Special Meeting of the Board of Education

3 Friday, November 17, 2023 Special Meeting of the Board of Education Val Verde Unified School District District Board Room 975 W. Morgan St. Perris, CA 92571 Board Room 4:30 p.m. Main Governing Board A. General Functions Subject 1. Call to Order: Time__________ Meeting Nov 17, 2023 - Special Meeting of the Board of Education Category A. General Functions Type Procedural File Attachments Subject 2. Roll Call Meeting Nov 17, 2023 - Special Meeting of the Board of Education Category A. General Functions Type Procedural Member Aquino: Member Kirkland: Member Serafin: Member Young: Member Zamora: File Attachments Subject 3. Flag Salute Meeting Nov 17, 2023 - Special Meeting of the Board of Education Category A. General Functions Type Procedural Rancho Verde High School JROTC Cadet Alba Cadet Campos Cadet Rivard Cadet Covarrubias File Attachments Subject 4. Reading of the Mission Statement -To create a positive learning environment that produces life-long learners, who will become responsible, contributing citizens able to function in a culturally diverse society. Meeting Nov 17, 2023 - Special Meeting of the Board of Education Category A. General Functions Type Procedural To create a positive learning environment that produces life-long learners, who will become responsible, contributing citizens able to function in a culturally diverse society. File Attachments Subject 5. Approval of Agenda Meeting Nov 17, 2023 - Special Meeting of the Board of Education Category A. General Functions Type File Attachments Subject 6. Student Activity Reports Meeting Nov 17, 2023 - Special Meeting of the Board of Education Category A. General Functions Type Background: Citrus Hill High School Orange Vista High School Rancho Verde High School Val Verde High School/Val Verde Academy Bridges to Adulthood Program File Attachments Subject 7. District Organizations Meeting Nov 17, 2023 - Special Meeting of the Board of Education Category A. General Functions Type Information, Procedural CSEA #567 VVTA VVAA File Attachments Subject 8. Comments from Visitors Meeting Nov 17, 2023 - Special Meeting of the Board of Education Category A. General Functions Type Procedural Public comments on the agenda items will be received. Individuals who wish to address the Board are requested to complete a “Comments from Visitor” form in person prior to the meeting. (Spanish interpreter available.) Neither Board members nor staff members will respond during public comments. Speakers who ask questions will be informed by the President that responses may be referred to the Superintendent for investigation or resolution. Speaking time is limited to three minutes per speaker, twenty minutes total. Speakers may not share their allotted speaking time. If necessary, answers will be given: by telephone after research by mail after research at the next regular meeting of the Board of Education as an agenda item The Board would also like to remind anyone who wishes to lodge a complaint against a District employee that there are Complaint Forms available at the District Office. This process provides a much more thorough opportunity for the complainant and the employee to be heard and the merits of the complaint to be properly investigated. File Attachments B. Superintendent/Board Comments Subject 1. Comments from the Superintendent Meeting Nov 17, 2023 - Special Meeting of the Board of Education Category B. Superintendent/Board Comments Type Procedural File Attachments Subject 2. Comments from Board of Education Meeting Nov 17, 2023 - Special Meeting of the Board of Education Category B. Superintendent/Board Comments Type Procedural File Attachments C. Presentations / Public Hearings Subject 1. Education Services Presentations Meeting Nov 17, 2023 - Special Meeting of the Board of Education Category C. Presentations / Public Hearings Type Presentation Background: Recognition: Dinah Greene 1st Quarter report on Williams Uniform Complaints Financial Literacy Resource Person: Mark LeNoir Assistant Superintendent Education Services File Attachments D. Approval of Consent Calendars Subject 1. Consent Calendars -All matters in this category are considered to be routine by the Board of Education and may be enacted in one motion. There will be no separate discussion of these items unless discussion is requested. Items may be removed from the Consent Calendar and can be considered separately. It is recommended that the Board approve the Consent Calendars as presented. Meeting Nov 17, 2023 - Special Meeting of the Board of Education Category D. Approval of Consent Calendars Type Action,Procedural Preferred Date Nov 17, 2023 Absolute Date Nov 17, 2023 Recommended Action It is recommended that the Board approve the Consent Calendars as presented. File Attachments Motion & Voting It is recommended that the Board approve the Consent Calendars as presented. Motion by Erika L Zamora, second by Melinda Young. Final Resolution: Motion Carries Aye: Marla Kirkland, Matthew Serafin, Erika L Zamora, Daniel Aquino, Melinda Young E. Business Services Consent Calendar Subject 1. Approval to Ratify Purchase Order Lists for the Period September 16, 2023 – October 15, 2023 Meeting Nov 17, 2023 - Special Meeting of the Board of Education Category E. Business Services Consent Calendar Type Action (Consent) Preferred Date Nov 17, 2023 Absolute Date Nov 17, 2023 Fiscal Impact Yes Budgeted Yes Background: Staff is requesting the Board of Education to ratify the Purchase Order/Direct Payments/Contracts list for September 16, 2023 – October 15, 2023 The Contract total amounts include encumbrance on contracts, and utilities for the fiscal year. District-wide: $5,111,098.66 The Direct Payment total amounts include payments for retiree health and welfare benefits, revolving cash reimbursements, conferences and other supplies/services. District-wide: $159,658.23 Food Services: $211.98 The Purchase Order (P.O.) total amounts include all Purchase Orders issued during that period. District-wide: $2,092,078.70 Food Services $158,097.31 PLEASE NOTE: This is a report from the RCOE Business/Personnel System. This report shows the total amounts of the P.O. and Contracts. The line items then reflect a P.O. or Contract amount that has been encumbered, not the amount of payment. The accounting information on the report refers to Fund, School and Resource. A legend is attached. Please note that the school column includes all school sites and District departments. In accordance with Board Policy, all Purchase Orders and Contracts are not greater than authorized regulations ($15,000 for a public project and currently $60,900 for supplies and services). The District purchases equipment, supplies and services on a competitive bidding basis when required by law. BP3310, BP3311 and AR3311. All Purchase Orders for the Riverside County SELPA are identified by Fund 07 Fiscal Implication(s): District-wide Contracts / Purchase Orders / Direct Payments totaling $7,362,835.59 Food Services Purchase Orders / Direct Payments totaling $158,309.29 Resource Person(s): Stacy Ambrozich Director, Facilities, Contracts and Purchasing Services Kristin Merritt Director, Fiscal Services Christopher Hutchinson Director, Food Services File Attachments DO - Report of Purchases 09162023 TO 10152023.pdf (1,778 KB) FS - Purchase Orders 10152023.pdf (148 KB) Purchase Order Key.pdf (100 KB) Subject 2. Approval to Accept Donations from Local Businesses and the Community to Val Verde Unified School District Schools Meeting Nov 17, 2023 - Special Meeting of the Board of Education Category E. Business Services Consent Calendar Type Action (Consent) Preferred Date Nov 17, 2023 Absolute Date Nov 17, 2023 Background: Local companies in Riverside County participate in a Business Community Partnership with the Val Verde Unified School District in support of education. These businesses donate and/or match donations to Val Verde Schools selected by company employees. The list below is the amount of the donation and the company making the donations. Donation Amount From: (Company) Recipient & Intended Purpose >$1,000.00 4 Pallets worth of new clothes Bordando Nuestras Raíces Family Engagement Community Resource and Learning Center (FE-CRLC) $2,194.92 Bethune Elementary School PTO Bethune – Kindergarten $2,103.65 Bethune Elementary School PTO Bethune – 2nd Grade $1,967.06 Bethune Elementary School PTO Bethune – 3rd Grade $1,127.78 Bethune Elementary School PTO Bethune – 4th Grade $2,344.19 Bethune Elementary School PTO Bethune – 5th Grade Fiscal Implication: All monetary donations will be posted in the District’s account and designated as intended. Resource Person: Kristin Merritt Director, Fiscal Services File Attachments Subject 3. Approval for the Food Services Department to Continue Membership with Super Co-Op A California USDA Foods Cooperative Meeting Nov 17, 2023 - Special Meeting of the Board of Education Category E. Business Services Consent Calendar Type Action Preferred Date Nov 17, 2023 Absolute Date Nov 17, 2023 Fiscal Impact Yes Budgeted Yes Budget Source Food Services' Department Funds Background: Every year, the Food Services Department assigns our allocation of USDA commodity dollars (approximately $800,000 per year) to the Supper Co-op organization. The Super co-op organization is a group of over 250 school districts in California organized to efficiently process and track the school district’s USDA commodity items. These USDA items consist of Brown Box (direct delivery items such as can products), USDA Fresh Fruits and Vegetable Program, and bulk commodity items that are sent to manufacturers for further processing. The Super Co-op bids manufacturing prices to wholesale distributors of brown box distribution and monitors and tracks the distribution of USDA products to individual school districts to meet the USDA tracking requirements. Their website is “Super-COOP.org” if further information is needed. The Food Services Department requests approval to continue our membership with Super Co-Op, with the lead district being the San Mateo-Foster City School District. Other bid groups of products that require specific delivery and service times unique to our district are bid individually by the Food Services Department. Fiscal Implications: Annual Renewal Fee beginning the 2nd year of membership shall be 0.3% of the current year USDA Foods estimated entitlement on July 1. State Administrative Fee of $0.90 per case/unit of USDA Foods direct delivery (brown box), diverted to processors. Fees are paid from the Food Services Department fund. Student Impact: Participating in a USDA commodity co-op can have several positive impacts on students. This includes cost savings, as schools can receive USDA commodities at reduced or no cost, helping food service departments stretch their budgets to provide more nutritious and diverse meals. These commodities often enhance the nutritional quality of school meals by including a variety of fresh and healthy foods like fruits, vegetables, dairy products, and grains. Moreover, the diverse range of commodities introduces menu variety, keeping students engaged and interested in the school lunch program. Additionally, the inclusion of locally sourced products in USDA commodity co-ops fosters connections with local agricultural producers, benefiting local economies and promoting a farm-to-school approach. Finally, these commodities often align with federal nutrition guidelines, ensuring that school meals meet the required nutritional standards. Resource Person(s): Christopher J. Hutchinson, Director Food Services Stacy Coleman Deputy Superintendent, Business Services Stacy Ambrozich, Director Facilities, Contracts, and Purchasing Service File Attachments F. Education Services Consent Calendar Subject 1. Approval of Annual License Renewal of Microsoft Meeting Nov 17, 2023 - Special Meeting of the Board of Education Category F. Education Services Consent Calendar Type Action (Consent) Preferred Date Nov 17, 2023 Absolute Date Nov 17, 2023 Fiscal Impact Yes Dollar Amount $147,174.60 Budgeted Yes Budget Source Information and Instructional Technology LCAP Fund Line #4.2 Background : This is the annual renewal of our Microsoft licensing. It provides the latest versions and support for district server and desktop operating systems, Microsoft Office, online email, staff files and Microsoft’s Advanced Threat Protection, which helps protect staff devices and email against virus and phishing threats. It also includes Microsoft Power BI, Microsoft’s data analytics platform, which allows the creation and distribution district data such as the Education Services student attendance and engagement dashboards. Our licensing also includes additional benefits such as Microsoft Office 365 free for both faculty and students. Student Impact : Through our Microsoft licensing all students and staff receive their login accounts allowing them to access all district instructional resources and log onto district equipment. These licenses also provide all students and staff with a Microsoft Office 365 account providing email, file storage and collaboration tools such as Word, Excel and PowerPoint. Lastly, these licenses allow current students to download Microsoft Office 365 to a personal Windows or Apple computer using their district login. Fiscal Implications : $147,174.60 - Information and Instructional Technology LCAP Fund Line #4.2 Resource Person : Mark LeNoir Assistant Superintendent Education Services Matthew Penner Director Information and Instructional Technology File Attachments Subject 2. Approval of Overnight Travel for Mead Valley Elementary 5th Grade Students Meeting Nov 17, 2023 - Special Meeting of the Board of Education Category F. Education Services Consent Calendar Type Action (Consent) Preferred Date Nov 17, 2023 Absolute Date Nov 17, 2023 Fiscal Impact Yes Dollar Amount $20,300.00 Budgeted Yes Budget Source Site Budget Contributions & Student Contributions Background : Pali Institute will introduce experiential education by providing progressive learning experiences that extend far beyond the classroom wall. Through innovative curriculum and professional outdoor staff, students will experience the thrill of seeing, touching and learning about the world around them. During the stay, Pali staff will be directly responsible for the supervision and instruction of students. Instructors will be teaching the classes for students and supervising them overnight in their cabins. Number of students attending: 49 Number of Val Verde chaperones: 5 (Corby Warren, principal; Jamileth Iniguez, teacher; Kirsten Accuar, teacher; Jodi Stanford, teacher & Manuel Cruz, teacher) Student Impact : Students will gain independence and self-confidence through various activities. Students will have hands- on, field- based activities that bring classroom science to life. Students will learn numerous scientific disciplines through rocket launching, squid dissection and weather experiments. Students will leave with the enthusiasm and knowledge required to take their study of science to the next level. Fiscal Implications : Not to exceed $20,300 for camp fees & transportation - Site Budget Contributions & Student Contributions Resource Person : Mark LeNoir Assistant Superintendent Education Services Corby Warren Principal Mead Valley Elementary School File Attachments Subject 3. Approval of Out of State Travel for Orange Vista High School Teacher Meeting Nov 17, 2023 - Special Meeting of the Board of Education Category F. Education Services Consent Calendar Type Action (Consent) Preferred Date Nov 17, 2023 Absolute Date Nov 17, 2023 Fiscal Impact Yes Dollar Amount $2,200.00 Budgeted Yes Budget Source Site LCAP Funds Background: Coalescence is the power, presence, and innovation that occurs through our work with clay and communities. Coalescence will be an opportunity to share and learn about the changing ways we teach, learn, and create through clay. NCECA has a database of over 32,000 ceramic artists from around the world that you can reach all year long or target directly through our annual conference. Student Impact: Ms. Ibel Sinohuiz will bring back career growth, global context history, materials, processes, and social practices in ceramic arts. Fiscal Implications: Not to exceed $2,200.00 - Site LCAP funds Resource Person: Mark LeNoir Assistant Superintendent Education Services Joshua Workman Principal Orange Vista High School File Attachments Subject 4. Approval of Out of State Travel for Citrus Hill High School Athletic Director Meeting Nov 17, 2023 - Special Meeting of the Board of Education Category F. Education Services Consent Calendar Type Action (Consent) Preferred Date Nov 17, 2023 Absolute Date Nov 17, 2023 Fiscal Impact Yes Dollar Amount $3,100.00 Budgeted Yes Budget Source Site Discretionary Funds Background: The National Athletic Directors Conference, sponsored by the NFHS and the National Interscholastic Athletic Administrators Association (NIAAA), is the single premier conference that provides an outstanding educational in-service program for interscholastic athletic administrators. This first-class conference is foremost in featuring professional speakers and an exhibit show with more than 300 exhibit booth spaces, as well as proven athletic administrators who willingly share their experience and expertise on a variety of educational topics. Student Impact: Attendance of the conference will provide knowledge and skills to improve professionalism and job performance, which is direct interaction with students. Fiscal Implications: $3,100 - Site Discretionary Budget Funds Resource Person: Mark LeNoir Assistant Superintendent Education Services Sarah Allen Principal Citrus Hill High School File Attachments Subject 5. Approval of Out of State Travel for High School Engineering Teachers, STEAM TOSA, and STEAM Director Meeting Nov 17, 2023 - Special Meeting of the Board of Education Category F. Education Services Consent Calendar Type Action (Consent) Preferred Date Nov 17, 2023 Absolute Date Nov 17, 2023 Fiscal Impact Yes Dollar Amount $25,000.00 Budgeted Yes Budget Source CTE Incentive Grant funds Background: Additive Manufacturing Users Group (AMUG) is a global community focused on accelerating the education and advancement of additive manufacturing and 3D printing. Expert, intermediate and novice users of all commercial additive manufacturing technologies will be attending the AMUG conference. The AMUG Conference brings together engineers, designers, managers, and educators from around the world to share expertise, best practices, challenges, and application developments in additive manufacturing. AMUG has built an agenda packed with presentations, workshops, and competitions. Teachers will be able to learn, exchange ideas and build their professional network. Staff members attending the conference: Guadalupe Esparza (CTE Teacher CHHS), Alejandro Cobian (Teacher CHHS), Lee Isley (CTE Teacher OVHS), Michelle Montgomery Maddred (Teacher OVHS), Lori Day (STEAM TOSA), and Doug Henderson (Director of STEAM) Student Impact: Our administrators, counselors and teachers will have the opportunity to network with CTE professionals from their content area and bring these best practices back to Val Verde students. Fiscal Implications: Not to exceed $25,000 in CTE Incentive Grant funds. Resource Person: Mark LeNoir Assistant Superintendent Education Services Doug Henderson Director STEAM File Attachments Subject 6. Approval of Annual Renewal of Aeries Contract Meeting Nov 17, 2023 - Special Meeting of the Board of Education Category F. Education Services Consent Calendar Type Action (Consent) Preferred Date Nov 17, 2023 Absolute Date Nov 17, 2023 Fiscal Impact Yes Dollar Amount $293,109.52 Budgeted Yes Budget Source Family Engagement LCAP Fund Line #2.2 & Information and Instructional Technology LCAP Fund Line #4.2 Background: Renewal of the annual license for Aeries Student Information System and Aeries Communications. Aeries is the district’s main database and information system for all student/staff education records, at the heart of nearly all district data for student history and achievement and directly reports to California Longitudinal Pupil Achievement Data System (CALPADS). Aeries Communications is the district’s communication platform and makes available advanced parent/community outreach features including but not limited to: Secure 1-way and 2-way announcements and messaging between districts staff and parents/students Announcements through a variety of optional formats at the parents desire including traditional phone calls, text messages, e-mails as well as viewing messages online Teachers can freely communicate with parents as class or individually without using their personal phone, all in a monitored and secure system Automatic translation of text messages into the parent’s native language and back again, allowing both parties to communicate within their preferred language All communications data can be analyzed ensuring messages are being received and opened Forms/Permissions Slips with eSignature Conference Sign Ups Secure Document Delivery Secure online payment of school fees and purchases Student Impact: The Aeries SIS is the foundation of all student data maintained by the district. In addition, students and parents have access to the Aeries Portal though which they can monitor grades, report cards and provide required enrollment information each year. Robust, secure and engaging communication is a critical element between the district and families. Aeries Communications is a primary tool used by the district to foster engagement, keep parents and the community abreast of district events and also serves as a critical resource for parents and their student’s schools and teachers. Fiscal Implications: $106,584.50 – Family Engagement LCAP Fund Line #2.2 $186,525.02 - Information and Instructional Technology LCAP Fund Line #4.2 Resource Person: Mark LeNoir Assistant Superintendent Education Services Matthew Penner Director Information and Instructional Technology File Attachments Subject 7. Approval of Overnight Travel for Citrus Hill High School 11th Grade AVID Students Meeting Nov 17, 2023 - Special Meeting of the Board of Education Category F. Education Services Consent Calendar Type Action (Consent) Preferred Date Nov 17, 2023 Absolute Date Nov 17, 2023 Fiscal Impact Yes Dollar Amount $27,000.00 Budgeted Yes Budget Source Site Budget Contributions Background: Overnight travel for CHHS AVID juniors to visit various Northern California College campuses from Wednesday, February 7th, 2024 to Friday, February 9th, 2024. Approximately 50 AVID juniors will tour colleges and collect information about admissions entrance requirement, testing requirements, financial aid, housing, campus statistics, campus culture, interview students attending college, meet admissions officers and meet professors. Number of students attending: 50 (40 female, 10 male) Number of chaperones attending: 5 (4 female, 1 male) Student Impact: AVID students will be able to make more informed choices about which colleges to apply to by experiencing the actual campuses. AVID students will also continue to enhance our school's college going culture by being well informed and able to assist their friends with college applications and college choices. Fiscal Implications: Not to exceed $27,000.00 - Site budget contributions Resource Person: Mark LeNoir Assistant Superintendent Education Services Sarah Allen Principal Citrus High School File Attachments Subject 8. Approval to Renewal Tutoring Through Leading Edge Learning Meeting Nov 17, 2023 - Special Meeting of the Board of Education Category F. Education Services Consent Calendar Type Action (Consent) Preferred Date Nov 17, 2023 Absolute Date Nov 17, 2023 Fiscal Impact Yes Dollar Amount $64,800.00 Budgeted Yes Budget Source Dual Language Immersion Fund Background: Referred students will participate in tutoring to help them learn content in both English and/or their native language. Tutoring will be offered in 1:1 individual sessions. In addition to weekly and monthly attendance verification, the school site/district will be provided an overview of student growth. All program details and options will be tailored based upon the school site meeting and the identified priorities of the site. A pre-parent meeting to inform and engage both parents and students can be offered upon request. Student Impact: Students will be provided the opportunity to receive customized tutoring in English and Spanish focused on the common core standards with supports for language acquisition in both languages. With this targeted service, students will show progress on multiple measures: District Measures of Learning (DMOLs), Classroom Assessments, CAASPP, CSA, ELPAC. Fiscal Implications: $64,800 - Dual Language Immersion Funds Resource Person: Mark LeNoir Assistant Superintendent Education Services Carla De La Torre Director English Learner Support Services File Attachments G. Student Services Consent Calendar H. Human Resources Consent Calendar I. Facilities Consent Calendar J. Superintendent's Consent Calendar K. Information / Discussion Subject 1. First Reading of Board Policy Revisions and/or Updates Meeting Nov 17, 2023 - Special Meeting of the Board of Education Category K. Information / Discussion Type Discussion,Information Background: The Board of Education is asked to conduct the first reading of Board Policy revisions and/or updates. The revisions are recommendations from the California School Boards Association to remain current with the latest state and federal regulations. The adoptions/ revisions/ updates have been reviewed by the necessary departments. Resource Person: Michael R. McCormick Superintendent File Attachments Board Policy 4151 - Employee Compensation.pdf (680 KB) Board Policy 4251 - Employee Compensation.pdf (650 KB) Board Policy 4351 - Employee Compensation.pdf (651 KB) L. Board Action Items Subject 1. Approval of Personnel Action Items Meeting Nov 17, 2023 - Special Meeting of the Board of Education Category L. Board Action Items Type Action Preferred Date Nov 17, 2023 Absolute Date Nov 17, 2023 Recommended Action The Board of Education is asked to approve the Personnel Action Items. Background: Approval of personnel action items for the regular Board Meeting of November 17, 2023. Student Implications: The positions listed have direct and indirect impacts in the classroom. Positions include teachers, instructional aides, office staff, maintenance workers, substitutes, and managers. All students will benefit from the respective expertise of all the candidates listed. Fiscal Implications: Classified Employees - Appropriate placement on the classified salary schedule Teachers - Appropriate placement on the certificated salary schedule Substitute Teacher - $200 - $230 per full day Extra Duty Stipends, per bargaining unit agreement. Resource Person: Nicky Fuller Assistant Superintendent Human Resources File Attachments Personnel Actions - November 17, 2023.pdf (747 KB) Stipends 11-17-23.pdf (1,733 KB) District Stipends 11-17-23.pdf (88 KB) Motion & Voting The Board of Education is asked to approve the Personnel Action Items. Motion by Erika L Zamora, second by Matthew Serafin. Final Resolution: Motion Carries Aye: Marla Kirkland, Matthew Serafin, Erika L Zamora, Daniel Aquino, Melinda Young Subject 2. Approval of Adoption of Resolution #23-24-10 to Establish a Supplemental Employee Retirement Plan (SERP) for Eligible Employees of the Val Verde Unified School District Meeting Nov 17, 2023 - Special Meeting of the Board of Education Category L. Board Action Items Type Action Preferred Date Nov 17, 2023 Absolute Date Nov 17, 2023 Fiscal Impact No Recommended Action Approve adoption of Resolution #23-24-10 to establish a supplemental employee retirement plan (SERP) for eligible employees of the Val Verde Unified School District. Background: Resolution No. 23-24-10 authorizes the Assistant Superintendent of Human Resources and Director of Fiscal Services to pursue the steps necessary for the District to offer a Supplemental Employee Retirement Plan (SERP). A SERP involves identifying a class or classes of employees, establishing a criteria for early retirement, establishing a financial incentive and demonstrating that a savings will be created. By meeting all of the criteria, the District will be able to offer a SERP and be able to reduce salary and benefit costs. The Assistant Superintendent of Human Resources and Director of Fiscal Services have been working with Keenan & Associates to establish a SERP for all employees who meet the criteria established in Resolution No. 23-24-10. The SERP will be effective July 1, 2024. Fiscal Implication: There is no cost associated with this item at this time. Resource Person: Nicky Fuller Assistant Superintendent Human Resources File Attachments SERP Board Resolution 2023-2024 11-17-23.pdf (177 KB) Motion & Voting Approve adoption of Resolution #23-24-10 to establish a supplemental employee retirement plan (SERP) for eligible employees of the Val Verde Unified School District. Motion by Matthew Serafin, second by Erika L Zamora. Final Resolution: Motion Carries Aye: Marla Kirkland, Matthew Serafin, Erika L Zamora, Daniel Aquino No: Melinda Young Subject 3. Approval of Resolution #23-24-11 in Recognition of National Native American Heritage Month Meeting Nov 17, 2023 - Special Meeting of the Board of Education Category L. Board Action Items Type Action Preferred Date Nov 17, 2023 Absolute Date Nov 17, 2023 Recommended Action Approval of Resolution #23-24-11 in Recognition of National Native American Heritage Month Background: The Board of Education is asked to approve Resolution #23-24-11 in Recognition of National Native American Heritage Month. Resource Person: Michael R. McCormick Superintendent File Attachments 23-24-11 National Native American Heritage Month.pdf (125 KB) Motion & Voting Approval of Resolution #23-24-11 in Recognition of National Native American Heritage Month Motion by Erika L Zamora, second by Matthew Serafin. Final Resolution: Motion Carries Aye: Marla Kirkland, Matthew Serafin, Erika L Zamora, Daniel Aquino, Melinda Young Subject 4. Approval of the Annual Organizational Meeting for the Board of Education Meeting Nov 17, 2023 - Special Meeting of the Board of Education Category L. Board Action Items Type Action Preferred Date Nov 17, 2023 Absolute Date Nov 17, 2023 Recommended Action Approval of the Annual Organizational Meeting for the Board of Education Background: The Board of Education is asked to approve December 12, 2023, as the annual organizational meeting for the Val Verde Unified School District Board of Education. Resource Person: Michael R. McCormick Superintendent File Attachments Motion & Voting Approval of the Annual Organizational Meeting for the Board of Education Motion by Matthew Serafin, second by Erika L Zamora. Final Resolution: Motion Carries Aye: Marla Kirkland, Matthew Serafin, Erika L Zamora, Daniel Aquino, Melinda Young Subject 5. Approval of Contract with Capturing Kids' Hearts Meeting Nov 17, 2023 - Special Meeting of the Board of Education Category L. Board Action Items Type Action Preferred Date Nov 17, 2023 Absolute Date Nov 17, 2023 Fiscal Impact Yes Dollar Amount $30,400.00 Budgeted Yes Budget Source Title II Recommended Action The Superintendent recommends that the Board of Education approve the contract with Capturing Kids' Hearts for professional development. Background : Capturing Kids' Hearts professional development seeks to improve five key indicators of school performance: fewer discipline referrals improved attendance higher student achievement lower dropout rates higher teacher satisfaction. They approach these indicators by teaching educators how to: build meaningful, productive relationships with every student and every colleague use the CKH EXCEL Teaching Model of teaching to create a safe, effective environment for learning develop self-managing, high-performing classrooms using team-building skills and a Social Contract and developing high payoff techniques for dealing with conflict, negative behavior, and disrespect issues. Student Impact : Capturing Kids' Hearts will provide teachers with the strategies and tools they need to engage and challenge students, and raise them to a higher level of performance. Fiscal Implications : Not to exceed $30,400 - Title II Resource Person : Mark LeNoir Assistant Superintendent Education Services Esteban Lizarraga Director K-12 Education File Attachments Motion & Voting The Superintendent recommends that the Board of Education approve the contract with Capturing Kids' Hearts for professional development. Motion by Matthew Serafin, second by Marla Kirkland. Final Resolution: Motion Carries Aye: Marla Kirkland, Matthew Serafin, Erika L Zamora, Daniel Aquino, Melinda Young Subject 6. Provisional Internship Permit for the 2023-2024 School Year Meeting Nov 17, 2023 - Special Meeting of the Board of Education Category L. Board Action Items Type Action Preferred Date Nov 17, 2023 Absolute Date Nov 17, 2023 Fiscal Impact No Recommended Action The Board of Education is asked to approve the attached request for a Provisional Internship Permit. Background: The Provisional Internship Permit (PIP) was created in response to the phasing out of emergency permits and became effective on July 1, 2005. It allows an employing agency to fill an immediate staffing need by hiring an individual who has not yet met the subject matter competence requirement needed to enter an intern program. Prior to requesting a PIP, the employing agency must verify that a diligent search has been made, and a fully-credentialed teacher cannot be found. Student Impact: This action directly impacts the classroom because it allows for the teacher who is listed to fulfill their duties for the 2023-2024 school year. Fiscal Implications: No cost associated with this item. Resource Person: Nicky Fuller Assistant Superintendent Human Resources File Attachments November 2023 Board Action Items - PIPs.pdf (100 KB) Motion & Voting Subject 7. Approval of Contract for The Puente Project Meeting Nov 17, 2023 - Special Meeting of the Board of Education Category L. Board Action Items Type Action Preferred Date Nov 17, 2023 Absolute Date Nov 17, 2023 Fiscal Impact Yes Dollar Amount $38,000.00 Budgeted Yes Budget Source Citrus Hill and Rancho Verde LCAP funds Recommended Action The Superintendent recommends that the Board of Education approve the contract renewal for The Puente Project to provide college preparation training and support for Citrus Hill High School and Rancho Verde High School. Background: The Regents of University of California operates the Puente Project to support the mission of increasing the enrollment of educationally disadvantaged students into two- and four- year colleges and universities by providing college preparation training and support to the faculty who serve them. The Puente Program will provide staff professional development, coaching, materials and implementation support for teams Partner Site Program at a cost to the District. The Puente Program will provide staff professional development and support to teams at the Partner Site(s) that provide academic support and counseling to a cohort. Student Impact: Through this professional development agreement, Citrus Hill High School and Rancho Verde High School staff will strengthen their professional learning community and support their school wide plan for student college preparation. Site staff i n collaboration with The Puente Project, will identify community resources to provide students with opportunities for participation in leadership, volunteer, and community activities. Fiscal Implications: $38,000 - for two year contract, each year is $19,000.00 with $9,500.00 from each site (Citrus Hill High School and Rancho Verde High School) Resource Person: Mark LeNoir Assistant Superintendent Education Services Sarah Allen Principal Citrus Hill High School Brunel Merilus Principal Rancho Verde High School File Attachments Motion & Voting The Superintendent recommends that the Board of Education approve the contract renewal for The Puente Project to provide college preparation training and support for Citrus Hill High School and Rancho Verde High School. Motion by Erika L Zamora, second by Matthew Serafin. Final Resolution: Motion Carries Aye: Marla Kirkland, Matthew Serafin, Erika L Zamora, Daniel Aquino, Melinda Young Subject 8. Approval of Booster Clubs and Parent Teacher Associations Meeting Nov 17, 2023 - Special Meeting of the Board of Education Category L. Board Action Items Type Action Preferred Date Nov 17, 2023 Absolute Date Nov 17, 2023 Fiscal Impact No Budgeted No Recommended Action The Superintendent recommends that the Board of Education approve the new site booster clubs and parent teacher associations. Background: The clubs and associations listed below are organized and operated for the charitable and educational purpose of promoting site educational clubs and competitive sports from elementary to high school. Booster Clubs: Rancho Verde High School Football Booster Club Citrus Hill High School Hawk Booster Club Orange Vista Coyote Booster Club PTA: Manuel L. Real Elementary Extraordinary Explorers PTA Rainbow Ridge Elementary Soaring Eagles PTA Sierra Vista Elementary Cubs PTA Student Impact: Supporting the education and extra curricular activities for students by fostering relationships among students, parents, teachers, and staff. Collecting and expending funds and other resources in support of the schools and their committees. Fiscal Implications: None Resource Person: Mark LeNoir Assistant Superintendent Education Services Brunel Merilus Principal Rancho Verde High School Sarah Allen Principal Citrus Hill High School Josh Workman Principal Orange Vista High School Ricardo Rincon Principal Manuel L. Real Elementary School Chad Downey Principal Rainbow Ridge Elementary School Tara Kim Principal Sierra Vista Elementary School File Attachments Rancho Verde High School - Football Booster.pdf (363 KB) Citrus Hill High School - Hawk Booster.pdf (390 KB) Orange Vista HS - Coyote Booster Club, Inc.pdf (2,092 KB) Manuel L. Real Elementary School - Extraordinary Explorers PTA.pdf (8,697 KB) Rainbow Ridge Elementary School - Soaring Eagles PTA.pdf (8,013 KB) Sierra Vista Elementary Schoool - SV Cubs PTA.pdf (2,117 KB) Motion & Voting The Superintendent recommends that the Board of Education approve the new site booster clubs and parent teacher associations. Motion by Erika L Zamora, second by Melinda Young. Final Resolution: Motion Carries Aye: Marla Kirkland, Matthew Serafin, Erika L Zamora, Daniel Aquino, Melinda Young Subject 9. Approval of Extension of the current English Language Arts/ELD Curriculum for 6-8th grade Meeting Nov 17, 2023 - Special Meeting of the Board of Education Category L. Board Action Items Type Action Preferred Date Nov 17, 2023 Absolute Date Nov 17, 2023 Fiscal Impact Yes Dollar Amount $199,919.05 Budgeted Yes Budget Source LCAP and Lottery Funds Recommended Action The Superintendent recommends that the Board of Education approve the extension of the current English Language Arts/ELD Curriculum for 6-8th grade. Background: In July of 2017 the CDE issued the “Schedule for K-12 Curriculum Framework Development and Adoptions of K-8 Instructional Materials”. This schedule noted the English Language Arts/ELD framework revision was scheduled for 2022-2023 and subsequent curriculum adoption for 2023-2024. Since the COVID outbreak of 2020, the CDE has pushed revisions of these programs tentatively to the 2027-2028 school year. This prompts the need for VVUSD to extend our current English Language Arts/ELD curriculum for 6-8 until the end of the 2027-2028 school year. Student Impact: This purchase will ensure that our students have properly aligned materials for grades 6-8 in English Language Arts/ELD. Fiscal Implications: Houghton Mifflin Harcourt is offering extensive savings to school districts who purchase their extension packages before December 1, 2023 and items will ship at the end of this school year (and subsequent years) to be used through June 2028. 6-8 Houghton Mifflin Collections English Language Arts/ELD, 4 years Curriculum: $199,919.05 Shipping/Handling: $0.00 Tax: $0.00 Total Cost: $199,919.05 20% - LCAP Approved Textbook and Core Curriculum 80% - Lottery Funds - Approved Textbook and Core Curriculum Resource Person: Mark LeNoir Assistant Superintendent Education Services Kory Bootsma District Librarian File Attachments 2023 Val Verde USD Collections Extension 4 Year DIGITAL 10.25.23.pdf (439 KB) Motion & Voting The Superintendent recommends that the Board of Education approve the extension of the current English Language Arts/ELD Curriculum for 6-8th grade. Motion by Marla Kirkland, second by Melinda Young. Final Resolution: Motion Carries Aye: Marla Kirkland, Matthew Serafin, Erika L Zamora, Daniel Aquino, Melinda Young Subject 10. Approval to Adopt Resolution No. 23-24-12 to Approve the transaction with the California Department of Education for the purpose of providing contract documents for Fiscal Year 2024-25, the Continuing Fund Application and all related contract documents Meeting Nov 17, 2023 - Special Meeting of the Board of Education Category L. Board Action Items Type Action Preferred Date Nov 17, 2023 Absolute Date Nov 17, 2023 Fiscal Impact No Recommended Action Adopt Resolution No. 23-24-12 authorizing the designated personnel to sign contract documents for Fiscal Year 2024-25. Background: Resolution No. 23-24-12 provides authorization for the Governing Board to enter into this transaction with the California Department of Education for the purpose of providing childcare and development services and to authorize the designated personnel to sign contract documents for Fiscal Year 2024–25, the Continued Funding Application, and all related contract documents. The attached resolution is a requirement for the California State Preschool Program Continued Funding Application for Fiscal Year 2024-2025. Fiscal Implication: No Fiscal Implication at this time. Resource Person: Kristin Merritt Director, Fiscal Services Andrea Rodich-Vitek Principal, El Potrero File Attachments Resolution No. 23-24-12 - Continued Funding Application.pdf (112 KB) Motion & Voting Adopt Resolution No. 23-24-12 authorizing the designated personnel to sign contract documents for Fiscal Year 2024-25. Motion by Matthew Serafin, second by Marla Kirkland. Final Resolution: Motion Carries Aye: Marla Kirkland, Matthew Serafin, Erika L Zamora, Daniel Aquino, Melinda Young Subject 11. Approval for Food Services to Purchase (3) vehicles Meeting Nov 17, 2023 - Special Meeting of the Board of Education Category L. Board Action Items Type Action Preferred Date Nov 17, 2023 Absolute Date Nov 17, 2023 Fiscal Impact Yes Budgeted Yes Recommended Action To approve Food Services to purchase (3) vehicles. Background: Food Services is requesting the Board of Education's support to purchase a total of (3) new vehicles at an estimated total not to exceed $135,000 to support improved safety of food storage and equipment, increased quality of service to students, and expanded support for the staff who serve students: (1) – Silverado 2500 Work Truck Extended Cab 8’ service body with HD Ladder Rack and Towing Package for use by our new Maintenance Utility Worker IV - HVAC/Refrigeration position. This truck will be purchased through the statewide contract pricing for fleet vehicles through the Department of General Services. (2) – 2024 Chevy Equinox SUVs for use with our two recently created Food Service positions, Information Technology Technician and Wellness and Marketing Coordinator. These (2) SUVs will be purchased through the Statewide contract pricing for fleet vehicles through the Department of General Services. Fiscal Implications: Not to exceed $135,000. All costs of purchasing these vehicles will come from the self-supported Food Services Account (Fund 13), independent of the district general fund, solely used for the operations and improvement of Food Services. Resource Person(s): Christopher J. Hutchinson, Director Food Services Stacy Coleman Deputy Superintendent, Business Services Stacy Ambrozich, Director Facilities, Contracts, and Purchasing Service File Attachments Motion & Voting To approve Food Services to purchase (3) vehicles. Motion by Daniel Aquino, second by Matthew Serafin. Final Resolution: Motion Carries Aye: Marla Kirkland, Matthew Serafin, Erika L Zamora, Daniel Aquino, Melinda Young Subject 12. Approval of Variable Term Waiver Request per Education Code 44253.11, waiving the Certificate of Completion of Staff Development to Provide Instruction to English Learners of the Holder of the Career Technical Education Teaching Credential, for employee Wayne Clemons, Jr. Meeting Nov 17, 2023 - Special Meeting of the Board of Education Category L. Board Action Items Type Action Preferred Date Nov 17, 2023 Absolute Date Nov 17, 2023 Fiscal Impact No Recommended Action The Board of Education is asked to approve the Variable Term Waiver Request for the CTE: Pubic Safety Instructor at Orange Vista High School. Background: Wayne Clemons, Jr. will be a Public Safety Instructor at Orange Vista High School. He is currently enrolled in a credential program at the San Diego County Office of Education and actively pursuing completion of their program. The “clear” credential will include a Certificate of Completion of Staff Development authorization. He will begin serving English learner students for the 2023-2024 school year. Fiscal Implications: No cost associated with this item. Student Impact: This action directly impacts the classroom because it allows for the teacher who is listed to fulfill their duties for the upcoming 2023-2024 school year. Contact Person: Nicky Fuller Assistant Superintendent Human Resources File Attachments Motion & Voting The Board of Education is asked to approve the Variable Term Waiver Request for the CTE: Pubic Safety Instructor at Orange Vista High School. Motion by Erika L Zamora, second by Daniel Aquino. Final Resolution: Motion Carries Aye: Marla Kirkland, Matthew Serafin, Erika L Zamora, Daniel Aquino, Melinda Young M. Items Request Subject 1. Items for Future Board Meeting Meeting Nov 17, 2023 - Special Meeting of the Board of Education Category M. Items Request Type Discussion File Attachments N. Adjournment Subject 1. Adjournment of Meeting Meeting Nov 17, 2023 - Special Meeting of the Board of Education Category N. Adjournment Type Action, Procedural Fiscal Impact No Recommended Action Approve to adjourn the meeting. Moved by:_______________ Seconded by:_____________ Time:__________ File Attachments Motion & Voting Approve to adjourn the meeting. Motion by Matthew Serafin, second by Melinda Young. Final Resolution: Motion Carries Aye: Marla Kirkland, Matthew Serafin, Erika L Zamora, Daniel Aquino, Melinda Young