In-Person/Virtual Regular Board of Education Meeting

0 Thursday, March 23, 2023 In-Person/Virtual Regular Board of Education Meeting .02 Supplemental Subject 5.03.a - SUPPLEMENTAL - Human Resources – Approve and/or ratify Certificated Personnel recommendations for employment, change of status and separations, as submitted. (Dr. Lovato) Meeting Mar 23, 2023 - In-Person/Virtual Regular Board of Education Meeting Type Action File Attachments 03-23-23 5.03.a Supplemental.pdf (115 KB) .02 Supplemental Subject 5.03.b - SUPPLEMENTAL - Human Resources – Approve and/or ratify Classified Personnel recommendations for employment, change of status and separations, as submitted. (Dr. Lovato) Meeting Mar 23, 2023 - In-Person/Virtual Regular Board of Education Meeting Type Action File Attachments 03-23-23 Supp. Board 5.03.b.pdf (110 KB) .02 Supplemental Subject 5.03.c - SUPPLEMENTAL - Human Resources - Approve and/or ratify Other Employee Personnel recommendations for employment, change of status and separations, as submitted. (Dr. Lovato) Meeting Mar 23, 2023 - In-Person/Virtual Regular Board of Education Meeting Type Action File Attachments 03-23-23 5.03.c Supplemental.pdf (124 KB) 0. General Information Subject Thursday, March 23, 2023, 5:30 p.m. (Closed Session); 7:00 p.m. (Open to the Public) Meeting Mar 23, 2023 - In-Person/Virtual Regular Board of Education Meeting Type Information HACIENDA LA PUENTE UNIFIED SCHOOL DISTRICT BOARD OF EDUCATION IN-PERSON/VIRTUAL REGULAR BOARD MEETING Thursday, March 23, 2023 5:30 p.m. (Closed Session) 7:00 p.m. (Open to the Public) District Office Board Room 15959 East Gale Avenue City of Industry, California 91745 REASONABLE ACCOMODATION FOR ANY INDIVIDUAL WITH A DISABILITY Please be advised that this meeting is being audio recorded. Any Individuals requiring disability-related accommodations may contact the Office of the Superintendent, 15959 E. Gale Avenue, City of Industry, at (626) 933-3800; or fax (626) 855-3505, at least 48 hours before the meeting and will be handled on a case-by-case basis and in accordance with the Americans Disability Act. If you require a language interpreter, please contact the Superintendent’s Office, at least 48 hours before the meeting. BOARD OF EDUCATION Ms. Christine H. Salazar …….. President Ms. Stephanie Serrano …….. Vice President Mr. Jeffrey De La Torre ….…. Clerk Ms. Nancy Loera ….…. Member Gino Kwok, Esq. …….. Member SUPERINTENDENT Dr. Alfonso Jim é nez Vision Statement: "The Hacienda La Puente Unified School District is a community committed to developing lifelong learners who value themselves and the diversity of all people; apply decision-making skills leading to responsible actions; and use creativity, critical thinking, and problem solving in meeting the challenges of a changing society." File Attachments 1. Procedural Matters and Closed Session Subject 1.01 - Procedural Matters and Closed Session Meeting Mar 23, 2023 - In-Person/Virtual Regular Board of Education Meeting Type Information a. Call to Order Ms. Christine H. Salazar , President b. Roll Call Board of Education : Ms. Christine H. Salazar , President Ms. Stephanie Serrano, Vice President Mr. Jeffrey De La Torre , Clerk Ms. Nancy Loera, Member Gino Kwok, Esq., Member Superintendent : Dr. Alfonso Jim é nez Superintendent's Cabinet : Mr. Manoj Roychowdhury, Associate Superintendent, Business Services Dr. Judy A. Fancher, Assistant Superintendent, Curriculum, Assessment and Instruction, PreK-12 Dr. John Lovato, Assistant Superintendent, Human Resources c. Review of the agenda (addenda, deletions, corrections) File Attachments 1. Procedural Matters and Closed Session Subject 1.02 - Adoption of the agenda, including additions, deletions, corrections and adjustments in order of business. Meeting Mar 23, 2023 - In-Person/Virtual Regular Board of Education Meeting Type Action File Attachments 1. Procedural Matters and Closed Session Subject 1.03 - Audience members who wish to speak to item(s) listed under Closed Session only, may address the Board at this time. Meeting Mar 23, 2023 - In-Person/Virtual Regular Board of Education Meeting Type Information File Attachments 1. Procedural Matters and Closed Session Subject 1.04 - Adjourn from Public Meeting to Closed Session Meeting Mar 23, 2023 - In-Person/Virtual Regular Board of Education Meeting Type Action File Attachments 1. Procedural Matters and Closed Session Subject 1.04.a - Closed Session - Government Code, Section 54957.6, Conference with Labor Negotiator: Dr. John Lovato, Assistant Superintendent, Human Resources; HLPTA, SEIU Local 99, and CSEA Chapter 115. Meeting Mar 23, 2023 - In-Person/Virtual Regular Board of Education Meeting Type Information, Discussion Office of Assistant Superintendent, Human Resources File Attachments 1. Procedural Matters and Closed Session Subject 1.04.b - Closed Session - Government Code, Section 54957, Public Employee Appointment(s), Employment, Titles: Certificated and/or Classified Management titles, as reported out. Meeting Mar 23, 2023 - In-Person/Virtual Regular Board of Education Meeting Type Action Office of Assistant Superintendent, Human Resources File Attachments 1. Procedural Matters and Closed Session Subject 1.04.c - Closed Session - Conference with Real Property Negotiator Dr. Alfonso Jiménez, Superintendent, regarding terms relating to the Student Services Center, tennis courts and baseball field, located at 455 N. Glendora Avenue, La Puente, California 91744; pursuant to Education Code, Section 17386, as permitted by Government Code, Section 54956.8. Meeting Mar 23, 2023 - In-Person/Virtual Regular Board of Education Meeting Type Discussion Office of Superintendent File Attachments 1. Procedural Matters and Closed Session Subject 1.04.d - Closed Session - Government Code, Section 54957, Public Employee Discipline, Dismissal, Release. Meeting Mar 23, 2023 - In-Person/Virtual Regular Board of Education Meeting Type Action Office of Assistant Superintendent, Human Resources File Attachments 1. Procedural Matters and Closed Session Subject 1.04.e - Closed Session - Education Code, Section 35146, Student Discipline Matters, if Needed. Meeting Mar 23, 2023 - In-Person/Virtual Regular Board of Education Meeting Type Action Office of Executive Director, Student and Family Services File Attachments 1. Procedural Matters and Closed Session Subject 1.05 - Adjourn from Closed Session to Public Meeting Meeting Mar 23, 2023 - In-Person/Virtual Regular Board of Education Meeting Type Action File Attachments 1. Procedural Matters and Closed Session Subject 1.06 - Reconvene the Public Meeting (approximately 7:00 p.m.) Meeting Mar 23, 2023 - In-Person/Virtual Regular Board of Education Meeting Type Information File Attachments 1. Procedural Matters and Closed Session Subject 1.07 - Pledge of Allegiance Meeting Mar 23, 2023 - In-Person/Virtual Regular Board of Education Meeting Type Information File Attachments 1. Procedural Matters and Closed Session Subject 1.08 - Report of action(s) taken during the Closed Session Meeting Mar 23, 2023 - In-Person/Virtual Regular Board of Education Meeting Type Information File Attachments 1. Procedural Matters and Closed Session Subject 1.09 - Roll Call Meeting Mar 23, 2023 - In-Person/Virtual Regular Board of Education Meeting Type Information Roll Call Board of Education : Ms. Christine H. Salazar , President Ms. Stephanie Serrano, Vice President Mr. Jeffrey De La Torre , Clerk Ms. Nancy Loera, Member Gino Kwok, Esq., Member Superintendent : Dr. Alfonso Jim é nez Superintendent's Cabinet : Mr. Manoj Roychowdhury, Associate Superintendent, Business Services Dr. Judy A. Fancher, Assistant Superintendent, Curriculum, Assessment and Instruction, PreK-12 Dr. John Lovato, Assistant Superintendent, Human Resources File Attachments 1. Procedural Matters and Closed Session Subject 1.10 - Approve the minutes for the In-Person/Virtual Regular Meeting on February 23, 2023. Meeting Mar 23, 2023 - In-Person/Virtual Regular Board of Education Meeting Type Action File Attachments 2.23.23 Unadopted Min of In PersonVirtual Reg Mtg w attachments.pdf (4,915 KB) 1. Procedural Matters and Closed Session Subject 1.11 - Requests to speak to agenda items Meeting Mar 23, 2023 - In-Person/Virtual Regular Board of Education Meeting Type Information a. Confirmation of request cards collected from audience members wishing to speak to items on the agenda. File Attachments 2. Reports, Presentations and Announcements Subject 2.01 - Reports, Presentations and Announcements Meeting Mar 23, 2023 - In-Person/Virtual Regular Board of Education Meeting Type Information 1. Superintendent's Report a. Announcements/Celebrations b. Head Start Parent Report File Attachments 3. Hearings Subject 3.00 – Hearings – None Meeting Mar 23, 2023 - In-Person/Virtual Regular Board of Education Meeting Type Information File Attachments 4. Communications Subject 4.01.a. - Employee Associations b. - Audience Members Who Filed Requests to Speak Meeting Mar 23, 2023 - In-Person/Virtual Regular Board of Education Meeting Type Information File Attachments 5. Consent Items Subject 5.00 - Consent Items - Action block covers all of the items listed in the Consent Items category. Meeting Mar 23, 2023 - In-Person/Virtual Regular Board of Education Meeting Type Action File Attachments 5. Consent Items Subject 5.01.a - Board of Education - Approve and/or ratify attendance by staff member(s) at conferences/meetings/workshops, as listed. (Dr. Jiménez) Meeting Mar 23, 2023 - In-Person/Virtual Regular Board of Education Meeting Type Action Recommendation : Approve and/or ratify attendance by staff member(s) at conferences/meetings/workshops, as listed. Analysis : In accordance with Board Policy 3350, when the cost of attending the conferences/meetings/workshops for an individual requires out-of-state travel, authorization is subject to approval by the Board of Education. The following conferences/meetings/workshops requests have been signed by the appropriate executive staff member and the Superintendent: Conference/Meeting/ Workshop Location/Date Attendee(s) Approximate Cost Per Attendee/ Funding Source Purpose International Baccalaureate (IB) Physics Workshop Norfolk, VA; April 22-24, 2023 Justin Ro, IB Physics Teacher; and David Bates, IB Physics Teacher (Wilson High School) $6,105.22; IB Signature Program funds To attend Physics Workshop based on new subject guide International Baccalaureate (IB) Workshop St. Petersburg, FL; June 19-23, 2023 Jason Eusebi, IB Teacher (Wilson High School) $3,098.61; IB Signature Program funds To train on new required course for students to be offered as part of the Personal and Professional Skills Career Pathway Budget Implications : All expenditures for the requests to attend conferences/meetings/workshops have been approved by the staff members responsible for the account from which the expenses will be funded. Submitted by: Dr. Alfonso Jiménez Superintendent Office of Executive Director, High School File Attachments 5. Consent Items Subject 5.02.a - Instruction - Approve and/or ratify participation of student(s) and staff on field trips, as listed. (Dr. Fancher) Meeting Mar 23, 2023 - In-Person/Virtual Regular Board of Education Meeting Type Action Recommendation : Approve and/or ratify participation of student(s) and staff on field trips, as listed. Analysis : In accordance with Board Policy 6153, field trips are intended to provide an extended learning opportunity not readily available at the school. Location/ Date Cost Per Student School Grade/No. of Students Chaperones Funding Source Transportation Purpose Ontario, CA; April 13-16, 2023 $800 La Puente High 9th-12th Grades; 3 Students 2 Vocational and Applied Technical Education Act (VATEA) funds District Approved Transportation To compete at the Annual Skills USA California Leadership and Skill Conference Sacramento, CA; April 14-15, 2023 $525 Los Altos Elementary 5th Grade; 4 Students 2 Local Control Funding Formula (LCFF) and Donations funds District Approved Transportation To compete at the 2023 National History Day California Competition Crestline, CA; April 18-21, 2023 $336 Sparks Elementary 6th Grade; 40 Students 6 School Site Donations funds District Approved Transportation To participate in the outdoor science school at Thousand Pines Sacramento, CA; April 27-30, 2023 $822 Wilson High 9th-12th Grades; 25 Students 3 Vocational and Technical Education Act (VATEA) and Career Technical Education Inventive Grant (CTEIG) funds District Approved Transportation To compete at the Future Business Leaders of America (FBLA) State Leadership Competition Submitted by: Dr. Judy A. Fancher Assistant Superintendent, Curriculum, Assessment and Instruction, PreK-12 Office of Executive Director, Elementary Office of Executive Director, High School File Attachments 5. Consent Items Subject 5.02.b - Instruction - Approve to accept 2023-24 Adult School Four-Week Calendar and Puente Hills Calendar Fifth-Year Program, as listed. (Dr. Lovato) Meeting Mar 23, 2023 - In-Person/Virtual Regular Board of Education Meeting Type Action Recommendation : Approve to accept 2023-24 Adult School Four-Week Calendar, as listed. Analysis : The 2023-24 District School Calendars, are attached and request Board approval: Adult School Four-Week Calendar Budget Implications : None Submitted by: Dr. John Lovato Assistant Superintendent, Human Resources File Attachments 2023-2024 AE Calendar DRAFT.pdf (100 KB) 5. Consent Items Subject 5.03.a - Human Resources – Approve and/or ratify Certificated Personnel recommendations for employment, change of status and separations, as submitted. (Dr. Lovato) Meeting Mar 23, 2023 - In-Person/Virtual Regular Board of Education Meeting Type Action Recommendation : Approve and/or ratify Certificated Personnel recommendations for employment, change of status and separations, as submitted. Analysis : The Certificated Personnel list is a compilation of actions regarding credentialed employees, employment, change of status and resignations. All individuals meet criteria for employment, retirement, or change of status, and have been recommended for Board approval by the Assistant Superintendent, Human Resources. Budget Implications : It has been verified with Fiscal Services that each school or department has sufficient funds to warrant the employment of named individuals. Submitted by: Dr. John Lovato Assistant Superintendent, Human Resources File Attachments 03-23-23 5.03.a.pdf (119 KB) 5. Consent Items Subject 5.03.b - Human Resources – Approve and/or ratify Classified Personnel recommendations for employment, change of status and separations, as submitted. (Dr. Lovato) Meeting Mar 23, 2023 - In-Person/Virtual Regular Board of Education Meeting Type Action Recommendation : Approve and/or ratify Classified Personnel recommendations for employment, change of status and separations, as submitted. Analysis : The Classified Personnel list is a compilation of actions regarding non-credentialed employees, employment, change of status and resignations. All individuals meet criteria for employment, retirement, or change of status and have been recommended for Board approval by the Assistant Superintendent, Human Resources. Budget Implications : It has been verified with Fiscal Services that each school or department has sufficient funds to warrant the employment of named individuals. Submitted by: Dr. John Lovato Assistant Superintendent, Human Resources File Attachments 03-23-23 Board 5.03.b.pdf (106 KB) 5. Consent Items Subject 5.03.c - Human Resources - Approve and/or ratify Other Employee Personnel recommendations for employment, change of status and separations, as submitted. (Dr. Lovato) Meeting Mar 23, 2023 - In-Person/Virtual Regular Board of Education Meeting Type Action Recommendation : Approve and/or ratify Other Employee Personnel recommendations for employment, change of status and separations, as submitted. Analysis : The Other Employee Personnel list is a compilation of actions regarding credentialed and non-credentialed employees, employment, change of status and resignations. All individuals meet criteria for employment, retirement, or change of status, and have been recommended for Board approval by the Assistant Superintendent, Human Resources. Budget Implications : It has been verified with Fiscal Services that each school or department has sufficient funds to warrant the employment of named individuals. Submitted by: Dr. John Lovato Assistant Superintendent, Human Resources File Attachments 03-23-23 5.03.c.pdf (99 KB) 5. Consent Items Subject 5.04.a - Business and Operations - Approve and/or ratify current year expenditures and purchase orders for the period ending February 28, 2023, for the various accounting funds. (Mr. Roychowdhury) Meeting Mar 23, 2023 - In-Person/Virtual Regular Board of Education Meeting Type Action Recommendation : Approve and/or ratify current year expenditures and purchase orders for the period ending February 28, 2023, for the various accounting funds. Analysis : All expenditures require Board approval or ratification. The following list of purchase orders indicates the vendor, purpose, location, and amount of each expenditure. The lists are presented separately for each fund. Budget Implications : All expenditures are within approved budget allocations or have been separately authorized by the Board of Education. Submitted by: Manoj Roychowdhury Associate Superintendent, Business Services Office of Director of Purchasing and Warehouse File Attachments BA PO List 3-23-23.pdf (82 KB) 5. Consent Items Subject 5.04.b - Business and Operations - Approve to accept donations as listed and send a letter of appreciation to the donors on behalf of the Board of Education, upon request. (Mr. Roychowdhury) Meeting Mar 23, 2023 - In-Person/Virtual Regular Board of Education Meeting Type Action Recommendation : Approve to accept donations as listed and send a letter of appreciation to the donors on behalf of the Board of Education, upon request. Analysis : DONOR DONATION SITE/ DEPARTMENT DONATION TO BE USED FOR VALUE ESTIMATED BY DONOR City of Industry Check Superintendent State of the District Student Scholarships $300 Chaffey Federal Credit Union Check Superintendent State of the District Student Scholarships $300 New Horizon Caregivers Group 12 bags of groceries Grandview College Preparatory Academy Families $612 Budget Implications : None Submitted by: Manoj Roychowdhury Associate Superintendent, Business Services Office of Director of Fiscal Services File Attachments 5. Consent Items Subject 5.04.c – Business and Operations - Approve to ratify acceptance of funds from California Department of Education 2022-23, Individuals with Disabilities Education Act, Section 611 Local Assistance Entitlements for students with disabilities, from July 1, 2022 through September 30, 2024, for an amount of $3,793,432. (Dr. Fancher) Meeting Mar 23, 2023 - In-Person/Virtual Regular Board of Education Meeting Type Action Recommendation : Approve to ratify acceptance of funds from California Department of Education 2022-23, Individuals with Disabilities Education Act, Section 611 Local Assistance Entitlements for students with disabilities, from July 1, 2022 through September 30, 2024, for an amount of $3,793,432. Analysis : Funding for Individuals with Disabilities Education Act, Section 611 Local Assistance Entitlements allows local education agencies to provide students with disabilities with special education instruction and related services in order to benefit from public education. Funding is based on a federal three-part formula including special education pupil count, K-12 pupil count, and K-12 free and reduced meal counts for the respective local education agency. Budget Implications : None Submitted by: Dr. Judy A. Fancher Assistant Superintendent, Curriculum, Assessment and Instruction, PreK-12 Office of Executive Director, Special Education File Attachments 5. Consent Items Subject 5.04.d – Business and Operations - Approve to ratify acceptance of funds from California Department of Education 2022-23, Individuals with Disabilities Education Act, Section 619 Federal Preschool Programs Grant for students with disabilities, from July 1, 2022 through September 30, 2024, for an amount of $97,908. (Dr. Fancher) Meeting Mar 23, 2023 - In-Person/Virtual Regular Board of Education Meeting Type Action Recommendation : Approve to ratify acceptance of funds from California Department of Education 2022-23, Individuals with Disabilities Education Act, Section 619 Federal Preschool Programs Grant for students with disabilities, from July 1, 2022 through September 30, 2024, for an amount of $97,908. Analysis : Funding for Individuals with Disabilities Education Act, Section 619 Federal Preschool Programs Grant allows local education agencies to provide students with disabilities with special education instruction and related services in order to benefit from public education. Budget Implications : None Submitted by: Dr. Judy A. Fancher Assistant Superintendent, Curriculum, Assessment and Instruction, PreK-12 Office of Executive Director, Special Education File Attachments 5. Consent Items Subject 5.04.e – Business and Operations - Approve to ratify acceptance of funds from California Department of Education 2022-23, Preschool Staff Development allocation, to provide training for special education preschool Certificated and Classified staff, from July 1, 2022 through September 30, 2024, for an amount of $1,000. (Dr. Fancher) Meeting Mar 23, 2023 - In-Person/Virtual Regular Board of Education Meeting Type Action Recommendation : Approve to ratify acceptance of funds from California Department of Education 2022-23, Preschool Staff Development allocation, to provide training for special education preschool Certificated and Classified staff, from July 1, 2022 through September 30, 2024, for an amount of $1,000. Analysis : The Preschool Staff Development is a Federal grant through the Individuals with Disabilities Education Act Part B, Section 619. The grant funds shall be allocated to Special Education Local Plan Areas in providing special education preschool staff educational service training in order to provide services for ages three (3) through five (5) who are eligible for special education and their families. This item requires ratification as the Grant Award Notification was signed on February 8, 2023, for the period starting July 1, 2022 through September 30, 2024. Budget Implications : None Submitted by: Dr. Judy A. Fancher Assistant Superintendent, Curriculum, Assessment and Instruction, PreK-12 Office of Executive Director, Special Education File Attachments 5. Consent Items Subject 5.04.f - Business and Operations - Approve acceptance of award from U.S. Department of Housing and Urban Development, for the fiscal year 2023 Economic Development Initiative Community Project funding, for an amount of $4,000,000. (Mr. Roychowdhury) Meeting Mar 23, 2023 - In-Person/Virtual Regular Board of Education Meeting Type Action Recommendation : Approve acceptance of award from U.S. Department of Housing and Urban Development, for the fiscal year 2023 Economic Development Initiative Community Project funding, for an amount of $4,000,000. Analysis : The Consolidated Appropriations Act, 2023 awarded the District with $4 Million for the Center for the Performing Arts Project. The award will be processed through the U.S. Department of Housing and Urban Development. The design for the Center for the Performing Arts is under Division of the State Architect (DSA) review and approval is expected by July, 2023. District Administration is requesting Board approval for acceptance of the Grant award, and authorize District Administration to sign the Community Project funding grant agreement . Budget Implications : None Submitted by: Manoj Roychowdhury Associate Superintendent, Business Services File Attachments 5. Consent Items Subject 5.04.g – Business and Operations - Approve the 2023-24 Head Start Non-Competing New Application, and authorize the Superintendent or designee to sign the necessary documents for the Head Start Program, Head Start Basic for $4,794,710 and Training and Technical Assistance for $45,273, for a total amount of $4,839,983. (Dr. Fancher) Meeting Mar 23, 2023 - In-Person/Virtual Regular Board of Education Meeting Type Action Recommendation : Approve the 2023-24 Head Start Non-Competing New Application, and authorize the Superintendent or designee to sign the necessary documents for the Head Start Program, Head Start Basic for $4,794,710 and Training and Technical Assistance for $45,273, for a total amount of $4,839,983. Analysis : The Hacienda La Puente Head Start Program is applying for funding for the 2023-24 program year #09CH010558-06, to provide services for 297 children in 16 classrooms, at 13 elementary schools throughout the District, and an additional 16 Early Head Start children in two classrooms for a total of 313 children served. The Head Start Grant consists of Head Start Basic for $4,794,710, Training and Technical Assistance for $45,273, for a total Head Start Grant Fund of $4,839,983. The application requires Non-Federal Share of parent volunteer hours, which is 20 percent of the total funded amount of the Head Start Basic Funding, and Training and Technical Assistance Grants. The proposed budget, is as follows: Total Head Start Children = 313 Head Start = 297 (3- & 4-year-olds) Early Head Start = 16 (0 – 3-year-olds) Certificated Salaries $ 1,675,553 $ 1,552,118 $ 123,435 Classified Salaries $ 1,295,528 $ 1,245,363 $ 50,165 Employee Benefits $ 1,351,245 $ 1,265,979 $ 85,266 Total Salaries & Benefits $ 4,322,326 $ 4,063,460 $ 258,866 Books and Supplies $ 50,000 $ 40,000 $ 10,000 Other Operational Expenses $ 191,022 $ 171,022 $ 20,000 Indirect Costs $ 231,362 $ 210,449 $ 20,913 Program Operations $ 4,794,710 $ 4,484,931 $ 309,779 Training & Technical Assistance Funding $ 45,273 $ 43,071 $ 2,202 Total Funding Amount $ 4,839,983 $ 4,528,002 $ 311,981 Budget Implications : All Expenditures to be paid for by the grant Submitted by: Dr. Judy A. Fancher Assistant Superintendent, Curriculum, Assessment and Instruction, PreK-12 Office of Interim Director, Child Development/Early Primary Programs File Attachments 5. Consent Items Subject 5.04.h – Business and Operations - Approve to submit applications for additional funding for district programs and authorize the Superintendent and/or designee to sign the necessary documents, as listed. (Dr. Fancher) Meeting Mar 23, 2023 - In-Person/Virtual Regular Board of Education Meeting Type Action Recommendation : Approve to submit applications for additional funding for district programs and authorize the Superintendent and/or designee to sign the necessary documents, as listed. Analysis : At the Board meeting of May 5, 2022, the Board approved submission of applications for supplementary funding for District programs for the 2022-23 school year. As of this date, additional grants have become available. Funding applications will be submitted to the following programs: California Department of Education College and Career Access Pathways Grant California Department of Education Middle College and Early College Grant Budget Implications : None Submitted by: Dr. Judy A. Fancher Assistant Superintendent, Curriculum, Assessment and Instruction, PreK-12 Office of Coordinator, Instructional Services File Attachments 5. Consent Items Subject 5.05.a - Contracts and Agreements - Approve contract between Hacienda La Puente Unified School District and Bay Actuarial Consultants, to provide consulting services for a Workers Compensation Actuarial Study, for an amount not to exceed $5,600. (Dr. Lovato) Meeting Mar 23, 2023 - In-Person/Virtual Regular Board of Education Meeting Type Action Recommendation : Approve contract between Hacienda La Puente Unified School District and Bay Actuarial Consultants, to provide consulting services for a Workers Compensation Actuarial Study, for an amount not to exceed $5,600. Analysis : The last workers’ compensation actuarial study was on September 10, 2021. An actuarial study is not required under our current District’s Workers Compensation program. However, due to the number of closed workers’ compensation claims, and ensure the District is using the appropriate dollar figure for its workers compensation reserves, it would be fiscally prudent to have an updated actuarial study. Bay Actuarial Consultants has agreed to conduct the study and submit a report, for an amount not to exceed $5,600. Budget Implications : Local Control Funding Formula (LCCF) - Workers’ Compensation funds Submitted by Dr. John Lovato Assistant Superintendent, Human Resources Office of Director of Risk Management File Attachments 5. Consent Items Subject 5.05.b - Contracts and Agreements - Approve contract between Hacienda La Puente Unified School District and Christy White, Inc., to provide independent audit services for fiscal years 2023-25, for an amount not to exceed $266,470. (Dr. Fancher) Meeting Mar 23, 2023 - In-Person/Virtual Regular Board of Education Meeting Type Action Recommendation : Approve contract between Hacienda La Puente Unified School District and Christy White, Inc., to provide independent audit services for fiscal years 2023-25, for an amount not to exceed $266,470. Analysis : At the Regular meeting on March 9, 2023, the Board awarded RFP #2022-23.RFP01 to Christy White, Inc., to provide independent audit services, for the 2023-25 school years. This is the formal contract that pertains to the proposal award. All school districts are required to have an annual audit, pursuant to Education Code, Sections 41020 through 41020.8. It is the responsibility of the District to provide for an annual audit, and the contract must be filed with the County Superintendent of Schools by April 1, 2023. Under the terms of the contract, the total amount of the annual fees shall not exceed $266,470 for 2023-25 school years. Payment 1/3 of total (Payment 1: 2022 - 2023): $ 81,750 Payment 2/3 of total (Payment 2: 2023 - 2024): $ 90,100 Payment 3/3 of total (Payment 3: 2024 - 2025): $ 94,620 Budget Implications : Local Control Funding Formula (LCFF) funds Submitted by: Manoj Roychowdhury Associate Superintendent, Business Services Office of Director of Fiscal Services File Attachments 5. Consent Items Subject 5.05.c – Contracts and Agreements - Approve agreements between Hacienda La Puente Unified School District and various online supplemental learning subscription providers, to provide supplement student learning, from July 1, 2023 through June 30, 2024, for not to exceed amounts, as listed. (Dr. Fancher) Meeting Mar 23, 2023 - In-Person/Virtual Regular Board of Education Meeting Type Action Recommendation : Approve agreements between Hacienda La Puente Unified School District and various online supplemental learning subscription providers, to provide supplement student learning, from July 1, 2023 through June 30, 2024, for not to exceed amounts, as listed. Analysis : Schools utilize online learning subscriptions to support teacher instruction and supplement student learning throughout the school year. Not to exceed amounts pertain to district wide access for Special Education staff. The following is a list of subscription providers and costs: SUBSCRIPTION PROVIDER SUBSCRIPTION SUPPORT WITH NOT TO EXCEED AMOUNT Boom Subscriptions Speech and Language Pathologists utilizes Digital Task Cards to engage students with pragmatics, expressive/receptive language and social engagement. Not to exceed $3,680, per Special Education Department, District-Wide Access Learning Without Tears Get Set for School (GSS) Student Application, the Pre-K interactive teaching tool. Not to exceed $745, per Special Education Department, District-Wide Access Lakeshore Learning – SANDI Assessment Student Annual Needs Determination Inventory (SANDI) is a specially designed formative assessment for students with intellectual disabilities. Not to exceed $15,575, per Special Education Department, District-Wide Access News2you – Inclusivity through Current Events Online weekly newspaper to provide students with autism and other unique learning needs with Supplemental literacy, communication and connection through current events. Not to exceed $12,045, per Special Education Department, District-Wide Access SpecialNeedsWare, Inc. ORI Secondary students with disabilities will benefit from Transition materials to help them prepare for life after High school. Identifies personal strengths, overcoming challenges, and cultivating communication skills. Not to exceed $2,070 per Special Education Department, District Wide Access Teach Town – Moderate to Severe Supplemental Materials Supplemental, research-based materials to promote learning for students with severe disabilities. Not to exceed $5,385 per Special Education Department, District-Wide Access Two Little Hands Productions, LLC This supplemental online resource will provide Deaf and Hard of Hearing Teachers the tools to support students’ American Sign Language (ASL) learning. This online program provides self-paced learning, fingerspelling, vocabulary, and grammar in ASL. Not to exceed $160, per Special Education Department, District-Wide Access. Ultimate SLP Ultimate SLP is an online library of speech and therapy materials with real-life images to engage our students with disabilities who require additional support with expressive and receptive language. Not to exceed $ 2,566, per Special Education Department, District-Wide Access GRAND TOTAL NOT TO EXCEED: $42,226 Budget Implications : Special Education funds Submitted by: Dr. Judy A. Fancher Assistant Superintendent, Curriculum, Assessment and Instruction, PreK-12 Office of Executive Director, Special Education File Attachments 5. Consent Items Subject 5.05.d - Contracts and Agreements - Approve extension of agreement between Hacienda La Puente Unified School District and Los Angeles County Office of Education as the Internet Service Provider, to provide 10Gbps Internet service, from July 1, 2023 through June 30, 2024, after approval of Federal E-rate discounts, for total amount not to exceed $27,000 per year, plus taxes. (Mr. Roychowdhury) Meeting Mar 23, 2023 - In-Person/Virtual Regular Board of Education Meeting Type Action Recommendation : Approve extension of agreement between Hacienda La Puente Unified School District and Los Angeles County Office of Education as the Internet Service Provider, to provide 10Gbps Internet service, from July 1, 2023 through June 30, 2024, after approval of Federal E-rate discounts, for total amount not to exceed $27,000 per year, plus taxes. Analysis : At the Regular meeting on March 12, 2020, the Board approved an agreement with Los Angeles County Office of Education (LACOE), to provide 10 gigabit high-speed Internet service for the District, utilizing the Schools and Libraries discount application program, also known as E-rate. The District would like to exercise the optional renewal terms for one additional year to extend the term of the agreement with LACOE from July 1, 2023 through June 30, 2024. LACOE and the District understand and agree that the expiration date of the initial term period June 30, 2023, and that exercising the first optional renewal term, the new expiration date of the agreement is now June 30, 2024, after approval of Federal E-rate discounts, for a total amount net to exceed $27,000 per year, plus taxes. There will be no increase in cost by exercising these agreement extensions. Budget Implications : Local Control Funding Formula (LCFF) funds Submitted by: Manoj Roychowdhury Associate Superintendent, Business Services Office of Director, Network and Computer Services File Attachments 5. Consent Items Subject 5.05.e – Contracts and Agreements - Approve Memorandum of Understanding between Hacienda La Puente Unified School District and Los Angeles County Office of Education, to participate as a subgrantee of the Los Angeles County Office of Education Region 10 Migrant Education Program, to provide services to District Migrant Education Program students, from July 1, 2023 through June 30, 2024. (Dr. Fancher) Meeting Mar 23, 2023 - In-Person/Virtual Regular Board of Education Meeting Type Action Recommendation : Approve Memorandum of Understanding between Hacienda La Puente Unified School District and Los Angeles County Office of Education, to participate as a subgrantee of the Los Angeles County Office of Education Region 10 Migrant Education Program, to provide services to District Migrant Education Program students, from July 1, 2023 through June 30, 2024. Analysis : The Migrant Education Program (MEP) was reauthorized by the Title I, Part C, Elementary and Secondary Education Act of 2001. The purpose of the MEP is to ensure that migratory children have the opportunity to meet the same challenging state content and performance standards that all children are expected to meet. The MEP helps children overcome educational disruption, cultural and language barriers, social isolation, poor health, and other problems that may result from repeated moves. The District's MEP student enrollment is approximately 44 students, ages 3-21 years, currently served through the 2022-23 Memorandum of Understanding (MOU) with the Region 10 MEP at Los Angeles County Office of Education (LACOE). The estimated 2023-24 MEP funding allocation for the District is $33,927. To continue MEP funded services for students, an MOU for the 2023-24 school year will be submitted to the LACOE Region 10 MEP for approval to participate as a subgrantee under LACOE’s annual MEP Grant Application. The planned 2023-24 MOU components include a description of the regular school year program and summer program services for eligible MEP students, the administrative and staffing plan, and the planned MEP budget expenditures to implement the program activities. Legal assurances are included to ensure that the district will meet all federal program compliance requirements. Budget Implications : Migrant Education Program (MEP) Grant funds Submitted by: Dr. Judy A. Fancher Assistant Superintendent, Curriculum, Assessment and Instruction, PreK-12 Office of Executive Director, Multilingual Programs and Assessment File Attachments 6. Policy Items Subject 6.01 - First Reading - None Meeting Mar 23, 2023 - In-Person/Virtual Regular Board of Education Meeting Type Information File Attachments 6. Policy Items Subject 6.02.a - Second Reading and Approval - Approve revised Board Bylaw 9323.1, “Order of Business.” (Dr. Jiménez) Meeting Mar 23, 2023 - In-Person/Virtual Regular Board of Education Meeting Type Action Recommendation : Approve revised Board Bylaw 9323.1, “Order of Business.” Analysis : At the Regular Meeting on March 9, 2023, the Board conducted a review of revised Board Bylaw 9323.1, “Order of Business.” Budget Implications : None Submitted by: Dr. Alfonso Jiménez Superintendent File Attachments BB 9323.1 Order of Business 3.9.23 3.23.23.pdf (133 KB) 7. Administrative Items Subject 7.01 - Bond Project - None Meeting Mar 23, 2023 - In-Person/Virtual Regular Board of Education Meeting Type Information File Attachments 7. Administrative Items Subject 7.02.a – Board of Education - Approve "Resolution No 2022/23-25 Supporting Child Abuse Prevention Month, April 2023." (Dr. Fancher) Meeting Mar 23, 2023 - In-Person/Virtual Regular Board of Education Meeting Type Action Recommendation : Approve "Resolution No 2022/23-25 Supporting Child Abuse Prevention Month, April 2023." Analysis : April was first declared Child Abuse Prevention Month by Presidential Proclamation in 1983. Since then, April has been a time to acknowledge the importance of families and communities working together to prevent child abuse. In recognition of the collaboration needed to help prevent child abuse and neglect, the Hacienda La Puente Unified School District does hereby urge all citizens and schools to observe the month of April as National Child Abuse Prevention Month. Budget Implications : None Submitted by: Dr. Judy A. Fancher Assistant Superintendent, Curriculum, Assessment and Instruction, PreK-12 Office of Executive Director, Student and Family Services File Attachments Resolution - National Child Abuse Prevention.pdf (338 KB) 7. Administrative Items Subject 7.03.a - Instruction - Discussion and presentation regarding Assembly 181, Arts, Music and Instructional Materials. (Dr. Fancher) Meeting Mar 23, 2023 - In-Person/Virtual Regular Board of Education Meeting Type Discussion Recommendation : Discussion and presentation regarding Assembly 181, Arts, Music and Instructional Materials. Analysis : As a condition of receiving apportionments for the Arts, Music and Instructional Materials Block Grant, this plan shall be presented at a regular meeting and adopted by the Board of Education at a subsequent Board meeting. Budget Implications : Additional Revenue of $6.7 million for the Arts, Music and Instructional Materials Submitted by: Dr. Judy A. Fancher Assistant Superintendent, Curriculum, Assessment and Instruction, PreK-12 Office of Director, Curriculum, Instruction and Assessment, TK-12 File Attachments 7. Administrative Items Subject 7.04.a - Human Resources - Approve Memorandum of Understanding between Hacienda La Puente Unified School District and California School Employees Association, Chapter 115, regarding Safer Reopening of School. (Dr. Lovato) Meeting Mar 23, 2023 - In-Person/Virtual Regular Board of Education Meeting Type Action Recommendation : Approve Memorandum of Understanding between Hacienda La Puente Unified School District and California School Employees Association, Chapter 115, regarding Safer Reopening of School. Analysis : The District and the California School Employees Association, Chapter 115 came to an agreement for the Safer Reopening of School. Budget Implications : General Fund, Local Control Funding Formula (LCFF), Child Development, Food Services, Adult Education and Self-Insurance funds Submitted by: Dr. John Lovato Assistant Superintendent, Human Resources File Attachments MOU HLPUSD-CSEA, Safe Reopening.pdf (875 KB) 7. Administrative Items Subject 7.05.a - Business and Operations - Approve Transportation Service Plan for the 2022-23 and 2023-24 school years, in accordance with Assembly Bill 181. (Mr. Roychowdhury) Meeting Mar 23, 2023 - In-Person/Virtual Regular Board of Education Meeting Type Action Recommendation : Approve Transportation Service Plan for the 2022-23 and 2023-24 school years, in accordance with Assembly Bill 181. Analysis : Per Education Code, Section 39800.1, as a condition of receiving apportionments for Transportation Services (under Education Code, Section 41850.1), a local educational agency shall develop a plan describing the transportation services. The plan shall be presented and adopted by the governing board of the local educational agency on or before April 1, 2023, in an open meeting with the opportunity for in-person and remote public comment. Budget Implications : Additional Revenue of $13,968 for Home to School Transportation. Submitted by: Manoj Roychowdhury Associate Superintendent, Business Services Office of Director, Transportation File Attachments Transportation Plan 3.23.23.pdf (2,800 KB) 7. Administrative Items Subject 7.05.b - Business and Operations - Approve “Resolution No. 2022/23-26 Authorizing the Board of Education of the Hacienda La Puente Unified School District Designating Certain General Fund Components as Committed Fund Balance.” (Mr. Roychowdhury) Meeting Mar 23, 2023 - In-Person/Virtual Regular Board of Education Meeting Type Action Recommendation : Approve “Resolution No. 2022/23-26 Authorizing the Board of Education of the Hacienda La Puente Unified School District Designating Certain General Fund Components as Committed Fund Balance.” Analysis : Per Education Code 42127.01, in the fiscal year after the year in which the funds in the Public School System Stabilization Account are greater than or equal to three percent of the combined total of General Fund revenues appropriated for school districts, a school district’s budget shall not contain more than 10 percent of the budgeted funds in assigned or unassigned ending fund balance. The resolution commits funds from the ending fund balance towards the projects/programs included in the resolution. Commitment of the funds, per the resolution, will allow the District to keep the unassigned and assigned funds in the ending fund balance below the 10 percent threshold. Budget Implications : None Submitted By: Manoj Roychowdhury Associate Superintendent, Business Services Office of Director of Fiscal Services File Attachments RESOLUTION - DESIGNATING COMMITTED FUNDS (1).pdf (186 KB) 7. Administrative Items Subject 7.06 - Contracts and Agreements - None Meeting Mar 23, 2023 - In-Person/Virtual Regular Board of Education Meeting Type Information File Attachments 7. Administrative Items Subject 7.07.a - Student Discipline Matters - Take necessary action regarding matters related to student discipline. Meeting Mar 23, 2023 - In-Person/Virtual Regular Board of Education Meeting Type Action Office of Executive Director, Student and Family Services File Attachments 8. Board of Education Comments Subject 8.01 - Board of Education Comments Meeting Mar 23, 2023 - In-Person/Virtual Regular Board of Education Meeting Type Information File Attachments 9. Closing Procedures Subject 9.01 - Adjournment Meeting Mar 23, 2023 - In-Person/Virtual Regular Board of Education Meeting Type Action File Attachments 10. Dates to Remember Subject 10.01 - Holidays and Meetings Meeting Mar 23, 2023 - In-Person/Virtual Regular Board of Education Meeting Type Information April 13, 2023 Thursday NEXT In-Person/Virtual Regular Board of Education Meeting; Closed Session at 5:30 p.m.; Open to Public at 6:30 p.m.; ( via teleconference or the most rapid means of communication available at the time). (Only One Board Meeting This Month) May 4, 2023 Thursday In-Person/Virtual Regular Board of Education Meeting; Closed Session at 5:30 p.m.; Open to Public at 6:30 p.m.; ( via teleconference or the most rapid means of communication available at the time). (Only One Board Meeting This Month) File Attachments