City Council

Saratoga City Council Minutes ~ March 4, 2026 ~ Page 1 of 6 MINUTES WEDNESDAY, MARCH 4, 2026 SARATOGA CITY COUNCIL REGULAR MEETING At 5:00 p.m., the City Council held interviews for the Planning Commission. AFTAB/WALIA MOVED TO REAPPOINT PING LI AND CLINTON BROWNLEY TO THE PLANNING COMMISSION FOR FULL TERMS. MOTION PASSED BY THE FOLLOWING VOTE: AYES: AFTAB, FITZSIMMONS, ZHAO, WALIA, PAGE. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE. Mayor Page called the Regular Session to order at 7:00 p.m. ROLL CALL PRESENT: Mayor Chuck Page, Vice Mayor Tina Walia, Council Members Belal Aftab, Kookie Fitzsimmons, Yan Zhao ABSENT: None ALSO PRESENT: Leslie Arroyo, Acting City Manager Richard Taylor, City Attorney Ryan Hinchman, Administrative Services Director John Cherbone, Public Works Director Bryan Swanson, Community Development Director Britt Avrit, City Clerk REPORT ON POSTING OF THE AGENDA The City Clerk reported the agenda for this meeting was properly posted on February 26, 2026. ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS; IN-PERSON ATTENDEES None ANNOUNCEMENTS Mayor Page shared information about the Farmers’ Market Office Hours, Hakone’s Lunar New Year, and St. Paddy’s Party. CEREMONIAL ITEMS Proclamation Declaring March 2026 as Youth Art Month Recommended Action: Proclaim March 2026 as Youth Art Month. The City Council proclaimed March 2026 as Youth Art Month. Mayor Page invited public comment. No one requested to speak

Saratoga City Council Minutes ~ March 4, 2026 ~ Page 2 of 6 Appointment of Parks & Recreation Commissioner Recommended Action: Adopt the Resolution appointing Michael Odenheimer to the Parks & Recreation Commission and direct the City Clerk to administer the Oath of Office. RESOLUTION 26-007 WALIA/ZHAO MOVED TO ADOPT THE RESOLUTION APPOINTING MICHAEL ODENHEIMER TO THE PARKS & RECREATION COMMISSION AND DIRECT THE CITY CLERK TO ADMINISTER THE OATH OF OFFICE. MOTION PASSED BY THE FOLLOWING VOTE: AYES: AFTAB, FITZSIMMONS, ZHAO, WALIA, PAGE. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE. 1. CONSENT CALENDAR Mayor Page invited public comment. No one requested to speak. 1.1 City Council Meeting Minutes Recommended Action: Review and Approve the Minutes for the February 18, 2026, and February 24, 2026, City Council Meetings. AFTAB/FITZSIMMONS MOVED TO REVIEW AND APPROVE THE MINUTES FOR THE FEBRUARY 18, 2026, AND FEBRUARY 24, 2026, CITY COUNCIL MEETINGS. MOTION PASSED BY THE FOLLOWING VOTE: AYES: AFTAB, FITZSIMMONS, ZHAO, WALIA, PAGE. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE. 1.2 Accounts Payable Check Registers Recommended Action: Review and accept the 02/11/2026 and 02/20/2026 accounts payable vendor payment check registers. AFTAB/FITZSIMMONS MOVED TO REVIEW AND ACCEPT THE 02/11/2026 AND 02/20/2026 ACCOUNTS PAYABLE VENDOR PAYMENT CHECK REGISTER. MOTION PASSED BY THE FOLLOWING VOTE: AYES: AFTAB, FITZSIMMONS, ZHAO, WALIA, PAGE. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE. 1.3 Treasurer’s Report for the Month Ended January 31, 2026 Recommended Action: Review and accept the Treasurer’s Report for the month ended January 31, 2026.

Saratoga City Council Minutes ~ March 4, 2026 ~ Page 3 of 6 AFTAB/FITZSIMMONS MOVED TO REVIEW AND ACCEPT THE TREASURER’S REPORT FOR THE MONTH ENDED JANUARY 31, 2026. MOTION PASSED BY THE FOLLOWING VOTE: AYES: AFTAB, FITZSIMMONS, ZHAO, WALIA, PAGE. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE. 2. PUBLIC HEARING Council Member Fitzsimmon stated she needs to recuse herself from this item due to her residence and left the dais at this time. 2.1 APCC26- 0001 – Appeal of Planning Commission approval of a Tentative Parcel Map for a three-lot subdivision located at 13785 Saratoga Avenue Recommended Action: Conduct a public hearing and de novo review of the application and adopt the Resolution denying appeal APCC26-0001 thereby approving Tentative Parcel Map application SUB23- 0003 and City Arborist recommendation ARB25-0047 to subdivide an existing 100,972 square foot (2.32 acres) parcel located at 13785 Saratoga Avenue into three parcels, which includes the removal of nine protected trees, and finding the application exempt from environmental review under the California Environmental Quality Act (CEQA). Chris Riordan, Senior Planner, presented the Staff Report. The Appellant’s representative and the Applicant provided presentations. Mayor Page invited public comment. The following individuals spoke at this time: Jerry Bruce, Zizing Zeng, Gay Grant, Julie St. Gregory, Bharathi Bugata, Ananya Muhlerjee, Raj Bugata, Mira Bugata, Vega Bugata, Hao Tang, Glen Grant, Matt Brading RESOLUTION 26-008 AFTAB/WALIA MOVED TO CONDUCT A PUBLIC HEARING AND DE NOVO REVIEW OF THE APPLICATION AND ADOPT THE RESOLUTION DENYING APPEAL APCC26-0001 THEREBY APPROVING TENTATIVE PARCEL MAP APPLICATION SUB23- 0003 AND CITY ARBORIST RECOMMENDATION ARB25-0047 TO SUBDIVIDE AN EXISTING 100,972 SQUARE FOOT (2.32 ACRES) PARCEL LOCATED AT 13785 SARATOGA AVENUE INTO THREE PARCELS, WHICH INCLUDES THE REMOVAL OF NINE PROTECTED TREES, AND FINDING THE APPLICATION EXEMPT FROM ENVIRONMENTAL REVIEW UNDER THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA). MOTION PASSED BY THE FOLLOWING VOTE: AYES: AFTAB, ZHAO, WALIA, PAGE. NOES: NONE. ABSTAIN: NONE. RECUSED: FITZSIMMONS. ABSENT: NONE. Mayor Page requested a recess at this time. Mayor Page reconvened the meeting at 9:02 p.m.

Saratoga City Council Minutes ~ March 4, 2026 ~ Page 4 of 6 3. GENERAL BUSINESS 3.1 Community Event and Street Closure Grant Program for Fiscal Year 2026/27 and Community Event Grant Program Policy Recommended Actions: 1. Approve the recommended secured funding recipients, individual allocations, and total program funding amount for Fiscal Year 2026/27. 2. Approve the Competitive Event Grant Program funding allocation for Fiscal Year 2026/27. 3. Approve proposed clarifications to the Community Event and Street Closure Grant Program Policy to improve consistency, transparency, and administrative implementation. Jocelyn Binn, Administrative Analyst, presented the Staff Report. Mayor Page invited public comment. The following individuals spoke at this time: Bill Dalton, Jim Cargill ZHAO/WALIA MOVED TO APPROVE THE SECURED FUNDING RECIPIENTS, AND ALLOCATIONS FOR FISCAL YEAR 2026/27, MAINTAINING FISCAL YEAR 2025/26 FUNDING ALLOCATIONS AND ADJUSTING THE TOTAL TO $49,000 TO REFLECT THE REMOVAL OF HAKONE FOUNDATION’S $5,200 ALLOCATION; APPROVED A TOTAL OF $8,000 FOR THE FISCAL YEAR 2026/27 COMPETITIVE COMMUNITY EVENT GRANT PROGRAM; APPROVED FUNDING $30,000 FOR THE SECURED STREET CLOSURE GRANT; AND DIRECTED STAFF TO RETURN AT A FUTURE MEETING WITH PROPOSED POLICY CLARIFICATIONS TO THE COMMUNITY EVENT AND STREET CLOSURE GRANT PROGRAM POLICY. MOTION PASSED BY THE FOLLOWING VOTE: AYES: AFTAB, FITZSIMMONS, ZHAO, WALIA, PAGE. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE. 3.2 Declaring Dangerous Weeds and Brush to be a Public Nuisance Recommended Action: Adopt the Resolution declaring weeds and brush a public nuisance, describing properties where such a nuisance exists, ordering the nuisance to be abated, and setting a public hearing on April 15, 2026, to consider all objections to the proposed declaration and abatement. Nathan Sagastume, Code Enforcement Officer, presented the Staff Report. Mayor Page invited public comment. The following individual spoke at this time: Bill Dalton RESOLUTION 26-009

Saratoga City Council Minutes ~ March 4, 2026 ~ Page 5 of 6 AFTAB/WALIA MOVED TO ADOPT THE RESOLUTION DECLARING WEEDS AND BRUSH A PUBLIC NUISANCE, DESCRIBING PROPERTIES WHERE SUCH A NUISANCE EXISTS, ORDERING THE NUISANCE TO BE ABATED, AND SETTING A PUBLIC HEARING ON APRIL 15, 2026, TO CONSIDER ALL OBJECTIONS TO THE PROPOSED DECLARATION AND ABATEMENT. MOTION PASSED BY THE FOLLOWING VOTE: AYES: AFTAB, FITZSIMMONS, ZHAO, WALIA, PAGE. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE. 3.3 2025 Saratoga Speed Survey Update Report Recommended Action: Adopt the Resolution approving the 2025 Speed Survey Update prepared by Fehr and Peers. Emma Burkhalter, Associate Civil Engineer, presented the Staff Report. Mayor Page invited public comment. The following individual spoke at this time: Glenn Hendricks RESOLUTION 26-010 AFTAB/WALIA MOVED TO ADOPT THE RESOLUTION APPROVING THE 2025 SPEED SURVEY UPDATE, EXCEPT SEGMENTS 20 AND 21, PREPARED BY FEHR AND PEERS. MOTION PASSED BY THE FOLLOWING VOTE: AYES: AFTAB, FITZSIMMONS, ZHAO, WALIA, PAGE. NOES: NONE. ABSTAIN: NONE. RECUSED: NONE. ABSENT: NONE. Mayor Page requested a recess at this time. Mayor Page reconvened the meeting at 11:05 p.m. COUNCIL ASSIGNMENTS Council Member Belal Aftab Saratoga Historical Foundation Board of Directors – stated he attended the meeting with nothing to report. Saratoga Ministerial Association – stated he attended the meeting with nothing to report. Council Member Yan Zhao Nothing to report Council Member Kookie Fitzsimmons Nothing to report Vice Mayor Tina Walia Emergency Operating Area Council Meeting – stated the Chair and Vice Chair were re-elected, and reports from the Super Bowl and FIFA planning were provided. Cities Association of Santa Clara County Executive Committee - stated she attended the meeting with nothing to report.

Saratoga City Council Minutes ~ March 4, 2026 ~ Page 6 of 6 Mayor Chuck Page West Valley Mayors and City Managers Association – stated the homeless report and Sheriff’s contract were discussed, and stated some agencies are considering a parcel tax to fund public safety. Hakone Foundation Board – stated the Board discussed upcoming events. CITY COUNCIL ITEMS None COUNCIL COMMUNICATIONS Council Member Aftab recognized and thanked the Mayor and City Manager for the letter in the Mercury News regarding the Sheriff’s Contract. Mayor Page mentioned the fenced off area in the Heritage Orchard is where the barn is being relocated. CITY MANAGER’S REPORT None CITY ATTORNEY'S REPORT None ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS; VIRTUAL ATTENDEES None ADJOURNMENT TO CLOSED SESSION Mayor Page adjourned the meeting at 11:12 p.m. Minutes respectfully submitted: Britt Avrit, MMC, City Clerk City of Saratoga

Saratoga City Council Meeting Agenda – March 4, 2026 - Page 1 of 5 SARATOGA CITY COUNCIL REGULAR MEETING MARCH 4, 2026 AMENDED AGENDA • 03-04-2026 ITEM 2.1 PRESENTATION SLIDES ADDED • 03-04-2026 ITEM 3.1 DESK ITEM ADDED • 03-04-2026 ITEM 3.1 REVISED/NEW ATTACHMENTS ADDED • 03-05-2026 ITEM 3.1 POST MEETING SUPPLEMENTAL REPORT ADDED Public Participation Information In accordance with Saratoga City Council’s Remote Public Participation Policy, members of the public may participate in these meetings in person at the locations listed below or via remote attendance (if applicable) using the Zoom information below. In the event remote participation technology is unexpectedly unavailable, the meeting will proceed in person without remote participation. Members of the public can view and participate in the 5:00 p.m. Commission Interviews by: 1. Attending the meeting in person at: • City Hall Linda Callon Conference Room, located at 13777 Fruitvale Avenue, Saratoga CA 95070 OR 2. Accessing the meeting through Zoom: • Webinar URL: https://us02web.zoom.us/j/82342704483 • Webinar ID 823 4270 4483 OR • Call In: 1.408.638.0968 or 1.669.900.6833 (*6 to unmute; *9 to raise hand) Members of the public can view and participate in the 7:00 p.m. Regular Session by: 1. Attending the meeting in person at: • Saratoga Civic Theater, Council Chambers located at 13777 Fruitvale Avenue, Saratoga CA 95070; OR 2. Accessing the meeting through Zoom • Webinar URL: https://us02web.zoom.us/j/81627041223 • Webinar ID: 816 2704 1223 OR • Call In: 1.408.638.0968 or 1.669.900.6833 (*6 to unmute; *9 to raise hand); OR 3. Viewing the meeting on Saratoga Community Access Television Channel 15 (Comcast Channel 15, AT&T UVerse Channel 99 and calling in following the direction above; OR 4. Viewing online at www.saratoga.ca.us/watch and calling in following the direction above. Members of the public can view and participate in the Closed Session following Regular Session by: 1. Attending the meeting in person at: • City Hall Linda Callon Conference Room, located at 13777 Fruitvale Avenue, Saratoga CA 95070 OR 2. Accessing the meeting through Zoom: • Webinar URL: https://us02web.zoom.us/j/89527052458 • Webinar ID 895 2705 2458 OR • Call In: 1.408.638.0968 or 1.669.900.6833 (*6 to unmute; *9 to raise hand)

Saratoga City Council Meeting Agenda – March 4, 2026 - Page 2 of 5 Written Communication Comments can be submitted in writing via the Council Comments Form. Written communications will be provided to the members of the City Council and included in the Agenda Packet and/or in supplemental meeting materials. Public Comment Members of the public may comment on any item for up to three (3) minutes. The amount of time for public comment may be reduced by the Mayor or by action of the City Council. Public Comment will begin with speakers attending in-person first followed by those attending via Zoom. Meeting Recording Information In accordance with the Saratoga City Council’s Meeting Recording Policy, City Council Study Sessions, Joint Meetings, Joint Sessions, Commission Interviews, Retreats, meetings with the Planning Commission, and Regular Session Meetings are recorded and made available following the meeting on the City website. 5:00 PM COMMISSION INTERVIEWS City Hall, Linda Callon Conference Room | 13777 Fruitvale Avenue, Saratoga, CA 95070 Time Name Commission Vacancies Incumbent 5:05 p.m. Priya Shastri Planning Commission 2 full terms No 5:15 p.m. Suresh Kuppahally Planning Commission 2 full terms No 5:25 p.m. Samir Khericha Planning Commission 2 full terms No 5:35 p.m. Osman Ghafoor Planning Commission 2 full terms No 5:45 p.m. Deborah Chang Planning Commission 2 full terms No 5:55 p.m. Munira Shamim Planning Commission 2 full terms No 6:05 p.m. Ping Li Planning Commission 2 full terms Yes 6:15 p.m. Clinton Brownley Planning Commission 2 full terms Yes 7:00 PM REGULAR SESSION Saratoga Civic Theater, Council Chambers | 13777 Fruitvale Avenue, Saratoga, CA 95070 PLEDGE OF ALLEGIANCE ROLL CALL REPORT ON POSTING OF THE AGENDA The agenda for this meeting was properly posted on February 26, 2026. ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS Any member of the public may address the City Council on matters not on the Agenda. The law generally prohibits the City Council from discussing or taking action on such items. However, the Council may instruct staff accordingly. ANNOUNCEMENTS

Saratoga City Council Meeting Agenda – March 4, 2026 - Page 3 of 5 CEREMONIAL ITEMS Proclamation Declaring March 2026 as Youth Art Month Recommended Action: Proclaim March 2026 as Youth Art Month. March 2026 Youth Art Month Appointment of Parks & Recreation Commissioner Recommended Action: Adopt the Resolution appointing Michael Odenheimer to the Parks & Recreation Commission and direct the City Clerk to administer the Oath of Office. Staff Report Attachment A - Resolution, Parks & Recreation Commission Appointment 1. CONSENT CALENDAR The Consent Calendar contains routine items of business. Items in this section will be acted on in one motion, unless removed by the Mayor or a Council Member. Any member of the public may speak on an item on the Consent Calendar at this time, or request that the Mayor remove an item from the Consent Calendar for discussion. 1.1 City Council Meeting Minutes Recommended Action: Review and Approve the Minutes for the February 18, 2026, and February 24, 2026, City Council Meetings. Staff Report Attachment A - Minutes for the February 18, 2026 City Council Meeting Attachment B - Minutes for the February 24, 2026 City Council Special Meeting 1.2 Accounts Payable Check Registers Recommended Action: Review and accept the 02/11/2026 and 02/20/2026 accounts payable vendor payment check registers. Staff Report Attachment A - Check Register Reports Dated 02-11-2026 Attachment B - Check Register Reports Dated 02-20-2026 1.3 Treasurer’s Report for the Month Ended January 31, 2026 Recommended Action: Review and accept the Treasurer’s Report for the month ended January 31, 2026. Treasurer's Report 2. PUBLIC HEARING 2.1 APCC26- 0001 – Appeal of Planning Commission approval of a Tentative Parcel Map for a three- lot subdivision located at 13785 Saratoga Avenue Recommended Action: Conduct a public hearing and de novo review of the application and adopt the Resolution denying appeal APCC26-0001 thereby approving Tentative Parcel Map application SUB23- 0003 and City Arborist recommendation ARB25-0047 to subdivide an existing 100,972 square foot (2.32 acres) parcel located at 13785 Saratoga Avenue into three parcels, which includes the removal of nine protected trees, and finding the application exempt from environmental review under the California Environmental Quality Act (CEQA).

Saratoga City Council Meeting Agenda – March 4, 2026 - Page 4 of 5 Staff Report Attachment A - Appeal Application Attachment B - Resolution to Deny the Appeal Attachment C - January 14 2026 Planning Commission Staff Report without attachments Attachment D - January 14 2026 Planning Commission Meeting Minutes Attachment E - January 14 2026 Planning Commission Signed Resolution of Approval Attachment F - Assessor Parcel Map Attachment G - Public Comments Attachment H - Tentative Parcel Map Presentation Slides (added 03-04-2026) Presentation Slides (added 03-04-2026) 3. GENERAL BUSINESS 3.1 Community Event and Street Closure Grant Program for Fiscal Year 2026/27 and Community Event Grant Program Policy Recommended Action: 1. Approve the recommended secured funding recipients, individual allocations, and total program funding amount for Fiscal Year 2026/27. 2. Approve the Competitive Event Grant Program funding allocation for Fiscal Year 2026/27. 3. Approve proposed clarifications to the Community Event and Street Closure Grant Program Policy to improve consistency, transparency, and administrative implementation. Staff Report Attachment A - Current Community Event Grant Program Policy Attachment B - Updated Community Event Grant Program Policy Desk Item (added 03-04-2026) Attachment B - Updated Community Event Grant Program Policy (Revised 03-04-2026) Attachment C - Ten-Year Historical Overview of Community Event Grant Program (added 03-04- 2026) Post Meeting Supplemental Report (added 03-05-2026) 3.2 Declaring Dangerous Weeds and Brush to be a Public Nuisance Recommended Action: Adopt the Resolution declaring weeds and brush a public nuisance, describing properties where such a nuisance exists, ordering the nuisance to be abated, and setting a public hearing on April 15, 2026, to consider all objections to the proposed declaration and abatement. Staff Report Attachment A - Resolution Attachment B -Santa Clara County Weed Abatement Commencement Report. 3.3 2025 Saratoga Speed Survey Update Report Recommended Action: Adopt the Resolution approving the 2025 Speed Survey Update prepared by Fehr and Peers. Staff Report Attachment A - Resolution Approving 2025 Speed Survey Update Attachment B - City of Saratoga 2025 Speed Survey Update Memo COUNCIL ASSIGNMENTS Council Assignments CITY COUNCIL ITEMS

Saratoga City Council Meeting Agenda – March 4, 2026 - Page 5 of 5 COUNCIL COMMUNICATIONS CITY MANAGER'S REPORT CITY ATTORNEY'S REPORT ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS ADJOURNMENT TO CLOSED SESSION CLOSED SESSION City Hall, Linda Callon Conference Room | 13777 Fruitvale Avenue, Saratoga, CA 95070 CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Initiation of litigation pursuant to Government Code 54956.9(d)(4): (1 case) REPORT FROM CLOSED SESSION CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF THE AGENDA PACKET, COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT I, Britt Avrit, City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting of the City Council was posted and available for review on February 26, 2026 at the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, California and on the City's website at www.saratoga.ca.us. Signed this 26th day of February 2026 at Saratoga, California. Britt Avrit, City Clerk In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the City Council by City staff in connection with this agenda, copies of materials distributed to the City Council concurrently with the posting of the agenda, and materials distributed to the City Council by staff after the posting of the agenda are available on the City website at www.saratoga.ca.us and are available for review in the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, California. In compliance with the Americans with Disabilities Act and the Governor’s Executive Order, if you need assistance to participate in this meeting, please contact the City Clerk at bavrit@saratoga.ca.us or calling 408.868.1216 as soon as possible before the meeting. The City will use its best efforts to provide reasonable accommodations to provide as much accessibility as possible while also maintaining public safety. [28 CFR 35.102-35.104 ADA title II]