 Approval of the License Agreement with CEV Multimedia, LLC (C-24-0259-IL) Meeting Sep 19, 2023 - School Board Meeting @ 5:30pm Category 8. CONSENT - DEPUTY SUPERINTENDENT FOR TEACHING, LEADING, AND LEARNING Type Action (Consent) Recommended Action Approval of the License Agreement with CEV Multimedia, LLC (C-24-0259-IL) The Contractor shall grant the School Board online, remote licenses to use the iCEV curriculum platform to aid and prepare middle, high school, and post-secondary, Agriscience, Criminal Justice, Accounting, Business, Computer, and Health Science Career and Technical programs with lesson plans, activities, and technology. License access includes a library of online curriculum resources, lessons and support, along with online tools aligned with Florida Standards. These Licenses also provide preparation for industry certification and testing. The agreement supports District Strategic Plan Goal 1, engaging students in future-ready skills and preparing for career success. CEV Multimedia, LLC Mission Statement: Creating innovative Solutions to Educate, Serve & Inspire Vision Statement: Our vision is to create engaging solutions and dynamic curriculum to provide students with the focus and preparation needed for a successful transition from K-12 to post-secondary studies to career success, along with providing necessary training for the life-long learner. File Attachments Signed Contract Summary Sheet C-24-0259-IL, CEV Multimedia, LLC.pdf (343 KB) Contract C-24-0259-IL CEV Multimedia LLC.9.8.2023 (vendor signed).pdf (1,050 KB) Motion & Voting Motion to Approve Consent Agenda Items as submitted. Motion by Heather Kahoun, second by Julius Melendez. Final Resolution: Motion Carries Aye: Teresa Castillo, Julius Melendez, Jon Arguello, Heather Kahoun, Erika Booth Subject 8.02 Approval of the School Affiliation Agreement with Orlando Family Medical, Inc. (C-24-0324-GC) Meeting Sep 19, 2023 - School Board Meeting @ 5:30pm Category 8. CONSENT - DEPUTY SUPERINTENDENT FOR TEACHING, LEADING, AND LEARNING Type Action (Consent) Recommended Action Approval of the School Affiliation Agreement with Orlando Family Medical, Inc. (C-24-0324-GC) School Affiliation Agreement providing students enrolled in Osceola Technical College's Medical Assisting, Medical Coder/Biller, and Pharmacy Technician Programs with supervised practical training and educational experiences in appropriate areas in accordance with the provisions set forth in the Agreement. The visits are no cost to the district, are required in the Florida Department of Education Frameworks for students to earn their clinical hours. The visits align to District Strategic Plan Goal 1, engaging students in future ready skills and preparing for career success. Orlando Family Medical, Inc., statement: At our Orlando Family Access Centers, our mission is to serve the community to protect the vulnerable, promote strong and economically self-sufficient families. File Attachments Summary Sheet C-24-0324-GC, Orlando Family Medical, Inc..pdf (606 KB) Affiliation Agreement C-24-0324-GC, Orlando Family Medical, Inc..pdf (273 KB) Motion & Voting Motion to Approve Consent Agenda Items as submitted. Motion by Heather Kahoun, second by Julius Melendez. Final Resolution: Motion Carries Aye: Teresa Castillo, Julius Melendez, Jon Arguello, Heather Kahoun, Erika Booth Subject 8.03 Approval of the Service Agreement between The School District of Osceola County, FL and High School Sports Officials of Central Florida, Inc. (C-24-0202-GC) Meeting Sep 19, 2023 - School Board Meeting @ 5:30pm Category 8. CONSENT - DEPUTY SUPERINTENDENT FOR TEACHING, LEADING, AND LEARNING Type Action (Consent) Recommended Action Approval of the Service Agreement between The School District of Osceola County, FL and High School Sports Officials of Central Florida, Inc. (C-24-0202-GC) Approval of the Service Agreement between The School District of Osceola County, FL and High School Sports Officials of Central Florida, Inc. The Contractor shall provide officiating services for soccer matches held at various elementary, middle, and high schools managed by The School District of Osceola County, FL that offer the sport pursuant to Exhibit "A" attached hereto and incorporated herein. Contract # C-24-0202-GC Vision Statement: The HSSOCF is dedicated to the continuing development of soccer referees. We provide a forum for our members to meet and discuss soccer, refereeing, and related matters. We also provide ongoing training and developmental assessments for our members. We believe very strongly that a referee’s first and foremost responsibility is to the game of soccer… to insure a safe venue for every player – regardless of age, skill or experience – to enjoy the game fully. File Attachments Contract C-24-0202-GC, High School Sports Officials of Central Florida-(Vendor Signatures).pdf (913 KB) Signed Contract Summary Sheet C-24-0202-GC, High School Sports Officials of Central Florida, Inc.pdf (606 KB) Motion & Voting Motion to Approve Consent Agenda Items as submitted. Motion by Heather Kahoun, second by Julius Melendez. Final Resolution: Motion Carries Aye: Teresa Castillo, Julius Melendez, Jon Arguello, Heather Kahoun, Erika Booth 9. CONSENT - BUSINESS AND FINANCE Subject 9.01 Approval of the Bid Award#SDOC-24-B-019-LK, Office Supplies & Equipment for Warehouse Stock Meeting Sep 19, 2023 - School Board Meeting @ 5:30pm Category 9. CONSENT - BUSINESS AND FINANCE Type Action (Consent) Recommended Action Approval of the Bid Award#SDOC-24-B-019-LK, Office Supplies & Equipment for Warehouse Stock The purpose of this bid is to establish fixed delivered pricing for various Office Supplies & Equipment stocked in the District Warehouse. Staff requests approval to award to the following lowest, responsive and responsible bidders listed below. Company Name Location Items Won America Office Source, Inc Altamonte Springs, FL 2,5,6,8,11,12,13,18,20,21, 31,32*,33,44 Cascade School Supply North Adans, MA 3,25,26,27,28 Paige Company Containers, Inc. Elmwood Park, NJ 1 Pyramid School Products Tampa, FL 4,7,9,10,14,15,16,17,19,22*** 23,24***,29,30,35,38,39,40,41, 42,43**,45 Southwest Plastic Binding Co., dba Southwest Binding & Laminating Maryland Heights, MO 36,37 Items Not Awarded: 34, 46 Purchasing Notes: * Awarded to 2nd Lowest after 5% FL Preference ** Awarded to 2nd Lowest meeting Sample Requirement *** Awarded to 2nd Lowest meeting product specifications This is a One (1) year bid, with no renewal options. File Attachments 24-B-019-LK Office S&E for WH Stock Tab Sheet with Award Recommendation-REVISED.pdf (929 KB) Motion & Voting Motion to Approve Consent Agenda Items as submitted. Motion by Heather Kahoun, second by Julius Melendez. Final Resolution: Motion Carries Aye: Teresa Castillo, Julius Melendez, Jon Arguello, Heather Kahoun, Erika Booth Subject 9.02 Approval of the Bid Award #SDOC-24-B-008-ML, Plumbing Supplies and Equipment Meeting Sep 19, 2023 - School Board Meeting @ 5:30pm Category 9. CONSENT - BUSINESS AND FINANCE Type Action (Consent) Recommended Action Approval of the Bid Award #SDOC-24-B-008-ML, Plumbing Supplies and Equipment The purpose of this bid is to establish firm fixed percentage (%) off catalog discount for Plumbing Supplies and Equpment as needed by the School District. Staff requests approval to award to Ferguson Enterprises, LLC as the Primary Vendor offering the lowest, responsive and responsible pricing for the items listed on the sample price sheet and discount offered for the balance of product line purchases and to award Best Plumbing Supplies Inc as the Alternate Vendor, to be used if the Primary Vendor does not have the parts available. Company Name Location Awarded As Ferguson Enterprises, LLC Winter Haven, Fl Primary Best Plumbing Supplies Inc Meyersville, MD Alternate This Bid is for a three (3) year term, with a one (1) optional, one (1) year renewal period. File Attachments 24-B-008-ML, Plumbing S&E with Award Recommendation Revised Evaluated Tab sheet.pdf (190 KB) Motion & Voting Motion to Approve Consent Agenda Items as submitted. Motion by Heather Kahoun, second by Julius Melendez. Final Resolution: Motion Carries Aye: Teresa Castillo, Julius Melendez, Jon Arguello, Heather Kahoun, Erika Booth Subject 9.03 Approval of the Bid Renewal #SDOC-23-B-056-LK, For Custodial Supplies & Equipment for Warehouse Stock, with Just-In-Time Delivery Option, and New School Equipment List Meeting Sep 19, 2023 - School Board Meeting @ 5:30pm Category 9. CONSENT - BUSINESS AND FINANCE Type Action (Consent) Recommended Action Approval of the Bid Renewal #SDOC-23-B-056-LK, For Custodial Supplies & Equipment for Warehouse Stock, with Just-In-Time Delivery Option, and New School Equipment List The purpose of the original bid was to establish fixed delivered prices for deliveries to the Warehouse, or directly to the schools. The original bid had two Sections: Section 1 - Items stocked in the SDOC Warehouse, along with an optional Just-In-Time delivery option for items delivered directly to the schools. Section 2 - Custodial Equipment to set up new Schools (FF&E). Two vendors have requested a price increase on a couple of items that the Manufacturer has increased their pricing, one has also negotiated a lower cost on some paper supplies for the new renewal period. Staff has researched the market and request approval of the attached renewal contracts for the 2023 bid award to the following vendors for the one (1) year renewal period as allowed per bid terms and conditions. Company Name Location GEM Supply Company Orlando, FL Pyramid Paper Company d/b/a Pyramid School Products Tampa, FL WB Mason Company, Inc. Brockton, MA Lawton Bros, Inc. was awarded items on the New School Equipment portion of the bid, and they opted not to renew. File Attachments 23-B-056-LK_Custodial_S&E_WH_Stock_-_JIT_Delivery_Tab_Sheet_Award_Recommendation (1).pdf (1,451 KB) 23-B-056-LK WB Mason Renewal signed by vendor.pdf (679 KB) 23-B-056-LK Pyramid Signed by Vendor.pdf (325 KB) 23-B-056-LK, GEM Supply Renewal with Prices.pdf (275 KB) Motion & Voting Motion to Approve Consent Agenda Items as submitted. Motion by Heather Kahoun, second by Julius Melendez. Final Resolution: Motion Carries Aye: Teresa Castillo, Julius Melendez, Jon Arguello, Heather Kahoun, Erika Booth Subject 9.04 Approval of the Disposal and/or Sale of Non-Technology Surplus Property and Equipment for September 2023 Meeting Sep 19, 2023 - School Board Meeting @ 5:30pm Category 9. CONSENT - BUSINESS AND FINANCE Type Action (Consent) Recommended Action Approval of the Disposal and/or Sale of Non-Technology Surplus Property and Equipment for September 2023 Staff requests approval to dispose of and/or sell Non-Technology Property and Equipment for September 2023 as per attached list. Non-usable property and equipment is sold Online through an approved vendor on current bid. All other items that are unable to be sold are either recycled and/or disposed of. File Attachments 09.19.2023.C.Finance.NonTechnologySurplus.pdf (55 KB) Motion & Voting Motion to Approve Consent Agenda Items as submitted. Motion by Heather Kahoun, second by Julius Melendez. Final Resolution: Motion Carries Aye: Teresa Castillo, Julius Melendez, Jon Arguello, Heather Kahoun, Erika Booth Subject 9.05 Approval of the Disposal and/or Sale of Technology Surplus Property and Equipment for September 2023 Meeting Sep 19, 2023 - School Board Meeting @ 5:30pm Category 9. CONSENT - BUSINESS AND FINANCE Type Action (Consent) Recommended Action Approval of the Disposal and/or Sale of Technology Surplus Property and Equipment for September 2023 Staff requests approval to dispose of and/or sell Technology Property and Equipment for September 2023 as per the attached list. All items on this list have been determined by IT Techs to be unusable and deemed to be surplus. The reason each is considered surplus is indicated by the code. A. Bad Motherboard/Memory Slots/Network Port not repairable. B. Bad hard drives - replacements not available. C. Older computers - salvaged for parts. D. Equipment parts for repair exceed 50% of the value of equipment. E. Software package is no longer supported. F. Server equipment does not support 64 bit Operating System required for technology utilized within the district. G. UPS main voltage will not maintain or charge battery packs. H. UPS battery damage exceeds cost of repair. I. Donation to 501(C)3. File Attachments 09.19.2023.C.Finance.TechnologySurplus.Approval.Attach.pdf (52 KB) Motion & Voting Motion to Approve Consent Agenda Items as submitted. Motion by Heather Kahoun, second by Julius Melendez. Final Resolution: Motion Carries Aye: Teresa Castillo, Julius Melendez, Jon Arguello, Heather Kahoun, Erika Booth Subject 9.06 Approval of the Various Donations to the School District of Osceola County, Florida in the Amount of $28,673.13 Meeting Sep 19, 2023 - School Board Meeting @ 5:30pm Category 9. CONSENT - BUSINESS AND FINANCE Type Action (Consent) Recommended Action Approval of the Various Donations to the School District of Osceola County, Florida in the Amount of $28,673.13 Approval of the various donations to the School District of Osceola County, Florida in the amount of $28,673.13 as per the list attached. File Attachments Donations.pdf (724 KB) Motion & Voting Motion to Approve Consent Agenda Items as submitted. Motion by Heather Kahoun, second by Julius Melendez. Final Resolution: Motion Carries Aye: Teresa Castillo, Julius Melendez, Jon Arguello, Heather Kahoun, Erika Booth Subject 9.07 Approval of the Bid Award and Contract as a Result of Bid #SDOC-24-B-014-CH, Narcoossee Middle School Pump and Piping Replacement Project Meeting Sep 19, 2023 - School Board Meeting @ 5:30pm Category 9. CONSENT - BUSINESS AND FINANCE Type Action (Consent) Recommended Action Approval of the Bid Award and Contract as a Result of Bid #SDOC-24-B-014-CH, Narcoossee Middle School Pump and Piping Replacement Project Goals Community - SDOC builds collaborative relationships with community stakeholders by providing high-quality experiences through enhanced communication, transparency, and trust. The above mentioned bid was prepared at the request of Dave Sharma, Chief Facilities Officer. The purpose of this bid is to establish a firm fixed price for the HVAC pumps and piping replacement project at Narcoossee Middle School in accordance with the plans and specifications provided by TLC Engineering Solutions, Inc. Staff recommends awarding this bid and the attached Construction Agreement (C-24-0402-CH) to the lowest, responsive and responsible bidder listed below for a base bid plus the cost of the Performance and Payment Bond for a total cost of $809,750.00. Gibson Air Conditioning & Refrigeration, LLC - Winter Haven, Florida This bid is for a one-time purchase and the Construction Agreement (C-24-0402-CH) has a completion date of July 26, 2024. File Attachments Evaluated Tab Sheet SDOC-24-B-014-CH NCMS HVAC Project.pdf (67 KB) C-24-0402-CH, Gibson Air Conditioning.pdf (774 KB) C-24-0402-CH, Gibson Air Conditioning, signed by Vendor.pdf (4,235 KB) Motion & Voting Motion to Approve Consent Agenda Items as submitted. Motion by Heather Kahoun, second by Julius Melendez. Final Resolution: Motion Carries Aye: Teresa Castillo, Julius Melendez, Jon Arguello, Heather Kahoun, Erika Booth 10. REGULAR - CURRICULUM AND INSTRUCTION Subject 10.01 Approval of Out-of-State Field Trips Meeting Sep 19, 2023 - School Board Meeting @ 5:30pm Category 10. REGULAR - CURRICULUM AND INSTRUCTION Type Action Recommended Action Approval of Out-of-State Field Trip request, as submitted. Approval of out-of-state field trip request, as submitted. Pending CDC recommendations at the time of travel. File Attachments 091923.R.HSCI.Out of State Field Trip.pdf (78 KB) Motion & Voting Approval of Out-of-State Field Trip request, as submitted. Motion by Jon Arguello, second by Heather Kahoun. Final Resolution: Motion Carries Aye: Teresa Castillo, Julius Melendez, Jon Arguello, Heather Kahoun, Erika Booth Subject 10.02 Approval of Out-of-State Travel Meeting Sep 19, 2023 - School Board Meeting @ 5:30pm Category 10. REGULAR - CURRICULUM AND INSTRUCTION Type Action Recommended Action Approval of Out-of-State Travel Approval of out-of-state travel requests, as submitted. These requests have been reviewed by administrators and deemed appropriate and essential in the performance of the requestor’s job responsibilities. Pending CDC recommendations at the time of travel. File Attachments 091923.R.HSCI.Out of State Travel.pdf (121 KB) Motion & Voting Approval of Out-of-State Travel Motion by Teresa Castillo, second by Heather Kahoun. Final Resolution: Motion Carries Aye: Teresa Castillo, Julius Melendez, Heather Kahoun Nay: Jon Arguello, Erika Booth Subject 10.03 Approval of the Contract for Lexia Learning Systems LLC Meeting Sep 19, 2023 - School Board Meeting @ 5:30pm Category 10. REGULAR - CURRICULUM AND INSTRUCTION Type Action Recommended Action Approval of the Contract for Lexia Learning Systems LLC Goals Engagement - SDOC stakeholders actively participate and commit to creating a collaborative environment that enhances the educational process, ensuring every learner and worker owns SDOC outcomes. The Contractor shall provide one thousand (1,000) Lexia English Student licenses to be allocated across SDOC school sites for one (1) year along with Implementation Success Partnership pursuant to Exhibit "A" -Quote Q-534565-2 attached and incorporated hereto. Lexia Learning Mission Statement: Create opportunity for every student through the power of literacy education. File Attachments Signed Contract Summary Sheet C-24-0234-IL, Lexia Learning Systems LLC (091923 Bd Mtg).pdf (82 KB) LEXIA SIGNED & ATTESTED_8-28-23_FL-23085_Osceola_(Agreement)_Signed (1).pdf (845 KB) Lexia English by School 05-09-23.pdf (81 KB) Motion & Voting Approval of the Contract for Lexia Learning Systems LLC Motion by Erika Booth, second by Heather Kahoun. Final Resolution: Motion Carries Aye: Teresa Castillo, Julius Melendez, Jon Arguello, Heather Kahoun, Erika Booth Subject 10.04 Motion to Approve All Regular Items Submitted under Curriculum and Instruction Meeting Sep 19, 2023 - School Board Meeting @ 5:30pm Category 10. REGULAR - CURRICULUM AND INSTRUCTION Type Action Recommended Action Motion to approve all Regular Items Submitted under Curriculum and Instruction File Attachments 11. REGULAR - BUSINESS AND FINANCE Subject 11.01 Approval of the Request to Negotiate as a Result of the Request for Proposals #SDOC-24-P-002-IL for ERP Consulting Services: GAP Analysis/RFP Development Meeting Sep 19, 2023 - School Board Meeting @ 5:30pm Category 11. REGULAR - BUSINESS AND FINANCE Type Action Recommended Action Approval of the Request to Negotiate as a Result of the Request for Proposals #SDOC-24-P-002-IL for ERP Consulting Services: GAP Analysis/RFP Development The above referenced solicitation was prepared by the Purchasing Department at the request of Peter Thorne, Chief Information Officer of Information and Technology Division. Selection procedures were facilitated in accordance with School Board Purchasing Rules. Staff requests approval to negotiate with the top ranked firm as listed below. The final contract will be presented to the Board for approval at a future meeting. Ranking: Plante & Moran, PLLC Southfield, MI Berry, Dunn, McNeil & Parker, LLC Portland, ME Selection Committee Members Peter Thorne, Chief Information Office of Information and Technology Division Jonathan Kochan, Director of Information Services Sarah Graber, Chief Business & Finance Officer Jose Gonzalez, Director Budget & Payroll Karyle Green, Director of Human Resources John Boyd, Director Government & Labor Relations Heather Day, Coordinator HR Staffing, Personnel Systems & Operations Ed Parker, Director of Purchasing/Property Records/Warehouse Dave Sharma, Chief Facilities Officer Non-Voting - Caroline Da Silva, Business Analyst - Information Technology Division Non-Voting - Kimberley Lewis, Project Manager - Information Technology Division File Attachments SDOC-24-P-002-IL, ERP Consultant Svcs - Oral Presentation Score Sheet.pdf (91 KB) Motion & Voting Approval of the Request to Negotiate as a Result of the Request for Proposals #SDOC-24-P-002-IL for ERP Consulting Services: GAP Analysis/RFP Development Motion by Julius Melendez, second by Heather Kahoun. Final Resolution: Motion Carries Aye: Teresa Castillo, Julius Melendez, Jon Arguello, Heather Kahoun, Erika Booth Subject 11.02 Approval of the Bid Award and Contract as a Result of Bid #SDOC-24-B-010-CH, Chestnut Elementary School Central Energy Plant Retrofit Project - Rebid Meeting Sep 19, 2023 - School Board Meeting @ 5:30pm Category 11. REGULAR - BUSINESS AND FINANCE Type Action Recommended Action Approval of the Bid Award and Contract as a Result of Bid #SDOC-24-B-010-CH, Chestnut Elementary School Central Energy Plant Retrofit Project - Rebid Goals Community - SDOC builds collaborative relationships with community stakeholders by providing high-quality experiences through enhanced communication, transparency, and trust. The above mentioned bid was prepared at the request of Dave Sharma, Chief Facilities Officer. The purpose of this bid is to establish a firm fixed price for the Central Energy Plant retrofit project in accordance with the plans and specifications provided by OCI Associates, Inc. Staff recommends awarding this bid and the attached Construction Agreement (C-24-0404-CH) to the lowest, responsive and responsible bidder listed below for a base bid plus the cost of the Performance and Payment Bond for a total cost of $583,229.95. Folsom Services, Inc. - St. Cloud, Florida This bid is for a one-time purchase and the Construction Agreement (C-24-0404-CH) has a completion date of January 22, 2024. File Attachments Evaluated Tab Sheet SDOC-24-B-010-CH CNES.pdf (68 KB) C-24-0404-CH, Folsom Services.pdf (778 KB) C-24-0404-CH, Folsom Services, signed by Vendor.pdf (4,212 KB) Motion & Voting Approval of the Bid Award and Contract as a Result of Bid #SDOC-24-B-010-CH, Chestnut Elementary School Central Energy Plant Retrofit Project - Rebid Motion by Jon Arguello, second by Julius Melendez. Final Resolution: Motion Carries Aye: Teresa Castillo, Julius Melendez, Jon Arguello, Heather Kahoun, Erika Booth 12. REGULAR - HUMAN RESOURCES Subject 12.01 Selection of the General Counsel for the School Board of Osceola County, Florida Meeting Sep 19, 2023 - School Board Meeting @ 5:30pm Category 12. REGULAR - HUMAN RESOURCES Type Action Recommended Action Selection of the General Counsel for the School Board of Osceola County, Florida Sarah Koren, Esq., Osceola County School Board General Counsel For the past twelve years, Sarah Koren has served as a staff attorney at Orange County Public Schools. She brings to the Osceola School District vast experience in education law matters, including FERPA/Records Management, Student Enrollment, Rezoning, Board Policy, Student Custody, Student Discipline, School Environmental Safety Incident Reporting (SESIR), Truancy, Parents' Bill of Rights, Curriculum, Workers' Compensation, Individuals with Disabilities Education Act (IDEA), Section 504, Office of Civil Rights issues, American Disabilities Act, and juvenile law (2011-present). She also was an Equal Justice Works Fellow at the Legal Aid Society of the Orange County Bar Association (2005-2008) and an attorney for Community Legal Service of Mid-Florida, Inc. (2008-2011), providing no-cost legal services to vulnerable clients and dependent youth in the areas of special education, mental health, and juvenile dependency. She received her bachelor's degree in Elementary Education/Varying Exceptionalities and a master's degree in Education Leadership/Policy and Foundations from the University of Florida. She earned her Juris Doctor degree from Nova Southeastern University, and she is Board certified in Education Law. On July 11, 2023, the Board voted to move to an in-house structure for legal counsel and approved the job description for General Counsel. This position was advertised on the employment portal from July 26 - August 11, 2023. Seven (7) qualified applicants submitted information and one withdrew from consideration. At its meeting September 5, the Board selected three (3) candidates to interview and one declined the interview. Public interviews were held September 11, 2023, and one on one interviews the day after. Board discussion and deliberation to select the final candidate was held September 15 with Sarah Koren selected as the final candidate for the position of General Counsel. File Attachments Motion & Voting Selection of the General Counsel for the School Board of Osceola County, Florida Motion by Teresa Castillo, second by Heather Kahoun. Final Resolution: Motion Carries Aye: Teresa Castillo, Julius Melendez, Jon Arguello, Heather Kahoun, Erika Booth 13. REGULAR - FACILITIES Subject 13.01 Approval of the Purchase Agreement and conveyance documents for the acquisition of District owned parcels which are necessary for the construction of the Poinciana Boulevard Improvements project by Osceola County Meeting Sep 19, 2023 - School Board Meeting @ 5:30pm Category 13. REGULAR - FACILITIES Type Action Recommended Action Approval of the Purchase Agreement and conveyance documents for the acquisition of District owned parcels which are necessary for the construction of the Poinciana Boulevard Improvements project by Osceola County. Goals Community - SDOC builds collaborative relationships with community stakeholders by providing high-quality experiences through enhanced communication, transparency, and trust. District staff recommends the approval of the Purchase Agreement in the amount of $137,685.00 and the associated conveyance documents for the acquisition of District owned parcels which are necessary for the construction of the Poinciana Boulevard improvements project by Osceola County. The conveyance documents include a Temporary Construction Easement, Perpetual Permanent Construction Easement, Consent and Subordination, and a Warranty Deed. The construction plans for the above referenced road improvement projects and the associated impacts to the District’s educational facilities have been reviewed. Legal Counsels for all parties have reviewed and approved as to form and content. File Attachments 09-19-23 PA_Poinciana Blvd Improvements with Osc Cty.pdf (4,679 KB) Subject 13.02 Approval of the Hold Harmless and Indemnity Agreement between The School Board of Osceola County, Florida and Tohopekaliga Water Authority for the NeoCity Academy Expansion Project Meeting Sep 19, 2023 - School Board Meeting @ 5:30pm Category 13. REGULAR - FACILITIES Type Action Recommended Action Approval of the Hold Harmless and Indemnity Agreement between The School Board of Osceola County, Florida and Tohopekaliga Water Authority for the NeoCity Academy Expansion Project Goals Community - SDOC builds collaborative relationships with community stakeholders by providing high-quality experiences through enhanced communication, transparency, and trust. As part of its expansion plan for NeoCity Academy, the School Board will build a building near a water main located in an easement previously granted by the School Board to Tohopekaliga Water Authority. It has been determined there is not sufficient space to provide for a ten (10) foot separation from the nearest wall of the building expansion to be built by the School Board as part of the project. The School Board acknowledges and agrees that construction of the project by the School Board could result in damage to the Water Main. In spite of the risks and recognizing the execution of the Hold Harmless and Indemnity Agreement to be one of the conditions of approval of the School Board’s project, the School District has agreed to indemnify and hold Tohopekaliga Water Authority harmless as more particularly set forth in the Agreement. The Agreement shall be a condition of approval needed for Tohopekaliga Water Authority’s approval of a permit for the School Board’s project. Legal Counsels for all parties have reviewed and approved as to form and content. File Attachments 09.19.23 NeoCity Expansion_Hold Harmless and Indemnity Agreement.pdf (763 KB) Subject 13.03 Approval of the Purchase Agreement to grant Osceola County a Temporary Construction Easement for side road construction, offsite drainage conveyance, roadway fill slopes, driveway reconstruction, and the reimbursement of trees which impacts the Tohopekaliga High School property Meeting Sep 19, 2023 - School Board Meeting @ 5:30pm Category 13. REGULAR - FACILITIES Type Action Recommended Action Approval of the Purchase Agreement to grant Osceola County a Temporary Construction Easement for side road construction, offsite drainage conveyance, roadway fill slopes, driveway reconstruction, and the reimbursement of trees which impacts the Tohopekaliga High School property Goals Community - SDOC builds collaborative relationships with community stakeholders by providing high-quality experiences through enhanced communication, transparency, and trust. Osceola County has designed roadway improvements along Boggy Creek Road and has included same in its construction plans for the Boggy Creek Road Improvements Project. The construction plans for the above referenced road improvements project and the associated impacts to the District’s educational facilities have been reviewed. District staff recommends the approval of the Purchase Agreement in the amount of $59,327.50 to grant a Temporary Construction Easement to Osceola County for side road construction, offsite drainage conveyance, roadway fill slopes, driveway reconstruction, and the reimbursement of trees. Legal Counsels for all parties have reviewed and approved as to form and content. File Attachments 09.19.23 PA for TCE_TKHS_Boggy Creek Rd Improvements with Osc Cty.pdf (2,397 KB) Subject 13.04 Approval of the Purchase Agreement to grant Osceola County a Temporary Construction Easement for driveway reconstruction along Boggy Creek Road which impacts the East Lake Elementary School property Meeting Sep 19, 2023 - School Board Meeting @ 5:30pm Category 13. REGULAR - FACILITIES Type Action Recommended Action Approval of the Purchase Agreement to grant Osceola County a Temporary Construction Easement for driveway reconstruction along Boggy Creek Road which impacts the East Lake Elementary School property Goals Community - SDOC builds collaborative relationships with community stakeholders by providing high-quality experiences through enhanced communication, transparency, and trust. Osceola County has designed roadway improvements along Boggy Creek Road and has included same in its construction plans for the Boggy Creek Road Improvements Project. The construction plans for the above referenced road improvements project and the associated impacts to the District’s educational facilities have been reviewed. District staff recommends the approval of the Purchase Agreement in the amount of $2,760.00 to grant a Temporary Construction Easement to Osceola County for driveway reconstruction. Legal Counsels for all parties have reviewed and approved as to form and content. File Attachments 09.19.23 PA_ELES Parcel 7027_Boggy Creek Rd Improvements with Osc Cty.pdf (697 KB) Subject 13.05 Approval of the Purchase Agreement and conveyance documents for the acquisition of District owned parcels which are necessary for the construction of the Simpson Road Improvements project by Osceola County Meeting Sep 19, 2023 - School Board Meeting @ 5:30pm Category 13. REGULAR - FACILITIES Type Action Recommended Action Approval of the Purchase Agreement and conveyance documents for the acquisition of District owned parcels which are necessary for the construction of the Simpson Road Improvements project by Osceola County Goals Community - SDOC builds collaborative relationships with community stakeholders by providing high-quality experiences through enhanced communication, transparency, and trust. District staff recommends the approval of the Purchase Agreement in the amount of $1,611,102.50 and the associated conveyance documents for the acquisition of District owned parcels which are necessary for the construction of the Simpson Road improvements project by Osceola County. The conveyance documents include a Temporary Construction Easement, Joint-Use Stormwater Pond Agreement, Stormwater Drainage Easement, and a Warranty Deed. The construction plans for the above referenced road improvement projects and the associated impacts to the District’s educational facilities have been reviewed. Legal Counsels for all parties have reviewed and approved as to form and content. File Attachments 09.19.23 PSA_Simpson Rd Improvements with Osc Cty.pdf (1,691 KB) Subject 13.06 Approval of the Change Order No. 1 to the Guaranteed Maximum Price (GMP) Amendment No. 1 with Wharton-Smith, Inc. for the Central Avenue Elementary School Kitchen and Serving Line Renovation Project for a Contract Decrease in the amount of ($760,818.80) Meeting Sep 19, 2023 - School Board Meeting @ 5:30pm Category 13. REGULAR - FACILITIES Type Action Recommended Action Approval of the Change Order No. 1 to the Guaranteed Maximum Price (GMP) Amendment No. 1 with Wharton-Smith, Inc. for the Central Avenue Elementary School Kitchen and Serving Line Renovation Project for a Contract Decrease in the amount of ($760,818.80) Goals Community - SDOC builds collaborative relationships with community stakeholders by providing high-quality experiences through enhanced communication, transparency, and trust. On March 7, 2023 the Preconstruction Services Amendment to the Continuing Service Construction Management Agreement with Wharton-Smith, Inc. (CM), for the Central Avenue Elementary School Kitchen and Serving Line Renovation Project was approved in the amount of $5,337.02 (C-23-1021-CH). On May 16, 2023 the Guaranteed Maximum Price (GMP) Amendment No. 1 for the renovation of serving lines, kitchen, and ancillary spaces was School Board approved in the amount of $1,952,491.56 (C-23-1021-CH-A1). Staff requests approval of Change Order No. 1 to GMP Amendment No. 1 for a Contract Decrease in the amount of ($760,818.80) due to the CM’s participation in the District’s Owner Direct Purchasing Program. An estimated $760,818.80 in material purchase orders will be issued directly to suppliers, which will eliminate paying sales tax on the materials purchased. The sales tax savings will be reconciled at the end of the Project. With School Board approval of this Change Order No. 1, the Contract Sum (GMP No. 1) will be decreased from $1,952,491.56 to $1,191,672.76. File Attachments 09.19.23 CAES- Kitchen- CM- Wharton- CO No 1.pdf (328 KB) C-23-1021-CH.pdf (2,361 KB) C-23-1021-CH-A1.pdf (13,324 KB) Subject 13.07 Approval of the Guaranteed Maximum Price (GMP) Amendment No. 1 with DACG, Inc. for the Harmony High School Central Energy Plant Retrofit Project in the amount of $2,899,700.77 Meeting Sep 19, 2023 - School Board Meeting @ 5:30pm Category 13. REGULAR - FACILITIES Type Action Recommended Action Approval of the Guaranteed Maximum Price (GMP) Amendment No. 1 with DACG, Inc. for the Harmony High School Central Energy Plant Retrofit Project in the amount of $2,899,700.77 Goals Community - SDOC builds collaborative relationships with community stakeholders by providing high-quality experiences through enhanced communication, transparency, and trust. On June 13, 2023 the Preconstruction Services Amendment to the Continuing Service Construction Management Agreement with DACG, Inc. (CM), was approved for the Harmony High School Central Energy Plant Retrofit Project in the amount of $8,759.83 (C-23-1227-CH). Staff requests approval of the GMP Amendment No. 1 with DACG, Inc. in the amount of $2,899,700.77. This GMP Amendment is for the replacement of the chillers and water piping system. This GMP Amendment has a Substantial Completion date of August 1, 2024 and a Final Completion date of August 30, 2024. File Attachments 09.19.23 HRHS- Chillers- CM- DACG- GMP 1.pdf (880 KB) C-23-1227-CH.pdf (2,165 KB) Subject 13.08 Approval of the Change Order No. 1 to the Guaranteed Maximum Price (GMP) Amendment No. 1 with DACG, Inc. for the Harmony High School Central Energy Plant Retrofit Project for a Contract Decrease in the amount of ($1,003,385.00) Meeting Sep 19, 2023 - School Board Meeting @ 5:30pm Category 13. REGULAR - FACILITIES Type Action Recommended Action Approval of the Change Order No. 1 to the Guaranteed Maximum Price (GMP) Amendment No. 1 with DACG, Inc. for the Harmony High School Central Energy Plant Retrofit Project for a Contract Decrease in the amount of ($1,003,385.00) Goals Community - SDOC builds collaborative relationships with community stakeholders by providing high-quality experiences through enhanced communication, transparency, and trust. On June 13, 2023 the Preconstruction Services Amendment to the Continuing Service Construction Management Agreement with DACG, Inc. (CM), for the Harmony High School Central Energy Plant Retrofit Project was approved in the amount of $8,759.83 (C-23-1227-CH). On September 19, 2023 the Guaranteed Maximum Price (GMP) Amendment No. 1 for the replacement of the chillers and water piping system was School Board approved in the amount of $2,899,700.77 (C-23-1227-CH-A1). Staff requests approval of Change Order No. 1 to GMP Amendment No. 1 for a Contract Decrease in the amount of ($1,003,385.00) due to the CM’s participation in the District’s Owner Direct Purchasing Program. An estimated $1,003,385.00 in material purchase orders will be issued directly to suppliers, which will eliminate paying sales tax on the materials purchased. The sales tax savings will be reconciled at the end of the Project. With School Board approval of this Change Order No. 1, the Contract Sum (GMP No. 1) will be decreased from $2,899,700.77 to $1,896,315.77. File Attachments 09.19.23 HRHS- Chillers- CM- DACG- CO No 1.pdf (293 KB) C-23-1227-CH.pdf (2,165 KB) C-23-1227-CH-A1.pdf (880 KB) Subject 13.09 Approval of the First Amendment to the Task Assignment with Geotechnical and Environmental Consultants, Inc. for the High School "AAA" New Construction Project for a Contract Increase in the amount of $44,167.25 Meeting Sep 19, 2023 - School Board Meeting @ 5:30pm Category 13. REGULAR - FACILITIES Type Action Recommended Action Approval of the First Amendment to the Task Assignment with Geotechnical and Environmental Consultants, Inc. for the High School "AAA" New Construction Project for a Contract Increase in the amount of $44,167.25 Goals Community - SDOC builds collaborative relationships with community stakeholders by providing high-quality experiences through enhanced communication, transparency, and trust. On March 21, 2023 the Task Assignment to the Continuing Service Contract for Geotechnical Engineering, Materials Testing and Threshold Inspection Services with Geotechnical and Environmental Consultants, Inc. (Consultant) for the High School "AAA" New Construction Project was School Board approved in the amount of $174,975.50 (C-23-1047-CH). Staff requests approval of the First Amendment to the Task Assignment in the amount of $44,167.25. This First Amendment requires the Consultant to provide Additional Geotechnical Engineering Services for the bridge and retaining walls due to the required revisions to the site. The Term of the Agreement will be amended to extend the time for completion from September 29, 2023 to January 31, 2024. This First Amendment increases the Contract Sum from $174,975.50 to $219,142.75. File Attachments 09.19.23 HS AAA- New Construction- Geotech- GEC- 1A.pdf (791 KB) C-23-1047-CH.pdf (6,390 KB) Subject 13.10 Approval of the Change Order No. 3 to the Guaranteed Maximum Price (GMP) Amendment No. 1 with Wharton-Smith, Inc. for the K8 School "BB" West Side Relief New Construction Project for a Contract Increase in the amount of $2,232,696.61 Meeting Sep 19, 2023 - School Board Meeting @ 5:30pm Category 13. REGULAR - FACILITIES Type Action Recommended Action Approval of the Change Order No. 3 to the Guaranteed Maximum Price (GMP) Amendment No. 1 with Wharton-Smith, Inc. for the K8 School "BB" West Side Relief New Construction Project for a Contract Increase in the amount of $2,232,696.61 Goals Community - SDOC builds collaborative relationships with community stakeholders by providing high-quality experiences through enhanced communication, transparency, and trust. On July 12, 2022 the School Board approved the Construction Management Agreement and Preconstruction Services Amendment with Wharton-Smith, Inc. (CM) for the K8 School "BB" West Side Relief New Construction Project in the amount of $160,922.84 (C-23-0157-CH). On December 13, 2022, the School Board approved the Guaranteed Maximum Price (GMP) Amendment No. 1 for early procurement of structural steel, roofing materials, walk-in freezers/coolers, dedicated outside air systems and associated chillers, main switchboards and large panelboards, and emergency power systems in the amount of $6,791,623.00 (C-23-0157-CH-A1) and on February 21, 2023 the School Board approved the Guaranteed Maximum Price (GMP) Amendment No. 2 for the construction of a new 146,336 sf, three-story, Kindergarten through 8th grade school in the amount of $51,879,219.88 (C-23-0157-CH-A3). Staff requests approval of Change Order No. 3 to GMP Amendment No. 1 for a Contract Increase in the amount of $2,232,696.61. Anticipating the use of the Owner Direct Purchasing Program, previous Change Orders were issued for material purchases resulting in a Contract Decrease in the amount of $5,515,000.00. Change Order No. 3 is the return of funds to the Construction Manager due to the overestimation of the actual Owner Direct Purchases. The actual material purchases with sales tax is $3,282,303.39. With School Board approval of this Change Order No. 3, the GMP Amendment No. 1 Contract Sum will be increased from $1,276,623.00 to $3,509,319.61. File Attachments 09.19.23 K8 BB- New Construction- CM - Wharton- CO No 3 to GMP 1.pdf (1,243 KB) C-23-0157-CH-A2 (1).pdf (709 KB) C-23-0157-CH-A1 (1).pdf (13,067 KB) C-23-0157-CH (1).pdf (48,047 KB) C-23-0157-CH-A3 (1).pdf (23,751 KB) Subject 13.11 Approval of the Change Order No. 3 to the Guaranteed Maximum Price (GMP) Amendment No. 1 with Charles Perry Partners, Inc. for the Narcoossee Middle School Space Reconfiguration Project for a Contract Increase in the amount of $104,998.76 Meeting Sep 19, 2023 - School Board Meeting @ 5:30pm Category 13. REGULAR - FACILITIES Type Action Recommended Action Approval of the Change Order No. 3 to the Guaranteed Maximum Price (GMP) Amendment No. 1 with Charles Perry Partners, Inc. for the Narcoossee Middle School Space Reconfiguration Project for a Contract Increase in the amount of $104,998.76 Goals Community - SDOC builds collaborative relationships with community stakeholders by providing high-quality experiences through enhanced communication, transparency, and trust. On July 21, 2022, the Construction Management Agreement and Preconstruction Services Amendment with Charles Perry Partners, Inc. (CM) for the Narcoossee Middle School Space Reconfiguration Project was approved in the amount of $7,999.29 (C-23-0217-CH). On January 11, 2023 an Amendment to the Preconstruction Services for Time extension was approved in the amount of $0.00 (C-23-0217-CH-A1); and on February 21, 2023 the Guaranteed Maximum Price (GMP) Amendment No. 1 for the reconfiguration of spaces to create eight (8) classrooms was School Board approved in the amount of $1,652,068.21 (C-23-0217-CH-A2). Staff requests approval of Change Order No. 3 to GMP Amendment No. 1 for a Contract Increase in the amount of $104,998.76. Anticipating the use of the Owner Direct Purchasing Program, previous Change Orders were issued for material purchases resulting in a Contract Decrease in the amount of $131,816.76. Change Order No. 3 is the reconciliation of Owner Direct Purchases. The actual material purchases is $25,229.25 with sales tax savings of $1,588.75. As a result of the approval of Change Order No. 3, the $104,998.76 will be returned to the Contract as unused funds for Owner Direct Purchases. With School Board approval of this Change Order No. 3, the GMP Amendment No. 1 Contract Sum will be increased from $1,520,251.45 to $1,625,250.21. File Attachments 09.19.23 NCMS- Space Recon- CM- CPPI- CO No 3.pdf (3,648 KB) C-23-0217-CH.pdf (13,351 KB) C-23-0217-CH-A1.pdf (763 KB) C-23-0217-CH-A2.pdf (13,501 KB) Subject 13.12 Motion to Approve All Regular Items as Submitted under Facilities Meeting Sep 19, 2023 - School Board Meeting @ 5:30pm Category 13. REGULAR - FACILITIES Type Action Recommended Action Motion to Approve All Regular Items as Submitted under Facilities File Attachments Motion & Voting Motion to Approve All Regular Items as Submitted under Facilities Motion by Jon Arguello, second by Teresa Castillo. Final Resolution: Motion Carries Aye: Teresa Castillo, Julius Melendez, Jon Arguello, Heather Kahoun, Erika Booth 14. REGULAR - SCHOOL OPERATIONS Subject 14.01 Approval of the 2023/2024 Florida Safe School Assessment Report- CONFIDENTIAL Meeting Sep 19, 2023 - School Board Meeting @ 5:30pm Category 14. REGULAR - SCHOOL OPERATIONS Type Action Recommended Action Approval of the 2023/2024 Florida Safe School Assessment Report- CONFIDENTIAL Section 1006.07(6), Florida Statutes, requires the School District of Osceola County conduct an annual self-assessment of the school district's safety and security program using Office of Program Policy Analysis and Government Accountability (OPPAGA) School Safety and Security Best Practices. The self-assessment is coordinated by the Assistant Superintendent of School Operations, with key security and safety members contributing to the final report. Individuals from various district departments completed this evaluation. Representatives from Emergency Managment, Health and Safety and Student Services conducted this self-assessment. The completed self-assessment shows that the District is using best practices as identified by the Department of Education in the areas of school safety and security. The statue provides that school board members of the School District of Osceola County must receive the School Safety and Security Best Practices self-assessment results at a public-noticed school board meeting to provide the public an opportunity to hear the school board members discuss and take action on any reported findings. The attached self-assessment report is now complete and ready for the School Board to review. This annual self-assessment will be forwarded to DOE by October 1, 2023. File Attachments Moti