Regular School Board Meeting - 10 a.m.

2 Tuesday, December 15, 2020 Regular School Board Meeting - 10 a.m. Pinellas County Schools 10 a.m. School Administration Building 301 4th Street SW Largo, FL 33770 https://www.pcsb.org Vision: 100% Student Success Mission: "Educate and prepare each student for college, career and life." 1. Opening of Meeting Subject 1.1 Call to Order Meeting Dec 15, 2020 - Regular School Board Meeting - 10 a.m. Type Procedural File Attachments 1. Opening of Meeting Subject 1.2 Invocation - Pastor Rachel Hughes, Curlew United Methodist Church, 2210 Cathedral Drive, Palm Harbor, FL 34683 Meeting Dec 15, 2020 - Regular School Board Meeting - 10 a.m. Type Procedural File Attachments 1. Opening of Meeting Subject 1.3 Pledge of Allegiance Meeting Dec 15, 2020 - Regular School Board Meeting - 10 a.m. Type Procedural File Attachments 1. Opening of Meeting Subject 1.4 National Anthem Meeting Dec 15, 2020 - Regular School Board Meeting - 10 a.m. Type Procedural File Attachments 1. Opening of Meeting Subject 1.5 Video - Introducing the Top Ten Finalists for Pinellas County Schools Teacher of the Year Meeting Dec 15, 2020 - Regular School Board Meeting - 10 a.m. Type Procedural File Attachments 1. Opening of Meeting Subject 1.6 Introduction of Professional and Community Organization Reps - Isabel Mascareñas, Public Information Officer Meeting Dec 15, 2020 - Regular School Board Meeting - 10 a.m. Type Procedural File Attachments 1. Opening of Meeting Subject 1.7 Presentation by Student Rights and Responsibilities - Gibbs High School Meeting Dec 15, 2020 - Regular School Board Meeting - 10 a.m. Type Procedural File Attachments 1. Opening of Meeting Subject 1.8 Call to Order Meeting Dec 15, 2020 - Regular School Board Meeting - 10 a.m. Type Procedural File Attachments 2. Amendments to the Agenda Subject 2.1 Possible Changes to the Agenda Meeting Dec 15, 2020 - Regular School Board Meeting - 10 a.m. Type Action Recommended Action Motion to Amend the Agenda File Attachments 3. Adoption of Agenda Subject 3.1 Adoption of Agenda Meeting Dec 15, 2020 - Regular School Board Meeting - 10 a.m. Type Action Recommended Action Motion to Adopt Agenda File Attachments 4. Special Order Agenda Subject 4.1 Presentation of the Government Finance Officers Association (GFOA) Certificate of Achievement for Excellence in Financial Reporting and an Award of Financial Reporting Achievement to the District School Board of Pinellas County Meeting Dec 15, 2020 - Regular School Board Meeting - 10 a.m. Type Presentation Goals BACKGROUND : The Certificate of Achievement for Excellence in Financial Reporting has been awarded to the District School Board of Pinellas County by the Government Finance Officers Association of the United States and Canada (GFOA) for the district's Comprehensive Annual Financial Report (CAFR). The Certificate of Achievement is the highest form of recognition in the area of governmental accounting and financial reporting, and its attainment represents a significant accomplishment by a government and its management. The district's Finance department has also been presented with the Award of Financial Reporting Achievement by the Government Finance Officers Association for being instrumental in achieving the Certificate of Achievement for Excellence in Financial Reporting. The CAFR has been judged by an impartial panel to meet the high standards of the program, which includes demonstrating a constructive "spirit of full disclosure" to clearly communicate the district's financial story and to motivate potential users and user groups to read the CAFR. The Government Finance Officers Association is a major professional association serving the needs of nearly 20,000 appointed and elected local, state and provincial-level government officials and other finance practitioners. It provides top-quality publications, training programs, services, and products designed to enhance the skills and performance of those responsible for government finance policy and management. The association is headquartered in Chicago, Illinois, with offices in Washington, D.C. SUBMITTED BY : William P. Corbett, Ed.D., Deputy Superintendent File Attachments 5 - Certificate GFOA.pdf (85 KB) AFRA, Finance Department.pdf (161 KB) 5. Public Comments on Agenda Items Subject 5.1 Meeting Procedures Meeting Dec 15, 2020 - Regular School Board Meeting - 10 a.m. Type Information Meeting Procedures: The Board welcomes public comment. For those who wish to speak to the Board, please note the following: You are given three separate opportunities to speak. The first is during "Public Comment" on a topic not included in the agenda but pertaining to the general business of the district, and this opportunity occurs after adjournment of regular meetings. The second is on one or more agenda items upon which the Board will vote, and this opportunity occurs after the special order agenda at regular meetings and as appropriate at special meetings. The third is at public hearings, such as budget hearings, and second readings on Board policy, when you are able to speak to the Board before it takes action. In each case, (1) you must register to speak with the Superintendent’s designee at the entrance to the meeting room as described below; (2) you will be called in the order you registered with the Superintendent's designee; (3) you will be allotted three (3) minutes, which may only be extended with the approval of the chairperson; and (4) you may not yield your time to any other person. To avoid repetition, speakers supporting or opposing the same issue are encouraged to designate a spokesperson and have the spokesperson request that members of the audience supporting the position stand during the presentation. If you wish to speak to agenda items, you must register prior to the time the Chairperson calls for speakers or before the last speaker on agenda items concludes his or her comments whichever is later. If you wish to speak during the Public Comment period, you must register prior to the time the Chairperson calls for speakers or before the last speaker concludes his or her comments, whichever is later. If you wish to speak during a Public Hearing, you must register prior to the time the Chairperson calls for speakers or before the last speaker during the Public Hearing concludes his or her comments, whichever is later. The following additional procedures apply depending upon the specific speaking opportunity: Public Comment. The Board will hear public comment on the general business of the district after adjournment of regular meetings. The Board will not act on any matter you may raise during your presentation. Numbered Agenda Items. Time will be set aside immediately following the special order agenda at regular meetings and as appropriate at special meetings for you to address numbered agenda items upon which the Board will vote. You may address as many agenda items as you wish during your three (3) minute period, other than items pertaining to employee or student discipline, or any other matter listed in Section 286.0114(3), F.S., such as ministerial acts or emergencies. Public Hearings. Time will be set aside at each public hearing for you to speak on the agenda item. You must confine your comments to the agenda item. Regulation of Disruptive Speech Board meetings are a limited open forum for First Amendment purposes, and your exercise of your First Amendment right of free speech in that context will be recognized and protected, subject to reasonable restrictions as to time, place, and manner. Applause is permitted only when awards are granted. To ensure the expeditious and orderly process of Board meetings, the Chairperson may: Interrupt or terminate a speaker when his/her statement is not relevant, exceeds the time allotted, or is abusive, threatening, defamatory, obscene, profane, loud, interruptive, or otherwise of a disruptive or disorderly nature; and Order the removal of any person interfering with the expeditious or orderly process of the meeting, provided the Chairperson has first issued a warning that continued interference with the orderly processes of the meeting will result in removal. Nothing herein is intended, nor shall anything be construed, to limit or restrain negative, positive, or neutral comments about the manner in which Board employees, agents, the Superintendent, and Board members carry out their duties in public employment or office. Recording of Board Meetings Recordings are permitted under the following conditions: No obstructions are created between the Board and the audience. No interviews are conducted in the meeting room while the Board is in session. No commentary, adjustment of equipment, or positioning of operators is made that would distract either the Board or members of the audience while the Board is in session. Revised 8/28/15 File Attachments 6. Unfinished Business 7. Consent Subject 7.1 Approval of Consent Agenda Items Meeting Dec 15, 2020 - Regular School Board Meeting - 10 a.m. Type Action (Consent) Recommended Action Motion to Approve Items of the Consent Agenda File Attachments 7. Consent Subject 7.2 Request Approval of the Minutes of the Regular School Board Meeting of November 10, 2020 Meeting Dec 15, 2020 - Regular School Board Meeting - 10 a.m. Type Action (Consent), Minutes Recommended Action Approve the minutes of the Regular School Board Meeting of November 10, 2020. File Attachments Draft Minutes - Regular School Board Meeting - November 10 2020.pdf (60 KB) 7. Consent Subject 7.3 Request Approval of the Minutes of the School Board Organizational Meeting of November 17, 2020 Meeting Dec 15, 2020 - Regular School Board Meeting - 10 a.m. Type Action (Consent), Minutes Recommended Action Approve the minutes of the School Board Organizational Meeting of November 17, 2020. File Attachments Draft Minutes - School Board Organizational Meeting - November 17 2020.pdf (64 KB) 7. Consent Subject 7.4 Request Approval of the Minutes of the Pinellas School Board Leasing Corporation Meeting of November 17, 2020 Meeting Dec 15, 2020 - Regular School Board Meeting - 10 a.m. Type Action (Consent), Minutes Recommended Action Approve the minutes of the Pinellas School Board Leasing Corporation Meeting of November 17, 2020, File Attachments Draft Minutes - Pinellas School Board Leasing Corporation - November 17 2020.pdf (48 KB) 7. Consent Subject 7.5 Request Approval of the Personnel Recommendations – Administrative Meeting Dec 15, 2020 - Regular School Board Meeting - 10 a.m. Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source Costs of the personnel actions fall within the approved budget. Recommended Action Approve the Personnel Recommendations – Administrative, December 15, 2020. Goals BACKGROUND: Florida law states that the school board shall act on personnel actions. The attached list of administrative personnel actions reflects recommendations in various areas including Change in Contract Status, Leave of Absences, Resignations, and Retirements. RATIONALE: Human Resources Services strives to r ecruit, support, and retain a highly effective and diverse workforce. Approval of the administrative personnel actions is requested in order to continue to provide high-quality educational services. Human Resources Services has determined that all persons recommended by the superintendent met the minimum qualifications contained in the job description for the position to which the employee has been recommended. DATA SOURCES: District-level Administrators School-based Administrators SUBMITTED BY: Paula Texel, Associate Superintendent, Human Resources Services File Attachments December 15, 2020 FINAL Administrative.pdf (430 KB) 7. Consent Subject 7.6 Request Approval of the Personnel Recommendations – Instructional Meeting Dec 15, 2020 - Regular School Board Meeting - 10 a.m. Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source Costs of the personnel actions fall within the approved budget. Recommended Action Approve the Personnel Recommendations – Instructional, December 15, 2020. Goals BACKGROUND: Florida law states that the school board shall act on personnel actions. The attached list of instructional personnel actions reflects recommendations in various areas, including Appointments, Change in Contract Status, Leave of Absences, Resignations, Retirements, Contracted Services, Substitutes, and Teaching Out-of-Field (Teachers, ESOL, Co-Teacher, Long-Term Substitutes). RATIONALE: Human Resources Services strives to r ecruit, support, and retain a highly effective and diverse workforce. Approval of the instructional personnel actions is requested in order to continue to provide high-quality educational services to students. Human Resources Services has determined that all persons recommended for appointment by the superintendent met the minimum qualifications contained in the job description for the position to which the employee has been recommended. DATA SOURCES: District-level Administrators School-based Administrators SUBMITTED BY: Paula Texel, Associate Superintendent, Human Resources Services File Attachments December 15 2020 FINAL Instructional Set A.PDF (724 KB) 7. Consent Subject 7.7 Request Approval of the Personnel Recommendations – Supporting Services Meeting Dec 15, 2020 - Regular School Board Meeting - 10 a.m. Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source Costs of these personnel actions fall within the approved budget. Recommended Action Approve the Personnel Recommendations – Supporting Services, December 15, 2020. Goals BACKGROUND: Florida law states that the school board shall act on personnel actions. The attached list of supporting services personnel actions reflects recommendations in various areas including Appointments, Substitutes, Status Changes, Job Title Changes, Cost Center Changes, Leave of Absences, Resignations, and Retirements. RATIONALE: Human Resources Services strives to r ecruit, support, and retain a highly effective and diverse workforce. Approval of the supporting services personnel actions are requested in order to continue to provide high-quality educational services. Human Resources Services has determined that all persons recommended by the superintendent met the minimum qualifications contain in the job description for the position to which the employee has been recommended. DATA SOURCES: District-level Administrators School-based Administrators SUBMITTED BY: Paula Texel, Associate Superintendent, Human Resources Services File Attachments December 15, 2020 FINAL Support Set B.pdf (665 KB) 7. Consent Subject 7.8 Request Approval of the Administrative Appointment of the Director, Federal Programs Meeting Dec 15, 2020 - Regular School Board Meeting - 10 a.m. Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source Salary and benefits shall be paid consistent with the district’s compensation schedule for administrators. Recommended Action Approve the administrative appointment of Teresa L. Price to Director, Federal Programs, effective January 4, 2021. Goals BACKGROUND : The Director, Federal Projects position is available due to the retirement of Mary R. Conage effective November 30, 2020. This position was advertised for one week and twenty-one applicants applied for the position. Superintendent’s staff interviewed four applicants on December 1, 2020. RATIONALE : Teresa Price began her career in Education in 2010. She currently serves as an Assistant Superintendent of Teaching, Learning and Assessment for Germantown Municipal School District in Tennessee (2019 to present). Her background also includes serving as an Elementary School Principal, Director of Academic Assessment, Regional Instructional Facilitator and Special Education Supervisor all in Tennessee (2010-2019). Ms. Price earned a bachelor’s degree in Special Education from the University of Central Florida and a master’s degree in Supervision and Administration from the University of Phoenix. DATA SOURCE : Lori Matway, Associate Superintendent, Student and Community Support Services SUBMITTED BY : Paula Texel, Associate Superintendent, Human Resources Services File Attachments 7. Consent Subject 7.9 Request Approval of the Administrative Appointment of the Director, Accounting Meeting Dec 15, 2020 - Regular School Board Meeting - 10 a.m. Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source Salary and benefits shall be paid consistent with the district’s compensation schedule for administrators. Recommended Action Approve the administrative appointment of Amy G. Lockhart to Director, Accounting, effective January 4, 2021. Goals 4 - Strategic Direction 5. Effective and Efficient Use of Resources BACKGROUND : The Director, Accounting position is available due to the resignation of Tanya M. Gaylord effective May 29, 2020. This position was advertised for two weeks and fifty-three applicants applied for the position. Superintendent’s staff interviewed three applicants. RATIONALE : Amy Lockhart began her employment in Accountancy in 2010. She served as the Director, Accounting, Pinellas County Schools (2018-2020); and as a Senior Accounting Specialist, Grants (2010), a Senior Accountant (2010-2014), a Grant Accountant (2015-2016); and as the Associate Vice President of Financial and Business Services, (2016-2018) with St. Petersburg College; and as a Court Operations Manager (1993-2005) and an Administrative Services Manager (2005-2008) for the Sixth Judicial Circuit. Ms. Lockhart earned a bachelor’s degree in Accounting and a master’s degree in Accountancy from the University of South Florida. DATA SOURCE : Kevin Smith, CPA, Associate Superintendent, Finance and Business Services SUBMITTED BY : Paula Texel, Associate Superintendent, Human Resources Services File Attachments 7. Consent Subject 7.10 Request Approval of the Administrative Appointment of the Assistant Principal IB Program, Palm Harbor University High School Meeting Dec 15, 2020 - Regular School Board Meeting - 10 a.m. Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source Salary and benefits shall be paid consistent with the district’s compensation schedule for administrators. Recommended Action Approve the administrative appointment of Evette J. Striblen to Assistant Principal IB Program, Palm Harbor University High School, effective December 16, 2020. Goals BACKGROUND : The Assistant Principal IB Program, Palm Harbor University High School position is available due to the resignation of Amanda L. Amburgey, effective November 6, 2020. This position was advertised for one week and thirty-six applicants applied for the position. Superintendent’s staff interviewed three applicants on November 18, 2020. RATIONALE : Evette Striblen began her career in Education in 2000. She currently serves as an Assistant Principal, Pasco County Schools (2019 to present). Her background also includes serving as the Sr. Instructional Specialist, Literacy (2016-2019); an ELA Curriculum Specialist (2014-2016) at Pasco County Schools; as a Part-Time Hourly Teacher, Madeira Beach Fundamental (2014); and as a Classroom Teacher (2000-2014) in California. Ms. Striblen earned a bachelor’s degree in Liberal Studies at California State University, San Marcos and a master’s degree in Educational Leadership at the University of Florida. DATA SOURCE : Ward Kennedy, Area Superintendent, Area 1 Christen Gonzalez, Ed.D., Principal, Palm Harbor University High School SUBMITTED BY : Paula Texel, Associate Superintendent, Human Resources Services File Attachments 7. Consent Subject 7.11 Request Approval of the Appointment of the K-12 Guidance Services Specialist Meeting Dec 15, 2020 - Regular School Board Meeting - 10 a.m. Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source Salary and benefits shall be paid consistent with the district’s compensation schedule. Recommended Action Approve the appointment of Valerie Santos to K-12 Guidance Services Specialist, effective December 16, 2020. Goals BACKGROUND : The K-12 Guidance Services Specialist position is available due to the change in assignment of Jonathan L. Blair, effective November 11, 2020. This position was advertised for ten days and eleven applicants applied for the position. Superintendent’s staff interviewed three applicants on November 18, 2020. RATIONALE : Valerie Santos began her career in Pinellas County Schools in 2001. She currently serves as a School Counselor, Madeira Beach Fundamental Middle School (2013 to present). Her background also includes serving as a School Counselor at Thurgood Marshall Fundamental Middle School (2009-2013) and at Gibbs High School (2001-2009); and serving as a Classroom Teacher in Orange County Public Schools (1997-2000). Ms. Santos earned a bachelor’s degree in Psychology from Florida State University, a master’s degree in Counseling from Rollins College and a Specialist’s degree in Educational Leadership from National Louis University. DATA SOURCE : Lori Matway, Associate Superintendent, Student and Community Support Services Donna Sicilian, Executive Director, Student Services SUBMITTED BY : Paula Texel, Associate Superintendent, Human Resources Services File Attachments 7. Consent Subject 7.12 Request Approval to Create/Revise Job Descriptions Meeting Dec 15, 2020 - Regular School Board Meeting - 10 a.m. Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source There is no financial impact to the district based on these changes. Recommended Action Approve the creation/revised job descriptions Goals BACKGROUND : Human Resources Services continuously engages in reviewing current employee job descriptions and, as appropriate, proposes new/revised job descriptions, being mindful of best practices to accomplish the district’s mission and goals. These new/revised job descriptions accurately reflect the minimum qualifications and/or better aligns the essential responsibilities with the major function of the positions. This results in a more comprehensively trained staff. The following new/revised job descriptions supports a more effective or efficient operation within various departments: Chief Strategy and Impact Officer Director, Strategic Planning and Policy Manager, Multimedia and TV Operations Multimedia Technician RATIONALE : The Compensation team in the Human Resources Services division reviews, updates and revises all job classifications. This assures that Pinellas County School Board job descriptions reflect updated titles, major functions, essential responsibilities, qualifications, pay grades and reporting structures in order to eliminate the duplication of efforts, and define and delineate position roles and responsibilities. DATA SOURCES : William Corbett, Deputy Superintendent Jennifer Dull, Director, Strategic Planning and Policy Elizabeth Herendeen, Director, Strategic Communications SUBMITTED BY : Paula Texel, Associate Superintendent, Human Resources Services File Attachments Job Descriptions 12.15.2020.pdf (219 KB) 7. Consent Subject 7.13 Request Approval of the Recommendation to Dismiss Ms. Sonja Stephens, Nursing Instructor, Employed at Pinellas Technical College - St. Petersburg Meeting Dec 15, 2020 - Regular School Board Meeting - 10 a.m. Type Action (Consent) Recommended Action Approve the recommendation to dismiss Ms. Sonja Stephens, Nursing Instructor, employed at Pinellas Technical College, St. Petersburg. Goals BACKGROUND : Ms. Stephens teaches courses in the Practical Nursing Program at Pinellas Technical College-St. Petersburg Campus. The program consists of a sequence of courses supporting the Florida State Board of Nursing program and is intended to prepare students for employment as Licensed Practical Nurses (LPN's). It was discovered that Ms. Stephens routinely changed computer-generated test scores for her students in the program. ALTERNATIVES : Accept the Superintendent’s recommendation to dismiss Ms. Stephens effective the close of business on December 15, 2020. If an administrative hearing is requested, suspend Ms. Stephens without pay effective December 16, 2020, until the conclusion of the hearing process and direct the Staff Attorney to submit the request to the Division of Administrative Hearings. RECOMMENDATION : Alternative No. 1 is recommended. RATIONALE : The Practical Nursing Program consists of five courses taught in a sequence where students must earn a final grade of eighty percent (80%) in order to proceed to the next course in the sequence. Seventy percent (70%) of the final grade is based on the unweighted assessment scores earned on tests taken on a computer program where the computer program generates the test scores. During a meeting held on November 3, 2020, in the Office of Professional Standards, Ms. Stephens was presented with documentation confirming that she regularly accessed the computer program overriding the test scores earned by the student and manually entered test scores different from what the student earned. In most cases her alteration inflated the test score but, in some cases, she decreased the score earned by the student. Her conduct was discovered in the course of investigating anomalies relating to student pass rates on the Board of Nursing Exam to become a LPN. The following are a few examples: Example 1. Student HF earned a score of 59.85% on an exam testing knowledge on the Endocrine System which is in the Medical Surgical Nurse 1 Course PRN0290. The score was computer generated on June 13, 2018, at 8:32:41 a.m. Ms. Stephens did a grade override on June 13, 2018, at 9:38:39 a.m. which inflated HF's grade to a 75.00%. Example 2. Student AM earned a score of 90.00% on an exam testing knowledge on the Pain, Cancer, Sensory, which is in the Medical Surgical Nurse 2 Course PRN0291. The score was computer generated on September 6, 2019, at 11:32:10 p.m. Ms. Stephens did a grade override on September 10, 2019, at 11:34:20 a.m. which reduced AM's grade to a 60.00%. Example 3. Student CF earned a score of 66.00% on an exam testing Fundamental Chapters 24 and 25 which is in the Practical Nurse Foundation 2 Course PRN0099. The score was computer generated on May 21, 2020, at 6:33:50 p.m. Ms. Stephens did a grade override on May 21, 2020, at 7:53:22 P.M. which inflated CF's grade to a 76.00%. This student was not even on her roster but rather, was in another instructor's class. An audit of the computer grading program confirms that she regularly overrode test scores for herself and at least one other instructor. Whether her motive in overriding the assessment data was to mask her inability to teach the content of the courses, her students' inability to grasp the content taught, favoritism, or some other motive is unclear from Ms. Stephens response. She admitted that she graded incorrectly and that she did not know how to calculate grades but provided no explanation as to why she purposefully accessed the computer program to change test scores. The recommendation to dismiss Ms. Stephens is based on the fact that she violated Pinellas County School Board Policies 3140 A (8), "Falsification or altercation of employment paperwork, District forms, or documentation or certification," 3140 A (9), "Incompetence as evidenced by inability or lack of fitness to discharge the required duty," 3140 A (9a), "Failure to perform the duties of the position," 3140 A (21), "Conduct unbecoming a Board employee that brings the District disrepute or that disrupts the orderly processes of the District," 3140 A (22), "Misconduct or Misconduct in office," 3140 A (24), "Failure to comply with Board policy, State law, or appropriate contractual agreement," and Rule 6A-10.081 F.A.C. Principles of Professional Conduct for the Education Profession in Florida. EMPLOYMENT HISTORY : 09/03/2013 Nursing Instructor Pinellas Technical College, St. Petersburg (primary) EVALUATIONS : 2013-2014 Expectation in progress 2014-2015 Expectation in progress 2015-2016 Effective 2016-2017 Effective 2017-2018 Effective 2018-2019 Effective DISCIPLINE : 12/02/2019 Conference Summary Failure to perform the duties of the position / Misconduct in office 04/21/2020 Conference Summary Failure to perform the duties of the position / Misconduct in office 07/06/2020 Conference Summary Failure to perform the duties of the position / Misconduct in office CONCLUSION : Ms. Stephens' actions are a violation of the policies listed above and constitute grounds for her dismissal. DATA SOURCE : Valencia Walker Administrator, Office of Professional Standards Sylester Norwood, Director, Pinellas Technical College, St. Petersburg SUBMITTED BY : Laurie Dart, Staff Attorney File Attachments 7. Consent Subject 7.14 Request Approval of the Agreement With Briton Education, LLC d/b/a Insights to Behavior, January 1, 2021 - June 30, 2022 - $296,000 Meeting Dec 15, 2020 - Regular School Board Meeting - 10 a.m. Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source Funds for this agreement will be provided by the 2020-2021 Mental Health and Wellness Plan. Recommended Action Approve the agreement with Briton Education, LLC d/b/a Insights to Behavior, January 1, 2020, through June 30, 2021, in the amount of $296,000. Goals BACKGROUND : A Functional Behavioral Assessment (FBA) is a process that identifies a specific or target behavior that interferes with a student’s education. The assessment attempts to designate the particular behavior, identify the factors that support the behavior and determine the purpose of the behavior. The process leads to an intervention plan and steps that one can test to improve the student’s situation. The FBA informs a teaching plan that can develop a more acceptable alternative behavior for the student that will not interfere with the student’s education. The development of a targeted FBA is challenging and extremely time consuming. Student Services and Exceptional Student Education staff explored opportunities to improve the efficiency and effectiveness of completing these complex behavior plans and selected the Insights to Behavior Program based on the program's outstanding performance in other districts. RATIONALE : Insights to Behavior is a web-based application that empowers users to quickly create a legally defensible Behavior Intervention Plan with research-based strategies in less than an hour. The program allows users to track, manage and modify student behaviors and includes an extensive professional development training library including components on behavior interventions that match the function of the determined behavior. In addition, with this program school-based and district administrators will have access to a single database of all behavior plans across the district. DATA SOURCES : David Koperski, School Board Attorney Donna Sicilian, Executive Director, Student Services SUBMITTED BY : Lori Matway, Associate Superintendent, Student and Community Support Services File Attachments Insights to Behavior Agreement.pdf (545 KB) Attachment A - ITB Proposal.pdf (921 KB) 7. Consent Subject 7.15 Request Approval of the School Internal Funds Financial Statement Audit Report for Fiscal Year 2018-2019 Meeting Dec 15, 2020 - Regular School Board Meeting - 10 a.m. Type Action (Consent) Fiscal Impact No Budgeted No Budget Source There is no financial impact to the district. Recommended Action Approve the School Internal Funds Financial Statement Audit Report for fiscal year 2018-2019 as presented. Goals BACKGROUND : State Board of Education Rule 6A-1.001 requires districts to keep adequate records and accounts of all financial transactions in the manner prescribed by the Commissioner in the publication titled Financial and Program Cost Accounting and Reporting for Florida Schools , referred to as the Red Book, pursuant to requirements of Section 1010.01, Florida Statutes. Red Book, Chapter 8 - School Internal Funds, requires an annual audit of internal funds. The attached audit report represents the results of the financial statement audit of the 134 school internal fund accounts and contains a summary, by school, of the degree of compliance with Florida Statutes, State Board of Education Rules, and Pinellas County School Board policy and procedures and other guidelines noted during the course of the financial statement audit. Audit findings were presented to the school principals, department heads and other appropriate staff following the completion of audit field work and office review for the fiscal year 2018-2019 audits. They were requested to formally respond to each of the audit deficiencies and recommendations and propose a corrective action plan. The responses have been included in the final audit work papers for each school. A complete set of the audit findings and related management responses for the postsecondary schools and centers, high schools, middle schools, elementary schools, exceptional centers and multi-grade level centers/schools are available for review in the Auditing and Property Records office. RATIONALE : This report is necessary to comply with annual audit requirements promulgated in Red Book, Chapter 8 - School Internal Funds. Where deficiencies exist, the appropriate area superintendent and/or principal or division head oversees the development of procedures for correcting the deficiencies and also monitors the resulting implementation. Staff from Auditing and Property Records provide technical assistance to the schools and the area superintendents/division heads in this process. DATA SOURCES : Dawn Meyers, CPA, Director, Auditing and Property Records SUBMITTED BY : Kevin W. Smith, CPA, Associate Superintendent, Finance and Business Services File Attachments 2020-005 School Internal Funds FS Audit FYE 6-30-19.pdf (382 KB) 7. Consent Subject 7.16 Request Approval of the District's Annual Property Records Inventory Report for Fiscal Year 2019-2020 Meeting Dec 15, 2020 - Regular School Board Meeting - 10 a.m. Type Action (Consent) Budget Source There is no financial impact to the district. Recommended Action Approve the District's Annual Property Records Inventory Report for fiscal year 2019-2020. Goals BACKGROUND : Chapter 69I-73, Florida Administrative Code, requires districts to maintain adequate records of property in their custody and requires a complete physical inventory of all property to be taken annually. The inventories are conducted on a continual basis, with reports submitted periodically. The attached summary represents the results of the inventories conducted of district property for fiscal year 2019-2020, and contain an indication, by school and department, of the degree of compliance with Florida Administrative Code, Florida Statute and Pinellas County School Board policy related to inventory controls and procedures. Deficiencies were presented to school principals, department heads and appropriate staff following the completion of actual inventory, field work and office review for the 2019-2020 inventories. As a result of the Florida Department of Education (FDOE) mandated school closures in response to the coronavirus pandemic, 18 schools and 107 department inventories were not completed. These were the first inventories scheduled to be conducted in the 2020-2021 fiscal year. To date, 10 of the 18 schools and 103 of the 107 departments have been completed or are in progress. The individual reports have been sent to department heads and school principals. They were requested to formally respond to each deficiency and recommendation. A summary report of deficiencies is sent to the area superintendents annually. Individual reports for the postsecondary schools and centers, high schools, middle schools, elementary schools, exceptional centers, multi-grade level centers/schools and departments that were completed are available for review in the Auditing and Property Records department. RATIONALE : This report is necessary to comply with Florida Administrative Code, Florida Statute and Pinellas County School Board policy. Where deficiencies exist, the appropriate area superintendent or division head oversees the development of procedures for correcting the deficiencies and also monitors the resulting implementation. Staff from the Division of Finance and Business Services and the Auditing and Property Records department, in particular, provides technical assistance to the schools and area superintendents in this process. DATA SOURCES : Dawn Meyers, CPA, Director, Auditing and Property Records Tori Elkington, Property Records Analyst, Auditing and Property Records SUBMITTED BY : Kevin W. Smith, CPA, Associate Superintendent, Finance and Business Services File Attachments 2020-006 Annual Property Records Inventory Report.pdf (335 KB) 7. Consent Subject 7.17 Request Approval to Retire Tagged Fixed Assets Reported as Missing for Two Consecutive Years Meeting Dec 15, 2020 - Regular School Board Meeting - 10 a.m. Type Action (Consent) Budget Source There is no financial impact to the district. Recommended Action Approve the request to retire the tagged fixed assets reported as missing for two consecutive years. Goals BACKGROUND : Authorization by the school board is required prior to recording the disposal/retirement of tagged fixed assets that have been missing for two consecutive years. Annual inventories are conducted throughout the school district to verify all fixed assets distributed in each school or department. Administrators and directors were notified of missing equipment on their fiscal year 2019-2020 Fixed Asset Inventory Report. As a result of the Florida Department of Education (FDOE) mandated school closures in response to the coronavirus pandemic, we were unable to complete 18 schools and 107 department inventories. These were the first inventories scheduled to be conducted in the 2020-2021 fiscal year. All first year missing tagged fixed assets for these sites are not included in this retirement request and will be followed up on during their next scheduled inventory. In addition, this information was reported to area superintendents and department heads. In the 2019-2020 fiscal year, 105 tagged items were missing for two consecutive years with a total depreciated value of $9,468.39. Retiring these fixed assets from the recorded active tagged inventory will result in a more accurate reflection of active assets at the affected cost centers. RATIONALE : Section 274.07, Florida Statutes, requires that authority for the disposal/retirement of property be recorded in the board minutes. Department of Financial Services Division of Accounting and Auditing Rule 69I-73.005, Florida Administrative Code, provides that the property records should include information on property items disposed of including the date, authority and manner of disposition. The tagged assets listed on the attached schedule have been identified as missing for two consecutive annual fiscal inventories. DATA SOURCES : Dawn Meyers, CPA, Director, Auditing and Property Records Tori Elkington, Property Records Analyst, Auditing and Property Records SUBMITTED BY : Kevin W. Smith, CPA, Associate Superintendent, Finance and Business Services File Attachments 19-20 Summary of Tagged Property.pdf (42 KB) 7. Consent Subject 7.18 Request Approval to Retire Tagged Fixed Assets Reported as Lost, Stolen or Destroyed Meeting Dec 15, 2020 - Regular School Board Meeting - 10 a.m. Type Action (Consent) Budget Source There is no financial impact to the district. Recommended Action Approve the request to retire tagged fixed assets reported as lost, stolen or destroyed. Goals BACKGROUND : Authorization by the school board is required prior to recording the disposal/retirement of tagged fixed assets. Throughout the fiscal year equipment is lost, stolen or destroyed. These items are submitted to the Risk Management and Insurance department on a Damage and/or Loss of Business Property Report. Risk Management assesses each specific case. Those reports and supporting documentation are submitted to Property Records to request board approval for retirement of these specific items. Retiring these fixed assets from the recorded active tagged inventory will result in a more accurate reflection of active assets at the affected cost centers. The total depreciated cost for lost, stolen, or destroyed tagged fixed assets for 2019-2020 is $2,409.57. RATIONALE : Section 274.07, Florida Statutes, requires that authority for the disposal/retirement of property be recorded in the board minutes. Department of Financial Services Division of Accounting and Auditing Rule 69I-73.005, Florida Administrative Code, provides that the property records should include information on property items disposed of including the date, authority, and manner of disposition. The tagged assets listed on the attached schedule have been reported as lost, stolen, or destroyed through the completion of a Damage and/or Loss of Business Property Report which was submitted to the Risk Management and Insurance Department. For stolen items, a police report case number is required. DATA SOURCES : Dawn Meyers, CPA, Director, Auditing and Property Records Tori Elkington, Property Records Analyst, Auditing and Property Records SUBMITTED BY : Kevin W. Smith, CPA, Associate Superintendent, Finance and Business Services File Attachments 2019-20 Property Records Lost, Destroyed, Stolen Property Report.pdf (81 KB) 7. Consent Subject 7.19 Request Approval of Purchasing Items in Accordance with Bid Policies and Statutes Meeting Dec 15, 2020 - Regular School Board Meeting - 10 a.m. Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source Funding is available in the various departmental budgets Recommended Action Approve purchasing items in accordance with bid policies and statutes. Goals BACKGROUND : The purchasing documents and proposals on the attachment have been processed in accordance with applicable law and district purchasing policies. Each proposed contract award reflects the most appropriate recommended action, as determined by the relevant competitive solicitation process or applicable exemption. The purchases are necessary to continue to provide a high-quality education for all students. RATIONALE : Approval of the purchasing items will allow the district to continue to provide a high-quality education for all students in an efficient and effective manner. DATA SOURCES : Linda M. Balcombe, CPPO, CPPB, Director, Purchasing SUBMITTED BY : Kevin W. Smith, CPA, Associate Superintendent, Finance and Business Services File Attachments 121520agneda.pdf (2,017 KB) 7. Consent Subject 7.20 Request Approval of Outboard Engine Training Program Agreement Renewal with Yamaha Motor Corporation and Pinellas Technical College-Clearwater Meeting Dec 15, 2020 - Regular School Board Meeting - 10 a.m. Type Action (Consent) Fiscal Impact No Budgeted Yes Recommended Action Approve the Outboard Engine Training Program Agreement Renewal with Yamaha Motor Corporation and Pinellas Technical College-Clearwater. Goals BACKGROUND : The marine service technology program at Pinellas Technical College–Clearwater provides career training to individuals entering the marine repair industry. The technology of inboard and outboard marine engines is advancing exponentially with each new model year making it difficult to keep current technology in the program. Pinellas Technical College (PTC) staff has been in partnership with Yamaha Motor Corporation since April 2016 when the original agreement was executed. Since the inception of this agreement Yamaha has provided technical support to the teacher, donated parts and materials to the program and facilitated employment opportunities for PTC students. RATIONALE : This agreement will provide continued exclusive access to Yamaha brand outboard engines and components through donations and discounted purchasing terms; free access to the Yamaha online technical service manual library; proprietary business and parts system, brand-specific technician training curriculum and technician certification program. Additionally, Pinellas Technical College will have rights to use the Yamaha trademarks for student recruiting and promotion. DATA SOURCES : David Koperski, School Board Attorney William Mark Hunt, Executive Director, Career, Technical and Adult Education Jakub Prokop, Director, Pinellas Technical College SUBMITTED BY : Kevin Hendrick, Associate Superintendent, Teaching and Learning Services File Attachments Yamaha Agreement for Board Sign.pdf (2,601 KB) Exhibit B 2020.PDF (1,641 KB) 7. Consent Subject 7.21 Request Approval to Accept Donation of Vehicle Meeting Dec 15, 2020 - Regular School Board Meeting - 10 a.m. Type Action (Consent) Fiscal Impact No Budgeted No Budget Source There is no financial impact to the district. Recommended Action Approve acceptance of the vehicle donation. Goals BACKGROUND : Board Policy 7230 requires that any gift to the district conveying title shall be submitted to the board for individual acceptance. This request is to approve and accept the donation of vehicle on the attached list to be used as instructional tools at the school(s) indicated. RATIONALE : The purpose of work in the school shop is to reinforce theory and lessons presented in the classroom and to provide students realistic practice in order to master sophisticated technical skills. Donated vehicles provide teachers the ability to simulate live work in a controlled environment where time, the type of repairs being completed and the assurance of safe and quality repairs can be managed by the teacher and maximize instruction. DATA SOURCES : William Mark Hunt, Executive Director, Career Technical and Adult Education SUBMITTED BY : Kevin Hendrick, Associate Superintendent, Teaching and Learning Services File Attachments Consent Vehicle Donation PTC-SP 12-15-20.pdf (52 KB) 7. Consent Subject 7.22 Request Approval of the Agreement With Robert P. Resch, III Architect for Architectural Services in Connection With the Roof Replacement at Gulf Beaches Elementary School, in the Amount of $89,000, Project No. 9388 Meeting Dec 15, 2020 - Regular School Board Meeting - 10 a.m. Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source The total estimated cost of this project is $1,200,700. The cost of this agreement is $89,000. The source of this funding is district capital outlay. Recommended Action Approve the design agreement with Robert P. Resch, III Architect for architectural services in connection with the roof replacement at Gulf Beaches Elementary School, in the amount of $89,000, Project No. 9388. Goals BACKGROUND : Upon an evaluation from the Maintenance Department, it was discovered that the existing roofs built between 1984-1988 at Gulf Beaches Elementary School needed to be replaced. Robert Resch, III Architect was selected as the design professional to perform these services. This agreement, a copy of which is attached, is the result of these Professional Architect/Engineer (PA/E) negotiations. RATIONALE : Pursuant to Section 287.055 Florida Statutes, negotiations were conducted for architectural services in connection with the roof replacement at Gulf Beaches Elementary School. Approval of the design agreement is necessary to proceed with the contract documents. DATA SOURCES : David Koperski, School Board Attorney Craig D. Pollei, A.I.A., Director, Facilities Design and Construction Rodney Wheaton, General Manager Joseph Maceda, Financial Reporting Analyst, Facilities and Operations Robert P. Resch, III, Architect SUBMITTED BY : Clinton Herbic, Associate Superintendent, Operational Services File Attachments 2020-12-15 #9388 Legal Signed PAE Agreement.pdf (9,108 KB) 7. Consent Subject 7.23 Request Approval of the Agreement With Zyscovich, Inc. for Architectural and Construction Administration Services in Connection With the Remodel and Renovation at Midtown Academy, in the Amount of $902,556, Project No. 9393 Meeting Dec 15, 2020 - Regular School Board Meeting - 10 a.m. Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source The estimated total cost of this project is $13,481,056. The cost of this agreement is $902,556. The source of this funding is district capital outlay. Recommended Action Approve the design agreement with Zyscovich, Inc. for architectural and construction administration services in connection with the remodel and renovation at Midtown Academy, in the amount of $902,556, Project No. 9393. Goals BACKGROUND : This project includes new renovation and remodeling of the existing Midtown Academy. The goal of this project is to construct a new parking area and bus loop, as well as a complete remodel of the existing facility classroom spaces and ensure that the facility meets Pinellas County School and Florida State Requirements for Educational Facilities (SREF) standards. The school was remodeled while it was a charter school, but the remodel did not adhere to SREF standards. The remodeling of the existing school is necessary to accommodate the two magnet educational programs which are the Center for Cultural Arts and the Center for Gifted Studies for grades K-5. A total of thirty-two (32) educational spaces will be established at the end of the remodel; four (4) classrooms for grades 1-5 with an additional two (2) kindergarten rooms, which will bring the total classrooms to twenty-two (22). Additional spaces include; two (2) art labs, two (2) music labs, one (1) maker space skills lab, four (4) computer labs, one (1) band space, a showcase stage, an innovation flex space and production kitchen. Zyscovich, Inc. was selected as the design professional to perform these services. This agreement, a copy which is attached, is the result of these Professional Architect/Engineer (PA/E) negotiations. RATIONALE : Pursuant to Section 287.055 Florida Statutes, negotiations were conducted for architectural and construction administration services in connection with the remodel and renovation at Midtown Academy. Approval of the design agreement is necessary to proceed with the contract documents. DATA SOURCES : David Koperski, School Board Attorney Craig D. Pollei, A.I.A., Director, Facilities Design and Construction Jason Novisk, Senior Construction Coordinator Joseph Maceda, Financial Reporting Analyst, Facilities and Operations Michael McGuinn, Partner, Zyscovich, Inc. SUBMITTED BY : Clinton Herbic, Associate Superintendent, Operational Services File Attachments 2020-12-15 #9388 Legal Signed PAE Agreement.pdf (9,108 KB) 7. Consent Subject 7.24 Request Approval of Amendment to Agreement No. 1 With JE Dunn Construction for a Construction Allocation in Connection With the New Construction, Renovations, and Remodel at Clearwater High School, in the Amount of $4,857,350.81 Resulting in a Partial Guaranteed Maximum Price (GMP) of $7,794,659.38, Project No. 9251 Meeting Dec 15, 2020 - Regular School Board Meeting - 10 a.m. Type Action Fiscal Impact Yes Budgeted Yes Budget Source The estimated total cost of this project is $60,703,112.05. The cost of this amendment is $4,857,350.81. The source of this funding is COPS Bonds 2021. Recommended Action Approve the Amendment to Agreement with JE Dunn Construction for a construction allocation in connection with the new construction, renovations, and remodel at Clearwater High School, in the amount of $4,857,350.81 resulting in a partial Guaranteed Maximum Price (GMP) of $7,794,659.38, Project No. 9251. Goals BACKGROUND : On April 14, 2020, the board approved an agreement with JE Dunn Construction in the amount of $2,937,308.57 to furnish CM services which included the estimated construction cost, scheduling, constructability reviews, and value engineering. Amendment to Agreement No. 1 is for a construction allocation in the amount of $4,653,203.53 for the cost of construction including procurement of long-lead material and equipment. In addition, the pre-construction services in the amount of $204,147.28 were inadvertently omitted from the partial GMP the board approved on April 14, 2020 and it is necessary to reconcile the proper amount to $3,141,455.85. The total of this amendment should be adjusted to $4,857,350.81 which results in a total partial GMP of $7,794,659.38. The estimated project cost, including administration, design, and construction will be $60,703,112.05. If the cost of the project exceeds this amount, an agenda item will be brought to the Board to approve the increase. The Superintendent has the authority to execute all necessary documents. A copy of the agreement is attached RATIONALE : Approval of the agreement is necessary to proceed with the CM services in connection with the new construction, renovations, and remodel at Clearwater High School. DATA SOURCES : David Koperski, School Board Attorney Craig D. Pollei, A.I.A., Director, Facilities Design and Construction Michael Parkinson, Senior Construction Coordinator Joseph Maceda, Financial Reporting Analyst, Facilities and Operations William Nellis, Vice-President, JE Dunn Construction Peter Hepner, Principal, Hepner Architects, Inc. SUBMITTED BY : Clinton Herbic, Associate Superintendent, Operational Services File Attachments 2020-12-15 #9251 Legal Signed CM Amendment to Agreement 1.pdf (719 KB) 7. Consent Subject 7.25 Request Approval of Amendment to Agreement No. 1 With A.D. Morgan Corporation for a Construction Allocation in Connection With the New Construction and Renovations at San Jose Elementary School, in the Amount of $2,739,596.82 Resulting in a Guaranteed Maximum Price (GMP) of $2,951,949.37, Project No. 9337 Meeting Dec 15, 2020 - Regular School Board Meeting - 10 a.m. Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source The estimated total cost of this project is $3,300,639.37. The cost of this amendment is $2,739,596.82. The source of this funding is district capital outlay. Recommended Action Approve the amendment with A.D. Morgan Corporation for a construction allocation in connection with the new construction and renovations at San Jose Elementary School in the amount of $2,739,596.82 resulting in a Guaranteed Maximum Price (GMP) of $2,951,949.37, Project No. 9337. Goals BACKGROUND : On May 12, 2020, the board approved an Agreement with A.D. Morgan Corporation for Construction Management (CM) services in connection with the new construction and renovations at San Jose Elementary School in the amount of $212,352.55 with an estimated total construction cost of $2,848,690. Amendment to Agreement No. 1 totals $2,739,596.82 resulting in a Guaranteed Maximum Price (GMP) of $2,951,949.37. The estimated total project cost, including administration, design and construction is $3,300,639.37. The increase in the GMP is due to the cost associated with the reconfiguration of walls in the administration reception area to adequately secure the campus. If the cost of the project exceeds this amount, an agenda item will be brought to the board to approve the increase. The Superintendent has the authority to execute all necessary documents. A copy of the agreement is attached. RATIONALE : It is necessary to proceed with the contract documents to reconfigure the walls in the administration reception area to adequately secure the campus. DATA SOURCES : David Koperski, School Board Attorney Craig D. Pollei, A.I.A., Director, Facilities Design and Construction Joseph Maceda, Financial Reporting Analyst, Facilities and Operations John Kalaf, Vice-President Operations, A.D. Morgan Corporation John Thompson, President, Wilder Architects Inc. SUBMITTED BY : Clinton Herbic, Associate Superintendent, Operational Services File Attachments 2020-12-15 #9337 Legal Signed CM Amendment to Agreement 1.pdf (682 KB) 7. Consent Subject 7.26 Request Approval of Amendment to Agreement No. 3 With Ajax Building Company, LLC for a Final Construction Allocation in Connection with New Construction, Renovation and Remodel at Northeast High School in the Amount of $270,000 Resulting in a Guaranteed Maximum Price (GMP) of $7,637563.99, Project No. 4520 Meeting Dec 15, 2020 - Regular School Board Meeting - 10 a.m. Type Action (Consent) Fiscal Impact Yes Budgeted Yes Budget Source The total cost of this project is estimated to be $8,560,983.99. The total cost of this amendment is $270,000. The source of this funding is district capital outlay. Recommended Action Approve Amendment to Agreement No. 3 with Ajax Building Company, LLC for a final construction allocation in connection with the new construction, renovation and remodel at Northeast High School in the amount of $270,000 resulting in a Guaranteed Maximum Price (GMP) of $7,637,563.99, Project No. 4520. Goals BACKGROUND : On September 24, 2019, the board approved an agreement with Ajax Building Company, LLC in connection with the new construction, renovation and remodel at Northeast High School in the amount of $454,224.49 to furnish preconstruction services which included estimating construction cost, scheduling, constructability reviews and value engineering. On February 11, 2020, the board approved Amendment to Agreement No. 1 with Ajax Building Company, LLC for a construction allocation in the amount of $6,382,950.51 which resulted in a Guaranteed Maximum Price (GMP) of $6,837,175. On October 13, 2020, the board approved Amendment to Agreement No. 2 with Ajax Building Company, LLC for a construction allocation in the amount of $530,388.99 which resulted in a Guaranteed Maximum Price (GMP) of $7,367,563.99. Amendment to Agreement No. 3 is for $270,000 which results in the Guaranteed Maximum Price (GMP) of $7,637,563.99. The estimated project cost, including administration, design and construction will be $8,560,983.99. The increase in the GMP is due construction services required to complete the project in accordance withthe plans and specifications. If the cost of the project exceeds this amount, an agenda item will be brought to the Board to approve the increase. The superintendent has the authority to execute all necessary documents. A copy of the agreement is attached. RATIONALE : Amendment to Agreement No. 3 provides funding for the CM to replace the roof on Building 23 to accommodate a new manufacturing lab. Approval of this amendment will allow this work to proceed. DATA SOURCES : David Koperski, School Board Attorney Craig D. Pollei, A.I.A., Director, Facilities Design and Construction Joseph Maceda, Financial Reporting Analyst, Facilities and Operations Bill Byrne, President, Ajax Building Company, LLC Ed Hoffman, Principal, Hoffman Architects, P.A SUBMITTED BY : Clinton Herbic, Associate Superintendent, Operational Services File Attachments 2020-12-15 #4520 Legal Signed CM Amendment to Agreement 3.pdf (787 KB) 7. Consent Subject 7.27 Request Approval of Substantial Completion for the Air Handler Unit Replacement and Electrical Upgrades as of September 17, 2020, at Madeira Beach Fundamental, Project No. 9324 Meeting Dec 15, 2020 - Regular School Board Meeting - 10 a.m. Type Action (Consent) Fiscal Impact No Budgeted No Budget Source There is no financial impact to the district. Recommended Action Approve the substantial completion for the air handler unit replacement and electrical upgrades as of September 17, 2020, at Madeira Beach Fundamental, Project No. 9324. Goals BACKGROUND : The project architect has certified this project is substantially complete as of September 17, 2020. This date establishes the beginning of the school district’s responsibilities for maintenance, cleaning and insurance for this work. Warranties for this work shall commence per contract terms and the school district is responsible for oversight of warranty claims. A punch list of work to be completed or corrected was made on the date of substantial completion and such work must be complete before final acceptance. A copy of the substantial completion form is attached.