11:00 AM City Hall Review Group

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CITY OF COCOA BEACH, FLORIDA

CB- 22-004 City Hall Design

Review Group Meeting Minutes

Friday, March 17, 2023

Public Attendance: None

Meeting called to order by Wayne Carragino 11:00 a.m.

Mission: Review and discuss Committee Member Evaluations of the firm’s proposals

Committee Discussion:

Tim commented is this the draft version? can anything be changed? What’s included? How much

space? Basic stuff?

John liked how there is more parking than the other building. Tim thought the building had a

decrease in parking. John said the plan shows 50 parking spaces which is more than what city hall

has now. John said what is the scope of the committee. What can we look at and change?

Mike thought our role is to decide the value.

Tim said there seems like a lot of floor space for all the people, who all is going down there?

Wayne said the following Finance, CM, City Clerk, IT, Development services, HR. It will be set as

an emergency contact. Leisure services is coming to PW.

Rick asked what is the planned use of the community center? Wayne said it will be used for

Freedom 7, Community events, rent for events.

John believes there are too many silo’s of open space, I think we need to operate 5-10 years out

and be adaptable to change- a lot of fixed walls, and closed off departments, needs to be open

and operable and can take change, maybe removing the doors, the doors close off the

departments.

Wayne pointed out that Finance needs to be secure as should all working spaces, cubicles can be

adjusted, some offices must be private like HR and the Commission chambers, server/ IT rooms

must be secured, need security per ordinances. Tim said the space center has a huge space

where everyone works out in the open and the managers have offices, he doesn’t think workers

need private areas different departments different groups can all work together in one room.

Mike said the layout doesn’t promote adaptability or communication, there are too many walls,

windows are on the wrong side of the building, need light into the offices. Stair area is going to

be a furnace, building is square, is this the best footprint for the building or should it be a

different size. Tim the size of the building is a concern and will take up too much of the green