REGULAR COUNCIL MEETING (2024-10-15)

HISTORIC TOWN OF EATONVILLE, FLORIDA REGULAR COUNCIL MEETING MEETING MINUTES

Tuesday, October 15, 2024, at 7:30 PM

Town Hall - 307 E. Kennedy Boulevard. 32751

SPECIAL NOTICE: These meeting minutes are presented in an abbreviated format intended as a public record discussion of stated meeting according to the Florida's Government-in-the-Sunshine law. Meetings are opened to the public, noticed within reasonable advance notice, and transcribed into minutes for public record. \*\*Audio Recording are available through the Town's website on the Council Agenda Page.

CALL TO ORDER AND VERIFICATION OF QUORUM:

Mayor Gardner called the meeting to order at 7:30 p.m. and a quorum was established by Mrs. King

PRESENT: (5), Mayor Angie Gardner, Vice Mayor Theo Washington, Councilman Rodney Daniels, Councilwoman Wanda Randolph, Councilman Tarus Mack

STAFF: (7) Demetrius Pressley, Chief Administrator Officer, Veronica King, Town Clerk, Clifford Shepard, Town Attorney, Officer Hernandez, EPD, Cobbin McGee, Planning , Katrina Gibson, Finance Director, Baruti AbdallahNosakhere, Code Enforcement

APPROVAL OF THE AGENDA: Mayor Gardner Motions to APPROVE the meeting agenda with amendment moving the (Item #1) the budget adjustment for advertised job position down to council decision; Moved by Councilman Daniels; Second by Councilwoman Randolph; AYE: ALL, MOTION PASSES.

CITIZEN PARTICIPATION - (0)

Approval of Second Reading of Ordinance 2024-7 - Approval of Ordinance on Camping on Public Property and Right of Way in the Town of Eatonville (Preamble Read by Town Clerk)

Mayor Gardner Motions to APPROVE Second Reading of Ordinance 2024-7 - Approval of Ordinance on Camping on Public Property and Right of Way in the Town of Eatonville; Moved by Councilman Mack; Second by Councilwoman Randolph; AYE: ALL, MOTION PASSES. Council Comments: None.

Approval of First Reading of Ordinance 2024-9 - Amending Chapter 30, "Solid Waste", of The Town

Mayor Gardner Motions to APPROVE First Reading of Ordinance 2024-9 - Amending Chapter 30, "Solid Waste", of The Town Code by Revising the Enclosure Requirements for Commercial Solid Waste Containers; Moved by Mayor Gardner; Second by Vice Mayor Washington with questions; Comments: (Pressley) This ordinance originated from code enforcement noticing that there were certain enclosures that needed some changes. The current ordinance did not provide flexibility to make adjustment based off one's spacing and 1of 5 10-15-24COUNCILMeetingMinutes likeability of what happens and if it required it. Legal have made changes to allow for flexibility not to stop the enclosure, but to make sure the right method was used for the enclosure. This gives staff the option to make decisions out in the field on how to get that enclosure (not a decision on whether it should have one or not). (Cobbin) The required metrics will be based on the determination of the service provider, whoever the town is contracted at that time, based on their capabilities, the size of their trucks, the overhead and back up clearance needed, we may change service providers from time to time. Currently there is no flexibility. The proposed ordinance will give the needed flexibility to make decisions based on the site. (Legal) the waiver section says that the planning director or their designee shall possess the authority to waive the enclosure requirements provided in subsection A and to approve an alternate enclosure design. It is an alternate design due to the unique physical layout of the property, compliance with enclosure requirements would result in significant increase in non-conformity with existing site conditions. The waiver shall only be granted after a thorough review of specific circumstances and if the termination of the proposed waiver

CONSENT AGENDA

Mayor Gardner Motions to APPROVE the Consent Agenda (Item #2 Only), approval of the Updated Policy and Procedures CDBG-MIT; Moved by Councilman Daniels; Second by Councilman Mack; AYE: ALL, MOTION PASSES. Notes: Item #1 (Budget Adjustment for Advertised Job Position) was moved to Council decisions during the agenda approval.

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COUNCIL DECISIONS:

Approval of Budget Adjustment for Advertised Job Position: Mayor Gardner Motions to APPROVE Approval of Budget Adjustment for Advertised Job Position with amending salary to $27,965.60; Moved by Councilman Mack; Second by Councilman Washington; Comments: The interviewing process has started and did not want to offer anyone the job position when our budget is not consistent with the salary range that has been advertised, potentially that would look like false advertisement. The request is to ensure that the budget is consistent with the advertised salary range for the position, the position hours are 1040 not 26 hours, adjustments are needed to reflect the 1040 hours at ($14.87 up to $26.89 per hour). As stated on the cover sheet, upon selection of a qualified candidate to be considered, offers will be varied based upon education, experience, and their skills beneficial to the records coordinating position, the requested budget adjustment is to ensure that the budget and the salary is consistent, this is a part-time position with no vacation at 1040 hours (about 20 hours a week). As a matter of policy, nobody

REPORTS:

CHIEF ADMINISTRATIVE OFFICER: Demetrius Pressley - (Hurricane Milton) had 283 residents out of power, all has been restored, all lift stations were in operation, generators were working, the old lift station (Vereen Lift Station) will need modifications, and Ms. Mundy is handling that, all town facilities were secured, do have roof leaks being addressed, the damage total assessed is about $265,000 and has been submitted to the count, it has been declared by the president that there is a 100 percent reimbursement (90 days starting from October 5th), have to follow the procedures for reimbursement, there were free drone shots made of the town after the storm (Company, Axon), the stormwater system did what was expected, with the amount of there were no major flooding due to the preventive efforts made by the Public Works Department (special thanks); met with Orange County about the West Kennedy Boulevard project pressing the issue of connectivity, went over the bus stops, there will be rectangular rapid flashing beacons at certain points, there will be continuous study at Campus View for a

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TOWN CLERK - Veronica King - No Report

TOWN COUNCIL REPORTS -

Councilman Tarus Mack - Inquired about the HostDime Agreement (Pressley - pending a call from Mr. Manning to discuss amendments to certain provisions); acknowledged that Waste Connection is doing a better job with the trash (have not received phone calls); acknowledged public works and staff for a good job during the hurricane; prayers for those who those who are experiencing death; congratulations to Edgewater High School for becoming district champs; expressed importance in voting.

Councilwoman Wanda Randolph - Acknowledged staff for a good job with the hurricane; residents are having problems with water in Cataline Park (will get addresses to Mr. Pressley for follow up from public works); inquired about an update on the town's logo (Pressley - on agenda for November, working with legal to address); inquired about a proposal for the Zora Neale Hurston Festival (Pressley-nothing has been submitted, there are outstanding bills, due to unfulfilled agreement, the expectations for a potential agreement are that all bills for services will have to be paid upfront); requested an update on night market (Pressley-assessing what special events will look like to include associated fees, staff is putting something together for all special events for consistency, the pilot program (for night market) was to provide an opportunity, because there was no structure in place and to see where it goes, looking at what is going to be in the best interest for all special events).

Vice Mayor Theo Washington - expressed concerns of having the money but procrastinating on getting this done; acknowledged the passing of Rudolph Jones; inquired about permitting waivers (Pressley - with declarations, the flexibility is there to do waivers, there is the public assistance side that can assist residents that need assistance, disaster.com is the website); spoke about Waste Connection, was doing good services for the town, when change happens, the town have to adapt to the new changes (the issue is with the amount of trash that are able to pick up), encouraged everyone to go vote; something needs to be done about the dumpster on the side of the road (collecting fees); need special events, it is a part of rentals and there should already be policies in place (rental agreements of the community), do not make laws that make it hard for people to come to Eatonville to do things.

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ADJOURNMENT Mayor Gardner Motions for Adjournment of Meeting; Moved by Councilman Mack; Second by Vice Mayor Washington; AYE: ALL, MOTION PASSES. Meeting Adjourned at 9:17pm.

Respectfully Submitted by:

8 1 0 2 0 1 6 0 1 8 K i n

Veronica L King, Town Clerk

APPROVED Angie Gardner

, Mayor