City Council and Special Meeting CIP Workshop - 5/15/23

>> 31. I would like to call the special City council meeting to order. Um, Mr. City Manager. >> Thank you very much, Madam Mayor. Members of the City Council tonight's workshop will provide the City Council with an update on the five year capital improvement program. This workshop will also be a great opportunity to help guide sort of two of your newest employees. Uh, the presenters here you have John Samuelson, public works director and city engineer, and Dan Johnson, assistant city Engineer. Um, what they really are looking forward to similar is when we've talked about goals, your preferences, your priorities when we had the last Infrastructure subcommittee, um, as, uh, the Capital Improvement Program was being laid out, the subcommittee members made a recommendation on shifting priorities and that was very helpful. Again, we- we are looking forward to that tonight. I encourage you all to very much comment, question, and you know, going back through, if there are certain projects within this binder that you have, let us know and we can go into more detail or make sure that the priorities and time frames. I really do appreciate the format change that John has brought about, and hope this will initiate a lot more conversation so we can look to the Council and your priorities. So I'll hand it over to John ending. Start? >> Yeah. I'll do a quick little instructions. Thank you very much, City Manager and Mayor and Councils my pleasure to be here this evening and I'm lucky enough to be able to turn this over to assistant city engineer, Dan Johnson, who'll be giving the presentation, and then I'll be here to help with any questions as needed. Thank you. >> Well, good evening, Madam Mayor, Vice Mayor and Council members. Uh, it's actually a great opportunity for me too, I've- I've been in this situation before, but it's great to be part of the City of Pittsburgh and I appreciate the opportunity to, um, show you the Capital Improvement Program that we have here. It's the update to the Capital Improvement Program and so it's five years CIP that's going to, go to the fiscal year 23-24 to 27-28. And this is in draft format again, so that we just need some feedback so we can complete, complete it. And so as you know, the- the- each year the update has been successful in providing for getting accepted with minor revisions. In March, we started the whole process with staff, and so our staff has been working hard to, um, get all the projects that um, to help the community and to- and the goals of the City Council. So the five year CIP is basically, it's a program that- it's used as a planning tool to identify the capital improvement projects and infrastructure needs of the city. And so, um, obviously, that's based on the funding and- and financing and budgeting that we have each year to go towards your goals and-and the goals of the residents. Um, and so, according to the City of Pittsburgh right now have- we need to meet one or more of these conditions, as you see here, hazardous or unsafe conditions replacing aging infrastructure, new services to the public, meeting accessibility needs, and make improvements to blighted conditions. And then it's just to preserve the city's infrastructure. So what John and I have come up with- with a new project prioritization tool, uh, and so, we identified three levels. We have level one which is essential or high. We have level two which is required or the medium and then we have level three which is goals, and it's like a low priority. And within those levels we have sub levels so in Level 1, for example, for highest priority projects we have level 1A, which is ongoing projects that are currently in construction. So when we use the new book in the way it looks, I'll talk about the changes in the new format, but they're gonna show you the prio-prioritization of all these different projects. So one B is like legal regulatory obligations. One C is safety and emergency obligations. One D is like development. That's, uh, projects that are, uh, needed for. So if we want development to come in, we need to provide for some funding, to provide for some infrastructure needs for proposed developments. And then it's one E for consensus based priorities by the City Council. Then we have level 2, which is two- we call it two F development, so it's funded entirely with development impact fees funds 2G, which is agency assisted, 2H, which is to increase the service and maintenance of our facilities. And then of course, Level 3 is desirable or optional projects which-which are basically a static improvements or any project which does not meet the above criteria. So changes to the CIP. We have a new format. On the left hand side, you can see that that's what was in the previous CIP manual. And then we have the new format that kind of just gives you a sense of more efficient and when you're looking at a project, you can go to, it shows the category, it shows a table of the funding expenditures and the funding and then the project where the funding is coming from or where we recommend where the funding can come from. So it- so then what we've done is we've reduced the size of the CIP. If you remember, the book used to look really large with all these projects in it. So we've identified with John and I, we've reduced it from about 239 pages, projects, sorry projects to about 100 projects. Um, we've removed the completed projects that were in the previous book, um, and we removed projects that don't belong in this CIP, which belongs more in the operations and maintenance side of public works versus the CIP. And so we've created some future projects as well. They're listed in the back of the book, so that we just consolidated it. So it's just a quick paragraph as it relates to future projects that we may want to work on in the next five years after this, CIP. And so I just wanted to touch on the categories because some of you may not know. But these are the project categories that we have as part of the CIP. We have the street signals, water, sewer, storm drain, building parks. We have general kind of construction projects that don't meet these categories. And then, of course, we have marina and the power. I'm not going to go through all the funding sources but, uh, we have so many funding sources that we have available to us. And so that's the difficulty, on our side we're working with finance and- and staff to kind of understand where our budgeting funding will come from. But outside of this, we have a lot of grant opportunities that we are always going after. And so just to touch on a few accomplishments that we had, uh, over the last fiscal year. We have the Stoneman Avenue Pedestrian Improvement Project, which included about total funding, about 1.1- 1.2 million dollar which has an H ship grants, so federal and state funding and RMRA funding. And what this included was three hock Beacon traffic signals, uh, at along Stoneman Avenue, uh, which is by the school. And then we had speed feedback signs to curb extensions and striping and signing enhancements along that corridor. >> And then we had- we have our-, you know, we-we have a lot of projects with sewer and water rehabilitation, and so just wanted to highlight the fact that we replaced existing sewer and water lines in Cornwall, Los Modos, and Bayside Knolls neighborhoods and the total funding for that was about $11 million and so a lot of funding sources that happened to be with that rehabilitation work. And then, of course, we have the Oak Knoll- Oak Hills Park restroom. Which the restroom right here, the picture that you see here, I was there when they were setting this the new technology restroom here at Oak Hills Park and so it was pretty exciting, um, and so we're going to be tested- to test case for- for- for the next restroom or- or facilities that we may have in the city. We are waiting for PGE they're scheduled to complete the work to basically light it up within this next month in June and so with total funding of $600,000 with park dedication funds. And so we're excited about that project being completed. And then now current and upcoming projects. Excited to say that we're almost through the Caltrans process for the BART Pedestrian and Bicycle Connectivity Project, which is along the railroad in California. It's a six million dollar project which we received $5.1 million in federal and state funding. And so again, we're just waiting for Caltrans to get back to us with the right away certification to then get and what's called an E76 for construction, and then that- this will- we're going to go out to bid in the summer. And then we have the OBAG II Pavement Maintenance Project, which includes Leland, so a portion of Leland throughout the corridor. If you see the map we have from West Leland from Bailey to the golf course. And then a portion from Crestview, the railroad, and then of course the Leverage Road north of Highway 4 which is, you know, defunct. And we need to that's one of our definitely areas that were of need for that and it's a $4.3 million project. We have $2.4 million of OBAG II grant and again, this is another one that we're waiting in tandem. We're working with the same folks at Caltrans and so they understand the need to get the right away certification and E76 completed. And so from leverage, we have the Leverage Pavement Maintenance Project coming up. So in this map, so we're putting together, you can see the still in the green here we have the Leland portions and leverage, but then we have leverage from East Leland Road to Buchanan Road, which we have funding available for that. And then we have East Leland Pavement Maintenance Project. So when you look at the map, right, so we have Leland again and we have East Leland and leverage. So we're excited to finalize these designs with the goal to go to bid this summer and have a really great project for these arterial and collector roads. And then we have the water treatment filter gallery replacement project, which is a $48 million project and so that's- so we using water bonds, and then we're at- currently, we're at about 30-50% design, and 100% design is anticipated at the end of the year. West Santa Fe Avenue Sewer Water Rehab Project. This one was a $7.8 million project funded from Water and Sewer Enterprise Funds and so it's located at West 11th Street, East 12th Street, East Fourth, and East Fifth Street and we're currently in design of this project. And then this is a great project. It's- it's the Living Green Trail on the Frontage Road. Uh, it's a 2.1 million dollar project which we have uh, $1.3 million of state funding and $800,000 of Arpa funding and it's currently under design and- and it's about 90% complete, I believe and so we'll be going out- we have to build this by June of next year. So it has to be complete by June 30, the 2024 and so that's going- so this project will be going under construction. You know, it's going to go out to bid and go into construction early next year. New projects. So Delta De Anza Multimodal Trail Safety Project, you know, it's- it's a collaboration between Antioch Bay Point in Pittsburgh and it's a 4.9 million dollar project and we anticipate $4.4 million of state and federal funding on this one. And we're showing that the full match in our budget but this will reduce depending on the amount of work we have in the neighboring jurisdictions and kind of how we foster that collaboration. And then the Pittsburgh Premier fields, again a new project that's moving forward. It's right now, currently $16.4 million and we're working on an application to get some six million dollars of grant funding for this, and then the rest is unfunded. But it seems like this is a really priority project for the Council or you tell us and across from the premier fields is the dream courts. So I just wanted to highlight that on the map here, uh, and then, you know, in conjunction with all these improvements, we hope to have a traffic signal upgrade and, um, you know, possibly the parking lot upgrades and so this will be a really nice project for the city. And then we have the restroom facilities. So we-annually we you know, we try to put, uh, budget for city parks restrooms and so there's two currently going on outside of Oak Hills, we have City Park and Buchanan Park restrooms that we would like to fund. And then youth skate park plaza. So working with Zona and her staff, it's a great collaboration with Gates Associates. So they came up with the concept that you see on the screen along Railroad and Civic Avenue, using that corner to provide for a youth skate plaza. Currently, it's $435,000 for design of the project and then working on a grant application for five million dollars to fund the construction and currently, uh, Zona has a deadline as well and so right now, the consultants been working hard to get us 90% plans, specifications, and estimate for the package this month so that we can submit that to the grant to get the grant funding. So then here's the location along Railroad and Civic. And then here's one of the graphic of one of the monuments that will be out there called the rail yard. And then the Railroad Avenue Beautification, this is another one collaboration with Zona. She- it's the beautification downtown along Railroad Avenue, it's a 3.3 million dollar project and we have 2.9 million dollars in state funding and so these are just some graphics from the consultant. And it's going to produce a really nice entrance and monument through Railroad Avenue to bring folks down and for the beautification. And then every year, of course, we want to do pavement management and so John and I have been strategizing on how we can utilize our funding sources efficiently. And so currently, we have $4.5 million this year, or a total of $10 million, but we're hoping to get $4.5 million each year for a project of varying sources of- of- of identifying which streets need the- the most work and identifying, um, so we're going-we're putting together a pavement management program, 5-10 year program so that we can identify all these in the years to come. And so right now currently we have a consultant surveying the city streets. Taken in they- they're gonna update the previous, it's called a P-Tap report, where they drive all the streets and they provide for a visual inspection and they come up with a pavement condition index and they, uh, provide a report of the streets and they give that to us and then we identify and we evaluate that report. And then we actually at city staff, we actually go out there ourselves and confirm the results of this report. And so the intent is to, you know, focus local funds on local roads and then provide for grant funding for the arterials and the collector streets. >> And then I just- we just wanted to touch on the emergency repairs that we- that's come up recently because of the storm events. Uh, and so there's the Buchanan Road Slope Repair, ah, which has been identified about $2,000,000 which we're going for grant funding from FEMA. So there's three projects that are FEMA related in grant funding. Um, and so the Willow Pass Storm Drain Repair, which we- we've done a band aid repair of that section. But for a permanent repair, it will take about $800,000 to- to- to repair that section of Storm Drain. And then the Kirker Creek Storm Canal, um, that's about a $1,000,000 investment to, um, help out with the sink hole that happened there and the, uh, canal that's next to it. And then the- of course, the 60 Civic Avenue Building Repair over here, uh, with the eucalyptus tree and so it's about an $800,000 repair, and that's coming from MPA. So we need to front the cost of the repairs while seeking reimbursement. >> So before we move on the reason we really want to highlight these projects is we have yet to identify the funding for these repairs. So these are repairs that we need to start working on soon. We've been working in collaboration with FEMA and the MPA, so they're aware of the projects, they've- they've conceptually approved of the projects. That doesn't mean they've agreed to reimburse us, but we need to identify how are we going to front the costs to make the repairs for these projects this calendar year because we want to try and repair all these before the next storm season, ah, as we continue to work with FEMA and the MPA. So that- that's something that we need to discuss and maybe make some decisions whether it's tonight or- or soon. You have to identify that. Thank you. >> And thank you. Ah, that's the extent of the presentation. So we appreciate any questions. >> If- if I could, madam and members of the council. A couple of different ways that we could go at this certainly anything that's been presented before you, but also be happy to go through specific projects that are in the binder or go in a little more in depth. We have plenty of time here to really get into that, and as, uh, John and Dane said, it is a bit of a balancing act because we have current projects and many times you're fortunate in that they've got dedicated funding. Streets are pretty dedicated and easy to deal with. It's when we have emergencies pop up and how do we sort of potentially delay or look at other revenue sources and be creative. So again, very much look forward to your comments and questions here. Thank you. >> Thank you for the presentation. The Vice Mayor and myself, we had an infrastructure transportation meeting last week and so we got a chance to, uh, see the presentation and, uh, share our comments, and I appreciate you making those changes. Ah, I really like the new format, uh, as I shared last week is helpful for me to see like where the funding is coming from, the design, ah, and, you know, just funding period. Ah, I think what would be helpful, uh, I just- I think for us communicating to the public as well, uh, is time line. Uh, we had our neighborhood improvement, uh, team meeting over the weekend. I think that was one of the things that kept resonating back, uh, to all of us. What's, you know, what's the timeline of this and what's the time line of that. And I know we don't have the answers to some of these things. Ah, for example, trying to explain a E76 to, uh, the public on, uh, on Saturday. And so if there's a way that we can include a timeline in here once if w, uh, can reach out to cattle trans to see what that might potentially look like once that's- once we receive that approval, what's the timeline from that? So like we're going out for bid. To bid takes, I don't know, 60 days, 90 days. Ah, then after that, what's the next part of that time line? I think that would be- be helpful, especially just communicating to residents that's looking forward to seeing Leland and leverage, you know, some of these other things get, uh, for us to move along with. I will, uh, turn it over to my colleagues here, uh, to see if they have any questions. I know it's a lot there. Ah, and the Vice Mayor, if you have any questions, if you want to start off. >> No- no questions are off the top of my head, but just echo the- the sentiment from the Mayor. Just really appreciate the new for- new format and I think it's just really easy to be able to see where we're headed, uh, with the CIP. Um, and I appreciate all the time. I know there's been a lot of time invested in this, so I just want to start with that. I do see that at the beginning you had put, uh, from a PCI perspective, you know, if we want to maintain PCI score, uh, annually, we need to invest 4.5 million. If we want to go up by five points, um, then it's more like 7.5 million. Um, could you, and I don't know if you have the numbers like readily available, but I guess on average over the last, let's say three years or so, how much have we invested, uh, in- in our street, uh, kind of maintenance program? Do you want to take? >> Yeah, that- that's a great question and unfortunately, I- I don't have the answer for you this evening with both of us being fairly new. >> Understood. >> Yeah, we- we don't know, but that's something that we can absolutely gather and show like a- a three-year trend of how much money that we've invested in our street network. >> Excellent. No- no, I think that's definitely good for- for perspective. Um, and then could you- could you share in- in total, uh, how much we're planning, at least with the street maintenance program for 23-24? >> Yeah, for 23-24 with all the projects we're showing in the CI, uh, in this book, we're proposing to do just over $10 million in- in one fiscal year which will be a great improvement to our infrastructure. >> Great. Thank you. >> Yeah. And- and just to add sorry through the chair. So the numbers that you have in the book right there was based on the last P Tap report, and so that number may increase just because of the new TP Tap report that we'll be getting in April of next year. So just- for that perspective just wanted to let you know that so. >> Perfect. Thank you. >> Thank you Vice Mayor. Are there any questions or comments? Council Member Adams? >> I had a question just through the Mayor and Vice Mayor. Just an educational question. I see the- I love this format too because it's easy to follow. For the proposed columns and it has the years, those are the years that funding's received, but not necessarily when the project is going to happen. When I look at the project description page, is that- am I reading that and understanding it correct? >> Yes. So if you- for- for those in the audience or at home when you're looking at the proposed spreadsheet, so the top area is- is the expenditures. This is when we think we're going to be spending money in the fiscal year, we think we'll be spending the money in. The bottom portion is the funding and so that's showing you the- the year that we need to allocate the funding in order to do the work. So we always need to make sure that we have the funding. There's more funding than expenditures, and so that's just a nice tool for us to be able to project. If we want to construct this project in this fiscal year, this is when we need to identify and allocate the funding for it. >> Okay. Thank you. That's helpful. >> You're welcome. >> Thank you. >> Thank you. Council Member Adams. Council Member Collins? >> Yes. Thank you once again for the presentation. Definitely agree as well, um, as far as the format. I just want to dive a little bit into the 3.6 million for emergency and as we're looking at this and we're, you know, looking to give direction prioritization, are any of the restricted funds eligible for what we're looking at with the emergency, ah, projects? So our water, our sewer any of those restricted funds, would any of those be eligible if we want to prioritize those or are we just looking at some of the more general fund projects? >> So the enterprise funds? The water and sewer enterprise funds are not going to be eligible for these projects because they're not related. There's- there's no water sewer improvements as part of the repairs. So I think we're going to be looking more at our general type of funding, uh, we do. So the projects in general you have your storm drain and you have an embankment. They're- they're kind of street related, so there's a variety of funding that's available for street related projects, and so all those funding options are available. Okay. >> And I- I would think as I'm looking at the Buchanan Road Slope the- that falls out of the Gad, would Gad be eligible funding source for that or that- this particular site falls outside of the- those limits or scope? >> My understanding is this site lies outside of a Gad. >> Okay. And then as well as we're looking at emergency funding, I know there's going to be a conversation about the fiscal sustainability ordinance. Does it ever contemplate these situations? Emergency infrastructure. I know we talk about, ah, you know, economic downturns, but emergency infrastructure do- do we address that in fiscal sustainability? >> Ah, that has been something that councils- our previous councils have talked about and we've looked at from a standpoint of how much money do you put in certain fund balances, because, you know, that was also when we approved our emergency operations plan there are certain recommended amounts. So that's one of the things, uh, that Paul and I were talking about earlier today in a meeting. Is how do we look at some of those fund balances to potentially cover knowing or expecting FEMA and MBA to backfill. So there may be a way to do that as a temporary basis, but we certainly would never recommend just laying that all out and never seeing it come right back. Okay. >> And looking at, um, kind of, from the street perspective and the general fund, uh, is it still $500,000 annually that is a line item in terms of street maintenance or pavement management? >> Yes, sir. Both $500,000 and then the monies that are also, um, uh, identified through measure and, um, so you have those two funding sources as well as the, uh, various, uh, highway and other tax monies that come in. >> All right. Well, a lot of projects are talked through, um, and I don't- I definitely don't wanna just bulldoze in terms of just going over so many of them, um, but I do- I do have a couple of questions in terms of funding and maybe reprioritization and then also just trying to understand scope of the project. So I'll start one with the Citywide Arterial Median, um, Project. And it looks like there's a couple of, I guess, phases that it may go through and the Project- Project 22, 28. Um, and so is there- is there a number of medians that are converted, um, I guess in fiscal year '23/'24 and then it looks like the next time there'd be some convergence would be '26/'27? >> Yeah. So- so this is one project that's been an ongoing project that we're continuing as part of the CIP and one where I haven't quite identified the locations that are gonna be done. So depending on the size of the meetings, we'll determine how many we do. And so the thought is we- we kind of stockpiled money, and then every three years do a project. And so with- with the money being available in '23/'24 to do a project, our public works staff need to identify what those locations are. And our goal is to have that information before we come back for formal adoption of this. >> Okay. Thank you. And then on kind of that same scope, and I appreciate in the prioritization, um, what was listed. I know the aesthetics are pretty much at the- at the bottom. But I know during the goals workshop, you had shared about three or four key entrances that we're gonna be focused on. So is that more under just kind of general operations management and not identified in the CIP as far as those three or four key entryways to the city? >> Yeah, that- I believe that is an ongoing project already underway and I think a lot of those patients have already been completed and are being, uh, handled under the operating budget. >> Okay. >> And if I could chime in, I think this is also something, you know, we've thrown a lot of projects and funding sources at these two gentlemen in. One of them is the landscape master plan and the $1.5 million that the council has identified and trying to work that into some of these entry features and improvements. And that's something that, um, John and Dane are looking at how to incorporate that as well because those obviously are funds available to do things sooner. >> Okay. So- and that- thank you for bringing that up because I did see it. It looked like it was funded on the general, I guess, spreadsheet projects. But then when you looked at the individual project, they said that it had- that it was unfunded. And so in terms of the landscape master plan, so I was definitely gonna go there as well. I thought we had the 1.5 that was already identified, um, whether it's through surplus or measure M, forgot which one it was, but it says unfunded, um, when you're looking at the project title, so I just wanted to get clarity on that. >> Okay. So for the unfunded, are you talking about in the beginning where we had the list of projects under the priorities and then their status? >> No, I think it's the actual project title and I'm trying to find where it was. >> So the landscape master plan update is page 62 and it does show, uh, there's a typo there, but general fund surplus in $1.5 million. >> Okay. Thank you. >> Yeah. But in the beginning of the book, we do have a list of projects ranked by priority and the funding status is as of today. So if you haven't allocated the funds yet, officially in fiscal year '23, '24, we're gonna show it as either unfunded or partially funded. >> Okay. >> Because we- we're not gonna make a presumption that you're gonna adopt our recommendations. >> Okay. Thank you for that. And so do we need to give that clear direction? Is that something that we need to give direction for today or-? >> We're going to- this workshop is just to give us sort of that foundation. Uh, John and his team are bringing back not only the CIP for formal adoption, but we'll also be bringing projects back as appropriate if not included already in the CIP. >> Okay. So, uh, moving on, I know we had a conversation about the bathrooms, um, both City Park and then Buchanan, and so I see them listed as individual projects, but then I also see a biannual park bathroom and it's about $500,000. Um, and then there's two- it looks like two separate fiscal years where there'd be some projects that would be done in that year. So now my question is, why are we not just prioritizing Buchanan and City Park in those two-part updates instead of the Calvado, the additional, I guess 1.5 million that we have set aside to do them specifically? >> Yeah. So the city historically has done a bathroom remodel replacement every two years and they've been setting aside, uh, the- the park dedication funds for that. But as part of the measure M surplus discussion, the- the money was set aside specifically for those two restrooms. And so that's why we've created them as separate projects because they have a separate unique funding source and they've been identified as a priority. And we're- we- we're not showing continuing this more general one until after those two are complete. So this- this project already has some funding assigned to it. So I guess my question is are you saying you want to use this funding instead of the measure M surplus? It's already been allocated or I guess I'm quite understanding? >> Yeah. I guess for me, if we're prioritizing those two bathrooms, why wouldn't they be the next two in line if- so that- that's kind of so that's just my- my thought that- unless there's already two other bathrooms that we have identified and said these are what we're- but it seems that these are the two that we want to prioritize. So why not put them there and if there's any gap funding that's needed, then of that 1.5 we can make those whole? But if that- if it's not even needed, that frees up 1.5 million in my- in my thought as I'm trying to figure out what we're trying to do about this emergency. So I'm just trying to figure out how things can be moved. Um, so that's kind of my thought that if we haven't already identified the two restrooms that are in this biannual park bathroom, um, renovation, then I guess I'm suggesting, and definitely will be open to the rest of the council members chiming in with just sliding in the two that we've already prioritize, being City Park and Buchanan. And if I'm throwing a wrench in the workflow, definitely let me know. Once again, if there's already been two bathrooms identified, then I guess we can talk and debate that, but if not- [ Overlapping speakers ] >> So- so to my knowledge, there hasn't. Um, but I don't think that this- the general project was to do two bathrooms a year. I- looking at the dollar amount, it's more likely you're looking at one. Um, so we have prioritized City Park and Buchanan Park based on counsel's direction. Uh, so those are going to be the next two that are done, and we're gonna start design on those as soon as those new projects are actually created and funded. Um, so we could- we could use the park- I guess my- my concern council member Killings is the Park Dedication Fund, there's actually- we don't have a lot of that either. And so if- if you're trying to save measure M surplus versus park dedication fund, I- I would probably lean towards trying to save the park dedication funds because that's- that's a dwindling fundling- funding source versus the measure M surplus which we already have in the bank. >> And, uh, yeah, I guess, and trying to track with it. So it's not necessarily about saving. It's- I guess I'm just looking at it saying that we're already allocating and saying that we're gonna update two restrooms through the biannual, right? And that's how I'm looking- that's- so, um, I don't have the page in front of me. But whatever the two funding years are, they both have, I think, about four or $500,000 allocated- [ Overlapping speakers ] >> It's page 54 if you want to turn to it. And so we are showing in fiscal year '25, '26, spending the money that we currently have in this project, which is about $633,000, and then we're showing in '27, '28, doing another half a million. But that's currently shown as unfunded because those funds currently aren't available in that Park Dedication Fund. >> Okay. >> And if I could, through the mirror, just give a little context here. Around four years ago when Dick Bono and I were just looking at PDFs and the way the monies were being spent, what historically the city has done is just put all the PDF monies and just to parks in new parks only. And, you know, we came up with a system, um, of how do we set aside maybe a third of PDF monies or something to go back into parks. And so this is sort of that start, but certainly, um, the first two bathrooms we always heard from the council consistently over the last couple of years, has been Buchanan and City Park. >> And so I guess with all of that, uh, I think I'm still at the same place. So even if- so it looks like maybe one bathroom is funded through Park Dedication Fund and one is unfunded. Um, so I guess my proposal will still be the same. Why not go ahead and do one of the bathrooms through this funding source? >> One of the next steps that- that we have with this emergency funding being sort of layered on here, we've got multiple layers is to- to lay that all out and, um, but from funding sources as well as time and to make sure that the cash flow management works the best, um, because as we realize, there are certain draws that are park dedication only or eligible. And we will try and make sure that we leave the most flexible dollars available for the most projects and prioritize and work with the council as we bring back our proposal next month and the infrastructure subcommittee. >> Okay. Um- >> Sorry if I- if I may just to- to clarify my understanding. So- so the goal would be to free up general fund surplus dollars. >> By using up- >> In the wake of what we're >> Right. talking about with the emergency, we're trying to find dollars or just in general. My understanding was what I was looking at. It was, it looks like we already have bathrooms that are scheduled to be replaced. And if it already hasn't been defined which bathroom it is, and then we're over here setting aside money for a bathroom that's right here. Why not just slide it into what's already been dedicated? That- that's just my thought around that. So yeah, it would free up essentially whatever this project that is already funded in 25, 26, that amount would be freed up through the measurement or whatever we've allocated for the two other projects.Okay. Um, I do want to wait if there are other council members that have any projects I want to look at because I know I'm steam rolling through them. So thank you for allowing me to- to get through it. Um, I know as we're talking about the landscape master plan, the 1.5 million, we also have the city limit entrance features. And once again, I know the aesthetics are kind of low on the list, but I'm going to keep pushing as far as what we're trying to do around enhancing our main corridors, entry ways. And so I know that there's also some entry features that are part of the Faria development agreement, so I don't know how that was in tandem with this, but just want to elevate. You know, I would love to see these enhancements that are entrances to our city sooner than later. And if we're not even identifying it on the five year CIP, then it makes me think that we're not even gonna enhance our entry features in that time frame. So that's just my thought around that, that it wasn't included in the CIP, but it was listed in the- in the back with some of the other projects that we're putting off. So I just wanted to elevate that as far as the work we're doing around our city entrances. I know there's a lot of work that's being done around the, um, traffic signals and there was a modernization project that we were looking at. Um, it looks like it was taken off. So let me, so the traffic adaptive corridor signal project and, um, I thought that there was some grant funding or something that we had did to start initiating and seeing if there was going to be something that actually worked, the technology actually provide the improvements. And so is that still happening or was this depending on this funding with this traffic adaptive corridor signal project and this one specifically for Railroad Avenue? And just wanted to see if there was any update on that, um, because I know that we had already did the contract with CCTA as far as the data, but I thought that there were some pilot projects or something that was going to be looking at implementing some of the adaptive traffic technology, um, as we were moving forward. >> So I- I- I can speak on- you're absolutely right. There is a project that's being led by the CCTA to install adaptive traffic signal equipment in throughout the East Contrast County region. Because we weren't the lead, we didn't include it. But because we are partnering and I think there's some funding that's being committed, we should add it. So, thank you for bringing that up, we will get that added to this book. >> Okay. >> And if I- if I can, I see the, the San Street project, and I know we've talked in the past about money that was secured. When I look at this, there's- there's no project description, and so this is just a placeholder $4 million. Um, so we're talking having a conversation about dollars. I'm just and so there's $1 million but there's no project assigned to it? >> That- that is correct. This is a project that just recently came to my attention, and so we wanted to include it in the book, but because I just- we just recently found out about it, we will work with the City Manager's Office to identify the appropriate project. And again, the goal, by time we bring this back, is there'll be an actual project description for this. >> Okay. So a million dollars, um, I guess it's just a conversation. A million dollars we're trying to find 3.6 This hasn't been allocated to anything. >> It does have a very specific use tied to, um, traffic signals as well. And so it is a very specific project that, um, we just have to update John on, and this was just a placeholder. >> So I would imagine that to secure it, there had to be a some type of detailed project or something to. >> There was a submittal, and that's something that we have to get to John. >> Okay, um, I'll yield for now. Um, I think the only thing that I'm elevating, I do support as far as what we're doing around streets, um, and definitely we'll love to see in terms of the historical versus what we're needing as far as when that new pavement report comes out. Um, and the on top of that, once again, I think traffic flow so with the- the synchronization, looking at these technologies definitely want to keep that moving forward as much as we can as far as trying to improve traffic flow. Um, then lastly, I know it's at the bottom in terms of prioritization when it comes to as we're overall looking at CIP, but as we have allocated the 1.5 to the landscape master plan, projects in terms of enhancing entry features and main thoroughfares, definitely want to focus there. And I think that we've had past conversations just around lighting as well. Um, we'll continue just to lift that up. And, um, there are a couple of others that we've had conversations in past CIP's about. I think one is directly tied. I think we're tying it to the Bliss Development which is the right turn lane onto Highway 4 Eastbound. And so I know we took that off of this CIP. Um, I want to make sure that's not lost when we actually get to the part of developing Bliss Avenue. But how important that right turn lane, um, dedicated right turn lane is on the Highway 4. >> No, I'm- I'm not in an agreement. That is part of the development discussion that that will be a requirement as part of that and we plan to make sure that there's more than, ah, sufficient space dedicated to that since we own the property right there. >> Okay. And- and another one was the intersection at Bailey and Leland. Um, there were some improvements that were going to happen at Bailey and Leland. And I know at last CIP we had brought up, um, about the counties, um, housing project that's going to go there and if we can somehow tie those improvements to what they're going to be doing there because they're going to have significant impacts because of that new development right there on Bailey and Leland, um, not sure that, that is progressing. I know they're going to be moving forward, um, with that development probably rather soon. So we might be too late to have any agreements to make sure that happens. But definitely want to ensure that, that intersection. I know it's going to be a tricky place between city and county right there, but there's going to be significant impacts at that intersection, um, as that housing development goes in. Um, with that, I'll stop. I do support the overall plan as it's being laid out. Um, and I guess as I'm- as I'm fumbling through a little bit, I'm trying to get to where we can give some clear direction about this 3.6 million. That's kind of where I'm trying to look through these different projects and understand the funding and what can potentially be shifted. And then initially asking about, you know, any of those restricted funds. So I guess going around that full circle and coming back, are there any recommendations that staff sees in terms of how we're identifying this 3.6 million this year, um, and then we can kind of way back as counsel and say, hey, not there? We'd rather the cut be here. Any of that discussion? >> Um, at least from my perspective, um, as I was talking to Paul again earlier today. We, you know, are fortunate enough to be at a, an advantageous point with fund balance. And if we, you know, certainly we'll let, um, staff go through this list, but trying not to derail projects that are on this list. If there's a way we can balance that 3-4 million dollars in fund balance. Laying out a program to the council of when that repayment will come in from Fema and how it will not affect the budget stabilization requirements and 30% I'd like to make that first and so that- that pass if you will, of going through all those numbers. Something that I've asked Paul to put together for me that- that way we can bring that to you as we present this in a final document. Now, if we can't and we have to start, then juggling, by all means, there are a few that we can delay, but it- but it's not preferred. >> Does council have any additional questions or comment at this time? >> Thank you to the Mayor, um , just to talk a little bit. I know we're going for the grant for Pittsburgh Premier. And so is this from the design that we have? Is this the full cost of the project? The 16 million, is that, um. >> Yeah the- the 60 million is- is for the three fields and the parking lot as currently envisioned. >> Okay. And- and I could, that's probably one of the larger challenging projects we have. And we originally discussed that we were hoping that it would somehow come in at about three million a field, it's over five million a field. And that is causing quite a bit of angst on how to make sure we have the funds available. That's- that's a sizeable change. So- so that's where Park dedication, other funds quickly disappear if you're not careful with something like this. And we're trying to make sure that we do this in stages and keep it as eligible as possible for grants or other types of funding. >>Yeah. I'll- I'll definitely stop because I know there's a lot of conversation that can be had and I think what you laid out, Mr. City Manager, around 3.6 million. Definitely look forward to what staff comes up with. I'm sure it'll be vetted by the Infrastructure Subcommittee. So I'm definitely fine with- with that flow, um, and I'm sure we'll have to get there obviously in this next couple of months, um, then as we're looking at some of the funding gaps, I know that we have a lot of things riding on some grant opportunities, um. And so I'm aware of that. I guess the tricky part is that we know every year cost goes up and we- we've seen this play out in some other areas where it's like we're- we're thinking we're there with the funding and then it just gets away from us and it gets too expensive to do. And just hoping that we can, you know, end this. And what I do appreciate, and I'll just lay this out here with the five-year CIP and reducing it from so many projects, is that we're trying to become realistic to the public about what we're actually going to deliver, right? So we have this and then we get five years from now when people still see Pittsburgh Premier Field sitting here on the, it's like, what are you guys doing? Right? So, it is our task to make sure that we have the appropriate funding sources and that we're prioritizing in a way that actually allows us to deliver. Um, and so I can appreciate how we're laying this out for that purpose, and I know that we still have more work to do with some of these unfunded items. We just want to appreciate the work that has gone into this to make it more realistic, more digestible for the public, and looking forward to working with staff and the council as we're trying to move forward and deliver on these projects where the communities are. So thank you again for indulging me and allowing me to- to get through that, but appreciate all the work that's going into it. >> Thank you Council Member Killings, and I would say that's one thing we heard at NIT. People want to see- the community want to see results, and so, um, having this laid out, I think that'll be helpful, um, for the community. Um, I had a question on- in terms of how many projects that we're able to do in a year. >> So- so generally, for- for each engineer within our engineering department, realistically, you're looking at 6, 8, depending on the size and the complexity of a project. And so how many can we actually realistically deliver next year kind of depends. We- we- we have some vacancies currently. We're going- we're in the midst of re-doing some recruitments. So if we can fill those positions, we'll be able to deliver more projects. So that is one thing that did come out of the Subcommittee meeting is that that reality check, can we actually deliver all these projects. And that is still in the process of-of doing that. So you're right, Council Member Killings. We did reduce it to be more realistic. We think we can physically do this, but we need to do that higher level of feasibility for just fiscal year 23/24. But going back to your original question, ah, Mayor, 6-8 projects realistically per engineer, depending on the size and complexity. >> Thank you. That information, it's helpful. All right, Madam Clerk, do we have, oh, Mr. Olson couple of comments? >> Thank you. Yes. Good evening, Bruce Olson, Pittsburgh's Mr. Bicycle. So I have two items that I'd like to speak about. First, I'd like to call council person Killings on the carpet for desiring a Northbound Railroad Avenue dedicated right turn lane onto Eastbound Highway 4. Contracostic County's Bicycle and Pedestrian Plan, active transportation plan is trying to remove dedicated right turn lanes. They're more efficient for cars and they're more dangerous for pedestrians and bicyclists. If you want that lane, please make sure you get a dedicated bicycle lane between the through lane on Northbound Railroad Avenue and the dedicated right turn lane, and that you have a 10-foot wide sidewalk for the people there. And that you put an electric light with a circle around it that says no turn when pedestrians present. Because the people that are making that turn are not residents of Pittsburgh, they've come over Kirker Pass and they want to get on Highway 4, and they've decided that going down Buchanan Road isn't for them. Okay? The way we can convince people to drive cars less is either make it more expensive or less convenient. I see people down at the food pantry who have dedicated their money to putting gas in the tank and now they're begging for food. All right? So that doesn't work. The only way we can keep people from driving cars too much is to make it inconvenient. So we do not, please we do not want a dedicated right turn lane. Okay? In my one minute remaining, I'd like to talk about the pavement- pavement maintenance project on Leland Road between Crestview and Railroad. Okay? >> Uh, you'll require- recall that this neighborhood was built in the middle 1950s. They were small, inexpensive houses. They're set close to Railroad Avenue, so you cannot park a car in front of the garage and not have it hang out over the sidewalk. And there's four traffic lanes plus two parking, and there's a rolled curb. And you'll recall that this street is a, uh, route of regional significance. So we really can't remove one or two of those traffic lanes, and if we remove the parking lane, those people are going to scream bloody murder. We'll have to give them some place to park. Where can that be? Maybe buy every fourth house down the street, tear it down, and make special parking for them. We have, um, been very lucky as a city so far, to narrow sidewalks, to rolled curb. People don't want their car to be sideswiped. Route of regional significance, so they park up on the rolled curb, narrow sidewalk. Nobody in a wheelchair has complained to the city about ADA access, but- and I'm not going to. But all it would take would be one and then we're in boiling- serious boiling water. Not that I'm suggesting this happen, but if somebody really wanted to throw a monkey wrench into the situation, they could buy a very inexpensive motor home register it, insure it to the legal minimum, not for replacement value, but just for- for the legal minimum. Park it the legal distance away from that curb during commute hour and all of a sudden we're down half a traffic lane there, legally parked vehicle. And if they park during commute hour, I- I hesitate that- to use any serious descriptive terms, but we're in serious hot water there. So while we're doing something to this street with the CIP, let's really think seriously about doing something between Railroad Avenue and Crestview on West Leland Road. Now I do have to say, thank you, to the city of Pittsburgh, we- you are responsible for building a bicycle lane- a bicycle path along the freeway so- slightly more than a quarter mile to the north. We have a perfect bicycle facility that allows a bicyclist, if they know of it, to completely avoid riding on this street. And then a short quarter mile to the south we have the Delta Anza Regional Trail. So unless a person does not know of these two avoiding, uh, bicycle paths to avoid being on that street, uh, well, from Railroad Avenue all the way to the east on Leland Road we have bike lanes all the way to the border with Antioch. Then from Crestview we have a marked shoulder or formal bike lanes all the way to the county in the west. All right. So this- this little segment- I don't have any answer for us. I'm just raising the problem. We got a problem. Please think about it. And thank you. [ Overlapping speakers ] >> Thank you, Mr. Olson. Ma'am, Clerk, any additional public comments? >> No other comments. >> All right. Bringing it back to counsel. Council member Fillings. >> Yes. Thank you to the Mayor and definitely thank you, Mr. Olson for your comments. It's always great with the engagement, ah, and your advocacy for the bicycle and pedestrian community, um, and that's definitely our- our work is to find that balance in terms of active transportation for bicycles and pedestrians, and then thinking about the safety with how much traffic congestion we have in the city. So appreciate those comments. Um, so just two more things. So one, I know this is- this is helpful in terms of, you know, we've talk about shovel ready projects, um, that have gone through design review. We've identified city funding sources. I know years ago we probably, I think we stopped doing it maybe the second or third year we were on council so. And we used to have lobbyists that would go out, and so as we're thinking about funding sources, do we highlight, can we prioritize specific projects that we say, hey, we want these to go to our state and federal counterparts. These are the specific projects to try to close some of these funding gaps. And I don't know if that's already a constant practice that we have, but is there anything that we can do as far as advocacy that as we are seeing these funding gaps and projects that we have within our CIP that we're saying, hey, make sure these are submitted to our federal and state counterparts, you know, as they're going through their budget process. Potentially we can see some of these get funded. >> If I could through the mayor. Um, this is also something that the Mayor highlighted, um, and emphasized, um, in a town hall meeting that we had with assembly member Grayson and Senator Glazer. And we are working with their staffs on shovel ready projects as well as sharing it now with congressional members, um, to try and keep all of those as ready, if you will, you know, the bullet page of here you go. yo- you want to know what projects and whichever one seems glamorous enough for them to want to push forward. We also have the grant writer, um, uh, company that it works with us. And we have monthly, or it might be every other week meetings, but I- I attend monthly where we go through all of the different funding opportunities plus projects we're trying to find funding for. And that's what then they also, um, provide some recommendations, oh, you should look at this grant or wait six months because this will be coming up. >> Thank you. >> And on the last, um, point, as far as even the grants that we secured. So we had received a $400,000 from so Glazer for the Marquis. But I now see that the project is the Marquis and the basement at the California Theater. And so it has the 400,000 listed, but I imagine that with the basement now being included with it, that- that's gonna be a lot more than 400,000. >> It's a little bit of an Asterix there. Um, I think approximately 200,000 was for the Marquis as part of the- the um, original funding. And 200,000 for a bathroom in the green Room and so that's what- what that is. >>And so I imagine that 400,000- >> Well no, but it's specifically, you know, 200,000 for the Marquis. And you're not blending over so- >> So I guess with my- I guess my larger point is that, I think, it'll be a lot quicker probably to identify and get the Marquis done as opposed to it being tied as one project marquee and bathrooms. And then we're trying to, hey, where do we get the million plus dollar to- >> An- And I think you're right, it- it may be Marquis $200,000 and done and design for the other one and then find the rest of the funding for that component. >> Okay. I guess for me is we've kind of been waiting on the Marquis at least for me to go up and I just want to make sure it's not gonna be now. Oh, it's tied to this. And so we have to wait until we get all this funding for this full project when we can just move forward and get the marquee up and the enhancement, once again, our downtown and our attractability to people coming by so- >> And that's a great point in why we want to hear this so that way it can be emphasized as they evaluate timing of the projects. >> Thank you. >> Thank you Council member Fillings. Any additional comments from my colleagues. All right. Seeing none, um, this will conclude our special meeting , um, for this evening. Um, we will begin- come back for our regular council meeting at 7:00 PM. Thank you. >> It is now 7:00 PM. I would like to call our regular city council meeting to order. Madam Clerk, can you please call roll? >> Council member Lopez is absent and excused. Council member Adams? >> Present. >> Council member Killings? >> Present. >> Vice Mayor Banales? >> Present. Mayor Scales Preston? >> Present. >> Thank you. Chief, can you lead us in the pledge of allegiance, please? >> I pledge allegiance to the Flag of the United States of America and to the Republic for which it stands, one nation, under God indivisible, with liberty and justice for all >> Thank you. Moving on to presentations, Mr. City Manager. >> Thank you very much, Madam Mayor. Tonight we have Assistant Chief Tracie Dutter with us to do, eh, an update with Contra Costa Fire Protection District. >> Thank you. >> Good evening. My name is Tracie Dutter, I'm one of the assistant chiefs with Contra Costa County Fire Protection District. And I appreciate your time tonight, um, on behalf of the fire chief, Lew- Lewis Brochard, and the firefighters, and the support service personnel for Con Fire. I'd like to give you an update on what we are doing this year and- and the things that we're planning to do in the coming year. I'm going to be throwing out a lot of in- information throughout this presentation. And on the last slide, there's a Qr code. So if you want to go back and look a little closer to any of the data I throw out there, uh, feel free to use the Qr code on the last slide. So Contra Costa County Fire Protection District was formed in 1964 with the merger of Central Fire Protection District in Mount Diablo Fire Protection District. It has grown over the years through a ser- series of mergers and annexations to be one of the largest special fire districts in California. We serve 10 cities, oh, I'm sorry, 11 cities and 10 unincorporated areas of the county, and we provide fire, rescue, EMS, and ambulance services throughout the county. While we are a large fire district, and you can see from the map, all of our fire stations are shown in red. We have 33 fire stations. We are a large county wide organization, but we strive to also be a local fire department to you here in Pittsburgh. And this is part of why I'm here tonight, is to come have a little bit of face time with all of you, update you on what we're doing. And I'm always available if any of you have any questions or ever want, u to chat or need to know what's going on with their district, I'm available and you're welcome to reach out at any time. So we have grown recently. Um, we, uh, in- on July 1st, we annexed the former East Contra Costa Fire Protection District. And on March 1, we signed a contract for service and began that contract for service on March 1st with the City of Pinole. We have grown to over 500 employees. We have 33 fire stations and 36 fire companies. We have a fleet of 250 s