Fontana Unified School District Board of Education Special Meeting Agenda

2 Tuesday, November 22, 2022 Fontana Unified School District Board of Education Special Meeting Agenda John D. Piazza Education Center District Office Complex 9680 Citrus Avenue Fontana, California 92335 ----- (909) 357-5000 ----- 4:00 PM – Open Session ----- BOARD OF EDUCATION Joe Armendarez Adam P Perez Jennifer Quezada, Ed.D. Mary B Sandoval Marcelino "Mars" J Serna ----- INTERIM SUPERINTENDENT/BOARD SECRETARY Juan M. López ----- NOTICE TO THE PUBLIC: Public comments will be made in person at the following location: Fontana Unified School District - John D. Piazza Education Center, located at 9680 Citrus Avenue, Fontana CA 92335. Please arrive prior to 4:00 pm if you would like to speak on Agenda Items. Individual speakers shall be allowed five (5) minutes to address the Board on each agenda item. For Special meetings of the Board, public comments are limited to agenda items only (Board Bylaw 9323; Gov’t Code 54954.3(a)). The Board shall limit the total time for public input on each item to 25 minutes. With Board consent, the President may increase or decrease the time allowed for public presentation, depending on the topic and the number of persons wishing to be heard (Board Bylaw 9323). Speakers are cautioned that under California law no person is immune from liability for making intentionally false or defamatory comments regarding any person simply because those comments are made at a public meeting. Members of the public are further cautioned not to approach the dais or any Board Member during the meeting or while making a public comment, and to remain behind the podium while speaking. Members of the public are further cautioned not to approach the dais or any Board Member during the meeting or while making a public comment, and to remain behind the podium while speaking. ---- Individuals who require disability-related accommodations or modifications, including auxiliary aids and services, in order to participate in the Board meeting should contact the Superintendent or designee in writing at least two days before the meeting date. (Board Bylaw 9320) ----- NOTICE REGARDING DOCUMENTS DISTRIBUTED TO THE BOARD OF EDUCATION AT OR PRIOR TO MEETINGS: In accordance with California Government Code Section 54957.5, any writing or document that is a public record, relates to an open session agenda item, and is distributed less than 72 hours prior to a regular meeting will be made available for public inspection in the Office of the Superintendent at the District Administration Office during normal business hours at the address listed above. If, however, the document or writing is not distributed until the regular meeting to which it relates, then the document or writing will be made available to the public at the location of the meeting, as listed on this agenda. This means that documents presented to the Board at the meeting may become public records subject to disclosure under the California Public Records Act. 1. Public Meeting Subject 1.1 Call to Order/Roll Call Meeting Nov 22, 2022 - Fontana Unified School District Board of Education Special Meeting Agenda Category 1. Public Meeting Type Procedural File Attachments Subject 1.2 Pledge of Allegiance Meeting Nov 22, 2022 - Fontana Unified School District Board of Education Special Meeting Agenda Category 1. Public Meeting Type Procedural File Attachments Subject 1.3 Adopt Agenda Meeting Nov 22, 2022 - Fontana Unified School District Board of Education Special Meeting Agenda Category 1. Public Meeting Type Discussion/Action Recommended Action Adopt agenda as posted File Attachments Subject 1.4 Opportunity for Public Comment on Agenda Items Meeting Nov 22, 2022 - Fontana Unified School District Board of Education Special Meeting Agenda Category 1. Public Meeting Type Procedural At this time, members of the public may address the Board on any of the items on this emergency meeting agenda. In accordance with Board Bylaw 9323, Meeting Conduct, individual speakers are allowed five minutes to address the board on each agenda item, with a total time limit of 25 minutes for each topic. If more than five persons request to speak on the same topic, they may be asked to speak as a group within the 25 minute timeframe. Government Code Section 54954.2 prohibits the Governing Board from discussing or taking action on any matter that is not on the published agenda. Board members may ask questions for clarification on comments made and, if appropriate, may refer the matter to the Superintendent or designee for future follow up. File Attachments 2. Open Session Subject 2.1 Business Services - Emergency Resolution No. 22-46: Roof Repairs and Recoating at Chaparral Academy of Technology Meeting Nov 22, 2022 - Fontana Unified School District Board of Education Special Meeting Agenda Category 2. Open Session Type Discussion/Action Fiscal Impact Yes Dollar Amount $504,003.73 Budgeted Yes Budget Source General Fund (01) - Restricted Recommended Action Adopt Resolution No. 22-46 declaring an emergency and award of contract without advertising for bids for roof repairs and recoating required at Chaparral Academy of Technology to Chapman Coast Roof Co., Inc. for an estimated total amount of $504,003.73. BACKGROUND : Public Contract Code Section 20113 provides the authority for declaration of an emergency when repairs, alterations, work, or improvements are necessary to public school facilities to permit the continuance of existing classes or to avoid danger to life or property; and Public Contract Code Section 22050 further authorizes the Board of Education, by a four-fifths vote, with the approval of the San Bernardino County Superintendent of Schools, to award a contract without advertising for or inviting bids. Due to a rain storm occurring on November 9, 2022, the roofing at Chaparral Academy of Technology requires immediate emergency repair. This work is required to avoid imminent danger to life and property. It was the original intent of the District to formally bid out this project publicly; however, the heavy rains on November 9, 2022, compromised the roofing structure on the campus, which resulted in extensive damage to multiple classrooms, offices, and the library, including flooding that caused some classrooms to be relocated. The age and integrity of roofs as well as modular building movement are indicative signs of imminent failure. It is necessary for the Board of Education to adopt a resolution declaring an emergency and award a contract without advertising for bids, after which the attached form will be sent to the San Bernardino County Superintendent of Schools for approval. SUBMITTED BY : Ryan DiGiulio Associate Superintendent, Business Services Juan M. López Interim Superintendent File Attachments Resolution Emergency - Chaparral Roof.pdf (680 KB) County_Form.50 - Chaparral.pdf (902 KB) 3. Adjournment Subject 3.1 Adjourn meeting Meeting Nov 22, 2022 - Fontana Unified School District Board of Education Special Meeting Agenda Category 3. Adjournment Type Discussion/Action Recommended Action Adjourn the meeting. File Attachments