School Board Workshop

THE SCHOOL BOARD OF BROWARD COUNTY, FLORIDA OFFICE OF THE SUPERINTENDENT TUESDAY, MAY 6, 2025 9:00 AM Kathleen C. Wright Building 600 Southeast Third Avenue, Board Room Fort Lauderdale, Florida 33301 AGENDA FOR BOARD WORKSHOP 1. 9:00 A.M. - 10:30 A.M. – COMMITTEE REPORTS ADDED EXHIBITS / REVISED Audit Committee Broward County Association of Student Councils and Student Advisor to the Board District Advisory Council Diversity Committee ESE Advisory Council ESOL Leadership Council Facilities Task Force BOARD WORKSHOP CAN BE VIEWED VIA LIVE STREAM OVER THE INTERNET ON THE DISTRICT'S WEBSITE (www.browardschools.com). Fourth Revision 5/2/25 - Third Revision 5/1/25 - Second Revision 4/28/25 - Revised 4/25/25 Public speakers will be permitted three minutes each to address a topic prior to Board Members' discussion on the topic. The times for items on the agenda are only estimates. The actual start times for these topics may vary up to an hour or more depending on the nature of the items and the length of the Board discussions and public comments. The meeting will also be live streamed. Public Written Agenda Comments- Members of the public may submit public written comments by visiting the District’s webpage at www.browardschools.com/ publicparticipation. Public Written Agenda Comments must be submitted no later than 1:00 p.m. the day before the published date of the School Board Meeting or Workshop. Anonymous comments will not be accepted; therefore, written comments must include the person’s name, city of residence, and zip code. Written agenda comments may not exceed a maximum of twenty-two hundred and fifty (2250) characters. Pursuant to School Board Policy 1020, the public may speak a total of twelve (12) minutes during any single meeting, not including committee reports. Additionally, in the event a large group of individuals (ten (10) or more) sign-up to speak on any one agenda item, the Board Chair has the authority to adjust the time limit for each speaker to speak less than the three (3) minutes usually permitted or limit the overall time speakers will be heard on that item. Free guest parking is available at the southeast 3rd Avenue parking lot on all School Board meeting dates. TOPICS Board Workshop May 6, 2025 1

Gifted Advisory Council Human Relations Committee Multilingual Advisory Committee Parent Community Involvement Task Force Small Business Advisory Committee Technology Advisory Committee 2. 10:30 A.M. - 11:00 A.M. – Bond Oversight Committee FY25 Q2 3. 11:00 A.M. - 11:30 A.M. – Rule Development: Religious Expression in Public Schools FLORIDA DEPARTMENT OF EDUCATION - MODEL POLICY 4. 11:30 A.M. - 3:30 P.M. – School Board Member Training: FSBA Master Board 5. 3:30 P.M. - 4:30 P.M. – RFQ-FY20-192 - Program Manager Owner Representative Services ADDED (POSTPONED FROM April 22, 2025, SSBM FOR DISCUSSION) 6. 4:30 P.M. - 5:30 P.M. – 2025-26 Organizational Chart ADDED EXHIBITS Audit Committee Recommendation.pdf Audit Committee Motion-March 2025-REVISED.pdf Audit Committee Report-March 2025-REVISED.pdf ESE Advisory Committee Recommendation - ADDED.pdf Second Set of Committee Motions - ADDED.pdf BOC Report FY25 Q2.pdf Policy 5000 Religious Expression in Public Schools.pdf Postponed ARF.pdf Executive Summary.pdf Fourth Amendment.pdf 2025-26 Proposed Org Chart 2025-26 Org Chart Summary of Changes 2025-26 Org Chart Financials ADJOURNMENT The School Board of Broward County, Florida, prohibits any policy or procedure which results in discrimination on the basis of age, color, disability, gender identity, gender expression, genetic information, marital status, national origin, race, religion, sex or sexual orientation. The School Board also provides equal access to the Boy Scouts and other designated youth groups. Individuals who wish to file a discrimination and/or harassment complaint may call the Director, Equal Educational Opportunities/ADA Compliance Department & District’s Equity Coordinator/Title IX Coordinator at 754-321-2150 or email eeo@browardschools.com. Individuals with disabilities requesting accommodations under the Americans with Disabilities Act Amendments Act of 2008, (ADAAA) may call Equal Educational Opportunities/ADA Board Workshop May 6, 2025 2

Compliance Department at 754-321-2150 or email eeo@browardschools.com. Language Interpretation/Translation Services are available for the public upon request to the Bilingual/ESOL Department by emailing ESOLRequests@browardschools.com. Any person who decides to appeal any decision made at a meeting(s) announced by this Notice with respect to any matter considered at such meeting(s) will need a record of the proceedings and for such purpose may need that a verbatim record of the proceeding is made, which records testimony and evidence upon which the appeal is to be based. Telephone conferencing or other telecommunications technology may be used in conducting this public meeting to permit absent Board Members to participate in discussions, to be heard by other School Board Members and the public, and to hear discussions taking place during the meeting. Notice is hereby given that two or more Board Members of The School Board of Broward County, Florida, may be participating. Board Workshop May 6, 2025 3

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From: Nathalie Lynch-Walsh To: Dave G. Rhodes; Advisory Committee Correspondent Cc: Andrea M. Dinelaris; Ellen Tolson; Janysse J. Edouard; Jessica J. Palomino; Kelly L. Raben; Lisa G. Bailey; Monica Thompkins; Tami R. Taylor Johnson; Earleisha.Clarke@browardschools.com; Allen Zeman; Brenda Fam; Debra Hixon; Jeff Holness; Lori Alhadeff; Maura M. Bulman; Nora Rupert; Rebecca Thompson; Sarah Leonardi Subject: Audit Committee Motion/March 2025 Audit Committee Report Date: Friday, April 11, 2025 4:46:00 PM Attachments: Audit Committee Report_March 2025_rev041125.pdf Please see the attached March Audit Committee report, which includes a motion passed at the 3/13/25 meeting. The motion passed at the 3/13/25 Audit Committee meeting and related additional information are extracted below for discussion at the next School Board workshop: A motion related to the property and inventory audit of selected schools was made by Mr. Anthony de Meo and seconded by Ms. Ruth Carter Lynch. The motion was as follows and passed unanimously: Motion: "A subsequent follow-up audit be performed on Atlantic West Elementary School based on the extraordinary findings of the Chief Auditor's report dated March 13, 2025. The follow-up audit should include probing questions about what happened to the 50 or more items that are unaccounted for, the date of the police report, and what happened since 2017." Additional Information: The Office of the Chief Auditor is currently performing a follow- up to their Property & Inventory audit of Atlantic West ES. This motion and additional information are being provided to inform the School Board, Audit Committee, the Superintendent, and other stakeholders of the systemic internal control deficiencies uncovered as a result of the most recent OCA Property & Inventory audit. The deficiencies appear to stem from the following: 1. A School Board policy last revised in 1998 that designates principals and individual department heads as property custodians responsible for creating property and inventory procedures, which conflicts with Florida Administrative Code 69I-73 and F.S. 1001.51, and F.S. Chapter 274, which establish the Superintendent as custodian of school property, and the Chief Financial Officer as responsible for rules related to property and inventory (see SB Policy 3204). 2. The same School Board policy designates an apparently defunct department—the Property and Inventory Department—as responsible for conducting physical inventories, maintaining a manual of property control procedures, and compliance with Florida State Statute and the Auditor General. 3. Historic Property & Inventory audit reports state, “All physical inventories shall be conducted by the Office of the Chief Auditor’s Property Audits Division.” In contrast, Policy 3204 states “All physical inventories shall be conducted by the Property and Inventory Control Department.” 4. It appears the P&I department became part of the Office of the Chief Auditor— creating a situation where the auditors were effectively responsible for conducting and reconciling 100% of the physical inventories under the misnomer Property & Inventory “audits,” and likely led to the 1% threshold that is not applicable in the current sampling approach. In reality, the P&I audits have involved the OCA 12

performing the physical inventory reconciliation that should be completed by staff. F.S. 1001.42 requires the following from the internal auditor: The internal auditor shall perform ongoing financial verification of the financial records of the school district, a comprehensive risk assessment of all areas of the school system every 5 years, and other audits and reviews as the district school board directs for determining: a. The adequacy of internal controls designed to prevent and detect fraud, waste, and abuse as defined in s. 11.45(1). b. Compliance with applicable laws, rules, contracts, grant agreements, district school board-approved policies, and best practices. c. The efficiency of operations. d. The reliability of financial records and reports. e. The safeguarding of assets. f. Financial solvency. g. Projected revenues and expenditures. h. The rate of change in the general fund balance. The position tasked with the responsibility for performing risk assessments, audits and reviews for the purpose of determining the adequacy of internal controls, compliance, reliability, and safeguarding of assets cannot be part of the process of creating the controls or records they are responsible for auditing. 5. Business Practice Bulletin O-100 makes no reference to reconciling physical inventory counts to the system, although F.A.C. 69I-73(6) requires a “reconciliation of inventory to property records—upon completion of a physical inventory.” Finding #4 on page 11 of the Food & Nutrition department P&I audit presented to the Audit Committee on March 11, 2021 and the School Board on April 20, 2021 identified the lack of reconciliation of physical counts to the District’s property records, and recommended “A reconciliation of inventory to property records should be performed upon completion of the semiannual inventory exercise.” Because responsibility for developing internal control procedures has been incorrectly shifted from an accounting (CFO) function to individual departments and schools, the management response came from the department and was “approved” by the Chief Operations Officer at the time. The response was simply, “Implementation of process to report reconciled inventory to the Capital Assets Department” (p. 30). The response does not address the lack of reconciliation, nor is the position responsible per state statute for property and inventory controls copied on the response. Policies, Rules, and Laws Reviewed Florida Statute 1001.42 - Powers and Duties of District School Board Florida Statute 1001.43 - Supplemental Powers and Duties of District School Board Florida Statute 1001.51 - Duties and Responsibilities of District School Superintendent · Florida Statutes Chapter 274 – Tangible Personal Property Owned by Local Governments · F.A.C. 69I-73 - Tangible Personal Property Owned by Local Governments 13

· SB Policy 3204 – Property Accountability and Responsibility Business Practice Bulletin O-100, 6/22/17 - Procedure for Property & Inventory Control Next Steps The Audit Committee will discuss and make recommendations when the follow-up audit is presented at an upcoming Audit Committee meeting. Nathalie Lynch-Walsh, Ph.D. Audit Committee Chair 954-383-1262 Government must be accountable to the people. The Florida Constitution, which sets forth our rights as citizens of this great state, provides that the public has the right to know how government officials spend taxpayer dollars and make the decisions affecting their lives. The principle of open government is one that must guide everything done in government for its public.FL Attorney General 14

Audit Committee Report_March 2025_rev041125 P a g e | 1 Audit Committee Report Nathalie Lynch-Walsh, Ph.D. - Audit Committee Chair Meeting Dates: March 13, 2025 (Regular Meeting) & March 27, 2025 (Special Meeting – Teams). See minutes for additional meeting details. 3/13/25 Regular Meeting: On March 13, 2025, the Broward County Public Schools Audit Committee convened to discuss various audit findings, with a significant focus on the property and inventory audit of selected schools. The meeting highlighted substantial discrepancies at Atlantic West Elementary School, prompting a motion for a follow-up audit to investigate the missing items further. The discussion underscored the importance of effective internal controls, timely inventories, and comprehensive management responses to address these issues. The committee also recommended implementing exit audits for principals to ensure proper inventory handovers. A motion related to the property and inventory audit of selected schools was made by Mr. Anthony de Meo and seconded by Ms. Ruth Carter Lynch. The motion was as follows: • Motion: "A subsequent follow-up audit be performed on Atlantic West Elementary School based on the extraordinary findings of the Chief Auditor's report dated March 13, 2025. The follow-up audit should include probing questions about what happened to the 50 or more items that are unaccounted for, the date of the police report, and what happened since 2017." • Additional Information: The Office of the Chief Auditor is currently performing a follow-up to their Property & Inventory audit of Atlantic West ES. This motion and additional information are being provided to inform the School Board, Audit Committee, the Superintendent, and other stakeholders of the systemic internal control deficiencies uncovered as a result of the most recent OCA Property & Inventory audit. The deficiencies appear to stem from the following: 1. A School Board policy last revised in 1998 that designates principals and individual department heads as property custodians responsible for creating property and inventory procedures, which conflicts with Florida Administrative Code 69I-73 and F.S. 1001.51, and F.S. Chapter 274, which establish the Superintendent as custodian of school property, and the Chief Financial Officer as responsible for rules related to property and inventory (see SB Policy 3204). 2. The same School Board policy designates an apparently defunct department—the Property and Inventory Department—as responsible for conducting physical inventories, maintaining a manual of property control procedures, and compliance with Florida State Statute and the Auditor General. 3. Historic Property & Inventory audit reports state, “All physical inventories shall be conducted by the Office of the Chief Auditor’s Property Audits Division.” In contrast, Policy 3204 states “All physical inventories shall be conducted by the Property and Inventory Control Department.” 15

Audit Committee Report_March 2025_rev041125 P a g e | 2 4. It appears the P&I department became part of the Office of the Chief Auditor—creating a situation where the auditors were effectively responsible for conducting and reconciling 100% of the physical inventories under the misnomer Property & Inventory “audits,” and likely led to the 1% threshold that is not applicable in the current sampling approach. In reality, the P&I audits have involved the OCA performing the physical inventory reconciliation that should be completed by staff. F.S. 1001.42 requires the following from the internal auditor: The internal auditor shall perform ongoing financial verification of the financial records of the school district, a comprehensive risk assessment of all areas of the school system every 5 years, and other audits and reviews as the district school board directs for determining: a. The adequacy of internal controls designed to prevent and detect fraud, waste, and abuse as defined in s. 11.45(1). b. Compliance with applicable laws, rules, contracts, grant agreements, district school board-approved policies, and best practices. c. The efficiency of operations. d. The reliability of financial records and reports. e. The safeguarding of assets. f. Financial solvency. g. Projected revenues and expenditures. h. The rate of change in the general fund balance. The position tasked with the responsibility for performing risk assessments, audits and reviews for the purpose of determining the adequacy of internal controls, compliance, reliability, and safeguarding of assets cannot be part of the process of creating the controls or records they are responsible for auditing. 5. Business Practice Bulletin O-100 makes no reference to reconciling physical inventory counts to the system, although F.A.C. 69I-73(6) requires a “reconciliation of inventory to property records—upon completion of a physical inventory.” Finding #4 on page 11 of the Food & Nutrition department P&I audit presented to the Audit Committee on March 11, 2021 and the School Board on April 20, 2021 identified the lack of reconciliation of physical counts to the District’s property records, and recommended “A reconciliation of inventory to property records should be performed upon completion of the semiannual inventory exercise.” Because responsibility for developing internal control procedures has been incorrectly shifted from an accounting (CFO) function to individual departments and schools, the management response came from the department and was “approved” by the Chief Operations Officer at the time. The response was simply, “Implementation of process to report reconciled inventory to the Capital Assets Department” (p. 16

Audit Committee Report_March 2025_rev041125 P a g e | 3 30). The response does not address the lack of reconciliation, nor is the position responsible per state statute for property and inventory controls copied on the response. Policies, Rules, and Laws Reviewed • Florida Statute 1001.42 - Powers and Duties of District School Board • Florida Statute 1001.43 - Supplemental Powers and Duties of District School Board • Florida Statute 1001.51 - Duties and Responsibilities of District School Superintendent • Florida Statutes Chapter 274 – Tangible Personal Property Owned by Local Governments • F.A.C. 69I-73 - Tangible Personal Property Owned by Local Governments • SB Policy 3204 – Property Accountability and Responsibility • Business Practice Bulletin O-100, 6/22/17 - Procedure for Property & Inventory Control Next Steps The Audit Committee will discuss and make recommendations when the follow-up audit is presented at an upcoming Audit Committee meeting. 3/27/25 Special Meeting: Date: March 27, 2025 Time: 10:02 AM Location: Virtual Meeting Attendees: • Nathalie Lynch- Walsh • Dave G. Rhodes • Bryan Erhard • Lew Naylor • Robert Mayersohn • Anthony De Meo • Ruth Carter Lynch • Chris Upton • Mary Fertig • Matthew Friedman • Oleg Gorokhovsky • Phyllis Shaw • Jill Baron • Andrew Medvin • Ali Arcese • Gerrilyn Arlotta Summary of Discussions: 1. Opening Remarks: o Nathalie Lynch-Walsh called the meeting to order and led the Pledge of Allegiance. o Roll call was conducted by Dave G. Rhodes. 2. Public Comments: o No public comments were made. 3. Housekeeping Updates: o Dave G. Rhodes provided updates on the upcoming audit program for Atlantic West Elementary and the audit tabled for Miramar Elementary School. 4. Interim Financial Statements and Budget Reports: o Compliance Concerns: Nathalie Lynch-Walsh raised concerns about compliance with policy 3510 and Florida statute 1011.051, questioning whether the current budget reports meet the prescribed format for interim financial statements. 17

Audit Committee Report_March 2025_rev041125 P a g e | 4 o Format Changes: The committee discussed the differences between the current budget reports and the previous interim financial statements, noting the lack of detailed breakdowns of fund balance categories. o Monitoring Requirements: The importance of monitoring the 3% threshold requirement for the General Fund's ending fund balance was emphasized, with questions about how the district ensures compliance. o Budget Amendments: The committee questioned whether any budget amendments had been brought to the school board, noting that the adopted and revised budget numbers remained unchanged. o Fund Balance Breakdown: Requests were made for a detailed breakdown of the $185 million beginning fund balance, including comparisons to the June 30th audited financials. Follow-Up Questions: Four follow-up questions were identified, including explanations for the 8.8% fund balance percentage and the need for budget amendments: 1. Explanation for the 8.8% Fund Balance Percentage: o How is the 8.8% fund balance percentage calculated, and what components are included in this calculation? 2. Budget Amendments: o Have any budget amendments been brought to the school board? If so, please provide details. 3. Breakdown of the $185 Million Beginning Fund Balance: o Provide a detailed breakdown of the $185 million beginning fund balance, including comparisons to the June 30th audited financials. 4. Compliance with Policy 3510 and Florida Statute 1011.051: o How does the district ensure compliance with policy 3510 and Florida statute 1011.051, particularly regarding the 3% threshold requirement for the General Fund's ending fund balance? 5. Policy Review and Recommendations: o Policy 3100 (Annual Financial Audit): The committee reviewed the policy and discussed the need for clearer language and timelines for the auditor selection process.  Timeline Addition: Recommendations were made to include specific timelines for convening the auditor selection committee, especially when approaching the end of the current auditor's contract.  Qualifications for Auditors: Suggestions were made to add qualifications for auditors, ensuring they have experience and knowledge in governmental accounting and school district audits. 18

Audit Committee Report_March 2025_rev041125 P a g e | 5  Report Submission: The committee discussed the need for a catch-all statement requiring all reports from external auditors to be presented to both the Audit Committee and the school board.  Language Updates: The committee recommended updating the language to reflect current practices and statutory requirements, including specifying the fiscal year end date (June 30th) and clarifying the scope of the audit. 6. Follow-Up Items: o Nathalie Lynch-Walsh will send out the motion regarding inventory reconciliation and the Florida Administrative Code 69I-73. o The committee will form the auditor selection committee at the next regular meeting. o Dave G. Rhodes will check with the 10th floor regarding the timeline for bringing policy changes to the school board. o The committee will provide a list of external auditors for the last 10 years. o The committee will review the current RFP for external auditors. 19

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From: Jacqui Luscombe <ese.chair@gmail.com> Sent: Thursday, May 1, 2025 4:12 PM To: Advisory Committee Correspondent <advisory.committeecorrespondent@browardschools.com>; Andrae D. Hill <andrae.hill@browardschools.com>; John J. Sullivan <johnj.sullivan@browardschools.com> Subject: Another motion: ESE Advisory CAUTION: This email originated from an external source. Use caution when replying, clicking links, or opening attachments. Hi This is the second motion we passed at ESE Advisory on 4/17: We recommend that BCPS: 1. Conduct a customer satisfaction survey for parents of children who use nursing services in Broward schools 2. Provide notification to parents when there is a change in school nurse for their child 3. Understand and accommodate - rather than deny, challenge or seek to change - doctors orders. 4. Allow parents to communicate with their students by cellphone during the school day for the purposes of the management of their Type 1 Diabetes. 5. Ensure that staff do not call DCF on parents, and 911 on students, when known to be unnecessary or as a retaliatory action. 6. We also recommend that the Supt bring to a Board workshop discussion of a board policy relating to the provision of cellphone accommodations for students with Diabetes, to include professional input from the American Diabetes Association and to discuss other issues relating to the care and management of Type 1 Diabetes in Broward schools, and other nursing issues, in order to set in place comprehensive procedures, policy and protocols to ensure best practice.” Passed unanimously with quorum. -- Jacqui Luscombe 954 415 4107 ESE Advisory Council Chair www.browardeseadvisorycouncil.com 25

FY25 Q2 BOND OVERSIGHT COMMITTEE QUARTERLY REPORT FOR THE QUARTER ENDED DECEMBER 31, 2024 Meeting March 20, 2025 26

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COMMITTEE MEMBERS Stephen Hillberg Committee Chair Tommy Demopoulous, CFI, CFPS, CFEI, FO, FM Committee Member Latha Krishnaiyer Committee Member Parth Patel Committee Member William Tracy Committee Member 29

PREFACE Broward County Public Schools (the District) is pleased to present the latest Bond Oversight Committee Report for the quarter ending December 31, 2024. We invite you to explore the pages that follow for an overview and accompanying details of the progress being made on the SMART Program (Safety, Music & Art, Athletics, Renovation, and Technology). This report is the latest quarterly document prepared for the Bond Oversight Committee (BOC), which was established shortly after the start of the SMART Program to provide independent, external oversight of the Broward County Public School’s improvements in the SMART Program. The BOC report is prepared on a quarterly basis to provide a progress report of the $800 million bond and how the funds are working towards making much-needed improvements to 232 District schools. The goal of the report is to promote transparency and accountability as this monumental initiative delivers on the District’s commitment to improve the learning environment in schools districtwide. The following pages offer an Introduction section with a high-level overview of the progress made this past quarter. The Introduction is then followed by a detailed report of each of the key components of the SMART Program, a fiscal report from the Capital Budget department, and a glossary of SMART acronyms and terminology is also included to help readers better understand the information provided. The quarterly report features the School Spotlights which provide a progress report on construction at each of the 232 schools in the SMART Program. These school spotlights and other current Program information are also featured on the District’s SMART website at: https://bcpssmartfutures.com/ You can also access the previous quarterly reports by visiting the BOC website at: http://www.broward.k12.fl.us/boc/ Thank you for your interest in the Broward County Public Schools SMART Program! 30

Preface Page i The SMART Glossary Page 1 Introduction Page 8 Page 188 Page 2020 Page 2222 Page 24 Page 26 Page 451 Page 637 Page 649 Section 1 – Technology SBBC Schools Section 2 – Technology Charter Schools Section 3 – Music & Art Equipment Section 4 – Athletics Section 5 – Facilities Sonja Coley, Task Assigned Executive Director Michael McIntyre, AECOM Ashley Carpenter, Atkins Section 6 – Budget Activity Romaneir Johnson, Chief Financial Officer Section 7 – Supplier Diversity Outreach Program Wanda Paul, Chief Operations and Facilities Officer Section 8 – Communications Yvonne Garth, Garth Solutions / AECOM Team Bond Oversight Committee Meeting March 20, 2025 5:30 p.m. TABLE OF CONTENTS 31

The SMART Glossary1 - FY25 Q2 32

THE SMART GLOSSARY Adopted District Educational Facilities Plan (ADEFP) – The District’s five-year funding plan for capital improvements, adopted by the School Board each year. ATP – Authorization to Proceed with design services. BCPS – Broward County Public Schools. BOC – The Bond Oversight Committee is an independent panel that oversees the SMART Initiative through the review of project expenditures and quarterly reports, and by facilitating public input through regularly scheduled hearings. Basic Equipment List – A document showing the minimum type and quantity of musical equipment that schools should possess to offer core music courses. Building Envelope – SMART projects pertaining to work on a building’s exterior, roofs, walls andwindows. Building Replacement – Requires additional analysis by the Design Professional to determine if a building is in a condition that would warrant replacement or if the building is sufficiently structurally sound that would make improvements appropriate. CMAR – Construction Manager at Risk is a contractor that provides pre-construction services, cost estimates, construction management and other related services. Hiring the contractors at this early stage in the design process is a valuable step to ensure a seamless and faster transition from designing to implementing improvements. CSMP – Construction Services Minor Projects are open-end agreements to expedite single construction projects that are valued at $2 million or less with some CSMP services allowed up to $4 million. The CSMP limits are set by School Board Approval of the CSMP contracts. Capital Outlay Tax – Money raised from local taxpayers to spend on either the purchase of a fixed asset or to extend its usefullife. Capital Projects – Construction, renovations or replacement to improve or maintain an existing asset of the School District. Commitment – A project obligation, such as a purchase order or a requisition. Current Budget – Current approved budget including any School Board approved changes that impacted the Original Budget. DHCP – Dynamic Host Configuration Protocol is a way to assign dynamic IP addresses to devices in a network.2 - FY25 Q2 33

THE SMART GLOSSARY continued DNS – Domain Name Systems is the way Internet domain names and addresses are tracked and regulated. DR Storage – Disaster Recovery Storage is a backup system used to store and retrieve computer files anddata. Design Phase – The third (3) phase of the six-phased process in which drawings and plans are developed for eventual implementation by contractors and vendors. Design Professionals – A term referring to architects, engineers, interior designers, and landscape architects whose application of appropriate design services requires licensing or state registration. Digital Instructional Resources – Instructional materials that are conveyed by way of digital media, including, digital textbooks, applets and applications, and online supplementary resources. Disparity Study – A type of market analysis to determine if a statistical difference exists between the number or types of companies available to participate in the bid for contracts versus those firms that actually obtain those contracts. District Educational Facilities Plan (DEFP) – A 5-year capital budget planning document. Financially Active Project – A project with existing commitments or expenses. FY– An abbreviation for Fiscal Year in which funds are released to initiate project planning and implementation Forecast – Forecast dates may fluctuate periodically to reflect actual or unforeseen dynamics that arise as the projects move through each phase. As these unexpected dynamics may impact the originally “planned” schedule dates, forecast dates will be updated accordingly to communicate the most up-to-date schedule milestone dates. Gap Analysis – Measurement of areas of greatest need for each school to determine whether schools are operating within music instruction’s minimum standards. HVAC – Heating, Ventilation, and Air Conditioning. GMP – A Guaranteed Maximum Price is negotiated to set a price ceiling for fees and cost incurred.3 - FY25 Q2 34

THE SMART GLOSSARY continued GOB – The 2014 General Obligation Bond was approved by Broward County voters and pays for renovation projects and technology for District-owned schools and charter schools. I&T – The School District’s Information and Technology Department is responsible for designing, implementing and managing information technology solutions that improve student achievement and operational efficiency. IPAM – Internet Protocol Address Management is a means of planning, tracking and managing the Internet Protocol address space used in a network. IT – Information Technology refers to anything related to computer technology, such as networking, hardware, software, the Internet or the people working with those technologies. ITB – Invitation to Bid is a process similar to a Request for Quotations (RFQ) in which contractors, suppliers, and vendors are invited to bid to provide the School District with specific products or services. Implementation Phase – The fifth of the six-phase SMART Initiative process in which contractors or vendors begin work on SMART projects. Improvements – SMART projects involving construction or renovations that have a life cycle of more than five years. Load Balancing System – A network that improves the distribution of workloads across multiple computing resources, such as computers, central processing units, disk drives, and other network links. LOR – Letter of Recommendation to issue permit from the Building Department, thus completing the design phase. MWBE – A government designation for Minority and Women-Owned Business Enterprises. NGFW – Next Generation Firewall is either a hardware or software-based network security system that is able to detect and block sophisticated attacks by enforcing security policies at the application, port and protocol levels. Network Security Perimeter Defense – A firewall used to prevent attacks on a computer network. Non-GOB Funding– Money for School District capital improvement projects that come from other budget sources outside of the 2014 General Obligation Bond.4 - FY25 Q2 35

THE SMART GLOSSARY continued NTP - Notice to Proceed is a letter from the owner or project manager to a contractor stating the date work can begin according to the conditions of the contract. OF&C – The Office of Facilities and Construction oversees all construction and renovation projects in the School District, including those in the SMART Initiative. Original Budget – The budget approved at the May 19, 2015 school board meeting that established the SMART Program’s 5-year budgets. PCM – Project Charter Meetings are informational sessions where school district officials and project architects explain the scope, schedule, and objectives of SMART projects to the parents, students, volunteers, and local public officials who make up a school’s community. PPO – The Physical Plant Operations Department responds to routine and emergency requests to repair and maintain District assets. PPO is responsible for various infrastructure work, including air conditioning, carpentry, electrical, and plumbing to provide a safe learning environment for Broward County school students. PSA – Professional Services Agreements are contracts between the District and consultants, design professionals or vendors to complete work during a specific time period. Phase – One of six steps in the process of developing a project from initial planning to final quality assurance inspection once construction is completed. Professional Design Services – See Design Professionals Project – The undertaking to improve school infrastructure, and technology or to provide equipment under provisions of the SMART Initiative. Project Scope – The part of planning that involves determining and documenting a list of specific project costs, goals, deadlines, and tasks to ensure that results are achieved to make sure the project is successfullycompleted. QSEC – The Qualification Selection Evaluation Committee is the School District’s independent panel that evaluates and ranks proposals. RFQ – Request for Qualifications is a process that solicits contractors, suppliers, and vendors to bid to provide specific products or services to the District. SAC – School Advisory Councils are committees of volunteers who assist principals and other school administrators in the preparation and evaluation of the school’s improvement plan.5 - FY25 Q2 36

THE SMART GLOSSARY continued SBBC – School Board of Broward County. SCEP – The School Choice Enhancement Program allows every District-owned school in the SMART Initiative to determine how to spend $100,000 on smaller capital projects to improve the condition of an instructional space or educational environment. SDOP – The Supplier Diversity Outreach Program remains a key part of the School District’s efforts to ensure that small, minority-owned, and women-owned businesses are represented as consultants, contractors, designers, and vendors in the SMART Initiative. SMART – Safety, Music & Art, Athletics, Renovations and Technology (SMART), which is the ongoing capital improvement program to address the infrastructure and equipment needs of the Broward County Public Schools. SMART Program Years – Years 1 through 5 refer to the year that funding is identified for SMART Program projects. As identified and approved in the 2014 needs assessment. SMART Website – District website that lists completed and ongoing SMART projects. The link is https://bcpssmartfutures.com/ S/M/WBE – A government designation for Small/Minority/Women Business Enterprise. SPE – Single Point of Entry is a SMART security project that uses fencing, gates, and other structures to create a primary means of access to a school campus. School Community – The parents, students, school staff volunteers and local elected officials who make up the constituency an individual school serves.6 - FY25 Q2 37

7 - FY25 Q238

Introduction8 - FY25 Q2 39

INTRODUCTION The School Board of Broward County (the District) continues to make notable progress in all areas of the SMART Program (Safety, Music & Art, Athletics, Renovation and Technology). The SMART Program expenditures are bringing new computers, musical equipment and better facilities to Broward County Public Schools. What follows in this introduction section is a summary showing the progress being made in each key area of the SMART Program. Supporting details can be found in the subsequent sections of this Bond Oversight Committee Report for the quarter ending on December 31, 2024. Technology SBBC Schools: COMPLETE The SMART technology deployment is fully completed for all 230 schools. All work has been completed for the three (3) Project Scopes identified in the SMART Program: • 83,362 computing devices were delivered to 209 schools. • Computer Gap: Many schools exceeded the goal of 3.5:1 student to computer ratio, bringing the district to a 2:1 average student to computer ratio. • Infrastructure Upgrade Completed for all Schools • Wireless/Cat6 Upgrade 13,166 Wireless Access Points were installed, in addition to installing 12,738 CAT6 Wiring drops. This Project was completed with a Savings of $10.3 million to the district. Technology Charter Schools: COMPLETE The development of charter school technology is completed for the 67 eligible schools as more than 11,314 computing devices have been ordered and installed.9 - FY25 Q2 40