Measure AA Oversight Advisory Committee

# CITY OF WILDOMAR

MEASURE AA OVERSIGHT ADVISORY COMMITTEE REGULAR MEETING MINUTES MAY 27, 2021

## SWEAR IN COMMITTEE MEMBER HERRERA

City Clerk Morales swore in Committee Member Herrera.

## CALL TO ORDER – REGULAR SESSION - 7:00 P.M. or immediately following the Measure Z Oversight Advisory Committee Meeting

The Regular session of the May 27, 2021 Measure AA Oversight Advisory Committee was conducted electronically pursuant to the provisions of Governor’s Executive Orders N-25-20 and N-29-20 and was called to order by Chair Regalado at 7:00 p.m.

Committee Member Roll Call showed the following:

Members in attendance: Herrera, Hitchcock, Urlaub, Chair Regalado

Members absent: None.

Staff in attendance: Assistant City Manager York, City Clerk Morales, Project Consultant Riley, Administrative Services Director Howell, Associate Engineer Luna and Community and Emergency Services Specialist Chapman.

The flag salute was led by Chair Regalado.

## APPOINTMENT OF CHAIR AND VICE CHAIR

A MOTION was made by Member Hitchcock, seconded by Member Urlaub, to appoint Chair Regalado as the Chair to serve through August 2022.

## MOTION carried, 4-0:

AYES: Herrera, Hitchcock, Urlaub, Chair Regalado NOES: None ABSTAIN: None ABSENT: None

A MOTION was made by Member Urlaub, seconded by Chair Regalado, to appoint Member Hitchcock as the Vice Chair to serve through August 2022.

* * *

## MOTION carried, 4-0:

AYES: Herrera, Hitchcock, Urlaub, Chair Regalado NOES: None ABSTAIN: None ABSENT: None

## PUBLIC COMMENTS

There were no public comments.

## APPROVAL OF THE AGENDA AS PRESENTED

A MOTION was made by Vice Chair Hitchcock, seconded by Member Urlaub, to approve the agenda as presented.

## MOTION carried, 4-0:

AYES: Herrera, Urlaub, Vice Chair Hitchcock, Chair Regalado NOES: None ABSTAIN: None ABSENT: None

## 1.0 CONSENT CALENDAR

A MOTION was made by Member Urlaub, seconded by Vice Chair Hitchcock, to approve the consent calendar.

## MOTION carried, 4-0:

AYES: Herrera, Urlaub, Vice Chair Hitchcock, Chair Regalado NOES: None ABSTAIN: None ABSENT: None

## 1.1 Minutes – February 25, 2021 Regular Meeting

Approved the Minutes as submitted.

* * *

## 2.0 GENERAL BUSINESS

## 2.1 FY 2020-21 3rd Quarter Financial Report for Measure AA

Chair Regalado read the title.

Project Consultant Riley presented the staff report.

It was the consensus of the Committee to receive and file the FY 2020-21 3rd Quarter Financial Report.

## FUTURE AGENDA ITEMS

There were no future agenda items.

## ADJOURNMENT

CITY OF WILDOMAR MEASURE AA OVERSIGHT ADVISORY COMMITTEE AGENDA MAY 27, 2021 – Regular Meeting 7:00 P.M. or immediately following the Measure Z Oversight Advisory Committee Meeting Pursuant to Governor Newsom’s Executive Orders N-25-20 and N-29-20, the Measure AA Oversight Advisory Committee will be conducted electronically via video and teleconferencing. Join Zoom Meeting: https://us02web.zoom.us/j/81995415586 OR Dial in: 1 (669) 900 6833 | Webinar ID: 819 9541 5586 Steve Regalado, Chair Brian Jacobs, Vice Chair Charles Herrera, Committee Member Shelley Hitchcock, Committee Member Sheila Urlaub, Committee Member Gary Nordquist Janet Morales City Manager City Clerk

City of Wildomar Measure AA Oversight Advisory Committee Agenda May 27, 2021 2 The Measure AA Oversight Advisory Committee will be held electronically via video and teleconferencing pursuant to the provisions of the Governor’s Executive Order N-29-20 The City of Wildomar encourages your participation in the meeting; however, in order to minimize the spread of the COVID-19 virus, this meeting is being conducted utilizing video and teleconferencing. The City Council Chambers will not be open to the public. The public may view and participate in the meeting via ZOOM video or teleconferencing. Instructions for Electronic Participation If you would like to make a public comment and/or a comment on a specific agenda item, please follow the following instructions: 1. Before joining the call, please silence your other communication devices such as your cell or desk phone. This will prevent any feedback or interruptions during the meeting. 2. Log in or call into ZOOM via desktop/laptop, smartphone or telephone. You must download the ZOOM app to access the link from an Apple smartphone. Please Note: During the meeting all participants video will be turned off during the entire meeting and you will be placed on Mute by the host. You will not be able to mute or unmute your lines manually. The host will unmute your line when you are called to speak. 3. During Public Comment not on the Agenda and after each Agenda Item, the Chair will announce Public Comment. If you would like to speak, please raise your hand virtually to be placed in the queue. When your name or the last 3 digits of your phone number are called, the host will unmute you. Public Comments will be limited to 3 minutes or such other time as the Committee may provide. Directions to virtually raise hand on a DESKTOP/LAPTOP: • At the bottom of the list, please click on the grey “Raise Hand” button. Directions to virtually raise hand on a SMARTPHONE: • Look for the “Raise Hand” button on the screen and click the button. Directions to virtually raise hand on a TELEPHONE line only: • Dial *9 on your keypad to signal that you would like to comment. When the Host unmutes you, Dial *6 to unmute.

City of Wildomar Measure AA Oversight Advisory Committee Agenda May 27, 2021 3 In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, you should contact the City Clerk’s Office at 951-677-7751 x210. The City of Wildomar thanks you in advance for taking all precautions to prevent spreading the COVID 19 virus. ADDITIONS/DELETIONS: Items of business may be added to the agenda upon a motion adopted by a minimum 2/3 vote finding that there is a need to take immediate action and that the need for action came to the attention of the City subsequent to the agenda being posted. Items may be deleted from the agenda upon request of staff or upon action of the Committee. CONSENT CALENDAR: Consent Calendar items will be acted on by one roll call vote unless Committee Members, Staff, or the public request the item be discussed and/or removed from the Consent Calendar for separate action.

City of Wildomar Measure AA Oversight Advisory Committee Agenda May 27, 2021 4 SWEAR IN COMMITTEE MEMBER HERRERA CALL TO ORDER – REGULAR SESSION - 7:00 P.M. or immediately following the Measure Z Oversight Advisory Committee Meeting ROLL CALL FLAG SALUTE APPOINTMENT OF CHAIR AND VICE CHAIR The Committee Members will appoint a Chair and Vice Chair to serve though August 2022. PUBLIC COMMENTS This is the time when the Committee receives general public comments regarding any items or matters within the jurisdiction of the Committee that do not appear on the agenda. APPROVAL OF THE AGENDA AS PRESENTED The Committee to approve the agenda as it is herein presented, or, if it the desire of the Committee, the agenda can be reordered at this time. 1.0 CONSENT CALENDAR 1.1 Minutes – February 25, 2021 Regular Meeting RECOMMENDATION: Staff recommends that the Committee approve the Minutes as submitted. 2.0 GENERAL BUSINESS 2.1 FY 2020-21 3rd Quarter Financial Report for Measure AA RECOMMENDATION: Staff recommends that the Committee receive

City of Wildomar Measure AA Oversight Advisory Committee Agenda May 27, 2021 5 and file the FY 2020-21 3rd Quarter Financial Report. FUTURE AGENDA ITEMS ADJOURNMENT REPORTS: All agenda items and reports are available for review at City Hall, 23873 Clinton Keith Road and on the City’s website at the following address: http://www.cityofwildomar.org/government/agendas___minutes. Any writings or documents provided to a majority of the Committee regarding any item on this agenda (other than writings legally exempt from public disclosure) will be made available by appointment for public inspection at City Hall during regular business hours. If requested, the agenda and backup materials will be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans With Disabilities Act of 1990 (42 U.S.C. Sec. 12132), and the federal rules and regulations adopted in implementation thereof. Any person that requires a disability-related modification or accommodation, including auxiliary aids or services, in order to participate in the public meeting, may request such modification, accommodation, aid or service by contacting the City Clerk either in person or by phone at 951-677-7751. I, Janet Morales, Wildomar City Clerk, do certify that within 72 hours of the meeting, a true and correct copy of this agenda was posted at Wildomar City Hall, 23873 Clinton Keith Road; U.S. Post Office, 21392 Palomar Street; Wildomar Library, 34303 Mission Trail Blvd; and on the City’s website at www.cityofwildomar.org. ______________________________ Janet Morales City Clerk Dated: May 21, 2021

CITY OF WILDOMAR MEASURE AA OVERSIGHT ADVISORY COMMITTEE REGULAR MEETING MINUTES FEBRUARY 25, 2021 CALL TO ORDER – REGULAR SESSION - 7:00 P.M. or immediately following the Measure Z Oversight Advisory Committee Meeting The Regular session of the February 25, 2021 Measure AA Oversight Advisory Committee was conducted electronically pursuant to the provisions of Governor’s Executive Orders N-25-20 and N-29-20 and was called to order by Chair Regalado at 7:00 p.m. Committee Member Roll Call showed the following: Members in attendance: Pselos, Urlaub, Chair Regalado Members absent: Hitchcock, Vice Chair Jacobs Staff in attendance: City Manager Nordquist, Assistant City Manager York, City Clerk Morales, City Treasurer Riley, Acting Administrative Services Director Howell, Intern II Luna and Community and Emergency Services Specialist Chapman. The flag salute was led by Chair Regalado. PUBLIC COMMENTS There were no public comments. APPROVAL OF THE AGENDA AS PRESENTED A MOTION was made by Member Urlaub, seconded by Member Pselos, to approve the agenda as presented. MOTION carried, 3-0: AYES: Pselos, Urlaub, Chair Regalado NOES: None ABSTAIN: None ABSENT: Hitchcock, Vice Chair Jacobs

City of Wildomar Measure AA Oversight Advisory Committee Minutes February 25, 2021 2 1.0 CONSENT CALENDAR 1.1 Minutes – December 01, 2020 Regular Meeting Approved the Minutes as submitted. 2.0 GENERAL BUSINESS 2.1 FY 2020-21 2nd Quarter Financial Report for Measure AA Chair Regalado read the title. Acting Administrative Services Director Howell presented the staff report. It was the consensus of the Committee to receive and file the FY 2020-21 2nd Quarter Financial Report. 2.2 FY 2019-20 Committee Annual Report – Draft Chair Regalado read the title. Acting Administrative Services Director Howell presented the staff report. A MOTION was made by Member Urlaub, seconded by Member Pselos, to approve the Annual Report for submittal to the City Council. MOTION carried, 3-0: AYES: Pselos, Urlaub, Chair Regalado NOES: None ABSTAIN: None ABSENT: Hitchcock, Vice Chair Jacobs FUTURE AGENDA ITEMS There were no future agenda items. ADJOURNMENT There being no further business, Chair Regalado declared the meeting adjourned at 7:24 p.m.

City of Wildomar Measure AA Oversight Advisory Committee Minutes February 25, 2021 3 Submitted by: Approved by: ______________________________ ______________________________ Janet Morales Steve Regalado City Clerk Chair

Measure AA Oversight Advisory Committee Agenda Item #2.1 GENERAL BUSINESS Meeting Date: May 27, 2021 ______________________________________________________________________ TO: Chairperson and Committee Members FROM: Robert (Bob) Howell, Acting Administrative Services Director SUBJECT: FY 2020-21 3rd Quarter Financial Report for Measure AA STAFF REPORT RECOMMENDATION: Staff recommends that the Committee receive and file the FY 2020-21 3rd Quarter Financial Report. DISCUSSION: In accordance with the reporting requirements of Measure AA, staff is pleased to present the FY 2020-21 3rd Quarter Financial Report (January 1, 2021 through March 31, 2021). The annual revenues from the sales and use tax for FY 2020-21 is budgeted at $3,000,000. The City has received $2,537,586 in sales and use tax revenues through February 2021 (85%). The actual expenditures for the nine months ended March 31, 2021 are $1,683,404, or 53% of the FY 2020-21 budget that totals $3,161,600. The breakdown of the expenditures per department are included in the attached financial report. A summary of the activities by department are as follows: Homeless Services SWAG (Social Work Action Group): Staff made 82 Contacts with homeless clients during the 3-month period of January 1, 2021 to March 31, 2021. 37 of those contacted accepted housing referral/assistance and 18 accepted Medical/Mental Health services. Public Works-Road Maintenance The public works crews completed a wide variety of maintenance and clean up within the public right of way. The following key items for the 3rd Quarter (January-March 2021) include: repaired 4,490 sq ft of potholes, illegal signs removed: 46, hours spent removing illegal dump: 46 hours, trimmed trees: 151, and signs installed: 46.

Police Services Motor Traffic Officer (1.0 officer): Budgeted at 160 hours/month: January 2021 actual hours: 160 hours; February 2021 actual hours: 160 hours; March 2021 actual hours: 160 hours. (January 2021 to March 2021 Activity): Citations Written: 381 DUI’s: 30 Traffic Collisions: 34 Community Patrol Officers (1.5 officers): Budgeted at 220 hours/month: January 2021 actual hours: 220 hours; February 2021 actual hours: 220 hours; March 2021 actual hours: 160 hours. (January 2021 to March 2021 Activity): Involved in Quality-of-Life Issues in the City Works with SWAG in monitoring the Homeless Activity in the City. 3 Search warrants 4 Surveillance Operations Arrests/ Citations: January 2021: 9; February 2021: 10; March 2021: 9 Extra Patrol by Community Service Officer (CSO) Budgeted at not to exceed 10 overtime hours per week, (estimated at 43 hours per month): January 2021 Actual 24.5hrs/month; February 2021 Actual: 4.5hrs/month; March 2021 Actual: 17 hours. Addresses parking violations throughout the City. Fire Services Medic Squad Responses (January 2021 to March 2021): Responses:398 FISCAL IMPACT: None. Submitted by Approved by: Robert (Bob) Howell Gary Nordquist Acting Administrative Services Director City Manager ATTACHMENTS: FY 2020-21 3rd Quarter Financial Reports: 01/01/2021 to 3/31/2021

Attachment Measure AA FY 2020-21 3rd Quarter Financial Reports 01/1/2021-3/31/2021

Audited Unaudited June 30, 2020 March 31, 2021 Cash -$ 2,555,166$ Due from Other Govt 755,638 294,666 Due from Other City Funds 1,575,206 - Total Assets 2,330,844$ 2,849,832$ Accounts Payable 419,266$ 64,072$ Total Liabilities 419,266 64,072 Year-to-date Revenues - 2,537,586 Year-to-date Expenditures (1,683,404) - 854,182 Audited/Estimated Restricted Fund Balance 1,911,578 2,765,760 Total Fund Balance 1,911,578 2,765,760 2,330,844$ 2,829,832$ City of Wildomar Balance Sheet For the Period Ended March 31, 2021 Fund 120 - Measure AA Assets Total Liabilities, Operations, and Fund Balance Liabilities Operating Excess (Deficiency) of Revenues over Expenditures Fund Balance Page 1 of 4

Budget 3rd Quarter Actuals Fiscal Year to Date Actuals Variance Favorable/ (Unfavorable) Actuals as a % of Budget Revenues: Sales & Use Tax 3,000,000$ 1,053,173$ 2,537,586$ (462,414)$ * 85% Total Revenues 3,000,000 1,053,173 2,537,586 (462,414) 85% Expenditures: Homeless Services 252,700 35,726 152,089 100,611 60% Public Works-Road Maintenance 749,500 127,187 247,187 502,313 33% Police Services 745,100 148,899 372,747 372,353 50% Fire Services 1,409,300 374,551 908,881 500,419 64% Administration 5,000 2,500 2,500 2,500 50% Total Expenditures 3,161,600 688,863 1,683,404 1,478,196 53% Net Change in Fund Balances (161,600) 364,310 854,182 2,765,760 * Note: This is an unfavorable variance from budget as we have not achieved the total budgeted revenue. City of Wildomar Statement of Revenues, Expenditures, and Changes in Fund Balance Adopted Budget and Actual For the Nine Months Ended March 31, 2021 Fund Balance at July 1, 2020 1,911,578 Fund 120 - Measure AA For the Nine Months Ended March 31, 2021 Fund Balance, March 31, 2021 Page 2 of 4

3rd Quarter Expenditures Year-to-date Expenditures 99,000 2,035 25,877 Vendor: 001222 FOBRO CONSULTING LLC 2,035 12,458 Vendor: 000072 INTERWEST CONSULTING GROUP - 968 Vendor: 001479 DISCOUNT HAULING AND CLEANUP SERVICES - 12,451 Total Detailed Expenditures 2,035 25,877 102,000 21,337 Vendor: 001306 SOCIAL WORK ACTION GROUP 21,337 74,831 Total Detailed Expenditures 21,337 51,400 12,121 51,148 Vendor: 000080 BURKE WILLIAMS SORENSON LLP 12,121 51,148 Total Detailed Expenditures 12,121 51,148 300 233 233 Vendor: 001300 DELL MARKETING L.P. 233 233 Total Detailed Expenditures 233 233 252,700 35,726 152,089 120-077-4500-52115 Contractual Services (Bundy Canyon/Sellers Traffic Signal) 57,600 - 120-078-4500-52115 Contractual Services (Bundy/Monte Vista Traffic Signal) 172,000 - 120-450-4500-52115 Contractual Services (Public Works Maintenance Crew) 381,000 63,542 Vendor: 000042 PV MAINTENANCE, INC 63,542 183,542 Total Detailed Expenditures 63,542 183,542 120-903-4500-52115 Contractual Services (Slurry Seal) - 120-909-4500-52115 Contractual Services (Bundy Canyon Widening) 63,645 Vendor: 001640 JAMES MCMINN INC 63,645 63,645 Total Detailed Expenditures 63,645 63,645 749,500 127,187 247,187 73% 26% City of Wildomar Fiscal Year 2020-2021 3rd Quarter Detailed Expenditure Report January 1, 2021 to March 31, 2021 Fund 120 - Measure AA Total Public Works-Road Maintenance 502,313 33% 63,645 45,255 58% Balance Percentage Used Homeless Services Account Number 108,900 Budget 73,123 27,169120-410-4610-52116 Professional Services 74,831 74,831 - 172,000 120-410-4610-58110 Hardware/Software 67 Total Homeless Services 60% Public Works-Road Maintenance 183,542 197,458 48% 100%252 100,611 120-410-4610-52117 Legal Services 120-410-4610-52115 Contractual Services 78% - 57,600 0% 0% 30,000 - 30,000 0% Page 3 of 4

3rd Quarter Expenditures Year-to-date Expenditures City of Wildomar Fiscal Year 2020-2021 3rd Quarter Detailed Expenditure Report January 1, 2021 to March 31, 2021 Fund 120 - Measure AA Balance Percentage UsedAccount Number Budget Police Services - - Vendor: 001464 PVP COMMUNICATIONS- MOTOR DEPUTY SUPPLIES/ EQUIP. - 1,687 Vendor: 001465 MOTOPORT-MOTOR DEPUTY SUPPLIES/ EQUIP. - 730 Total Detailed Expenditures - 2,417 - Vendor: 001485 WEX BANK (FUEL) 349 Total Detailed Expenditures - 349 120-460-4700-52115 Contractual Services 147,349 Vendor: 000047 RIVERSIDE COUNTY, SHERIFF'S DEPARTMENT 147,349 366,540 Total Detailed Expenditures 147,349 366,540 1,550 Vendor: 001330 BMW MOTORCYCLES OF RIVERSIDE 1,550 3,441 Total Detailed Expenditures 1,550 3,441 - 745,100 148,899 372,747 Fire Services 374,551 Vendor: 000072 INTERWEST CONSULTING GROUP 1,477 9,696 Vendor: 000068 COUNTY OF RIVERSIDE, FIRE DEPARTMENT 373,074 744,940 Total Detailed Expenditures 374,551 754,636 - - Vendor: 001571 The Office Furniture Expert (FURNITURE MEDIC SQUAD) - 4,506 Total Detailed Expenditures - 4,506 - Vendor: 000068 COUNTY OF RIVERSIDE, FIRE DEPARTMENT (MEDIC SQUAD) - 149,739 Total Detailed Expenditures 0 149,739 374,551 908,881 Administration 2,500 2,500 Vendor: 000987 TEAMAN, RAMIREZ & SMITH (AUDIT) 2,500 2,500 Total Detailed Expenditures 2,500 2,500 2,500.00 2,500.00 120-410-4800-58100 Furniture & Equipment 7,500 - - 0% 324,560 500 97%120-460-4700-52012 Departmental Supplies 2,500 2,417 83 3,441 59 98% 120-460-4710-52115 Contractual Services 1,237,700 754,636 Total Police Services 364,853 50% 483,064 61% 120-460-4700-58130 Furniture & Equipment 40,000 - 40,000 0% 70%120-460-4700-52112 Fuel 691,100 366,540 349 151 Total Measure AA Fund 53% 120-460-4710-58130 Vehicles 149,800 149,739 61 100% Total Fire Services 500,419 64% 53% 120-460-4700-56010 Equipment Maint/Repair 3,500 120-410-4200-52115 Contractual Services Total Administration 120-460-4710-58100 Furniture & Equipment 4,506 4,694 120-460-4710-56103 Maintenance/Repair 12,600 - 12,600 0% $688,863 $1,683,404 5,000 2,500 50% 5,000 2,500 50% 49%9,200 $1,470,696 1,409,300 $3,161,600 Page 4 of 4