Susanville Municipal Airport Commission

Call meeting to Order Roll Call of Commissioners Present 1. AGENDA APPROVAL: (Additions and/or Deletions) 2. APPROVAL OF MINUTES: Approval of minutes from the February 8th, 2024 meeting. 2.A Consider approval of minutes from the February 08, 2024 SMAC meeting. 3. CORRESPONDENCE/INFORMATION: 3.A Financial Report for the Airport 4. BUSINESS FROM THE FLOOR: Any person may address the Commission at this time upon any subject not on the agenda within the jurisdiction of the Commission. However, any matter that requires action will be referred to staff for a report and action at a subsequent meeting. Presentations are subject to a five-minute limit. 5. NEW BUSINESS: 5.A Report on Hangar 9 repairs 5.B Update on Taxiway B resurfacing Project 5.C Airport Promotion Ideas 6. CONTINUING BUSINESS: 6.A ACIP for 2024-2029 7. AIRPORT MANAGERS REPORT: 8. COMMISSION ITEMS: 9. ADJOURNMENT: The next regular meeting of the Susanville Municipal Airport Commission will be held on April 11, 2024 at 4:00PM. Reports and documents relating to each agenda item are on file in the Office of the City Clerk and are CITY OF SUSANVILLE 66 N. Lassen Street • Susanville CA Robert Tyndall, Chair Richard Hrezo, Vice Chair Paul Clark • William Heyland • Dan Weaver Susanville Municipal Airport Commission Regular Susanville Municipal Airport Commission Meeting • City Council Chambers Thursday, March 14, 2024 – 4:00 PM

available for public inspection during normal business hours and at the meeting. These reports and documents are also available at the City’s website www.cityofsusanville.net, unless there were systems problems posting to the website. Accessibility: An interpreter for the hearing-impaired may be made available upon request to the City Clerk seventy-two hours prior to a meeting. A reader for the vision-impaired for purposes of reviewing the agenda may be made available upon request to the City Clerk. The location of this meeting is wheelchair-accessible. I, Marci Rojas, certify that I caused to be posted notice of the regular meeting scheduled for 03/14/2024 in the areas designated on 03/11/2024.

Call meeting to Order Roll Call of Commissioners Present 1. AGENDA APPROVAL: (Additions and/or Deletions) 2. APPROVAL OF MINUTES: Approval of minutes from the February 8th, 2024 meeting. 2.A Consider approval of minutes from the February 08, 2024 SMAC meeting. 3. CORRESPONDENCE/INFORMATION: 3.A Financial Report for the Airport 4. BUSINESS FROM THE FLOOR: Any person may address the Commission at this time upon any subject not on the agenda within the jurisdiction of the Commission. However, any matter that requires action will be referred to staff for a report and action at a subsequent meeting. Presentations are subject to a five-minute limit. 5. NEW BUSINESS: 5.A Report on Hangar 9 repairs 5.B Update on Taxiway B resurfacing Project 5.C Airport Promotion Ideas 6. CONTINUING BUSINESS: 6.A ACIP for 2024-2029 7. AIRPORT MANAGERS REPORT: 8. COMMISSION ITEMS: 9. ADJOURNMENT: The next regular meeting of the Susanville Municipal Airport Commission will be held on April 11, 2024 at 4:00PM. Reports and documents relating to each agenda item are on file in the Office of the City Clerk and are CITY OF SUSANVILLE 66 N. Lassen Street • Susanville CA Robert Tyndall, Chair Richard Hrezo, Vice Chair Paul Clark • William Heyland • Dan Weaver Susanville Municipal Airport Commission Regular Susanville Municipal Airport Commission Meeting • City Council Chambers Thursday, March 14, 2024 – 4:00 PM 1

available for public inspection during normal business hours and at the meeting. These reports and documents are also available at the City’s website www.cityofsusanville.net, unless there were systems problems posting to the website. Accessibility: An interpreter for the hearing-impaired may be made available upon request to the City Clerk seventy-two hours prior to a meeting. A reader for the vision-impaired for purposes of reviewing the agenda may be made available upon request to the City Clerk. The location of this meeting is wheelchair-accessible. I, Marci Rojas, certify that I caused to be posted notice of the regular meeting scheduled for 03/14/2024 in the areas designated on 03/11/2024. 2

AGENDA ITEM NO. 2.A Action Item Submitted By: Marci Rojas, Public Works Action Date: March 14, 2024 SUBJECT: Consider approval of minutes from the February 08, 2024 SMAC meeting. PRESENTED BY: Bob Godman, Public Works Director SUMMARY: Attached for the Commission's review are the minutes from the February 08, 2024 meeting. FISCAL IMPACT: None. ACTION REQUESTED: Motion to approve February 08, 2024 meeting minutes SUSANVILLE MUNICIPAL AIRPORT COMMISSION AGENDA ITEM ATTACHMENTS: SMAC_Minutes_20240208.docx 3

SUSANVILLE MUNICIPAL AIRPORT COMMISSION Regular Susanville Municipal Airport Commission Meeting Minutes THURSDAY, FEBRUARY 8, 2024 – 4:00 PM Call meeting to Order Roll Call of Commissioners Present: Robert Tyndall, Richard Hrezo, Paul Clark, William Heyland, Dan Weaver 1. AGENDA APPROVAL: Moved by Richard Hrezo; seconded by Dan Weaver to Approve Motion Carried: 5 - 0 Voting For: Robert Tyndall, Richard Hrezo, Paul Clark, William Heyland, Dan Weaver Voting Against: None 2. APPROVAL OF MINUTES: 2.A Approval of minutes from the November 9th, 2023 meeting Motion to approve minutes from the November 9th, 2023 SMAC meeting. SMAC_Minutes_11092023_meeting.docx Moved by Richard Hrezo; seconded by William Heyland to Approve . Motion Carried: 5- 0 Voting For: Robert Tyndall, Richard Hrezo, Paul Clark, William Heyland, Dan Weaver Voting Against: None 3. CORRESPONDENCE/INFORMATION: None 4. BUSINESS FROM THE FLOOR: none 5. NEW BUSINESS: 5.A Covid 19 Grants Update Information Only Bob Godman presented the update on the Covid - 19 Grants. Mr. 4

Godman explained we submitted for employee time reimbursement for the grants and the FAA approved the reimbursement for a total of $71,209.25. The received funds went into the Airports Available Cash. Mr. Heyland then asked for a financial statement to be added to every agenda item. Mr. Godman explained he can provide one when requested as it doesn't change monthly. Mr. Godman further explained the Airports budget and available cash to the commissioners. 5.B 2024-2029 ACIP first discussion Requests to Staff Bob Godman presented the ACIP to the board. ACIP is required to be prepared annually to meet FAA standards. Mr. Godman stated he presented a new AWOS system to council, he doesn't believe the council will use ARPA funds for the new system. He is recommending moving up the AWOS replacement to next year. Airport Manager Steve Datema explained the airports current company that does the AWOS maintenance is retiring and we will need to find another company prior to our FAA inspection in June. Commissioner Weaver stated he believe we already added the AWOS to the ACIP. Mr. Godman answered he is correct but he would like to move it up and move down some of the other projects down a year. Chair Tyndall asked when the Taxiway B project will start. Mr. Godman stated we plan to put it out to bid February 19th. Chair Tyndall then asked about the current lease agreements. Mr. Godman explained why the City has changed the length of the leases. Airport Manager explained why it is important to have at least a 20-year lease for financing. Further discussion occurred regarding the leases. Mr. Godman stated he is okay with making them all 20-year leases. Chair Tyndall requested he bring an updated lease to the next meeting for the Commissioners to review. 2023-2028 ACIP updated signed.pdf 6. CONTINUING BUSINESS: 7. AIRPORT MANAGERS REPORT: 8. COMMISSION ITEMS: 9. ADJOURNMENT: Meeting adjourned at 4:32pm 5

AGENDA ITEM NO. 3.A Discussion Item Submitted By: Bob Godman, Public Works Action Date: March 14, 2024 SUBJECT: Financial Report for the Airport PRESENTED BY: Bob Godman, Public Works Director SUMMARY: This is the financial report and Airport available cash as of February 29th, 2024 FISCAL IMPACT: None ACTION REQUESTED: None. This is for transparency purposes only. SUSANVILLE MUNICIPAL AIRPORT COMMISSION AGENDA ITEM ATTACHMENTS: Airport Available Cash Report_022024.pdf Airport Financials_022024.pdf 6

CITY OF SUSANVILLE COMBINED CASH AND INVESTMENTS FEBRUARY 29, 2024 FOR ADMINISTRATION USE ONLY 67 % OF THE FISCAL YEAR HAS ELAPSED 03/11/2024 03:47PM PAGE: 1 COMBINED ACCOUNTS CASH ALLOCATION RECONCILIATION RESTRICTED FUNDS 7201 ALLOCATION TO AIRPORT 128,504.58 ALLOCATIONS TO RESTRICTED FUNDS 128,504.58 UNRESTRICTED FUNDS ALLOCATIONS TO UNRESTRICTED FUNDS .00 TOTAL ALLOCATIONS TO OTHER FUNDS 128,504.58 ZERO PROOF IF ALLOCATIONS BALANCE 128,504.58 7

CITY OF SUSANVILLE INCOME STATEMENT REVENUES WITH COMPARISON TO BUDGET FOR THE 8 MONTHS ENDING FEBRUARY 29, 2024 AIRPORT BUDGET YTD ACTUAL ENCUMBRANCE % EARNED UNEARNED % UNEARNED FOR ADMINISTRATION USE ONLY 67 % OF THE FISCAL YEAR HAS ELAPSED 03/11/2024 03:50PM PAGE: 1 PUBLIC WORKS AIRPORT-OPERATIONS 7201-430-81-3301 US DEPT OF TRANS-FAA .00 71,209.25 .00 .00 ( 71,209.25) .00 7201-430-81-3341 STATE OF CA - CALTRANS 10,000.00 .00 .00 .00 10,000.00 100.00 7201-430-81-3611 INTEREST REVENUE 200.00 615.90 .00 307.95 ( 415.90) ( 207.95) 7201-430-81-3613 NET INCREASE(DECREASE) FMV .00 782.86 .00 .00 ( 782.86) .00 7201-430-81-3620 AIRPORT - LEASES 100,000.00 77,866.15 .00 77.87 22,133.85 22.13 7201-430-81-3701 AIRPORT - FLOWAGE FEES 10,000.00 3,420.65 .00 34.21 6,579.35 65.79 7201-430-81-3703 COMMERCIAL OPERATOR FEES 11,000.00 11,909.10 .00 108.26 ( 909.10) ( 8.26) TOTAL AIRPORT-OPERATIONS 131,200.00 165,803.91 .00 126.37 ( 34,603.91) ( 26.37) PMMP 3-06-0251-021-2023 7201-430-88-3301 US DEPT OF TRANS-FAA 114,300.00 .00 .00 .00 114,300.00 100.00 7201-430-88-3341 STATE OF CA - CALTRANS 5,715.00 .00 .00 .00 5,715.00 100.00 TOTAL PMMP 3-06-0251-021-2023 120,015.00 .00 .00 .00 120,015.00 100.00 TOTAL PUBLIC WORKS 251,215.00 165,803.91 .00 66.00 85,411.09 34.00 8

CITY OF SUSANVILLE INCOME STATEMENT REVENUES WITH COMPARISON TO BUDGET FOR THE 8 MONTHS ENDING FEBRUARY 29, 2024 AIRPORT BUDGET YTD ACTUAL ENCUMBRANCE % EARNED UNEARNED % UNEARNED FOR ADMINISTRATION USE ONLY 67 % OF THE FISCAL YEAR HAS ELAPSED 03/11/2024 03:50PM PAGE: 2 DEPARTMENT 490 DIVISION 00 7201-490-00-3904 TRN IN 7202 AIRPORT CIP 15,000.00 .00 .00 .00 15,000.00 100.00 TOTAL DIVISION 00 15,000.00 .00 .00 .00 15,000.00 100.00 TOTAL DEPARTMENT 490 15,000.00 .00 .00 .00 15,000.00 100.00 TOTAL FUND REVENUE 266,215.00 165,803.91 .00 62.28 100,411.09 37.72 9

CITY OF SUSANVILLE INCOME STATEMENT EXPENDITURES WITH COMPARISON TO BUDGET FOR THE 8 MONTHS ENDING FEBRUARY 29, 2024 AIRPORT BUDGET YTD ACTUAL ENCUMBRANCE % EXPENDED UNEXPENDED % UNEXP. FOR ADMINISTRATION USE ONLY 67 % OF THE FISCAL YEAR HAS ELAPSED 03/11/2024 03:50PM PAGE: 3 PUBLIC WORKS AIRPORT-OPERATIONS 7201-430-81-4100 REGULAR EMPLOYEES .00 3,071.31 .00 .00 ( 3,071.31) .00 7201-430-81-4120 TEMPORARY EMPLOYEES 24,204.00 16,276.40 .00 67.25 7,927.60 32.75 7201-430-81-4221 SOCIAL SECURITY CONTRIBUTIONS 1,509.00 1,195.53 .00 79.23 313.47 20.77 7201-430-81-4222 MEDICARE 353.00 279.60 .00 79.21 73.40 20.79 7201-430-81-4230 PERS .00 235.90 .00 .00 ( 235.90) .00 7201-430-81-4260 WORKERS' COMPENSATION 730.00 1,010.42 .00 138.41 ( 280.42) ( 38.41) 7201-430-81-4293 STATE UNEMPLOYMENT .00 26.67 .00 .00 ( 26.67) .00 7201-430-81-4340 TECHNICAL SVCS 7,201.00 4,725.53 3,000.00 107.28 ( 524.53) ( 7.28) 7201-430-81-4431 REPAIR AND MAINTENANCE-MISC 848.00 489.33 .00 57.70 358.67 42.30 7201-430-81-4434 REPAIR AND MAINTENANCE-FACILIT 7,500.00 355.86 .00 4.74 7,144.14 95.26 7201-430-81-4510 INSURANCE AIRPORT HANGARS 6,210.00 4,144.00 .00 66.73 2,066.00 33.27 7201-430-81-4511 INSUR.AIRPORT OWNER OPER. LIAB 6,434.00 4,288.00 .00 66.65 2,146.00 33.35 7201-430-81-4512 INSUR.AIRPORT AIR SHOW LIAB 442.00 296.00 .00 66.97 146.00 33.03 7201-430-81-4524 INTERNAL SVCS ADMIN 26,099.00 17,400.00 .00 66.67 8,699.00 33.33 7201-430-81-4525 INTERNAL SVC PW/ENG 27,521.00 18,344.00 .00 66.65 9,177.00 33.35 7201-430-81-4526 INTERNAL SVC FLEET 279.00 184.00 .00 65.95 95.00 34.05 7201-430-81-4530 COMMUNICATIONS 900.00 665.15 .00 73.91 234.85 26.09 7201-430-81-4610 SUPPLIES - GENERAL 500.00 .00 .00 .00 500.00 100.00 7201-430-81-4622 ELECTRICITY 5,452.00 2,315.67 .00 42.47 3,136.33 57.53 7201-430-81-4623 PROPANE 3,000.00 2,307.55 .00 76.92 692.45 23.08 7201-430-81-4641 POSTAGE 25.00 20.41 .00 81.64 4.59 18.36 7201-430-81-4770 DEPRECIATION EXPENSE 158,159.00 105,440.00 .00 66.67 52,719.00 33.33 7201-430-81-4810 TAXES, FEES, PERMITS & CHARGES 2,500.00 2,445.96 .00 97.84 54.04 2.16 7201-430-81-4840 BAD DEBT EXPENSE 1,843.00 .00 .00 .00 1,843.00 100.00 TOTAL AIRPORT-OPERATIONS 281,709.00 185,517.29 3,000.00 66.92 93,191.71 33.08 PMMP 3-06-0251-021-2023 7201-430-88-4340 TECHNICAL SVCS 127,000.00 .00 .00 .00 127,000.00 100.00 TOTAL PMMP 3-06-0251-021-2023 127,000.00 .00 .00 .00 127,000.00 100.00 TOTAL PUBLIC WORKS 408,709.00 185,517.29 3,000.00 46.13 220,191.71 53.87 TOTAL FUND EXPENDITURES 408,709.00 185,517.29 3,000.00 46.13 220,191.71 53.87 REVENUE OVER (UNDER) EXPENDITURES ( 142,494.00) ( 19,713.38) ( 3,000.00) ( 15.94) ( 119,780.62) ( 84.06) GRAND TOTAL REVENUE 266,215.00 165,803.91 .00 62.28 100,411.09 37.72 GRAND TOTAL EXPENDITURES ( 408,709.00) ( 185,517.29) ( 3,000.00) ( 46.13) ( 220,191.71) ( 53.87) 10

CITY OF SUSANVILLE INCOME STATEMENT EXPENDITURES WITH COMPARISON TO BUDGET FOR THE 8 MONTHS ENDING FEBRUARY 29, 2024 {SEGTITLE[F FUND]} BUDGET YTD ACTUAL ENCUMBRANCE % EXPENDED UNEXPENDED % UNEXP. FOR ADMINISTRATION USE ONLY 67 % OF THE FISCAL YEAR HAS ELAPSED 03/11/2024 03:50PM PAGE: 4 TOTAL NET REVENUE(EXPENDITURES) ( 142,494.00) ( 19,713.38) ( 3,000.00) ( 15.94) ( 119,780.62) ( 84.06) 11

AGENDA ITEM NO. 5.A Discussion Item Submitted By: Bob Godman, Public Works Action Date: March 14, 2024 SUBJECT: Report on Hangar 9 repairs PRESENTED BY: Bob Godman, Public Works Director SUMMARY: On March 6th, 2024 City Council approved the Public Works Director to execute a contract with Trails West Construction for replacement of door seals and lifting cables for the hangar doors on hangar 9 at the Susanville Municipal Airport. The rental of hangar 9 has been a significant income source to the Airport, so staff moved forward as quickly to make sure that the hangar is rentable as soon as possible. FISCAL IMPACT: Up to $5,500 budget adjustment for 23/24 Fiscal Year. ACTION REQUESTED: None SUSANVILLE MUNICIPAL AIRPORT COMMISSION AGENDA ITEM ATTACHMENTS: 24-6280.pdf 12

2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. 24-6280 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SUSANVILLE AUTHORIZING THE PUBLIC WORKS DIRECTOR TO EXECUTE A CONTRACT WITH TRAILS WEST CONSTRUCTION FOR REPLACEMENT OF DOORS SEALS AND DOOR LIFT CABLES FOR HANGAR 9 (NINE) AT THE SUSANVILLE MUNICIPAL AIRPORT AND AUTHORIZE THE FINANCE DIRECTOR TO ADJUST THE AIRPORT 7201 BUDGET AS NECESSARY WHEREAS, the City of Susanville operates the Susanville Municipal Airport; and WHEREAS, the City of Susanville owns and rents hangar 9 at the Susanville Municipal Airport; and WHEREAS, the door seals and lifting cables for the main hangar doors need to be replaced; and WHEREAS, Trails West Construction of Litchfield California has provided the City with a quote to replace the main doors' seals and lift cables; and WHEREAS, this is a Public Works project that falls under the $60,000 CUCCAC bidding limit. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Susanville hereby authorizes the Public Works Director to execute a contract with Trails West Construction for the replacement of door seals and lift cables on the three main hangar doors on hangar 9 at the Susanville Municipal Airport, and authorizes the Finance Director to adjust the Airport's 7201 budget as necessary. APPROVED:~ uin McCo urt, Mayor ATTB,- ~U M.Q ~ idiWhitlock, City Clerk The foregoing resolution was adopted at a regular meeting of the City Council of the City of Susanville, held on the 6th day of March 2024, by the following vote: AYES: NOES: ABSENT: ABSTAIN: Schuster, Herrera, Stafford, Brown, & Mccourt None None None 13

AGENDA ITEM NO. 5.B Discussion Item Submitted By: Bob Godman, Public Works Action Date: March 14, 2024 SUBJECT: Update on Taxiway B resurfacing Project PRESENTED BY: Bob Godman, Public Works Director SUMMARY: On March 7th, 2024 staff flew an invitation to bid for construction of Taxiway B at the Susanville Municipal Airport. The bid opening will be in Council Chambers at City Hall on April 10th, 2024. After the City has an acceptable bid, a grant application can be turned in to the FAA for possible award in July. If the grant is awarded construction can start as soon as August of 2024. FISCAL IMPACT: This project is projected to be funded through a BIL grant with $234,900 coming from federal funds, $11,745 from the State of California and $14,355 from the City of Susanville. ACTION REQUESTED: None SUSANVILLE MUNICIPAL AIRPORT COMMISSION AGENDA ITEM ATTACHMENTS: 14

AGENDA ITEM NO. 5.C Discussion Item Submitted By: Bob Godman, Public Works Action Date: March 14, 2024 SUBJECT: Airport Promotion Ideas PRESENTED BY: Bob Godman, Public Works Director SUMMARY: For the May SMAC meeting staff would like to discuss Promoting the Susanville Municipal Airport. Staff is asking each Commissioner to get at least one promotion idea to staff by April 19th 2024. Staff will then place these ideas on the Susanville Municipal Airport Commission meeting agenda for May 9th, 2024 for discussion and possible recommendation to City Council. FISCAL IMPACT: None ACTION REQUESTED: Discussion only SUSANVILLE MUNICIPAL AIRPORT COMMISSION AGENDA ITEM ATTACHMENTS: 15

AGENDA ITEM NO. 6.A Action Item Submitted By: Bob Godman, Public Works Action Date: March 14, 2024 SUBJECT: ACIP for 2024-2029 PRESENTED BY: Bob Godman, Public Works Director SUMMARY: In the February SMAC meeting the initial ACIP revisions for the 2024- 2029 ACIP were discussed. Staff would like to move forward with a recommendation to Council for the 2024-2029 ACIP so C&S can complete it under their current contract. FISCAL IMPACT: None. C&S Engineers are currently under contract with the City to prepare the ACIP. ACTION REQUESTED: Final Scheduling of projects for the 2024-2029 ACIP, and recommendation to Council for approval. SUSANVILLE MUNICIPAL AIRPORT COMMISSION AGENDA ITEM ATTACHMENTS: 16