Lake County Schools - Regular School Board Meeting-REVISED

1 Monday, January 24, 2022 Lake County Schools - Regular School Board Meeting-REVISED 6:00 PM Commission Chambers Lake County Administration Bldg. 315 W. Main St., Tavares, FL "We are 5,000 strong serving 42,000 students." 1. OPENING ITEMS Subject 1.01 Call to Order - Followed by a Moment of Silence and the Pledge of Allegiance (Stephanie Luke, Chairman) Meeting Jan 24, 2022 - Lake County Schools - Regular School Board Meeting-REVISED Type File Attachments 2. CHANGES, AMENDMENTS, ADDITIONS OR DELETIONS TO AGENDA 3. APPROVAL OF MINUTES Subject 3.01 Minutes from the Executive Session for Collective Bargaining, January 10, 2022 and Regular School Board Meeting, January 10, 2022 (Diane Kornegay, Superintendent) Meeting Jan 24, 2022 - Lake County Schools - Regular School Board Meeting-REVISED Type Action File Attachments Exec.SessCB2022.01.10.pdf (12 KB) MINreg.mtg.2022.01.10.pdf (101 KB) Motion & Voting to approve the Superintendent's recommendation Motion by Bill Mathias, second by Mollie Cunningham. Final Resolution: Motion Carries Yea: Bill Mathias, Stephanie Luke, Marc Dodd, Kristi L Burns, Mollie Cunningham 4. REPRESENTATION Subject 4.01 Resolution 2022-01 recognizing February as Black History Month (Dr. Emily Feltner, Assistant Superintendent Teaching, Learning & Leadership) Meeting Jan 24, 2022 - Lake County Schools - Regular School Board Meeting-REVISED Type Action File Attachments Black History Resolution 2022.pdf (14 KB) Motion & Voting to approve the Superintendent's recommendation Motion by Kristi L Burns, second by Marc Dodd. Final Resolution: Motion Carries Yea: Bill Mathias, Stephanie Luke, Marc Dodd, Kristi L Burns, Mollie Cunningham 4. REPRESENTATION Subject 4.02 District Spotlight-Criminal Justice at Mount Dora High School (Sherri Owens, Communications Coordinator) Meeting Jan 24, 2022 - Lake County Schools - Regular School Board Meeting-REVISED Type File Attachments 5. PUBLIC INPUT: The meeting can be viewed through the Lake County Board of County Commission website-under Government tab then meetings, agendas and click on the school board meeting at the bottom of the page. Any person may request permission to speak to the Board in person by filling out a public input card located at the entrance to the meeting room and submitting it to the clerk before the meeting. A three-minute time limit will be imposed for each speaker. 6. REPORTS Subject 6.01 Attorney Report (Stephen Johnson, School Board Attorney) Meeting Jan 24, 2022 - Lake County Schools - Regular School Board Meeting-REVISED Type File Attachments 7. UNFINISHED BUSINESS 8. NEW BUSINESS-CONSENT AGENDA-BUSINESS AND SUPPORT ITEMS Subject 8.01 Monthly Financial Reports and Statement of Cash Disbursements as October 2021 (Scott Ward, Assistant Superintendent Business Services) Fiscal Impact: None Meeting Jan 24, 2022 - Lake County Schools - Regular School Board Meeting-REVISED Type Action (Consent) BACKGROUND and RATIONALE: State Board of Education Rule 6A-1.008, Florida Administrative Code, requires the Superintendent to submit, for the Board's use and consideration, a financial statement in a form prescribed by the Board. The Board approves an annual budget in accordance with Florida Statutes. This budget is reflected in the district's accounting system. The accounting system provides periodic reports that track the school district's actual expenditures and revenues. The Board receives the Monthly Financial Reports and Statement of Cash Disbursements. These reports allow the Board to monitor financial activity. This item supports Goal 3B of the School Board's Strategic Plan and promotes financial transparency and awareness for all internal and external stakeholders. Progress is communicated in a timely manner through the monthly district amendment report. ALTERNATIVES: 1. Approve the Monthly Financial Reports and Statement of Cash Disbursements Reports as submitted by Finance Department. 2. Not approve the Monthly Financial Reports and Statement of Cash Disbursements Reports as submitted by Finance Department. RECOMMENDATION: I recommend the Board approve the Monthly Financial Reports and Statement of Cash Disbursements Reports as submitted by Finance. FISCAL IMPACT: There is no fiscal impact. DATA SOURCE: This agenda item was prepared by and submitted to the Superintendent by the Assistant Superintendent Business Services, Scott Ward. Additional information may be obtained by calling 253-6566. File Attachments Debt Service Funds October 2021.pdf (61 KB) Food Service Fund October 2021.pdf (62 KB) General Fund October 2021.pdf (63 KB) Special Revenue Funds 42XX-44XX October 2021.pdf (62 KB) Capital Projects Funds October 2021.pdf (62 KB) Consolidated October 2021.pdf (70 KB) Motion & Voting to approve the Superintendent's recommendation of the Consent Agenda Motion by Bill Mathias, second by Marc Dodd. Final Resolution: Motion Carries Yea: Bill Mathias, Stephanie Luke, Marc Dodd, Kristi L Burns, Mollie Cunningham 8. NEW BUSINESS-CONSENT AGENDA-BUSINESS AND SUPPORT ITEMS Subject 8.02 Monthly Financial Reports and Statement of Cash Disbursements as of November 2021 (Scott Ward, Assistant Superintendent Business Services) Fiscal Impact: None Meeting Jan 24, 2022 - Lake County Schools - Regular School Board Meeting-REVISED Type Action (Consent) BACKGROUND and RATIONALE: State Board of Education Rule 6A-1.008, Florida Administrative Code, requires the Superintendent to submit, for the Board's use and consideration, a financial statement in a form prescribed by the Board. The Board approves an annual budget in accordance with Florida Statutes. This budget is reflected in the district's accounting system. The accounting system provides periodic reports that track the school district's actual expenditures and revenues. The Board receives the Monthly Financial Reports and Statement of Cash Disbursements. These reports allow the Board to monitor financial activity. This item supports Goal 3B of the School Board's Strategic Plan and promotes financial transparency and awareness for all internal and external stakeholders. Progress is communicated in a timely manner through the monthly district amendment report. ALTERNATIVES: 1. Approve the Monthly Financial Reports and Statement of Cash Disbursements Reports as submitted by Finance Department. 2. Not approve the Monthly Financial Reports and Statement of Cash Disbursements Reports as submitted by Finance Department. RECOMMENDATION: I recommend the Board approve the Monthly Financial Reports and Statement of Cash Disbursements Reports as submitted by Finance. FISCAL IMPACT: There is no fiscal impact. DATA SOURCE: This agenda item was prepared by and submitted to the Superintendent by the Assistant Superintendent Business Services, Scott Ward. Additional information may be obtained by calling 253-6566. File Attachments Capital Fund November 2021.pdf (37 KB) Consolidated November 2021.pdf (51 KB) Debt Service Fund November 2021.pdf (33 KB) Food Service Fund November 2021.pdf (39 KB) General Fund November 2021.pdf (47 KB) Special Revenue Fund 42XX-44XX November 2021.pdf (40 KB) Motion & Voting to approve the Superintendent's recommendation of the Consent Agenda Motion by Bill Mathias, second by Marc Dodd. Final Resolution: Motion Carries Yea: Bill Mathias, Stephanie Luke, Marc Dodd, Kristi L Burns, Mollie Cunningham 8. NEW BUSINESS-CONSENT AGENDA-BUSINESS AND SUPPORT ITEMS Subject 8.03 Budget Amendments as of October 2021 (Scott Ward, Assistant Superintendent Business Services) Fiscal Impact: None Meeting Jan 24, 2022 - Lake County Schools - Regular School Board Meeting-REVISED Type Action (Consent) BACKGROUND and RATIONALE: State Board Rule 6A-1.006, Florida Administrative Code, requires the Board to approve amendments to the budget whenever function and object amounts are changed from the original budget. The Board approves the annual budget in accordance with Florida Statutes. In the normal course of business, revenues and appropriations are revised for movement of funds between functions and objects and for revisions to revenue and expenditure balances. These changes to the approved budget are accomplished through budget amendments. These amendments reflect all changes by fund as of October 2021. The amendments included are: Fund 1000 - #1000-02 General Fund Fund 2000 - #2000-02 Debt Service Funds Fund 3000 - #3000-02 Capital Project Funds Fund 4200 - #4200-02 Special Revenue Funds Fund 4410 - #4410-02 Special Revenue Funds Fund 4420 - #4420-02 Special Revenue Funds Fund 4430 - #4430-02 Special Revenue Funds This item supports Goal 3B of the School Board's Strategic Plan and promotes financial transparence and awareness for all internal and external stakeholders. Progress is communicated in a timely manner through the monthly district amendment report. ALTERNATIVES: 1. Approve the budget amendments as of October 2021, of the 2021-22 fiscal year as requested and submitted by the Finance Department. 2. Not approve the budget amendments as of October 2021, of the 2021-22 fiscal year as requested and submitted by the Finance Department. RECOMMENDATION: I recommend the Board approve the budget amendments as of October 2021, of the 2021-22 fiscal year as requested and submitted by the Finance Department. FISCAL IMPACT: These amendments reflect the impact of budgetary adjustments as of October 2021, of the 2021-22 fiscal year. DATA SOURCE: This agenda item was prepared by Scott Ward, Assistant Superintendent Business Services. Additional information may be obtained by calling him at 253-6566. File Attachments FUND 3000 - October 2021.pdf (63 KB) FUND 4200 - October 2021.pdf (134 KB) FUND 4410 - October 2021.pdf (116 KB) FUND 4420 - October 2021.pdf (112 KB) FUND 4430 - October 2021.pdf (130 KB) FUND 1000 - October 2021.pdf (213 KB) FUND 2000 - October 2021.pdf (56 KB) Motion & Voting to approve the Superintendent's recommendation of the Consent Agenda Motion by Bill Mathias, second by Marc Dodd. Final Resolution: Motion Carries Yea: Bill Mathias, Stephanie Luke, Marc Dodd, Kristi L Burns, Mollie Cunningham 8. NEW BUSINESS-CONSENT AGENDA-BUSINESS AND SUPPORT ITEMS Subject 8.04 Budget Amendments as of November 2021 (Scott Ward, Assistant Superintendent Business Services) Fiscal Impact: None Meeting Jan 24, 2022 - Lake County Schools - Regular School Board Meeting-REVISED Type Action (Consent) BACKGROUND and RATIONALE: State Board Rule 6A-1.006, Florida Administrative Code, requires the Board to approve amendments to the budget whenever function and object amounts are changed from the original budget. The Board approves the annual budget in accordance with Florida Statutes. In the normal course of business, revenues and appropriations are revised for movement of funds between functions and objects and for revisions to revenue and expenditure balances. These changes to the approved budget are accomplished through budget amendments. These amendments reflect all changes by fund as of November 2021. The amendments included are: Fund 1000 - #1000-03 General Fund Fund 2000 - #2000-03 Debt Service Funds Fund 3000 - #3000-03 Capital Project Funds Fund 4200 - #4200-03 Special Revenue Funds Fund 4410 - #4410-03 Special Revenue Funds Fund 4420 - #4420-03 Special Revenue Funds Fund 4430 - #4430-03 Special Revenue Funds This item supports Goal 3B of the School Board's Strategic Plan and promotes financial transparence and awareness for all internal and external stakeholders. Progress is communicated in a timely manner through the monthly district amendment report. ALTERNATIVES: 1. Approve the budget amendments as of November 2021, of the 2021-22 fiscal year as requested and submitted by the Finance Department. 2. Not approve the budget amendments as of November 2021, of the 2021-22 fiscal year as requested and submitted by the Finance Department. RECOMMENDATION: I recommend the Board approve the budget amendments as of November 2021, of the 2021-22 fiscal year as requested and submitted by the Finance Department. FISCAL IMPACT: These amendments reflect the impact of budgetary adjustments as of November 2021, of the 2021-22 fiscal year. DATA SOURCE: This agenda item was prepared by Scott Ward, Assistant Superintendent Business Services. Additional information may be obtained by calling him at 253-6566. File Attachments FUND 4200 - November 2021.pdf (137 KB) FUND 4410 - November 2021.pdf (116 KB) FUND 4420 - November 2021.pdf (117 KB) FUND 4430 - November 2021.pdf (132 KB) FUND 1000 - November 2021.pdf (251 KB) FUND 2000 - November 2021.pdf (56 KB) FUND 3000 - November 2021.pdf (63 KB) Motion & Voting to approve the Superintendent's recommendation of the Consent Agenda Motion by Bill Mathias, second by Marc Dodd. Final Resolution: Motion Carries Yea: Bill Mathias, Stephanie Luke, Marc Dodd, Kristi L Burns, Mollie Cunningham 8. NEW BUSINESS-CONSENT AGENDA-BUSINESS AND SUPPORT ITEMS Subject 8.05 Financial Advisory Services Contract with Public Financial Management (PFM) Inc. (Scott Ward, Assistant Superintendent Business Services) Fiscal Impact: none at this time, but dependent upon the services requested Meeting Jan 24, 2022 - Lake County Schools - Regular School Board Meeting-REVISED Type Action (Consent) BACKGROUND AND RATIONALE: As part of the approved Investment policy, we maintain contracted investment advisory services with Public Financial Management (PFM) Asset Management, LLC. In addition, we contract for Financial Advisory Services with Public Financial Management, Inc. (PFM) This is for the First Amendment to Investment Advisory Agreement. These independent Financial Advisory services include, but are not limited to, Bond Pricing, Bond Refinancing, Potential Funding Analysis and preparation of Arbitrage Rebate Calculations. Services are budgeted and paid as needed and are included as part of the closing costs of any specific financing agreement. ALTERNATIVES: 1. Approve the First Amendment to Investment Advisory Agreement to the contract for Financial Advisory Services with Public Financial Management, Inc. (PFM) as presented. 2. Do not approve the First Amendment to Investment Advisory Agreement to the contract for Financial Advisory Services with Public Financial Management, Inc. (PFM) as presented. RECOMMENDATION: I recommend that the Board approve the First Amendment to Investment Advisory Agreement to the contract for Financial Advisory Services with Public Financial Management, Inc. (PFM) as presented. FISCAL IMPACT: There is no financial impact at this time as billings occur as services are requested. DATA SOURCE: This agenda item was prepared and submitted to the Superintendent by the Assistant Superintendent of Business Services, Scott Ward. Any questions or comments in this matter should be directed to him at 253-6566. File Attachments PFM Lake County Schools First Amendment (111121).pdf (112 KB) Motion & Voting to approve the Superintendent's recommendation of the Consent Agenda Motion by Bill Mathias, second by Marc Dodd. Final Resolution: Motion Carries Yea: Bill Mathias, Stephanie Luke, Marc Dodd, Kristi L Burns, Mollie Cunningham 8. NEW BUSINESS-CONSENT AGENDA-BUSINESS AND SUPPORT ITEMS Subject 8.06 Contract #21-1202-PB-AR-Utilization per The State of Florida, Department of Management Services-Bid #14111700-20-STC-Disposable Paper (John Carr, Assistant Superintendent Operations & Facilities) Fiscal Impact: $300,000 from General Fund-Central Warehouse Budget Meeting Jan 24, 2022 - Lake County Schools - Regular School Board Meeting-REVISED Type Action (Consent) BACKGROUND and RATIONALE: The State of Florida, Department of Management Services awarded Bid #14111700-20-STC - Disposable Paper (Statewide) to two vendors, Imperial Bag & Paper Co., LLC and THREEZ Company, LLC. Utilizing this contract would allow the School Board to take advantage of the competitive pricing established with this agreement for Disposable Paper (statewide) throughout the District and, will become effective immediately and will provide firm prices through November 30, 2025. Renewal Term – Upon mutual written agreement, the Parties may renew this Contract, in whole or in part, for a Renewal Term not to exceed the initial Contract Term, pursuant to the incorporated Special Contract Conditions. This item supports Strategic Plan Goal #5A – Ensure all students have a safe and positive environment. ALTERNATIVES: 1. Approve the utilization of The State of Florida, Department of Management Services - Bid #14111700-20-STC – Disposable Paper (Statewide). 2. Do not approve at this time. RECOMMENDATION: I recommend the Board approves utilizing The State of Florida, Department of Management Services - Bid #14000700-20-STC – Disposable Paper (Statewide). FISCAL IMPACT: The financial impact to our district will be $300,000 through the General Fund - Central Warehouse Budget. DATA SOURCE: This agenda item was prepared by Procurement Services in accordance with School Board Policy 6320. Questions may be directed to Procurement Services at 352-253-6762. “Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under chapter 120, Florida Statutes.” File Attachments 14111700-20-STC Disposable Paper (Imperial Bag&Paper Co. -Cosgrove Enterprises, Inc. Complete Contract.pdf (753 KB) 14111700-20-STC Disposable Paper STC (THREEZ Company, LLC)Complete Contract.pdf (574 KB) 14111700-20-STC+How+to+Use+This+Contract.pdf (228 KB) 14111700-20-STC+Price+Sheet.pdf (147 KB) Motion & Voting to approve the Superintendent's recommendation of the Consent Agenda Motion by Bill Mathias, second by Marc Dodd. Final Resolution: Motion Carries Yea: Bill Mathias, Stephanie Luke, Marc Dodd, Kristi L Burns, Mollie Cunningham 8. NEW BUSINESS-CONSENT AGENDA-BUSINESS AND SUPPORT ITEMS Subject 8.07 ITB #21-0922-B-YR-First Aid Supplies for Warehouse Stock-Award Recommendation (John Carr, Assistant Superintendent Operations & Facilities) Fiscal Impact: $100,000 from General Fund – Central Warehouse Budget Meeting Jan 24, 2022 - Lake County Schools - Regular School Board Meeting-REVISED Type Action (Consent) BACKGROUND and RATIONALE: First Aid Supplies are reviewed on an annual basis. Due to the anticipated volume required, of this need, they are purchased from a competitive bid. VendorLink, the Districts’ electronic notification system notified 1278 prospective bidders and fourteen (17) companies submitted their proposals for consideration. Procurement Services the Warehouse and Grounds department reviewed each submittal for award. These agreements will become effective immediately after Board approval and will provide firm prices for a twelve (12) month period and may be renewed for 2 additional twelve-month periods if mutually agreed to in writing. Copies of the bids received are available for review in Procurement Services. Agni Enterprises, LLC (dba) Heads to Heels Safety, Office Depot, LLC and School Health Corporation was rejected as non-responsive. In accordance with School Board Policy 6320 all vendors are required to identify the state in which their principal place of business is located. Florida vendors are allowed a pricing preference equal to any preferences allowed by the out of state vendor or 5% if no such preference exists. This is demonstrated on the tabulation sheet as an adjusted unit price for all of the Florida vendors. The adjusted unit price was used for evaluation purposes only of pricing and determination of the lowest and best cost. This item support Goal #5A – Ensure all students have a safe and positive environment. ALTERNATIVES : 1. Approve the recommendation to award ITB #21-0922-B-YR – First Aid Supplies for Warehouse Stock as shown below and on the attached tabulation sheet. Vendor Name and Location Item # - Award Recommendation Buyer’s Point, located in Largo, FL Item 29 Clearwater Distribution dba Gulfstar Supply, located in Largo, FL Items 15A thru 15E Guardian EMS Products, located in San Diego, CA Items 14 & 22 Henry Schein Medical a division of Henry Schein Inc., located in Melville, NY Items 20, 21 & 30 Mini Wing USA, located in P.V.E. CA Items 19, 26, 35 & 36 Nashville Medical & EMS Products, located in Springfield, TN Items 1- 6, 9-13, 23 & 31-34 Performance Health Supply dba MEDCO Supply, located in Amherst, NY Items 7, 8 & 16-18 Pyramid, located in Tampa, FL Items 24, 27, 28, 37 & 38 NO AWARD Item 25 2. Do not approve the recommendation to award submittals received for ITB#21-0922-B-YR – First Aid Supplies for Warehouse Stock at this time. RECOMMENDATION: I recommend the Board approve ITB #21-0922-B-YR – First Aid Supplies for Warehouse Stock as shown below. Vendor Name and Location Item # - Award Recommendation Buyer’s Point, located in Largo, FL Item 29 Clearwater Distribution dba Gulfstar Supply, located in Largo, FL Items 15A thru 15E Guardian EMS Products, located in San Diego, CA Items 14 & 22 Henry Schein Medical a division of Henry Schein Inc., located in Melville, NY Items 20, 21 & 30 Mini Wing USA, located in P.V.E. CA Items 19, 26, 35 & 36 Nashville Medical & EMS Products, located in Springfield, TN Items 1- 6, 9-13, 23 & 31-34 Performance Health Supply dba MEDCO Supply, located in Amherst, NY Items 7, 8 & 16-18 Pyramid, located in Tampa, FL Items 24, 27, 28, 37 & 38 NO AWARD Item 25 FISCAL IMPACT: The financial impact to our district is estimated to be $100,000 from General Funds – Central Warehouse Budgets. DATA SOURCE: The bidding process for this item was prepared by Procurement Services, in accordance with School Board Policy 6320. Questions may be directed to Procurement Services at 352-253-6762 or The Central Warehouse 352-253-6755. “Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under chapter 120, Florida Statutes.” File Attachments 21-0922-B-YR First Aid Supplies- Tabulation Sheet.pdf (189 KB) Motion & Voting to approve the Superintendent's recommendation of the Consent Agenda Motion by Bill Mathias, second by Marc Dodd. Final Resolution: Motion Carries Yea: Bill Mathias, Stephanie Luke, Marc Dodd, Kristi L Burns, Mollie Cunningham 8. NEW BUSINESS-CONSENT AGENDA-BUSINESS AND SUPPORT ITEMS Subject 8.08 Replacement of the Umatilla High School Press Box (John Carr, Assistant Superintendent Operations & Facilities) Fiscal Impact: $148,863.00 from Local Capital Improvement Fund Repair-Maintenance and Repair Budget Meeting Jan 24, 2022 - Lake County Schools - Regular School Board Meeting-REVISED Type Action (Consent) BACKGROUND AND RATIONALE : Umatilla High School is in need of a new press box. The old press box will need to be torn down and replaced. It is more economical to replace and build a new one than to repair the existing structure. One of our contracted vendors, D & A Construction Group out of Altamonte Springs will be used for the press box project. This agenda item supports Goal 5A of The School Board’s Strategic Plan and is beneficial to the safety of all students, public and all stakeholders. ALTERNATIVES : 1. Approve the replacement of the Umatilla High School Press Box project. 2. Do not approve the replacement of the Umatilla High School Press Box project. RECOMMENDATIONS : I recommend the Board approve the replacement of the Umatilla High School Press Box. FISCAL IMPACT : The fiscal impact of this project will be $148,863.00 from Local Capital Improvement Fund Repair-Maintenance and Repair Budget. DATA SOURCE : This agenda item was prepared by John Carr, Assistant Superintendent, Operations & Facilities. Please direct any questions or concerns to him at 352-253-6514 or email: carrj@lake.k12.fl.us File Attachments UHS pressbox.pdf (782 KB) Motion & Voting to approve the Superintendent's recommendation of the Consent Agenda Motion by Bill Mathias, second by Marc Dodd. Final Resolution: Motion Carries Yea: Bill Mathias, Stephanie Luke, Marc Dodd, Kristi L Burns, Mollie Cunningham 8. NEW BUSINESS-CONSENT AGENDA-BUSINESS AND SUPPORT ITEMS Subject 8.09 Replacement of the HVAC System at Treadway Elementary School (John Carr, Assistant Superintendent Operations & Facilities) Fiscal Impact: $66,947.32 from Local Capital Improvement Fund-Maintenance and Repair Budget Meeting Jan 24, 2022 - Lake County Schools - Regular School Board Meeting-REVISED Type Action (Consent) BACKGROUND and RATIONALE: Treadway Elementary School has an 18 year old, roof top HVAC system that is in need of replacement. It would be more cost effective to replace than to keep up with the repairs. The Maintenance Department has received quotes from 3 vendors who we have current contracts with. Climate Control Mechanical Services has the best price of all 3 vendors with a quote of $66,947.32. This item supports Strategic Plan Goal #5A – Ensure all students and stakeholders have a safe and positive environment. ALTERNATIVES: 1. Replace the old HVAC system at Treadway Elementary School with a new upgraded system using Climate Control Mechanical Services. 2. Do not replace the old HVAC system at Treadway Elementary School with a new upgraded system using Climate Control Mechanical Services. RECOMMENDATION: I recommend the Board approve the replacement of the HVAC system at Treadway Elementary School. FISCAL IMPACT: The fiscal impact of the HVAC replacement at Treadway Elementary School is $66,947.32 funding from Local Capital Improvement Fund-Maintenance and Repair Budget. DATA SOURCE: This request was prepared by Calvin Wingo, Director of Maintenance and John Carr, Assistant Superintendent Operations & Facilities. Any questions may be directed to Mr. Wingo at 352-253-6842 or Mr. Carr at 352-253-6514. File Attachments Climate Control Quote.pdf (120 KB) Emco Services Quote.pdf (318 KB) Westbrook Quote.pdf (578 KB) Motion & Voting to approve the Superintendent's recommendation of the Consent Agenda Motion by Bill Mathias, second by Marc Dodd. Final Resolution: Motion Carries Yea: Bill Mathias, Stephanie Luke, Marc Dodd, Kristi L Burns, Mollie Cunningham 8. NEW BUSINESS-CONSENT AGENDA-BUSINESS AND SUPPORT ITEMS Subject 8.10 Approval of Resolution to Release Petroleum and Mineral Rights for the Pinnacle Place/Harbor Hills property in Lady Lake (a/k/a Parcel 9 of the Northwest Vacant Lands) (John Carr, Assistant Superintendent Operations & Facilities) Fiscal Impact: None Meeting Jan 24, 2022 - Lake County Schools - Regular School Board Meeting-REVISED Type Action (Consent) BACKGROUND and RATIONALE: On December 13, 2021, the Board approved the sale of the Pinnacle Place/Harbor Hills property through a private sale. The buyers have requested that the Board formally release the petroleum and mineral rights that are vested in the seller by Florida statute. Due to the size of the property and the proximity to development, it is unlikely that the rights to mine any minerals that may exist would ever be granted, so there is little risk to the Board in granting this release. This item supports Goal #3 of the School Board's Strategic Plan and is beneficial to the students because sale of this property will provide much needed funds to be returned to the District. ALTERNATIVES: 1. Approve the Resolution to Release Petroleum and Mineral Rights for the Pinnacle Place/Harbor Hills property in Lady Lake (a/k/a Parcel 9 of the Northwest Vacant Lands) 2. Do not approve the Resolution to Release Petroleum and Mineral Rights for the Pinnacle Place/Harbor Hills property in Lady Lake (a/k/a Parcel 9 of the Northwest Vacant Lands) RECOMMENDATION: I recommend approval of the Resolution to Release Petroleum and Mineral Rights for the Pinnacle Place/Harbor Hills property in Lady Lake (a/k/a Parcel 9 of the Northwest Vacant Lands). FISCAL IMPACT: There is no fiscal impact to the District resulting from this Resolution. DATA SOURCE: This agenda item was prepared by Kelly Randall, Supervisor of Growth Planning. Additional information can be obtained by calling 352-253-6698. File Attachments Resolution - Release Oil and Mineral Rights_2022-02 (1).pdf (173 KB) Motion & Voting to approve the Superintendent's recommendation of the Consent Agenda Motion by Bill Mathias, second by Marc Dodd. Final Resolution: Motion Carries Yea: Bill Mathias, Stephanie Luke, Marc Dodd, Kristi L Burns, Mollie Cunningham 9. NEW BUSINESS-CONSENT AGENDA-HUMAN RESOURCE ITEMS Subject 9.01 Notification of Human Resources Action Items available by the close of business on Wednesday prior to the meeting (Chad Farnsworth, Assistant Superintendent Human Resources) Meeting Jan 24, 2022 - Lake County Schools - Regular School Board Meeting-REVISED Type Action (Consent) BACKGROUND and RATIONALE: All human resources action items shall be presented to the School Board for approval according to established policies and procedures. Approval is needed for management of employment records and data according to established policies and procedures. (School Board Policy 6.10, 6.11, 6.111, 6.17, and F.S. 1012.23) This Agenda item supports Strategic Goal #1- Student Success, and Goal #2-Retention & Recruitment. It is beneficial to the students because high performing and highly qualified employees are essential for delivering and supporting the mission of the School Board. ALTERNATIVES : Approve the Human Resources Action Items as presented. Not approve the Human Resources Action Items as presented. RECOMMENDATION: I recommend that the Board approve the Human Resources Action Items as presented. FISCAL IMPACT: Without approval of Human Resources Action Items by the School Board, there would be no official documentation of School Board appointments, reappointments, transfers, resignations, and leaves for administrative, professional/managerial, instructional and non-instructional employees. The financial impact to the School District is absorbed within school, department, and grant budgets. Changes in employment status occur on a continual basis with little or no budgetary impact, since terminations/leaves result in budgeted positions being vacant and appointments/promotions result in budgeted positions being filled. DATA SOURCE : This agenda item was prepared and submitted to the Superintendent by Guido Zamora, Director of Human Resources. Any questions or comments should be directed to him at 253-6530. File Attachments Board List 01.24.2022.pdf (435 KB) Board List Addendum 1.24.22.pdf (575 KB) Motion & Voting to approve the Superintendent's recommendation of the Consent Agenda Motion by Bill Mathias, second by Marc Dodd. Final Resolution: Motion Carries Yea: Bill Mathias, Stephanie Luke, Marc Dodd, Kristi L Burns, Mollie Cunningham 9. NEW BUSINESS-CONSENT AGENDA-HUMAN RESOURCE ITEMS Subject 9.02 Notification of Human Resources Action Items for Conversion Charter Schools available by the close of business on Wednesday prior to the meeting (Chad Farnsworth, Assistant Superintendent Human Resources) Meeting Jan 24, 2022 - Lake County Schools - Regular School Board Meeting-REVISED Type Action (Consent) BACKGROUND and RATIONALE : All human resources action items shall be presented to the School Board for approval according to established policies and procedures. Approval is needed for management of employment records and data according to established policies and procedures. (School Board Policy 6.10, 6.11, 6.111, 6.17, and F.S. 1012.23) This Agenda item supports Strategic Goal #1- Student Success, and Goal #2-Retention & Recruitment. It is beneficial to the students because high performing and highly qualified employees are essential for delivering and supporting the mission of the School Board. ALTERNATIVES : Approve the Human Resources Action Items for Conversion Charter Schools as presented . Not approve the Human Resources Action Items for Conversion Charter Schools as presented . RECOMMENDATION : I recommend that the Board approve the Human Resources Action Items for Conversion Charter Schools as presented . FISCAL IMPACT : Without approval of Human Resources Action Items by the School Board, there would be no official documentation of School Board appointments, reappointments, transfers, resignations, and leaves for administrative, professional/managerial, instructional and non-instructional employees. The financial impact to the School District is absorbed within school, department, and grant budgets. Changes in employment status occur on a continual basis with little or no budgetary impact, since terminations/leaves result in budgeted positions being vacant and appointments/promotions result in budgeted positions being filled. DATA SOURCE : This agenda item was prepared and submitted to the Superintendent by Guido Zamora, Director of Human Resources. Any questions or comments should be directed to him at 253-6530. File Attachments Charter Board List 01.24.2022.pdf (395 KB) Charter Board List Addendum 1.24.22.pdf (536 KB) Motion & Voting to approve the Superintendent's recommendation of the Consent Agenda Motion by Bill Mathias, second by Marc Dodd. Final Resolution: Motion Carries Yea: Bill Mathias, Stephanie Luke, Marc Dodd, Kristi L Burns, Mollie Cunningham 10. NEW BUSINESS-CONSENT AGENDA-SCHOOL ITEMS Subject 10.01 Agreement for Professional Services between the School Board of Lake County and Computing Technology Industry Association (CompTIA) (Dr. Emily Feltner, Assistant Superintendent Teaching, Learning & Leadership) Fiscal Impact: None Meeting Jan 24, 2022 - Lake County Schools - Regular School Board Meeting-REVISED Type Action (Consent) BACKGROUND and RATIONALE: Computing Technology Industry Association (CompTIA) is an American non-profit trade association, issuing professional certifications for the information technology industry. This Agreement for Professional Services between the School Board of Lake County and CompTIA will provide industry certification exams for Lake County School students. This item supports Goal #1 of the School Board’s Strategic Plan and is beneficial to the students because it will provide Lake County School students the opportunity to receive an industry certification exam in their associated program. ALTERNATIVES: Approve the Agreement for Professional Services between the School Board of Lake County and CompTIA. Not approve the Agreement for Professional Services between the School Board of Lake County and CompTIA. RECOMMENDATION: I recommend approval of the Agreement for Professional Services between the School Board of Lake County and CompTIA. FISCAL IMPACT: There is no fiscal impact. DATA SOURCE: This agenda item was prepared by Frances Celis, Director of College and Career Readiness. Additional information may be obtained by calling her at 352-253-6770 or emailing her at celisf@lake.k12.fl.us . This agenda item was reviewed by the Stephen W. Johnson, School Board Attorney File Attachments CompTIA Services Agreement Florida 2021.pdf (593 KB) Motion & Voting to approve the Superintendent's recommendation of the Consent Agenda Motion by Bill Mathias, second by Marc Dodd. Final Resolution: Motion Carries Yea: Bill Mathias, Stephanie Luke, Marc Dodd, Kristi L Burns, Mollie Cunningham 10. NEW BUSINESS-CONSENT AGENDA-SCHOOL ITEMS Subject 10.02 Individuals with Disabilities Education Act (IDEA), Part B, Entitlement Fiscal Year 2021-22 American Rescue Plan (ARP) and Individuals with Disabilities Education Act (IDEA), Part B, Entitlement Preschool Fiscal Year 2021-22 American Rescue Plan (ARP) Allocations Grant (Dr. Emily Feltner, Assistant Superintendent Teaching, Learning & Leadership), Fiscal Impact: IDEA American Rescue Plan Grant for $2,528,557.00-Special Revenue-ESSER Fund Meeting Jan 24, 2022 - Lake County Schools - Regular School Board Meeting-REVISED Type Action (Consent) BACKGROUND and RATIONALE: The purpose and priorities of the IDEA ARP funds is to ensure all children with disabilities, ages 3-21, have the right to a free appropriate public education designed to meet their individual needs and prepare them for employment and independent living. In recognition of the immense challenges facing students, educators, staff, schools, local educational agencies (LEAs), and the state educational agencies (SEAs), Congress has made emergency funds available to SEAs and LEAs to prevent, prepare for, and respond to COVID-19, through the ARP Act. The ARP Act provides supplemental funds to SEAs to pass through to LEAs for activities allowable under IDEA, Part B to help schools return safely to in-person instruction, maximize in-person instructional time, sustain the safe operation of schools, and address the academic, social, emotional, and mental health impacts of the COVID-19 pandemic. The District allocation is: IDEA, Part B, Entitlement Fiscal Year 2021-22 ARP Allocation - $2,373,168 IDEA, Part B, Entitlement Preschool Fiscal Year 2021-22 ARP Allocation - $155,389 The School Board of Lake County, Florida must be in compliance with Federal regulatíons to meet the needs of children with disabilities, ages 3 to 21. The grant award allows for appropriate expenditures to meet the Federal regulations. This item supports the following goals of the District Strategic Plan: Student Success Fiscal Responsibility School Safety, Security & Student Support ALTERNATIVES: Approve the IDEA, Part B Entitlement and Part B Entitlement Preschool Grant Application for 2021-2022. Not approve the IDEA, Part B Entitlement and Part B Entitlement Preschool Grant Application for 2021-2022. RECOMMENDATION: I recommend approval of the IDEA ARP Allocations Grant Application for 2021-2022. FISCAL IMPACT: IDEA ARP Allocations Grant Application for $2,528,557– Special Revenue-ESSER Fund. DATA SOURCE: This agenda item was prepared by Melissa Lyford, Director of Exceptional Student Education. Additional information may be obtained by calling her at 352-253-6610. File Attachments School Board Summary-IDEA Grant K-12 ARP Allocation and IDEA Grant PreK ARP Allocation.pdf (203 KB) Motion & Voting to approve the Superintendent's recommendation of the Consent Agenda Motion by Bill Mathias, second by Marc Dodd. Final Resolution: Motion Carries Yea: Bill Mathias, Stephanie Luke, Marc Dodd, Kristi L Burns, Mollie Cunningham 10. NEW BUSINESS-CONSENT AGENDA-SCHOOL ITEMS Subject 10.03 ALEKS 6-12 Math One-Year Stand-Alone Subscription (Dr. Emily Feltner, Assistant Superintendent Teaching, Learning & Leadership) Fiscal Impact: $312,000.00 from Other Federal Projects Funds-ESSER II Academic Acceleration Grant Meeting Jan 24, 2022 - Lake County Schools - Regular School Board Meeting-REVISED Type Action (Consent) BACKGROUND AND RATIONALE : Many students continue to benefit from and require additional support due to academic gaps attributed to learning loss associated with the COVID-19 pandemic. The district would like to continue to provide additional mathematics support to all students in middle and high school to expand the level of differentiated support. ALEKS is a web-based, artificially intelligent learning system which uses adaptive questioning to quickly and accurately determine exactly what a student knows and doesn't know with regard to math, then instructs them at the precise point of need. As students work through the program, the system periodically reassesses to ensure that topics learned are also retained. The ALEKS 6-12 Math One Year Stand-Alone Subscription will be utilized in grades 6-12 to provide math intervention to students during established intervention blocks, thereby strengthening Lake County’s Multi-Tiered System of Supports in the area of mathematics. The program will also be available to students, if they choose to utilize it, after school hours for additional support. This item supports the District Strategic Plan Goal #1 Student Success and is beneficial to the students of Lake County because it will help to improve district-wide support for increasing mathematical proficiency for students in grades 6-12. ALEKS will further support teachers in differentiating their instruction, targeting gaps in student knowledge, and providing real-time data to make instructional decisions, resulting in improved student understanding in math foundations and increased math fluency. ALEKS is a web-based system that is fully compatible with the current Lake County technology systems. ALTERNATIVES: Approve the ALEKS 6-12 Math One Year Stand-Alone Subscription. Not approve the ALEKS 6-12 Math One Year Stand-Alone Subscription. RECOMMENDATION: I recommend approval of ALEKS 6-12 Math One Year Stand-Alone Subscription for district-wide support for increasing mathematical proficiency for students in need of support in grades 6-12. FISCAL IMPACT: The ALEKS 6-12 Math One-Year Stand-Alone Subscription will be funded from the Other Federal Projects Funds- ESSER II Academic Acceleration Grant in the amount of $312,000.00. DATA SOURCE: This agenda item was reviewed by Stephen W. Johnson, School Board Attorney, and prepared by Kati Pearson, Executive Director of Academic Services and Interventions. Additional information may be obtained by contacting her at 352-253-6880 or emailing her at pearsonk@lake.k12.fl.us . File Attachments Memo re software license agreements -McGraw Hill.pdf (325 KB) Lake County SD FL ALEKS2020-21 6-12 dist plus PD 1.13.22.pdf (117 KB) Motion & Voting to approve the Superintendent's recommendation of the Consent Agenda Motion by Bill Mathias, second by Marc Dodd. Final Resolution: Motion Carries Yea: Bill Mathias, Stephanie Luke, Marc Dodd, Kristi L Burns, Mollie Cunningham 10. NEW BUSINESS-CONSENT AGENDA-SCHOOL ITEMS Subject 10.04 Emergency Item - Increase to the Fiscal Impact of the Eustis High School Softball Field Replacement and Relocation Project for Concrete Flatwork for ADA Compliance (John Carr, Assistant Superintendent Operations & Facilities) Fiscal Impact: 39,410.70 from General Fund-Maintenance Budget Meeting Jan 24, 2022 - Lake County Schools - Regular School Board Meeting-REVISED Type Action BACKGROUND AND RATIONALE : At the October 11, 2022 School Board meeting the Eustis High School Softball Field Replacement and Relocation was approved. Concrete Flatwork is needed to make the sidewalk ADA Compliant at the Softball Field. This will increase the project’s fiscal impact by $39,410.70. This agenda item supports Goal 5A of The School Board’s Strategic Plan and is beneficial to the safety of all students, public and all stakeholders. ALTERNATIVES: Approve the additional fiscal impact to the Eustis High School Softball Field Project. Do not approve the additional fiscal impact to the Eustis High School Softball Field Project. RECOMMENDATION: I recommend the Board approve the additional fiscal impact of an estimated $39,410.70 to the Eustis High School Softball Field Project. FISCAL IMPACT: The estimated additional fiscal impact will be $39,410.70. DATA SOURCE: The agenda item was prepared by John Carr, Assistant Superintendent, Operations & Facilities. Please direct any questions or concerns to Mr. Carr at 352-253-6514. File Attachments Concrete Work Quote EHS Softball (1).pdf (312 KB) Motion & Voting to approve the Superintendent's recommendation Motion by Bill Mathias, second by Kristi L Burns. Final Resolution: Motion Carries Yea: Bill Mathias, Stephanie Luke, Marc Dodd, Kristi L Burns, Mollie Cunningham 11. DISCUSSION Subject 11.01 Public Hearing-Tentative Approval of Policy 2421-Career and Technical Education (Dr. Emily Feltner, Assistant Superintendent Teaching, Learning & Leadership) Fiscal Impact: None Meeting Jan 24, 2022 - Lake County Schools - Regular School Board Meeting-REVISED Type Action BACKGROUND and RATIONALE: Policy 2421-Career and Technical Education is being brought for tentative approval following the revisions from the Neola update. If the Board approves, the policy will be advertised and brought back for final approval at the Regular School Board Meeting on February 28, 2022. ALTERNATIVES: 1. Provide tentative approval of revisions to Policy 2421-Career and Technical Education as presented. 2. Do not provide tentative approval of revisions to Policy 2421-Career and Technical Education as presented. RECOMMENDATION: I recommend the Board provide tentative approval of the revisions to Policy 2421-Career and Technical Education as presented. FISCAL IMPACT: There is no fiscal impact associated with tentative approval of Policy 2421-Career and Technical Education as presented. DATA SOURCE: The policy was reviewed and revised by Frances Celis, Director of College and Career Readiness Dept., Any questions or concerns can be directed to Ms. Celis at 352-253-6770 or email: celisf@lake.k12.fl.us Information on proposed policy procedures can be found on the district website at: www.lake.k12.fl.us under the School Board tab then click on Proposed Policy Revisions. File Attachments Policy 2421-Career and Technical Education 1-24-22.pdf (586 KB) Motion & Voting to approve the Superintendent's recommendation Motion by Bill Mathias, second by Mollie Cunningham. Final Resolution: Motion Carries Yea: Bill Mathias, Stephanie Luke, Marc Dodd, Kristi L Burns, Mollie Cunningham 11. DISCUSSION Subject 11.02 Public Hearing-Tentative Approval of Policy 7100-Facilities Planning (John Carr, Assistant Superintendent Operations & Facilities) Fiscal Impact: None Meeting Jan 24, 2022 - Lake County Schools - Regular School Board Meeting-REVISED Type Action BACKGROUND and RATIONALE: Policy 7100-Facilities Planning is being brought for tentative approval following the revisions from the Neola update. If the Board approves, the policy will be advertised and brought back for final approval at the Regular School Board Meeting on February 28, 2022. ALTERNATIVES: 1. Provide tentative approval of revisions to Policy 7100-Facilities Planning as presented. 2. Do not provide tentative approval of revisions to Policy 7100-Facilities Planning as presented. RECOMMENDATION: I recommend the Board provide tentative approval of the revisions to Policy 7100-Facilities Planning as presented. FISCAL IMPACT: There is no fiscal impact associated with tentative approval of Policy 7100-Facilities Planning. DATA SOURCE: The policy was reviewed and revised by the Operations and Facilities Department. Any questions or concerns can be directed to John Carr, Assistant Superintendent Operations & Facilities at 352-253-6514 or email: carrj@lake.k12.fl.us Information on proposed policy procedures can be found on the district website at: www.lake.k12.fl.us under the School Board tab then click on Proposed Policy Revisions. File Attachments Policy 7100-Facilities Planning 1-24-22.pdf (243 KB) Motion & Voting to approve the Superintendent's recommendation Motion by Bill Mathias, second by Mollie Cunningham. Final Resolution: Motion Carries Yea: Bill Mathias, Stephanie Luke, Marc Dodd, Kristi L Burns, Mollie Cunningham 11. DISCUSSION Subject 11.03 Public Hearing-Tentative Approval of Policy 8405-School Safety and Security from Neola Update (John Carr, Assistant Superintendent Operations & Facilities) Fiscal Impact: None Meeting Jan 24, 2022 - Lake County Schools - Regular School Board Meeting-REVISED Type Action BACKGROUND and RATIONALE: Policy 8405-School Safety and Security is being brought for tentative approval following revisions made as per the Neola update. If the revisions are approved by the Board, the policy will be advertised and brought back for final approval at the Regular School Board Meeting, February 28, 2022. ALTERNATIVES: 1. Provide tentative approval of Policy 8405-School Safety and Security of the revisions as presented. 2. Do not provide tentative approval of Policy 8405-School Safety and Security of the revisions and have discussion. RECOMMENDATION: I recommend that the Board provide tentative approval to Policy 8405-School Safety and Security with the revisions presented. FISCAL IMPACT: There is no fiscal impact associated with approval of this policy. DATA SOURCE: This policy has been reviewed by Operations and Facilities Department. For any questions or concerns, please contact John Carr, Assistant Superintendent Operations & Facilities at 352-253-6514 or email: carrj@lake.k12.fl.us Information on proposed policy procedures can be found at: www.lake.k12.fl.us -then click on the School Board tab then Proposed Policy Revisions. File Attachments Policy 8405-rev 2.pdf (1,226 KB) Motion & Voting to approve the Superintendent's recommendation to include the strike through of the word "initial" on page 2 first full sentence Motion by Bill Mathias, second by Mollie Cunningham. Final Resolution: Motion Carries Yea: Bill Mathias, Stephanie Luke, Marc Dodd, Kristi L Burns, Mollie Cunningham 11. DISCUSSION Subject 11.04 Public Hearing-Tentative Approval of Policy 8407-Safe-School Officers (John Carr, Assistant Superintendent Operations & Facilities) Fiscal Impact: None Meeting Jan 24, 2022 - Lake County Schools - Regular School Board Meeting-REVISED Type Action BACKGROUND and RATIONALE: Policy 8407-Safe-School Officers is being brought to the Board for tentative approval following the revisions from the Neola update. If the policy is approved, it will be advertised and brought back to the Board at the Regular School Board Meeting, February 28, 2022. ALTERNATIVES: 1. Provide tentative approval of Policy 8407-Safe-School Officers of the revisions presented. 2. Do not provide tentative approval of Policy 8407-Safe-School Officers. RECOMMENDATION: I recommend the Board provide tentative approval of Policy 8407-Safe-School Officers as presented. FISCAL IMPACT: There is no fiscal impact associated with approval of the policy. DATA SOURCE: The policy was reviewed by the Operations and Facilities Department. For questions or concerns, please contact John Carr, Assistant Superintendent Operations & Facilities at 352-253-6514 or email: carrj@lake.k12.fl.us Information on proposed policy procedures can be found on the district website at: www.lake.k12.fl.us-click on the tab School Board - then Proposed Policy Revisions. File Attachments Policy 8407-rev 2.pdf (390 KB) Motion & Voting to approve the Superintendent's recommendation Motion by Bill Mathias, second by Marc Dodd. Final Resolution: Motion Carries Yea: Bill Mathias, Stephanie Luke, Marc Dodd, Kristi L Burns, Mollie Cunningham 12. SUPERINTENDENT REPORT Subject 12.01 Superintendent's Report for January 24, 2022 Meeting Jan 24, 2022 - Lake County Schools - Regular School Board Meeting-REVISED Type File Attachments 12. SUPERINTENDENT REPORT Subject 12.02 Letters of Condolence Meeting Jan 24, 2022 - Lake County Schools - Regular School Board Meeting-REVISED Type Letters of Condolence went to the family of: Winona Smith, mother of Valerie Robson, Teacher, Eustis Middle Christine Ellis, mother of Dana Linam, Teacher, Eustis Middle Mark Prescott, retired from Lake Technical College and husband of Sue Prescott, Bookkeeper, Choice, Charter and Community Education File Attachments 13. BOARD MEMBER COMMENTS 14. ADJOURNMENT