Susanville City Council

84 SUSANVILLE CITY COUNCIL Regular Council Meeting Minutes WEDNESDAY, DECEMBER 20, 2023 – 4:30 PM Mayor McCourt called the meeting to order at 4:30pm. Roll Call of Councilmembers Present: Schuster, Brown, McCourt, Stafford 1. APPROVAL OF AGENDA: Moved by Schuster; seconded by Stafford to approve. Motion Carried: 4 - 0 Voting For: McCourt, Stafford, Schuster, Brown Voting Against: None Absent: Herrera 2. PUBLIC COMMENT REGARDING CLOSED SESSION ITEMS (if any): No public comment. 3. CLOSED SESSION: The City Council convened in closed session at 4:30pm to discuss the following items: A. CONFERENCE WITH LABOR NEGOTIATIORS – pursuant to Government Code §54957.6 1. Firefighter Unit B. PUBLIC EMPLOYEE APPOINTMENT - pursuant to Government Code Section §54957 1. Economic Development Director 2. City Administrator 4. RETURN TO OPEN SESSION: Council Member Herrera arrived at 5:00pm. The City Council reconvened in open session at 5:00pm. The Pledge of Allegiance and Invocation were offered. Dan Newton, City Administrator, stated that the City Council met in closed session and provided direction to staff, but no reportable action was taken. 5. BUSINESS FROM THE FLOOR: Heather Bennett, Sexual Assault Coordinator with Lassen Family Services, provided information related to the services they provide as well as the substantial budget cuts that they will see this upcoming year. 6. CONSENT CALENDAR: Mr. Newton requested that item 6D be considered separately as there is an error listed on item 5 within the side agreement as it states January 6, 2023 when it should state January 6, 2024. Moved by Schuster; seconded by Herrera to approve consent items 6A-6C only. Motion: 5 - 0 Voting For: McCourt, Stafford, Herrera, Schuster, Brown Voting Against: None 6.A Minutes of the City Council's December 6, 2023 regular meeting and the December 12, 2023 special meeting.

85 Motion to waive the reading of and approval to receive and file the City Council's December 6, 2023 regular meeting and the December 12, 2023 special meeting. 231206.cc.min.draft.pdf 231212.spec.cc.min.draft.pdf 6.B Vendor and payroll warrants Motion to receive and file 11-17-23.pdf 11-30-23.pdf 12-07-23.pdf 12-08-23.pdf 6.C Utility Accounts Receivable Write-Offs Motion to approve to write-off accounts receivable and send $1,179.68 to collections. 3811_001.pdf 6.D Consider Resolution No 23-6261, approving and authorizing the modification and conditions to the Memorandum of Understanding with the Firefighters Bargaining Unit. Side Letter No. 2.pdf 23-6261.pdf Mr. Newton presented the item and explained that there was an error regarding the start date in the side letter that would require modification prior to approval. The request was made to change the start date to January 6, 2024, not 2023. Motion to approve Resolution No. 23- 6261, approving and authorizing the modification and conditions to the Memorandum of Understanding with the Firefighters Bargaining Unit Moved by Stafford; seconded by Herrera to approved with the requested date change. Motion: 5- 0 Voting For: McCourt, Stafford, Herrera, Schuster, Brown Voting Against: None 7. PUBLIC HEARINGS: 7.A Consider Resolution No. 23-6262, Approving an amendment to the Standard Agreement issued under the 2020 Community Development Block Grant Program Coronavirus Response (CDBG-CV) for the Crossroads Freezer Project Jolene Arredondo, Assistant to the City Administrator, provided an explanation of the item to the Council and requested approval of Resolution No. 23-6262. Public Hearing opened and closed at 5:11pm with no comments. 23-6262.pdf Approve Resolution No. 23-6262, Approving an amendment to the Standard Agreement issued under the 2020 Community Development Block Grant Program Coronavirus Response (CDBG-CV) for the Crossroads Freezer Project Moved by Stafford; seconded by Brown to approve. Motion Carried: 5- 0 Voting For: McCourt, Stafford, Herrera, Schuster, Brown

86 Voting Against: None 7.B Consider Resolution No. 23-6266, approving an amendment to the Standard Agreement issued under the 2020 Community Development Block Grant Program Coronavirus Response (CDBG-CV) for the Memorial Park Bathroom Rehabilitation Project Jolene Arredondo, Assistant to the City Administrator, provided an explanation of the item to the Council and requested approval of Resolution No. 23-6266. Public Hearing opened and closed at 5:14pm. 23-6266.pdf Motion to approve Resolution No. 23-6266, approving an amendment to the Standard Agreement issued under the 2020 Community Development Block Grant Program Coronavirus Response (CDBG-CV) for the Memorial Park Bathroom Rehabilitation Project Moved by Brown; seconded by Herrera to approve. Motion Carried: 5- 0 Voting For: McCourt, Stafford, Herrera, Schuster, Brown Voting Against: None 8. COUNCIL DISCUSSION/ANNOUNCEMENTS: The city's Mission statement and Land Acknowledgement statement where provided. 9. NEW BUSINESS: 9.A City Procurement Policy and Credit Card Policy Updates Mr. Newton provided an explanation of the item and requested Council discussion. Council direction was provided to move forward and to bring back the entire package, including updated Ordinance language. Procurement Policy 2004.pdf DRAFT city procurement policy 2.pdf 2001 Credit Card Policy (1).pdf Credit Card Policy FINAL DRAFT.pdf 9.B Consider Resolution No. 23-6265, authorizing the City Administrator to execute an Addendum to the Managed IT Services Partner Agreement between the City of Susanville and Computer Logistics Corporation Mr. Newton provided an explanation of the item and requested approval of Resolution No. 23-6265. City of Susanville Partner Agreement Addendum 103123.pdf 23-6265.pdf Motion to approve Resolution No. 23-6265, authorizing the City Administrator to execute an Addendum to the Managed IT Services Partner Agreement between the City of Susanville and Computer Logistics Corporation Moved by Herrera; seconded by Brown to approve.

87 Motion Carried: 5- 0 Voting For: McCourt, Stafford, Herrera, Schuster, Brown Voting Against: None 9.C Consider Ordinance No. 23-1041, amending section 12.32.030 (F) Structures, Plants, Trees, Rubbish of the Susanville Municipal Code regarding allowable activities at Loumena Tennis Courts. Mr. Newton provided an explanation of the Ordinance No. 23-1041 and requested the Council waive the first reading and introduce this item. 23-1041.pdf Motion to waive first reading and introduce Ordinance No. 23-1041, amending section 12.32.030 (F) Structures, Plants, Trees, Rubbish of the Susanville Municipal Code regarding allowable activities at Loumena Tennis Courts. Moved by Schuster; seconded by Herrera, to waive the first reading and introduce Ordinance No. 23-1041. Motion Carried: 5- 0 Voting For: McCourt, Stafford, Herrera, Schuster, Brown Voting Against: None 10. SUSANVILLE COMMUNITY REDEVELOPMENT AGENCY: No business. 11. SUSANVILLE MUNICIPAL ENERGY CORPORATION: No business. 12. CONTINUING BUSINESS: 12.A Consider Ordinance No. 23-1040, amending city code to define Public Safety Chief and consider Resolution No. 23-6264, authorizing City Administrator to reorganize city departments as depicted in attached organizational chart. Consider Public Safety Chief job description. Mr. Newton provided an explanation of Ordinance No. 23-1040 and requested the first reading of the Ordinance be waived and for said ordinance to be introduced. Mr. Newton then presented the organizational chart and job description and stated that there will be a change in the chart to reflect that both the police department and fire departments will remain their own departments; however, the administrative functions will be combined and handled by the Public Safety Officer. In addition, the position title directly under the Assistant Fire Chief still needs to be determined. Motion to waive first reading and introduce Ordinance No. 23-1040, city code to define Public Safety Chief. Moved by Stafford, second by Brown. Voting For: Stafford, Brown, Herrera, Schuster, McCourt Voting Against: None Motion to approve Resolution No. 23-6264, authorizing the City Administrator to reorganize city departments as depicted in the attached organizational chart with changes to reflect that both the fire and police departments will still remain separate departments and further authorizes Mr. Newton to determine the title directly under the Assistant Fire Chief.

88 Moved by Stafford, second by Brown. Voting For: Stafford, Brown, Herrera, Schuster, McCourt Voting Against: None Motion to approve Public Safety Chief job description and authorize City Administrator to fly the Public Safety Chief position using the city's standard job announcement format. Moved by Stafford, second by Schuster. Voting For: Stafford, Brown, Herrera, Schuster, McCourt Voting Against: None 23-6264.pdf 23-1040.pdf Draft - Public Safety Chief Job Descripton December 20, 2023.pdf 210915 Adopted Dept Head Process.pdf 12.B City Project Priorities Mr. Newton provided an explanation of the item and requested Council feedback. The following requests were made: 1)revisit the dogs at large item, 2)discussion regarding the Little League Park, and 3) bring back the ARPA discussion item. Mr. Newton responded that the Little League Park item and the ARPA item will be coming back at the second meeting in January. 231220_City_Priorities_List.pdf 13. CITY ADMINISTRATOR'S REPORTS: 13.A Department Reports Information only. Department Heads provided updates on the happenings in their departments. 14. FUTURE COUNCIL ITEMS: No business. 15. ADJOURNMENT: Motion to Adjourn at 6:22pm. ________________________________ Quincy McCourt, Mayor _______________________________ Approved on: January 3, 2024 Heidi Whitlock, City Clerk

CALL TO ORDER ROLL CALL 1. APPROVAL OF AGENDA: (Additions and/or Deletions) 2. PUBLIC COMMENT REGARDING CLOSED SESSION ITEMS (if any): Any person may address the Council at this time upon any subject for discussion during Closed Session. 3. CLOSED SESSION: A. CONFERENCE WITH LABOR NEGOTIATIORS – pursuant to Government Code §54957.6 1. Firefighter Unit B. PUBLIC EMPLOYEE APPOINTMENT - pursuant to Government Code Section §54957 1. Economic Development Director 2. City Administrator 4. RETURN TO OPEN SESSION: (recess if necessary) Reconvene in open session at 5:00pm Pledge of allegiance Invocation Report any changes to agenda Report any action out of Closed Session Proclamations, awards or presentations by the City Council 5. BUSINESS FROM THE FLOOR: Any person may address the Council at this time upon any subject on the agenda or not on the agenda within the jurisdiction of the City Council. However, comments on items on the agenda may be reserved until the item is discussed and any matter not on the agenda that requires action will be referred to staff for a report and action at a subsequent meeting. Presentations are subject to a five-minute limit. 6. CONSENT CALENDAR: All matters listed under the Consent Calendar are considered to be routine by the City Council. There will be no separate discussion on these items. Any member of the public or the City Council may request removal of an item from the Consent Calendar to be considered separately. 6.A Minutes of the City Council's December 6, 2023 regular meeting and the December 12, 2023 special meeting. 6.B Vendor and payroll warrants 6.C Utility Accounts Receivable Write-Offs 6.D Consider Resolution No 23-6261, approving and authorizing the modification and conditions to the Memorandum of Understanding with the Firefighters Bargaining Unit CITY OF SUSANVILLE 66 N. Lassen Street • Susanville CA Quincy McCourt, Mayor Thomas Herrera, Mayor pro tem Kevin Stafford • Mendy Schuster • Russ Brown Susanville City Council Regular Council Meeting • City Council Chambers Wednesday, December 20, 2023 – 4:30 PM

7. PUBLIC HEARINGS: 7.A Consider Resolution No. 23-6262, Approving an amendment to the Standard Agreement issued under the 2020 Community Development Block Grant Program Coronavirus Response (CDBG-CV) for the Crossroads Freezer Project 7.B Consider Resolution No. 23-6266, approving an amendment to the Standard Agreement issued under the 2020 Community Development Block Grant Program Coronavirus Response (CDBG-CV) for the Memorial Park Bathroom Rehabilitation Project 8. COUNCIL DISCUSSION/ANNOUNCEMENTS: 9. NEW BUSINESS: 9.A City Procurement Policy and Credit Card Policy Updates Discussion 9.B Consider Resolution No. 23-6265, authorizing the City Administrator to execute an Addendum to the Managed IT Services Partner Agreement between the City of Susanville and Computer Logistics Corporation 9.C Consider Ordinance No. 23-1041, amending section 12.32.030 (F) Structures, Plants, Trees, Rubbish of the Susanville Municipal Code regarding allowable activities at Loumena Tennis Courts. 10. SUSANVILLE COMMUNITY REDEVELOPMENT AGENCY: No business. 11. SUSANVILLE MUNICIPAL ENERGY CORPORATION: No business. 12. CONTINUING BUSINESS: 12.A Consider Ordinance No. 23-1040, amending city code to define Public Safety Chief and consider Resolution No. 23-6264, authorizing City Administrator to reorganize city departments as depicted in attached organizational chart. Consider Public Safety Chief job description. 12.B City Project Priorities 13. CITY ADMINISTRATOR'S REPORTS: 13.A Department Reports 14. FUTURE COUNCIL ITEMS: 15. ADJOURNMENT: The next regular meeting of the Susanville City Council will be held on January 3, 2024 at 4:30PM. Reports and documents relating to each agenda item are on file in the Office of the City Clerk and are available for public inspection during normal business hours and at the meeting. These reports and documents are also available at the City’s website www.cityofsusanville.net, unless there were systems problems posting to the website. Accessibility: An interpreter for the hearing-impaired may be made available upon request to the City Clerk seventy-two hours prior to a meeting. A reader for the vision-impaired for purposes of reviewing the agenda may be made available upon request to the City Clerk. The location of this meeting is

wheelchair-accessible. I, Heidi Whitlock, certify that I caused to be posted notice of the regular meeting scheduled for January 3, 2024, in the areas designated on December 15, 2023.

CALL TO ORDER ROLL CALL 1. APPROVAL OF AGENDA: (Additions and/or Deletions) 2. PUBLIC COMMENT REGARDING CLOSED SESSION ITEMS (if any): Any person may address the Council at this time upon any subject for discussion during Closed Session. 3. CLOSED SESSION: A. CONFERENCE WITH LABOR NEGOTIATIORS – pursuant to Government Code §54957.6 1. Firefighter Unit B. PUBLIC EMPLOYEE APPOINTMENT - pursuant to Government Code Section §54957 1. Economic Development Director 2. City Administrator 4. RETURN TO OPEN SESSION: (recess if necessary) Reconvene in open session at 5:00pm Pledge of allegiance Invocation Report any changes to agenda Report any action out of Closed Session Proclamations, awards or presentations by the City Council 5. BUSINESS FROM THE FLOOR: Any person may address the Council at this time upon any subject on the agenda or not on the agenda within the jurisdiction of the City Council. However, comments on items on the agenda may be reserved until the item is discussed and any matter not on the agenda that requires action will be referred to staff for a report and action at a subsequent meeting. Presentations are subject to a five-minute limit. 6. CONSENT CALENDAR: All matters listed under the Consent Calendar are considered to be routine by the City Council. There will be no separate discussion on these items. Any member of the public or the City Council may request removal of an item from the Consent Calendar to be considered separately. 6.A Minutes of the City Council's December 6, 2023 regular meeting and the December 12, 2023 special meeting. 6.B Vendor and payroll warrants 6.C Utility Accounts Receivable Write-Offs 6.D Consider Resolution No 23-6261, approving and authorizing the modification and conditions to the Memorandum of Understanding with the Firefighters Bargaining Unit CITY OF SUSANVILLE 66 N. Lassen Street • Susanville CA Quincy McCourt, Mayor Thomas Herrera, Mayor pro tem Russ Brown • Mendy Schuster • Kevin Stafford Susanville City Council Regular Council Meeting • City Council Chambers Wednesday, December 20, 2023 – 4:30 PM 1

7. PUBLIC HEARINGS: 7.A Consider Resolution No. 23-6262, Approving an amendment to the Standard Agreement issued under the 2020 Community Development Block Grant Program Coronavirus Response (CDBG-CV) for the Crossroads Freezer Project 7.B Consider Resolution No. 23-6266, approving an amendment to the Standard Agreement issued under the 2020 Community Development Block Grant Program Coronavirus Response (CDBG-CV) for the Memorial Park Bathroom Rehabilitation Project 8. COUNCIL DISCUSSION/ANNOUNCEMENTS: 9. NEW BUSINESS: 9.A City Procurement Policy and Credit Card Policy Updates Discussion 9.B Consider Resolution No. 23-6265, authorizing the City Administrator to execute an Addendum to the Managed IT Services Partner Agreement between the City of Susanville and Computer Logistics Corporation 9.C Consider Ordinance No. 23-1041, amending section 12.32.030 (F) Structures, Plants, Trees, Rubbish of the Susanville Municipal Code regarding allowable activities at Loumena Tennis Courts. 10. SUSANVILLE COMMUNITY REDEVELOPMENT AGENCY: No business. 11. SUSANVILLE MUNICIPAL ENERGY CORPORATION: No business. 12. CONTINUING BUSINESS: 12.A Consider Ordinance No. 23-1040, amending city code to define Public Safety Chief and consider Resolution No. 23-6264, authorizing City Administrator to reorganize city departments as depicted in attached organizational chart. Consider Public Safety Chief job description. 12.B City Project Priorities 13. CITY ADMINISTRATOR'S REPORTS: 13.A Department Reports 14. FUTURE COUNCIL ITEMS: 15. ADJOURNMENT: The next regular meeting of the Susanville City Council will be held on January 3, 2024 at 4:30PM. Reports and documents relating to each agenda item are on file in the Office of the City Clerk and are available for public inspection during normal business hours and at the meeting. These reports and documents are also available at the City’s website www.cityofsusanville.net, unless there were systems problems posting to the website. Accessibility: An interpreter for the hearing-impaired may be made available upon request to the City Clerk seventy-two hours prior to a meeting. A reader for the vision-impaired for purposes of reviewing the agenda may be made available upon request to the City Clerk. The location of this meeting is 2

wheelchair-accessible. I, Heidi Whitlock, certify that I caused to be posted notice of the regular meeting scheduled for January 3, 2024, in the areas designated on December 15, 2023. 3

AGENDA ITEM NO. 6.A Action Item Submitted By: Heidi Whitlock, Administrative Services Action Date: December 20, 2023 SUBJECT: Minutes of the City Council's December 6, 2023 regular meeting and the December 12, 2023 special meeting. PRESENTED BY: Heidi Whitlock, City Clerk SUMMARY: Attached for the Council’s review are the minutes of the City Council’s December 6, 2023 regular meeting and the December 12, 2023 special meeting. FISCAL IMPACT: None ACTION REQUESTED: Motion to waive the reading of and approval to receive and file the City Council's December 6, 2023 regular meeting and the December 12, 2023 special meeting. SUSANVILLE CITY COUNCIL AGENDA ITEM ATTACHMENTS: 231206.cc.min.draft.pdf 231212.spec.cc.min.draft.pdf 4

SUSANVILLE CITY COUNCIL Regular Council Meeting Minutes WEDNESDAY, DECEMBER 6, 2023 – 4:30 PM Mayor McCourt called the meeting to order at 4:30pm. Roll Call of Councilmembers Present: McCourt, Stafford, Herrera, Schuster, Brown 1. APPROVAL OF AGENDA: Moved by Stafford; seconded by Herrera to approve agenda as presented. Motion Carried: 5 - 0 Voting For: McCourt, Stafford, Herrera, Schuster, Brown Voting Against: None 2. PUBLIC COMMENT REGARDING CLOSED SESSION ITEMS (if any): None. 3. CLOSED SESSION: City Council convened in closed session at 4:31 pm to discuss the following: A. CONFERENCE WITH REAL PROPERTY NEGOTIATOR - pursuant to Government Code Section §54956.8 Property: Ramsey Ditch Agency Negotiator: Dan Newton, City Administrator Negotiating Party: Kim Dieter Under Negotiation: Price/Terms B. PUBLIC EMPLOYEE APPOINTMENT - pursuant to Government Code Section §54957 1. City Administrator 4. RETURN TO OPEN SESSION: The City Council reconvened in open session at 5:00pm. The Pledge of Allegiance and Invocation were provided. Dan Newton, City Administrator, stated that the City Council convened in closed session to discuss the above-mentioned items, direction was provided to staff and no reportable action was taken. 5. BUSINESS FROM THE FLOOR: No public comment. 6. CONSENT CALENDAR: Moved by Herrera; seconded by Brown to approve. Motion Carried: 5 - 0 Voting For: McCourt, Stafford, Herrera, Schuster, Brown Voting Against: None 6.A Minutes of the City Council's November 15, 2023 regular meeting. Motion to waive the reading of and approval to receive and file the City Council's November 15, 2023 regular meeting. 231115.min.draft.pdf 6.B Vendor and payroll warrants Motion to receive and file 11-9-23.pdf 11-16-23.pdf 5

6.C Consider Resolution No. 23-6258, approving contract with Express Evaluations, an employee evaluation software. Motion to approve Resolution No. 23-6258, approving contract with Express Evaluations, an employee evaluation software. Quote for Susanville Essentials and Professional.pdf End User License Agreement - Susanville.docx 23-6258.pdf 7. PUBLIC HEARINGS: No business. 8. COUNCIL DISCUSSION/ANNOUNCEMENTS: Council Member Schuster recognized Noreen Frieling and requested a moment of silence in her honor. Council Member Stafford recognized the Chamber of Commerce, the City of Susanville, and all others who assisted in the Magical County Christmas event. Mayor McCourt offered both the city's Mission Statement and the Land Acknowledgement Statement. He continued by stating that he has enjoyed serving on the council the past four years, that he has learned a lot regarding human nature, but he would be working on new endeavors therefore he would not be running for re-election on the Council. 9. NEW BUSINESS: 9.A Discussion regarding expenditure or ARPA Funds. Mr. Newton provided an explanation of the item and requested Council discussion to include the ranking criteria of the suggested projects. Jeremy Couso, Historical Society, requested that the funds be allocated for a storage building. He requested that there be a new building constructed or that the cinder block garage but renovated. Rob Tyndall, Susanville Municipal Airport Commission, requested fire hydrants be added to the Airport for safety reasons as there are currently no hydrants. Michael Blaschak, public, requested a noxious week (goat head) eradication program. Julie McKee, public, expressed appreciation for the fixes at the tennis courts and requested a phase 2 consisting of the construction of new pickleball courts. Ann Carlson, public, also requested new pickleball courts, potentially where the old wading pool area is located at Memorial Park. She also requested that health and safety items and the leveraging of funds be considered as criteria. Hopewheels, stated they are now a nonprofit and requested to be considered ARPA funds as they wish to build Hopewheels boxes to give out to children in need. They have recently partnered with the Ronald McDonald House. Boxes will cost about $15.00 each are to be they are to be distributed to Police and Fire Departments and will have the City of Susanville logos on them, assisting in promoting Susanville. He requested $10,000 to help in their efforts to provide support to kids in crisis as well as promoting Susanville. He added that Jersey Jim (Board of Director President) who is on television with a Hotwheels challege show, will also have boxes to give out, as well as them being available on Amazon. 6

David Teeter, public, reminded Council of the CEDS plan, as well as other plans that were previously created to consider. He continued by mentioning the uptown area, including the EV charging station, the Elks Lodge, etc. Jacqui Henry, public, mentioned the increased feral cat population and requested that they be addressed. Councilmember Stafford requested the following items be considered: cracks in the road, crosswalks with signals in the uptown area, grass and benches at the bark park, and a speed study to be completed. Mayor McCourt stated that he was also asked to suggest an indoor sports facility, an arts center and also mentioned the crosswalk signals. Council Member Brown requested that long term benefit and reward to the community also be added as a ranking criteria. Mr. Newton suggested that if any categories should be weighted. Council Member Schuster requested a way to score community member requests higher to which Mr. Newton suggested that there be a category called Citizen Initiated Request so that category will get a point. 231206 Potential ARPA Projects - Word Cloud.pdf 231206 List of Discussed and Submitted Potential Projects.pdf 9.B Consider Resolution No. 23-6257, Accepting the City of Susanville's Audited Financial Statements for the Fiscal Year ending June 30, 2022 Chandra Jabbs, Finance Director, provided an explanation of the item and introduced Brent Van Lant of the Auditing firm to provide a presentation of the financial statements. Mr. Van Lant provided his presentation. Ms. Jabbs addressed the one finding that occurred and requested approval of Resolution No. 23-6257. Council Member Stafford inquired about the internal controls related to the golf course and Building Permit Tech positions and their taking of funds to which Ms. Jabbs provided a response. 23-6257.pdf appropriations limit report.pdf AU-C 260 Conclusion Letter.pdf internal control report 2022.pdf management letter 2022.pdf Final FS Susanville 6-30-22.pdf Moved by Schuster; seconded by Herrera to approve. Motion to approve Resolution No.23-6257, Accepting the City of Susanville's Audited Financial Statements for the Fiscal Year ending June 30, 2022. Motion Carried: 5- 0 Voting For: McCourt, Stafford, Herrera, Schuster, Brown 7

Voting Against: None 9.C Discussion regarding Public Safety Chief Position Mr. Newton provided an explanation of the item, including the difference between operational and administrative consolidation, and requested Council direction. Council Member Schuster inquired as to whether or not this position would be available to respond to and assist local businesses. Council Member Brown inquired of both the Acting Fire and Police Chief what they thought of the idea to which they both responded that they liked the idea as it would provide an extra boots on the ground position. Curtis Bortle, public, suggested that the council remember that there is typically a rivalry between the departments and it has potential to become an issue depending on who fills the roll. Michael Blakshak, public, supportive of the position, specifically with the ability to respond to businesses. Sarah Chandler, public, has concerns that this position, requiring specific qualifications, would sit vacant for a while. Council Member Stafford, Brown, and Herrera all like the idea of the Public Safety Chief and want to move it forward. It was the consensus of the Council to move forward as quickly as possible. Mr. Newton stated that the job description will be brought back at the December 20th meeting as he feels that it should be presented to the Council. PUBLIC SAFETY ADMINISTRATIVE CONSOLIDATION REPORT 12-6-2023.pdf 9.D Consider Resolution No. 23-6259, authorizing the Streets Division to purchase 300 cubic yards of cinders from TNS Trucking and Ready Mix of Susanville, CA for $7,839 dollars and authorize the Finance Director to adjust the Streets budgets as necessary. Bob Godman, Public Works Director, provided an explanation of the item and requested approval of Resolution No. 23-6259. 23-6259.pdf Motion to approve Resolution No. 23-6259, authorizing the Streets Division to purchase 300 cubic yards of cinders from TNS Trucking and Ready Mix of Susanville, CA for $7,839 dollars and authorize the Finance Director to adjust the Streets budgets as necessary. Moved by Stafford; seconded by Schuster to approve. Motion Carried: 5- 0 Voting For: McCourt, Stafford, Herrera, Schuster, Brown Voting Against: None 9.E Consider Resolution No. 23-6260, adopting the city of Susanville Social Media Policy Motion to approve Resolution No. 23-6260, adopting the city of Susanville Social Media Policy 8

Mr. Newton provided an explanation of the item and requested approval of Resolution No. 23-6260. Social Media Policy.pdf 23-6260.pdf Moved by Herrera; seconded by Schuster to approve. Motion Carried: 5- 0 Voting For: McCourt, Stafford, Herrera, Schuster, Brown Voting Against: None 10. SUSANVILLE COMMUNITY REDEVELOPMENT AGENCY: No business. 11. SUSANVILLE MUNICIPAL ENERGY CORPORATION: No business. 12. CONTINUING BUSINESS: No business. 13. CITY ADMINISTRATOR'S REPORTS: 13.A Department Reports The City Clerk, Acting Fire Chief, Finance Director, Acting Police Chief, Public Works Director, City Administrator and Assistant to City Administrator all provided updates in their areas. 14. FUTURE COUNCIL ITEMS: 14.A Future Council Items Mr. Newton provided an explanation of the item and requested Council direction. 231206 Items List.pdf 15. ADJOURNMENT: Meeting was adjourned at 7:18pm. __________________________ Quincy McCourt, Mayor Respectfully submitted by: ____________________________ Approved on: Heidi Whitlock, City Clerk 9

SUSANVILLE CITY COUNCIL Special Council Meeting Minutes TUESDAY, DECEMBER 12, 2023 – 8:30 AM Mayor McCourt called the meeting to order at 8:30am. Roll Call of Councilmembers Present: McCourt, Stafford, Herrera, Schuster, Brown 1. APPROVAL OF AGENDA: (Additions and/or Deletions) Moved by Kevin Stafford; seconded by Russ Brown to approve the agenda as drafted. Motion Carried: 5 - 0 Voting For: Quincy McCourt, Kevin Stafford, Thomas Herrera, Mendy Schuster, Russ Brown Voting Against: None 2. PUBLIC COMMENT REGARDING CLOSED SESSION ITEMS (if any): Any person may address the Council at this time upon any subject for discussion during Closed Session. Jim McCarthy, public, addressed the Council and requested that the recruitment process for the Economic Development Director be halted until the new members of Council are seated. 3. CLOSED SESSION: The City Council convened in closed session at 8:35am to discuss the following: A. PUBLIC EMPLOYMENT - pursuant to Government Code Section §54957 1. Economic Development Director – Interviews The Council took a recess at 10:15am and returned to closed session at 10:24am. 4. RETURN TO OPEN SESSION: (recess if necessary) The Council reconvened in open session at 10:50am. Mr. Newton stated that the Council met in closed session to discuss the above-mentioned item, no reportable action was taken, but direction was provided to staff. 5. BUSINESS FROM THE FLOOR: None. 6. COUNCIL DISCUSSION/ANNOUNCEMENTS: None. 7. CITY ADMINISTRATOR REPORTS: None. 8. ADJOURNMENT: Motion to adjourn at 10:51am. __________________________ Quincy McCourt, Mayor _____________________________ Heidi Whitlock, City Clerk 10

AGENDA ITEM NO. 6.B Action Item Submitted By: Alicia Cordova, Administrative Services Action Date: December 20, 2023 SUBJECT: Vendor and payroll warrants PRESENTED BY: Chandra Jabbs, Finance Manager SUMMARY: Warrants dated November 18, 2023 through December 8, 2023 numbered 219808-219958. FISCAL IMPACT: Accounts Payable vendor warrants totaling $199,125.35, plus $334,066.46 in payroll warrants, for a total of $533,191.81. ACTION REQUESTED: Motion to receive and file SUSANVILLE CITY COUNCIL AGENDA ITEM ATTACHMENTS: 11-17-23.pdf 11-30-23.pdf 12-07-23.pdf 12-08-23.pdf 11

CITY OF SUSANVILLE Check Register - Payments by Vendor Page: 1 Check Issue Dates: 11/17/2023 - 11/17/2023 Nov 27, 2023 11:29AM Report Criteria: Report type: GL detail Check.Voided = False GL Check Check Vendor Description Invoice Inv GL Account GL Account Title Seq Check Period Issue Date Number Number Payee Number Seq No Amount Amount 11/23 11/17/2023 219808 728 U.S. POSTMASTER UB BILLING GAS 11172023 1 7401-430-62-46 POSTAGE 787.47 787.47 11/23 11/17/2023 219808 728 U.S. POSTMASTER UB BILLING WATER 11172023 2 7110-430-42-46 POSTAGE 405.67 405.67 Total 11172023: 1,193.14 1,193.14 Grand Totals: 1,193.14 1,193.14 M = Manual Check, V = Void Check 12

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CITY OF SUSANVILLE Check Register - Payments by Vendor Page: 1 Check Issue Dates: 12/8/2023 - 12/8/2023 Dec 08, 2023 08:41AM Report Criteria: Report type: GL detail Check.Voided = False GL Check Check Vendor Description Invoice Inv GL Account GL Account Title Seq Check Period Issue Date Number Number Payee Number Seq No Amount Amount 12/23 12/08/2023 219958 10949 TISCHLER BISE INC IMPACT FEE STUDY & ANALYSI .20231102 1 1011-419-10-43 PROFESSIONAL SVCS 4,864.00 4,864.00 Total .20231102: 4,864.00 4,864.00 Grand Totals: 4,864.00 4,864.00 M = Manual Check, V = Void Check 37

AGENDA ITEM NO. 6.C Action Item Submitted By: Alicia Cordova, Administrative Services Action Date: December 20, 2023 SUBJECT: Utility Accounts Receivable Write-Offs PRESENTED BY: Chandra Jabbs, Finance Manager SUMMARY: The Administrative Service Department is responsible for the collection of the revenues that are owed to the City. When accounts become past due, the City follows certain procedures for the collection of these accounts such as sending delinquent letters, searching for new accounts in the utility billing system or performing a search using our current credit reposting agency resources and calling phone numbers from closed accounts. After all attempts have failed, staff brings report to City Council requesting approval to remove the uncollectible balance from our books and send them on to a collection agency. Our collection agency has access to additional records and has been successful in recovering additional funds. They have also informed us that accounts received in the first 6-12 months have the highest potential for recovery. As delinquent accounts age, there are limitations placed on collection options. The City receives 60% of delinquencies collected and there is no additional fee charged for this service. At this time we are requesting that the Council approves writing $1,179.68 in uncollected utility revenues from March 23, 2023 thru December 8, 2023. Staff will then send the delinquent account balance to a collection agency for cost recovery. FISCAL IMPACT: Write off $1,179.68 in potential revenue with a portion to be later recovered through collections. ACTION REQUESTED: Motion to approve to write-off accounts receivable and send $1,179.68 to collections. SUSANVILLE CITY COUNCIL AGENDA ITEM ATTACHMENTS: 3811_001.pdf 38

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AGENDA ITEM NO. 6.D Action Item Submitted By: Jolene Arredondo, Administrative Services Action Date: December 20, 2023 SUBJECT: Consider Resolution No 23-6261, approving and authorizing the modification and conditions to the Memorandum of Understanding with the Firefighters Bargaining Unit PRESENTED BY: Dan Newton, City Administrator SUMMARY: On September 6, 2023 the City Council approved Resolution No. 23- 6202 authorizing the modification of the Firefighters MOU to include the Assistant Fire Chief be added to the unit as the Professional Technical Bargaining Unit dissolved. Upon those changes being made, the Firefighter's Unit proposed clarification language needed in order to cleanup the Firefighter MOU. Those are as follows: Removal of numerical rating to achieve merit from 3.01 or above to "meets job standards" or above to be consistent with in place MOU's Modification of holiday language Addition of incentives Addition of vacation language to address accrual of Assistant Fire Chief position Increase minimum requirement standards by removal of Emergency Medical Responder Certificate as alternate certificate to EMT-B Certificate for all positions within the unit FISCAL IMPACT: As determined by the terms negotiated by the Firefighter Bargaining Unit. ACTION REQUESTED: Motion to approve Resolution No. 23- 6261, approving and authorizing the modification and conditions to the Memorandum of Understanding with the Firefighters Bargaining Unit SUSANVILLE CITY COUNCIL AGENDA ITEM ATTACHMENTS: Side Letter No. 2.pdf 23-6261.pdf 40