Regular Board Meeting

4 Wednesday, December 18, 2024 Regular Board Meeting DATE: Wednesday, December 18, 2024 5:15 PM - Swearing-in Ceremony for Newly Elected Board Members 5:30 PM - Closed Session 6:00 PM - Open Session Education is an essential function, and we value your input. Therefore, the District is providing appropriate opportunities for public participation. Public viewing is available through internet live-stream on the CVUSD website at: http://www.conejousd.org/Board-of-Education/Board-Meeting-Videos-Watch-Live Members of the public may speak on a specific agenda item or during the Public Comments portion of the Board meeting on an item that is not listed on the agenda through the following process: - In Person Comment: If you would like to speak on an agenda item in person, please complete a speaker card (blue) and hand it to the recording secretary prior to the start of that agenda item. If you would like to make comments about items not on the agenda, a speaker card should be completed and turned in prior to the Public Comments section of the agenda. If you intend to donate time to another speaker, please hand in both speaker cards at the same time to the recording secretary. The information on the speaker cards will assist the Board President in conducting the meeting and will become public record. Please note that if you have any materials to hand to Board members, please provide those materials to the recording secretary for distribution to the Board. - If you wish to register your concern on a topic but not speak, please fill out a public written statement form (yellow) and hand it to the recording secretary. Board members will be provided with these statements after the Board meeting. When participating in person, please remember that you are participating in an official meeting of the District's Governing Board. Please present your comments in a factual, respectful, and dignified manner that models how we expect our children to participate in the democratic process. Know that your comments may be heard by students who are present in this room or students who may watch the broadcast of this meeting. You may also participate in the meeting by submitting your written comment via email to sfehlman@conejousd.org (please indicate the agenda number in the subject line). To give the District adequate time to provide your comments to the Board of Education, please submit your comments prior to 3:00 p.m. on the day of the meeting (Wednesday, December 18, 2024). Board members will review these written comments prior to the Board meeting. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in the Board of Education meeting, please contact the District at (805) 497-9511, extension 1101, within 48 hours of the meeting. Please be advised that communications directed to the Board of Education are public records and are subject to disclosure pursuant to the California Public Records Act and Brown Act unless exempt from disclosure under the applicable law. Communications will NOT be edited for redactions; will be printed/posted as submitted. Pursuant to the Brown Act, the Board cannot enter into a formal discussion nor can a decision be made in regard to public comments. The Board may provide a reference to staff or other resources of information, request staff to report back at a subsequent meeting, or direct staff to place an item on a future agenda. PLEASE NOTE: Public comments will be limited to three minutes. On those occasions where there is an unusually large number of requests to speak, the President of the Board may make the decision to decrease the time for individual speakers and/or the total time. Thank you! 1. NEW BOARD MEMBER PROCEDURAL EVENTS Subject A. Swearing-in Ceremony for Newly Elected Board Members (5:15 - 5:30 pm) Meeting Dec 18, 2024 - Regular Board Meeting Category 1. NEW BOARD MEMBER PROCEDURAL EVENTS Type Procedural Dr. McLaughlin will administer the Oath of Office to returning Board Members Karen Sylvester - Trustee Area 1, and Lauren Gill - Trustee Area 5. File Attachments 2. CLOSED SESSION Subject A. Comments - Public Meeting Dec 18, 2024 - Regular Board Meeting Category 2. CLOSED SESSION Type Procedural (On Closed Session Agenda Items Only) File Attachments Subject B. Conference with Legal Counsel, Existing Litigation, Pursuant to Government Code §54956.9(d)(1), Case OAH 2024080843 Meeting Dec 18, 2024 - Regular Board Meeting Category 2. CLOSED SESSION Type Action, Discussion, Information Goals Goal N/A (Closed Session Agenda Item) File Attachments 3. OPEN SESSION Subject A. Call the Meeting to Order Meeting Dec 18, 2024 - Regular Board Meeting Category 3. OPEN SESSION Type Procedural File Attachments Subject B. Pledge of Allegiance Meeting Dec 18, 2024 - Regular Board Meeting Category 3. OPEN SESSION Type Procedural File Attachments Subject C. Announcements from Closed Session and Open Session Procedures Meeting Dec 18, 2024 - Regular Board Meeting Category 3. OPEN SESSION Type Procedural File Attachments Subject D. Approval of the Agenda Meeting Dec 18, 2024 - Regular Board Meeting Category 3. OPEN SESSION Type Procedural File Attachments Subject E. Student Recognitions Meeting Dec 18, 2024 - Regular Board Meeting Category 3. OPEN SESSION Type Procedural The Board of Education and District staff will recognize the following students for their athletic accomplishments: Westlake High School: Girls Tennis - CIF-Southern Section Champions and Marmonte League Co-Champions Boys Water Polo - CIF-Southern Section Champions File Attachments Subject F. Employee Recognitions - CVUSD Inclusion Heroes Meeting Dec 18, 2024 - Regular Board Meeting Category 3. OPEN SESSION Type Information The Board and District staff will recognize the following individuals that were nominated and chosen as CVUSD Inclusion Heroes: Tracy Bennett, Drama Teacher, Westlake High School Tasia Dove, Principal, Ladera STARS Academy Aileen Kampfe, Special Education Teacher, Madrona Academy of the Arts and Sciences Leslie Levy, Campus Safety Assistant, Sequoia Middle School Breanna Mack, Drama Teacher, Thousand Oaks High School Allison Petralba, Special Education Teacher, Aspen Elementary School Caitlin Templeman, Speech-Language Pathologist, Madrona Academy of the Arts and Sciences Brianna Wilcox, Child Nutrition Assistant I, EARThS Magnet School File Attachments Subject G. Reports from Student Reporters Meeting Dec 18, 2024 - Regular Board Meeting Category 3. OPEN SESSION Type Information Student Board Reporters: Century Academy: Abigail Vey will replace Anya Rammohan as Century's Student Reporter Conejo Valley High School: Jocelyn "J.J" Jimenez Newbury Park High School: Shea Grohs Thousand Oaks High School: Ella Neale  Westlake High School: Brandon Osborn File Attachments Subject H. Reorganization of the Board of Education Meeting Dec 18, 2024 - Regular Board Meeting Category 3. OPEN SESSION Type Action, Discussion, Information, Procedural The President hands the gavel to the Superintendent for the nominations for the new President. There is no need for a second when making nominations for office. Election of President - The newly elected President assumes leadership of the meeting. Election of Vice President Election of Clerk Elect a School Board Representative to Vote in Election for Members of the County Committee on School District Organization Authorize Certification of Signatures (See Consent Item 5CC) Set Date, Time, and Place of Regular Board of Education Meetings (See Action Item 4B) Board Committee assignments will be discussed. Final assignments may be made no later than the latest Board meeting in January. File Attachments Certificate of Election of District President and Clerk 12.18.24.pdf (215 KB) Certification of School Board Rep - County Committee on School District Organization 12.18.14.pdf (157 KB) Board Committee Assignments - for 2025.pdf (109 KB) Subject I. Comments - Public Meeting Dec 18, 2024 - Regular Board Meeting Category 3. OPEN SESSION Type Procedural Public Comments: The Board appreciates active and respectful participation by the public Comments on specific agenda items must be made when the agenda item is called Comments on topics not on the agenda should be made during the Public Comment segment of the meeting No action or discussion can be undertaken for items not on the agenda Board or staff can briefly respond or ask clarifying questions Be aware that all comments will be heard by those watching Please make comments factual and respectful Please respect the privacy rights of students and employees Public Comments - Process: If you wish to speak on a specific agenda item , submit a speaker card (blue) to the recording secretary prior to the start of that agenda item. If you wish to speak on a topic that is not on the agenda , submit your speaker card (blue) prior to the Public Comments segment of the meeting. Opportunity to speak will be closed once each agenda item begins All speakers will receive 3 minutes to speak File Attachments 4. ACTION ITEMS - GENERAL Subject A. Student Services - Adoption of Annual Resolution #24/25-19: International Holocaust Remembrance Day Meeting Dec 18, 2024 - Regular Board Meeting Category 4. ACTION ITEMS - GENERAL Type Action Recommended Action Adopt Annual Resolution #24/25-19 in support of International Holocaust Remembrance Day, as submitted. Goals Goal 1: Implement targeted actions and services that support conditions for optimal learning, equitable access, and positive student outcomes. ISSUE: Should the Board of Education approve annual Resolution #24/25-19 declaring Monday, January 27, 2025, as International Holocaust Remembrance Day in the Conejo Valley Unified School District? INFORMATION: The International Holocaust Remembrance Day resolution provides an opportunity for students, staff, and community members to remember and memorialize those who were killed during the Holocaust, and also remind them of their responsibility to confront hatred, prevent genocide, and promote human dignity. FISCAL IMPACT: None Respectfully submitted, Mark W. McLaughlin, Ed.D. Superintendent Prepared by, Dr. Shanna M. Egans Assistant Superintendent, Student Services MWM:SME:it File Attachments International Holocaust Remembrance Day 2025.pdf (158 KB) Subject B. Board of Education - Approval of Scheduled Regular Board Meeting Dates for the Remainder of the 2024-2025 School Year and a Portion of the 2025-2026 School Year Meeting Dec 18, 2024 - Regular Board Meeting Category 4. ACTION ITEMS - GENERAL Type Action Recommended Action Approve the scheduled Regular Board Meeting Dates for the remainder of the 2024-2025 school year (February through June 2025) and a portion of the 2025-2026 school year (August 2025 through January 2026), as submitted. Goals Goal 3: Provide two-way communication and targeted outreach that engages and informs the community of programs, policies, and opportunities, and also builds strong connections among families, community members, and CVUSD schools. The Board of Education will consider the following: The proposed regular Board meeting dates are for the remainder of the 2024-2025 school year (February through June 2025) and a portion of the 2025-2026 school year (August 2025 - January 2026): Board Meeting Dates Remainder of 2024-2025 School Year (February - June 2025 ) Board Meeting Dates Portion of 2025-2026 School Year (August 2025 - January 2026) February 5, 2025 August 13, 2025 * February 19, 2025 September 3, 2025 March 5, 2025 September 17, 2025 March 19, 2025 October 8, 2025 * April 2, 2025 October 22, 2025 * April 16, 2025 November 5, 2025 May 7, 2025 November 19, 2025 May 21, 2025 December 17, 2025 June 4, 2025 January 14, 2026 * June 18, 2025 The current schedule is the first and third Wednesday of each month beginning with Closed Session at 5:00 p.m.; Open Session at 6:00 p.m. Any exceptions will be agreed upon by the Board of Education and will be posted on the Board's page on the District's website. * - off-cycle Board meeting File Attachments Subject C. Business Services - Approval of 2024-2025 First Interim Financial Statements Meeting Dec 18, 2024 - Regular Board Meeting Category 4. ACTION ITEMS - GENERAL Type Action Recommended Action Approve the 2024-2025 First Interim Financial Statements, as submitted. ISSUE: Should the Board of Education approve the submission of the 2024-2025 First Interim Financial Statements? INFORMATION: In accordance with Education Code Section 42131, school districts are required to certify twice a year regarding their ability to meet financial obligations for the remainder of the current fiscal year and the subsequent two fiscal years. The First Interim report details the District's financial status and projections as of October 31. Certifications are as follows: POSITIVE. Will meet financial obligations for the current and two subsequent years. QUALIFIED. May not meet financial obligations for the current or two subsequent years. NEGATIVE. Unable to meet financial obligations for the current or two subsequent years. The Conejo Valley Unified School District can make a POSITIVE certification. FISCAL IMPACT: N/A Respectfully submitted, Mark W. McLaughlin, Ed.D. Superintendent Prepared by, Susan Tucker Director, Fiscal Services On behalf of, Victor P. Hayek, Ed.D. Deputy Superintendent, Business Services MWM:VPH:ST:tt File Attachments 2024-25 First Interim CVUSD SACS Report.pdf (1,452 KB) 2025 First Interim Presentation.pdf (683 KB) Subject D. Business Services - 2023-2024 Annual Comprehensive Financial Report (Audit) - All Funds Including Measure I Meeting Dec 18, 2024 - Regular Board Meeting Category 4. ACTION ITEMS - GENERAL Type Action Recommended Action Accept the 2023-2024 Annual Comprehensive Financial Report (Audit) - All Funds Including Measure I, as submitted. ISSUE: Should the Board of Education accept the 2023-2024 Annual Comprehensive Financial Report (Audit) - All Funds Including Measure I ? INFORMATION: Moss, Levy & Hartzheim, LLP, the District's independent financial audit firm, has audited the District's financial records for the fiscal year ending June 30, 2024 and prepared the attached reports. The Annual Comprehensive Financial Report audits all funds including the Measure I Bond Fund. The report includes the Auditor's opinion as follows : "the financial statements referred to above present fairly, in all materials respects, the financial position of the Conejo Valley Unified School District as of June 30, 2024, and the changes in financial position for the fiscal year then ended in accordance with accounting principles generally accepted in the United States of America." The Auditor's opinion regarding the performance audit for Bond Measure I is as follows: "The results of our tests indicated that the District expended Building Fund (Measure I) funds only for the specific projects approved by the voters, in accordance with Proposition 39 and outlined in Article XIIIA, Section 1(b)(3)(C) of the California Constitution." FISCAL IMPACT: Financial Audit Report and Annual Comprehensive Financial Report - $54,995 Financial Audit Report for Bond Measure I - $10,000 Respectfully submitted, Mark W. McLaughlin, Ed.D. Superintendent Prepared by, Victor P. Hayek, Ed.D. Deputy Superintendent, Business Services MWM:VPH:tt File Attachments Conejo Valley USD Measure I 2024 Financial Audit.pdf (244 KB) Conejo Valley USD 2024 Financial Audit & ACFR.pdf (5,486 KB) 5. ACTION ITEMS – CONSENT Subject A. Board of Education - Approval of Minutes Meeting Dec 18, 2024 - Regular Board Meeting Category 5. ACTION ITEMS – CONSENT Type Action (Consent), Minutes Recommended Action Approve the Board of Education meeting minutes, as submitted. These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action Items. Approval of the Minutes: Regular Meeting of November 20, 2024 File Attachments Board Minutes 11.20.24.pdf (264 KB) These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items. Subject B. Board of Education - Review of 2023-2024 Annual Williams Settlement Report Meeting Dec 18, 2024 - Regular Board Meeting Category 5. ACTION ITEMS – CONSENT Type Action (Consent) Recommended Action Approve the 2023-2024 Annual Williams Settlement Report as prepared by the Ventura County Office of Education, as submitted. Goals Goal 1: Implement targeted actions and services that support conditions for optimal learning, equitable access, and positive student outcomes. Goal 3: Provide two-way communication and targeted outreach that engages and informs the community of programs, policies, and opportunities, and also builds strong connections among families, community members, and CVUSD schools. ISSUE: Should the Board of Education approve the 2023-2024 Annual Williams Settlement Report as prepared by the Ventura County Office of Education? INFORMATION: The Ventura County Office of Education has completed the annual Williams Settlement report for the 2023-2024 fiscal year determining students have sufficient instructional materials, school facilities are clean, safe, and functional, teachers have proper classroom assignments and certifications, and accuracy of the School Accountability Report Card (SARC). This report is distributed to the school district Governing Board, County Board of Education, and County Board of Supervisors annually. The 2023-2024 Williams Settlement Report found the Conejo Valley Unified School District to be in compliance with the Williams Settlement legislation outlined in California Education Code 1240 and Assembly Bill 599. FISCAL IMPACT: None Respectfully submitted, Mark W. McLaughlin, Ed.D. Superintendent Prepared by, Mark W. McLaughlin, Ed.D. Superintendent File Attachments 2023-24 Williams Act Annual Report_Conejo Valley.pdf (179 KB) These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items. Subject C. Human Resources - Personnel Assignment Orders Meeting Dec 18, 2024 - Regular Board Meeting Category 5. ACTION ITEMS – CONSENT Type Action (Consent) Recommended Action Approve the Personnel Assignment Orders, as submitted. Goals Goal 2: Recruit, develop, and retain highly qualified, diverse, and effective staff. 1. Certificated Service: A. Establishment / Modification / Elimination of Positions Order #: None B. New Employment / Assignment Change / Change in Status: Administrators, General/Special Education Teachers, School Psychologists Order #: R24-686 - R24-691 C. Interns / Student Teachers / Agency Hires Order #: R24-692 - R24-693 2. Certificated Service - Exempt: A. New Employment / Assignment Change / Change in Status: Coaches Order #: E24-161 - E24-173 B. New Employment / Assignment Change / Change in Status: Substitutes, Specialists, Other Order #: E24-174 - E24-185 3. Classified Service: A. Establishment / Modification / Elimination of Positions Order #: None B. New Employment (Prob to Perm) / Assignment Change / Change in Status Orders #: C24-263 - C24-281 C. Substitute / Provisional / Additional Assignment / Change in Status Orders #: C24-282 - C24-290 4. Classified Service - Exempt: A. Walk-on Coach Orders #: E24-434 - E24-451 B. Specialist, Proctor, Student Helper, Others Orders #: E24-452 - E24-460 File Attachments 12.18.24 Certificated.pdf (150 KB) 12.18.24 Classified PAOs Updated 12.17.24.pdf (94 KB) These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items. Subject D. Human Resources - Ratification of Changes to Future School Year Calendar: 2025-2026 Meeting Dec 18, 2024 - Regular Board Meeting Category 5. ACTION ITEMS – CONSENT Type Action (Consent) Recommended Action Ratify the changes to the 2025-2026 school year calendar, as submitted. Goals Goal 3: Provide two-way communication and targeted outreach that engages and informs the community of programs, policies, and opportunities, and also builds strong connections among families, community members, and CVUSD schools. Goal 1: Implement targeted actions and services that support conditions for optimal learning, equitable access, and positive student outcomes. ISSUE: Should the Board of Education ratify the proposed changes to the 2025-2026 school year calendar? BACKGROUND: The Board of Education of the Conejo Valley Unified School District (CVUSD) has adopted the 2025-2026 school year calendar, which identifies student instructional days, staff development days, and holidays throughout the course of the 2025-2026 school year. The requested change on the 2025-2026 school calendar includes moving the Local Holiday from September 22 to September 23 and adding the progress report/referral, trimester, quarter and semester dates. FISCAL IMPACT: N/A Respectfully submitted, Mark W. McLaughlin, Ed.D. Superintendent Prepared by, Shauna B. Ashmore Assistant Superintendent, Human Resources MWM:SBA:mj File Attachments 2025-2026- School Calendar Revised 11.6.2024.pdf (202 KB) These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items. Subject E. Human Resources - Approval of Amendments to Board Policy 4040 - Employee Use of Technology Meeting Dec 18, 2024 - Regular Board Meeting Category 5. ACTION ITEMS – CONSENT Type Action (Consent) Recommended Action Approve the amendments to Board Policy 4040 - Employee Use of Technology, as submitted. Goals Goal 2: Recruit, develop, and retain highly qualified, diverse, and effective staff. ISSUE : Should the Board of Education approve the amendments to Board Policy 4040 - Employee Use of Technology? INFORMATION: Board Policy 4040 - Employee Use of Technology has been updated to provide guidance related to the appropriate use of artificial intelligence (AI) by employees. Additionally, the policy has been updated to expand the Governing Board's philosophical statement as related to the recognition that technological resources enhance employee performance to include the enrichment of curriculum and the enhancement of student learning. In addition, the policy has been updated to include "software as a service" and "AI apps" in the definition of "district technology", specify the prohibited and permitted uses of technology, and provide for professional development in the appropriate use of technology resources. The policy has also been updated to (1) add material related to the regular review of current guidance regarding cybersecurity, data privacy, and digital awareness and incorporate recommended practices into the districts processes and procedures, and (2) provide that employees may access their mobile or other communications device if there is a need to seek emergency assistance, assess the safety of a situation, or communicate with a person to confirm their safety. LEGEND: Red - Existing Notes Red/Bold - New GAMUT Notes Black/Bold - New GAMUT Language Black/Bold/Italics - New CVUSD Language Blue/Bold - New Federal Program Monitoring Language Blue/Bold/Italics - CVUSD Language Following Input Respectfully submitted, Mark W. McLaughlin, Ed.D. Superintendent Prepared by, Shauna B. Ashmore Assistant Superintendent, Human Resources MWM:SBA:mj File Attachments BP4040 Employee Use of Technology 11.20.2024.pdf (309 KB) These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items. Subject F. Human Resources - Approval of Undergraduate Student Teaching Program Agreement Between the Conejo Valley Unified School District and California Lutheran University Meeting Dec 18, 2024 - Regular Board Meeting Category 5. ACTION ITEMS – CONSENT Type Action (Consent) Recommended Action Approve the Undergraduate Student Teaching Program Agreement between the Conejo Valley Unified School District and California Lutheran University, as submitted. Goals Goal 2: Recruit, develop, and retain highly qualified, diverse, and effective staff. ISSUE: Should the Board of Education approve the Undergraduate Student Teaching Program Agreement between the Conejo Valley Unified School District and California Lutheran University? INFORMATION : California Lutheran University (CLU) has an Undergraduate Student Teaching Program that allows CLU education students to observe teachers, participate in classroom tutoring, and gain directed teaching experience as student observers/teachers in a public school setting. This program requires supervision and facilities where students can observe and gain experience in the public school setting as required in the curriculum. The District has the educational setting, supervision, and equipment needed by the education students enrolled in the Student Teaching Program and can provide the opportunity for students to observe and obtain their directed student teaching experience. District credentialed teachers will mentor, observe, and provide a summary assessment for the students involved in their student teaching placement for the District. FISCAL IMPACT: None Respectfully submitted, Mark W McLaughlin, Ed.D. Superintendent Prepared by, Shauna B. Ashmore Assistant Superintendent, Human Resources MWM:SBA:mj File Attachments Undergraduate Student Teaching Agreement - CLU and CVUSD.pdf (244 KB) These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items. Subject G. Human Resources - Approval of School Counseling Practicum Agreement Between the Conejo Valley Unified School District and Point Loma Nazarene University Meeting Dec 18, 2024 - Regular Board Meeting Category 5. ACTION ITEMS – CONSENT Type Action (Consent) Recommended Action Approve the School Counseling Practicum Agreement between the Conejo Valley Unified School District and Point Loma Nazarene University, as submitted. Goals Goal 2: Recruit, develop, and retain highly qualified, diverse, and effective staff. ISSUE: Should the Board of Education approve the School Counseling Practicum Agreement between the Conejo Valley Unified School District and Point Loma Nazarene University? INFORMATION : Point Loma Nazarene University has an established program that allows Point Loma Nazarene University students enrolled in their School of Education Pupil Personnel Services (PPS) / Counseling Credential Program to gain practica and fieldwork experience in a public school setting. This program requires supervision and facilities where students can gain experience in the public school setting as required in the curriculum. The District has the educational setting, supervision, and equipment needed by the counseling students enrolled in the School of Education Pupil Personnel Services (PPS) / Counseling Credential Program to obtain their directed school counselor experience. District credentialed school counselors will mentor, observe, and provide a summary assessment for the students involved in their practicum/fieldwork placement. FISCAL IMPACT: None Respectfully submitted, Mark W McLaughlin, Ed.D. Superintendent Prepared by, Shauna B. Ashmore Assistant Superintendent, Human Resources MWM:SBA:mj File Attachments Point Loma Nazarene University - CVUSD School Counseling Agreement.pdf (2,983 KB) These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items. Subject H. Human Resources - Receipt of the 2024-2025 Initial Proposal for Successor Collective Bargaining Negotiations Submitted by the Conejo Valley Unified School District and the California School Employees Association (CSEA), Conejo Chapter #620 Meeting Dec 18, 2024 - Regular Board Meeting Category 5. ACTION ITEMS – CONSENT Type Action (Consent) Recommended Action Receive the 2024-2025 Initial Proposal for Successor Collective Bargaining Negotiations submitted by the California School Employees Association (CSEA), Conejo Chapter #620 and the Conejo Valley Unified School District, as submitted. Goals Goal 2: Recruit, develop, and retain highly qualified, diverse, and effective staff. ISSUE: Should the Board of Education formally receive the 2024-2025 Initial Proposal for Successor Collective Bargaining Negotiations submitted by the California School Employees Association (CSEA), Conejo Chapter #620 and the Conejo Valley Unified School District? INFORMATION: The term of the District's current Contract of Agreement with CSEA is July 1, 2021, to June 30, 2024. CSEA has requested to open the Preamble, Article 2-Duration, Article 4-Organizational Rights, Article 6-Union Representatives, Article 9-Pay and Allowances, Article 16-Transfers and Other Employment Actions, Article 18-Evaluation Procedures, Article 19-Safety, and Article 29-Professional Growth, and reserve the right to open additional articles during the course of negotiations. The District has requested to sunshine the following articles: Article 9 Pay and Allowances - Bilingual Stipend review, Specialized Health Care Stipend review; Article 10 Health and Welfare Benefits - Benefits nonmenclature; Article 13 Leaves - Bereavement, Sick Leave; Article 14 Vacation Plan - Mandatory Vacation guidelines; Article 15 Holidays - Optional Holidays nomenclature, Teacher In-Service Days; Article 16 Transfers and Other Employment Actions - Transfer protocols. As this is a successor agreement, the District may open any and all articles and appendices during the negotiation process in 2024-2025. FISCAL IMPACT: To be determined. Respectfully submitted, Mark W. McLaughlin, Ed.D. Superintendent Prepared by, Shauna B. Ashmore Assistant Superintendent, Human Resources MWM:SBA:mj File Attachments CSEA Conejo Chapter 620 Successor Initial Proposal 2024.pdf (292 KB) District's Initial Successor Collective Bargaining Proposal CSEA.pdf (91 KB) These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items. Subject I. Instructional Services - Approval of New Agreement with Ventura County Arts Council - Ladera STARS Academy Meeting Dec 18, 2024 - Regular Board Meeting Category 5. ACTION ITEMS – CONSENT Type Action (Consent) Recommended Action Approve the new agreement with the Ventura County Arts Council for Ladera STARS Academy, as submitted. Goals Goal 1: Implement targeted actions and services that support conditions for optimal learning, equitable access, and positive student outcomes. ISSUE: Should the Board of Education approve the new agreement with the Ventura County Arts Council for Ladera STARS Academy? INFORMATION: Artists in the Classroom (AITC) is Ventura County Art Council's arts teaching residency program, offering eight-week residencies in dance, poetry, theater, 2D/3D visual arts, traditional/folk arts, and more. Professional artist educators partner with classroom teachers to deliver engaging, empowering, and inspiring California Arts Standards-aligned lessons. Student potential and multi-curricular bridging are blended within project-based sessions. This contract will provide performance arts education in the area of drama, specifically teaching students how to transform a book/story into a stage play. FISCAL IMPACT: $6,375.84 to be paid with 0P28 funds. Respectfully submitted, Mark W. McLaughlin, Ed.D. Superintendent Prepared by, Dena Sellers, Ed.D. Director, Elementary Education On behalf of, Kenneth Loo Assistant Superintendent, Instructional Services MWM:KL:DS:pm File Attachments Ventura County Arts Council Contract - LAD.pdf (6,826 KB) These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items. Subject J. Instructional Services - Approval of Renewal Contract - Emerald Cove Outdoor Science Institute (ECOS) - EARThS Magnet School Meeting Dec 18, 2024 - Regular Board Meeting Category 5. ACTION ITEMS – CONSENT Type Action (Consent) Recommended Action Approve the renewal contract with Emerald Cove Outdoor Science Institute (ECOS), as submitted. Goals Goal 4: Enhance the social, emotional, physical, and mental well-being for all students through targeted actions and services. ISSUE: Should the Board of Education approve the renewal contract with Emerald Cove Outdoor Science Institute (ECOS)? INFORMATION: The Emerald Cove Outdoor Science Institute has been specializing in outdoor learning and whole-child development since 1972. During the 2024-2025 school year, the fifth grade students from EARThS Magnet School will attend an extended overnight field trip at a residential science school in the San Bernardino Mountains in California. ECOS offers NGSS science curriculum and life skills, and students will explore natural phenomena. Each lesson has detailed analysis of the disciplinary core ideas, science and engineering practices, and crosscutting concepts. These components help students master performance expectations, so they have a deeper understanding of science. No student will be denied participation due to a lack of funds. FISCAL IMPACT: $24,335.20.00 will be paid by family donations, matching funds, and EARThS PTA. Respectfully submitted, Mark W. McLaughlin, Ed.D. Superintendent Prepared by, Dena Sellers, Ed.D. Director, Elementary Education On behalf of, Kenneth Loo Assistant Superintendent, Instructional Services MWM:KL:DS:pm File Attachments Emerald Cove Outdoor Science Institute Contract - ETS.pdf (12,076 KB) These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items. Subject K. Instructional Services - Approval of Overnight Trip Request - Emerald Cove Outdoor Science Institute, Inc. - EARThS Magnet School Meeting Dec 18, 2024 - Regular Board Meeting Category 5. ACTION ITEMS – CONSENT Type Action (Consent) Recommended Action Approve the Overnight Trip Request for EARThS Magnet School, as submitted. Goals Goal 4: Enhance the social, emotional, physical, and mental well-being for all students through targeted actions and services. ISSUE: Should the Board of Education grant permission for fifth grade students from EARThS Magnet School to attend an overnight trip to the San Bernardino Mountains in California? INFORMATION: The fifth grade teachers from EARThS Magnet School request permission to take 92 students to Emerald Cove Outdoor Science (ECOS) Institute in the San Bernardino Mountains in California. The trip will take place from Wednesday, May 7, 2025, to Friday, May 9, 2025. The trip acts as a culmination of our entire K – 5 EARThS educational program and will further extend the students’ understanding of plant and animal life, geology, cultural history, and weather they have been studying over the years. The students will travel by charter bus 130 miles each way and will be chaperoned by the fifth grade teachers and the counseling staff from ECOS. No student will be excluded from participation due to a lack of sufficient funds. FISCAL IMPACT: $24,355.20 to be paid for by donations and school site PTA Respectfully submitted, Mark W. McLaughlin, Ed.D. Superintendent Prepared by, Dena Sellers, Ed.D. Director, Elementary Education On behalf of , Kenneth Loo Assistant Superintendent, Instructional Services MWM:KL:DS:pm File Attachments Emerald Cove Outdoor Science Institute Overnight Trip Request - ETS.pdf (800 KB) These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items. Subject L. Instructional Services - Approval of Amendment to the Contract with Conejo Recreation and Park District (CRPD) Meeting Dec 18, 2024 - Regular Board Meeting Category 5. ACTION ITEMS – CONSENT Type Action (Consent) Recommended Action Approve the amendment to the contract with Conejo Recreation and Park District (CRPD) for Acacia Magnet School for Enriched Learning for the 2024-2025 school year, as submitted. Goals Goal 1: Implement targeted actions and services that support conditions for optimal learning, equitable access, and positive student outcomes. ISSUE: Should the Board of Education approve an amendment to the contract with Conejo Recreation and Park District (CRPD) for Acacia Magnet School for Enriched Learning? INFORMATION: Acacia Magnet School for Enriched Learning will be utilizing the services of the Conejo Recreation and Park District (CRPD) for the 2024-2025 school year for their after school Expanded Learning Opportunities Program. CRPD and CVUSD have a long history of working in partnership to offer access to facilities and provide quality youth programing to our community. This amendment will add up to 11 additional participants to start 1/6/25. The daily schedule for students includes exposure to a variety of different areas of enrichment, along with tutoring for students. The joint use agreement between CVUSD and CRPD has aided in fostering an extensive list of cooperative programing on CVUSD campuses and at our local community centers. FISCAL IMPACT: NTE an additional $10,940 to be paid out of EL0P funds Respectfully submitted, Mark W. McLaughlin, Ed.D. Superintendent Prepared by, Dena Sellers, Ed.D. Director, Elementary Education On behalf of , Kenneth Loo Assistant Superintendent, Instructional Services MWM:KL:DS:pm File Attachments CRPD Amendment Acacia 24-25.pdf (2,376 KB) These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items. Subject M. Instructional Services - Approval of Contract Amendment - EdFiles - DEC Meeting Dec 18, 2024 - Regular Board Meeting Category 5. ACTION ITEMS – CONSENT Type Action (Consent) Recommended Action Approve the contract amendment with EdFiles, as submitted. Goals Goal 1: Implement targeted actions and services that support conditions for optimal learning, equitable access, and positive student outcomes. ISSUE: Should the Board of Education approve the contract amendment with EdFiles for the 2024/2025 school year? INFORMATION: EdFiles provides a high security electronic storage system for Conejo Valley Unified School District's student records. The use of EdFiles allows our District to be more efficient in storage space, labor costs, and reduces the risk of the files being destroyed in a fire or other natural disaster. This amendment will allow for pick up and scanning of documentation from all school sites within our district. FISCAL IMPACT: NTE $14,032 funded by Instructional Services Respectfully submitted, Mark W. McLaughlin, Ed.D. Superintendent Prepared by, Kenneth Loo Assistant Superintendent, Instructional Services MWM:KL:ss File Attachments Ed Files Contract Amendment - DEC.pdf (251 KB) These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items. Subject N. Instructional Services - Approval of Contracts Under $5,000 Meeting Dec 18, 2024 - Regular Board Meeting Category 5. ACTION ITEMS – CONSENT Type Action (Consent) Recommended Action Approve the contracts under $5,000, as submitted. Goals Goal N/A ISSUE: Should the Board of Education approve the contracts under $5,000 listed below? INFORMATION: Education Code 17604 states " wherever in this code the power to contract is invested in the governing board of the school district or any member thereof, the power may by a majority vote of the board be delegated to its district superintendent, or to any persons that he or she may designate, or if there be no district superintendent then to any other officer or employee of the district that the board may designate. The delegation of power may be limited as to time, money or subject matter or may be a blanket authorization in advance of its exercise, all as the governing board may direct. However, no contract made pursuant to the delegation and authorization shall be valid or constitute an enforceable obligation against the district unless and until the same shall have been approved or ratified by the governing board, the approval or ratification to be evidenced by a motion of the board duly passed and adopted." Therefore, all contracts are presented to the Board of Education for approval. Contracts over $5,000 will be presented individually as a separate Board agenda item. Company Activity School Amount LCAP Goal Type EcoHero Environmental Concert WAL $0.00 3 New CRPD Facility Rental ETHS $0.00 4 New 3P Learning, Inc Software Program ETHS $616.00 2 Amendment The Teaching Zoo at Moorpark College Animal Outreach for 1st graders WLH $0.00 4 New Mad Science of LA Assembly SYC $1,179.00 3 New CRPD Recess Program BAN $2,625.00 4 New Marc Griffiths SEL Assemblies ASP $895.00 4 New Tawni's Ponies & Petting Zoo TK Curriculum BAN $875.00 4 New Terry Healey Assembly SEQ $2,775.00 1 New Magic Jump Rentals School event RED $499.00 4 Renewal Art Trek Art classes MAP $3,500.00 1 New You Science, LLC Site License - Aptitude & Career Discovery WHS $3,450.00 1 New CJ Seto Support Services, LLC Photochemical Waste Pickup and Disposal NPHS $2,000.00 1 New Gordon Goodwin/Wingood Music Productions Music Arrangement for TOHS Marching Band TOHS $2,500.00 1 New FISCAL IMPACT: See above. Respectfully submitted, Mark W. McLaughlin, Ed.D. Superintendent Prepared by, Kenneth Loo Assistant Superintendent, Instructional Services MWM:KL:ss File Attachments EcoHero Volunteer Guest Speaker - WAL.pdf (1,239 KB) CRPD Facilities Permit - ETS.pdf (330 KB) 3P Learning Amendment - ETS.pdf (2,323 KB) The Teaching Zoo at Moorpark College - WHL.pdf (1,719 KB) Mad Science of LA - SYC.pdf (6,243 KB) CRPD Recess - BAN.pdf (6,746 KB) Marc Griffiths - ASP.pdf (3,415 KB) Tawni's Ponies & Petting Zoo - BAN.pdf (1,855 KB) Contract Terry Healey_24-25_SEQ_v2.pdf (3,074 KB) Renewal Contract COI Magic Jump Rentals_RED_24-25_v2.pdf (6,063 KB) Art Trek Contract - MAP.pdf (7,054 KB) CJ Seto Contract 24-25 FINAL - NPHS.pdf (6,554 KB) Gordon Goodwin - Wingood Music Productions Contract FINAL 24-25 - TOHS.pdf (5,510 KB) These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items. Subject O. Instructional Services - Approval of Amendments to Board Policy and Exhibit 6163.4 - Student Use of Technology Meeting Dec 18, 2024 - Regular Board Meeting Category 5. ACTION ITEMS – CONSENT Type Action (Consent) Recommended Action Approve the amendments to Board Policy and Exhibit 6163.4 - Student Use of Technology, as submitted. Goals Goal 1: Implement targeted actions and services that support conditions for optimal learning, equitable access, and positive student outcomes. ISSUE: Should the Board approve the amendments to Board Policy and Exhibit 6163.4 - Student Use of Technology? INFORMATION: The updated policy addresses use of technology by students, including artificial intelligence (AI), and a statement which recognizes that the effective use of technology is integral to the education and development of students, including the promotion of digital citizenship; access to the latest digital tools; the alignment of technological resources with District goals. The exhibit recognizes the requirement for the student and the student’s parent/guardian to sign and return an acceptable use agreement prior to being authorized to use District technology.  LEGEND: Red - Existing Notes Red/Bold - New GAMUT Notes Black/Bold - New GAMUT Language Black/Bold/Italics - New CVUSD Language Blue/Bold - New Federal Program Monitoring Language Blue/Bold/Italics - CVUSD Language Following Input Respectfully submitted, Mark W. McLaughlin, Ed.D. Superintendent Prepared by, Kenneth Loo Assistant Superintendent, Instructional Services MWM:KL:ss File Attachments 6163.4 BP - Student Use of Technology 11.7.2024 Proposed v2.pdf (323 KB) 6163.4 AR - Student Use of Technology - Exhibit 6163.4 11.7.2024 Proposed v2.pdf (142 KB) These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items. Subject P. Instructional Services - Parent Support/Booster Organization Reauthorization Meeting Dec 18, 2024 - Regular Board Meeting Category 5. ACTION ITEMS – CONSENT Type Action (Consent) Recommended Action Authorize the referenced booster clubs to function as Board-approved parent support/booster organizations from December 19, 2024, to December 18, 2025, as submitted. ISSUE: Should the Board of Education reauthorize the following booster clubs to function as Board-approved parent support/booster organizations? INFORMATION: NPHS Band NPHS Baseball NPHS Basketball, Boys NPHS Basketball, Girls NPHS Cheerleading NPHS Choir NPHS Cross Country NPHS Dance NPHS Flag Football, Girls NPHS Football NPHS Lacrosse, Boys NPHS Lacrosse, Girls NPHS Parent Student Association NPHS Soccer NPHS Softball NPHS Strings Orchestra NPHS Stunt Cheer NPHS Swim NPHS Tennis NPHS Theatre NPHS Track & Field NPHS Umbrella NPHS Volleyball, Boys NPHS Volleyball, Girls NPHS Water Polo, Boys and Girls NPHS Wrestling TOHS Band TOHS Baseball TOHS Basketball, Boys TOHS Basketball, Girls TOHS Spirit Cheer/Stunt TOHS The Center Parent Network TOHS Choral TOHS Cross Country TOHS Dance TOHS Field Hockey TOHS Football TOHS Orchestra TOHS Soccer, Boys TOHS Soccer, Girls TOHS Softball TOHS Swim and Dive TOHS Tennis, Boys & Girls TOHS Theater/Drama TOHS Track & Field TOHS Volleyball, Boys TOHS Volleyball, Girls TOHS Umbrella TOHS Water Polo, Boys TOHS Water Polo, Girls TOHS Wrestling WHS Aquatics (Water Polo) WHS Baseball WHS Basketball, Boys WHS Basketball, Girls WHS Cheer, Spirit WHS Choral WHS Cross Country and Track & Field WHS Dance Team WHS Football WHS Instrumental Music (Band) WHS Lacrosse, Boys WHS Soccer WHS Softball WHS Swim WHS Volleyball, Boys WHS Volleyball, Girls WHS Wrestling RWD MS Band LCMS Band, Instrumental Music LCMS Choir ASP Parent Faculty Association CON Parent Faculty Association HH Parent Faculty Association MAP Parent Faculty Association WHLS Parent Faculty Association WLE Parent Faculty Association Board Policy 1230 requires annual Board approval for parent support/booster organizations desiring to raise money to benefit the students of any school or program. The policy requires applicants to provide specific information including, but not limited to, current financial documents. It is expected that booster organizations comply with the California Education Code prohibiting pupil fees for participation in educational activities, which includes extra-curricular activities. These booster clubs have submitted the required information to the Superintendent's designee for consideration of the Board. The CVUSD Booster Handbook offers our booster clubs a wealth of information. It covers many topics that booster clubs may need assistance with, for example: *What is a booster club and how do they successfully operate? *Facility use and information *Budget and Audit requirements *Coaches and support personnel FISCAL IMPACT: None Respectfully submitted, Mark W. McLaughlin, Ed.D. Superintendent Prepared by, Nicole Judd Director, High School Education On behalf of , Kenneth Loo Assistant Superintendent, Instructional Services MWM:KL:NJ:jo File Attachments NPHS Band Boosters Financials.pdf (1,884 KB) NPHS Baseball Boosters Financials.pdf (1,775 KB) NPHS Boys Basketball Financials.pdf (1,597 KB) NPHS Girls Basketball Boosters Financials.pdf (824 KB) NPHS Boys Lacrosse Financials.pdf (1,688 KB) NPHS Girls Lacrosse Boosters Financials.pdf (1,320 KB) NPHS Boys Volleyball Boosters Financials.pdf (1,332 KB) NPHS Girls Volleyball Boosters Financials.pdf (939 KB) NPHS Cheer Boosters Financials.pdf (1,688 KB) NPHS Choral Boosters Financials.pdf (2,832 KB) NPHS Cross Country Boosters Financials.pdf (968 KB) NPHS Dance Team Boosters Financials.pdf (3,062 KB) NPHS Football Boosters Financials.pdf (1,707 KB) NPHS Girls Flag Football Financials.pdf (1,148 KB) NPHS PTSA Booster Financials.pdf (1,059 KB) NPHS Soccer Boosters Financials.pdf (1,479 KB) NPHS Softball Boosters Financials.pdf (1,162 KB) NPHS Strings Orchestra Boosters Financials.pdf (1,024 KB) NPHS Stunt Boosters Financials.pdf (1,351 KB) NPHS Swim Boosters Financials.pdf (1,518 KB) NPHS Tennis Boosters Financials.pdf (916 KB) NPHS Theatre Boosters Financials.pdf (1,752 KB) NPHS Track & Field Boosters Financials.pdf (1,089 KB) NPHS Umbrella Boosters Financials.pdf (791 KB) NPHS Water Polo Boosters Financials.pdf (1,962 KB) NPHS Wrestling Booster Financials.pdf (2,642 KB) TOHS Band Boosters Financials.pdf (608 KB) TOHS Baseball Boosters Financials.pdf (686 KB) TOHS Boys Basketball Boosters Financials.pdf (1,757 KB) TOHS Girls Basketball Boosters Financials.pdf (731 KB) TOHS Boys Soccer Boosters Financials.pdf (1,105 KB) TOHS Girls Soccer Boosters Financials.pdf (629 KB) TOHS Boys Volleyball Boosters Financials.pdf (931 KB) TOHS Girls Volleyball Financials.pdf (695 KB) TOHS Boys Water Polo Boosters Financials.pdf (884 KB) TOHS Girls Water Polo Financials.pdf (973 KB) TOHS Cheer and Stunt Boosters Financials.pdf (671 KB) TOHS Choral Boosters Financials.pdf (686 KB) TOHS Cross Country Boosters Financials.pdf (655 KB) TOHS Dance Team Boosters Financials.pdf (810 KB) TOHS Field Hockey Boosters Financials.pdf (801 KB) TOHS Football Boosters Financials.pdf (699 KB) TOHS Orchestra Boosters Financials.pdf (1,366 KB) TOHS Softball Boosters Financials.pdf (650 KB) TOHS Swim and Dive Financials.pdf (932 KB) TOHS Tennis Boosters Financials.pdf (2,309 KB) TOHS The Center Parent Network Boosters Financials.pdf (929 KB) TOHS Theater Boosters Financials.pdf (728 KB) TOHS Track and Field Boosters Financials.pdf (707 KB) TOHS Umbrella Boosters Financials.pdf (721 KB) TOHS Wrestling Boosters Financials.pdf (713 KB) WHS Aquatics Water Polo Boosters Financials.pdf (1,726 KB) WHS Baseball Boosters Financials.pdf (1,962 KB) WHS Boys Basketball Boosters Financials.pdf (839 KB) WHS Girls Basketball Boosters Financials.pdf (975 KB) WHS Boys Lacrosse Boosters Financials.pdf (962 KB) WHS Boys Volleyball Boosters Financials.pdf (904 KB) WHS Girls Volleyball Boosters Financials.pdf (650 KB) WHS Instrumental Music Boosters Financials.pdf (2,213 KB) WHS Soccer Booster Financials.pdf (957 KB) WHS Softball Boosters Financials.pdf (1,092 KB) WHS Swim Boosters Financials.pdf (1,304 KB) WHS Wrestling Boosters Financials.pdf (914 KB) WHS Cheer Boosters Financials.pdf (626 KB) WHS Choir Boosters Financials.pdf (1,361 KB) WHS Cross Country and Track Boosters Financials.pdf (904 KB) WHS Dance Boosters Financials.pdf (1,509 KB) WHS Football Boosters Financials.pdf (1,085 KB) Los Cerritos Choir Boosters Financials.pdf (1,205 KB) Los Cerritos MS Instrumental Music Boosters Financials.pdf (786 KB) Redwood Viking Band Boosters Financials.pdf (668 KB) Aspen Elementary PFA Boosters Financials.pdf (740 KB) Conejo Academy PFA Boosters Financials.pdf (596 KB) Maple Elementary PFA Boosters Financials.pdf (842 KB) Westlake Elementary PFA Boosters Financials.pdf (492 KB) Westlake Hills Elementary PFA Boosters Financials.pdf (725 KB) Horizon Hills Parent Support Boosters Financials.pdf (676 KB) These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items. Subject Q. Instructional Services - Approval of New Contract - Copyleaks Technologies Ltd. (DBA Copyleaks) - DEC Meeting Dec 18, 2024 - Regular Board Meeting Category 5. ACTION ITEMS – CONSENT Type Action (Consent) Recommended Action Approve the new agreement with Copyleaks Technologies Ltd. (DBA Copyleaks), as submitted. Goals Goal 1: Implement targeted actions and services that support conditions for optimal learning, equitable access, and positive student outcomes. ISSUE: Should the Board of Education approve a new contract with Copyleaks Technologies Ltd. (DBA Copyleaks)? INFORMATION: Copyleaks is a software program that helps detect plagiarism and AI-generated content, and protect intellectual property. Copyleaks can also detect source code, paraphrased text, and other file types, including images, spreadsheets, PPTX, Pages for Mac, and La Tex. Copyleaks is going to replace our current plagiarism software provider, Turnitin.com. FISCAL IMPACT: 3 year total of $56,312.90 from 0MRD. Year 1 (January 1, 2025 to June 30, 2026) - $18,504.16 Year 2 (July 1, 2026 to June 30, 2027) - $18,004.16 Year 3 (July 1, 2027 to June 30, 2028) - $19, 804.58 Respectfully submitted, Mark W. McLaughlin, Ed.D. Superintendent Prepared by, Jayna Suter, Ph.D. Assistant Director, Educational Technology and Student Performance On behalf of, Kenneth Loo Assistant Superintendent, Instructional Services MWM:KL:JS:cr File Attachments Contract_Copyleaks Inc._25_BOE 12.18.24.pdf (13,430 KB) These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items. Subject R. Instructional Services - Approval of Award of Contract for Expanded Learning Opportunities Program (ELOP) Meeting Dec 18, 2024 - Regular Board Meeting Category 5. ACTION ITEMS – CONSENT Type Action (Consent) Recommended Action Approve the award of contract for the Expanded Learning Opportunities Program to STAR Education, as submitted. ISSUE: Should the Board of Education approve a multi-year contract to STAR Education to provide Expanded Learning Opportunities Program (ELOP) services? INFORMATION: The District publicly advertised a Request for Proposals, RFP #2024-03, on October 30, 2024 to select one qualified enrichment provider to offer an after-school education and enrichment program through the Expanded Learning Opportunities Program (ELOP) for students in grades TK-5 at four (4) Title I school sites: Conejo Academy of Leadership and Language Immersion; Glenwood Elementary; Ladera STARS Academy; and Madroña Academy of the Arts and Sciences based upon a scope of services developed by staff. Eighteen (18) firms submitted proposals on November 25, 2024. The results of the RFP are shown below. RFP#2024-03 - Expanded Learning Opportunities Program FISCAL IMPACT: General Fund: See Exhibit A (Revised Fee Proposal) on page 12 of the attached Professional Services Agreements for annual not-to-exceed amounts (ELOP fees) for fiscal years 2024/2025 through 2027/2028. Respectfully submitted, Mark W. McLaughlin, Ed.D. Superintendent Prepared by, Dena Sellers Director, Elementary Education MWM:DS:pm File Attachments CVUSD-STAR Education_Agreement_12.18.24.pdf (4,854 KB) These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items. Subject S. Student Services - Approval of Contracts for Residential Treatment Center Placement Meeting Dec 18, 2024 - Regular Board Meeting Category 5. ACTION ITEMS – CONSENT Type Action (Consent) Recommended Action Approve the contracts for Residential Treatment Center Placement, as submitted. Goals Goal 1: Implement targeted actions and services that support conditions for optimal learning, equitable access, and positive student outcomes. ISSUE: Should the Board of Education approve the contracts for Residential Treatment Center Placement as listed below? INFORMATION: The District and County cannot meet Special Education classes and services for the students listed below at this time. Therefore, the classes and services must be provided through contracted Residential Treatment Center placement; cost is as follows: Contract # Contract Period Placement Cost 21-24/25 10/10/2024-01/31/2025 $ 66,660.00 22-24/25 11/18/2024-06/30/2025 $ 203,923.78 FISCAL IMPACT: Special Education funds: $270,583.78 Respectfully submitted, Mark W. McLaughlin, Ed.D. Superintendent Prepared by, Dawn Thomas Director, Special Education, Secondary and Post-Secondary On behalf of, Dr. Shanna M. Egans Assistant Superintendent, Student Services MWM:SME:DT:cc File Attachments These items are considered routine and will be approved in one action without discussion. If Board members request that an item be removed from Consent or a citizen wishes to speak to an item, the item will be considered under Action items. Subject T. Student Services - Approval of Contracts Under $5,000 Meeting Dec 18, 2024 - Regular Board Meeting Category 5. ACTION ITEMS – CONSENT Type Action (Consent) Recommended Action Approve the contracts under $5,000, as submitted. Goals Goal N/A ISSUE: Should the Board of Education approve the contracts under $5,000 listed below? INFORMATION: Education Code 17604 states " wherever in this code the power to contract is invested in the governing board of the school district or any member thereof, the power may by a majority vote of the board be delegated to its district superintendent, or to any persons that he or she may designate, or if there be no district superintendent then to any other officer or employee of the district that the board may designate. The delegation of power may be limited as to time, money or subject matter or may be a blanket authorization in advance of its exercise, all as the governing board may direct. However, no contract made pursuant to the delegation and authorization shall be valid or constitute an enforceable obligation against the district unless and until the same shall have been approved or ratified by the governing board, the approval or ratification to be evidenced by a motion of the board duly passed and adopted." Therefore, all contracts are presented to the Board of Education for approval. Contracts over $5,000 will be presented individually as a separate Board agenda item. Company Activity School Amount LCAP Goal Type Crick Software, Inc. Digital Learning Special Education $3,500.00 1 Renewal Greg Webb Guest Speaker University $0.00 1 New FISCAL IMPACT: See above. Respectfully submitted, Mark W. McLaughlin, Ed.D. Superintendent Prepared by, Dr. Shanna M. Egans Assistant Superintenden