Work Session 12:30PM

3 Tuesday, October 25, 2022 Work Session 12:30PM Address: The School Board of Polk County, Florida 1915 S. Floral Ave Bartow, FL 33830 A. Superintendent's Report Subject 1. 12:30PM-12:45PM Camp Fire Sunshine Meeting Oct 25, 2022 - Work Session 12:30PM Category A. Superintendent's Report Type Superintendent's Report DESCRIPTION: Camp Fire is a national inclusive youth development organization. Young people want to shape the world. Camp Fire provides the opportunity to find their spark, lift their voice, and discover who they are. CONTACT: Camp Fire Sunshine - 863.688.5491 Rhonda Moyer, Director of Operations, rhondam@campfire-sunshine.org Anna Borrero, Customer and Community Relations Associate, annab@campfire-sunshine.org POWERPOINT Presentation: Yes FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments PCSB Presentation 10-25.pptx (16,054 KB) Subject 2. 12:45PM-1:00PM Parker Street Ministries Meeting Oct 25, 2022 - Work Session 12:30PM Category A. Superintendent's Report Type Superintendent's Report DESCRIPTION: Parker Street Ministries will discuss partnership with PCPS CONTACT: Parker Street Ministries - 863.682.4544 Education Director Christina Allen ( christina@psmlakeland.org ) POWERPOINT Presentation: No FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments Subject 3. 1:00PM-1:15PM Summary of Attendance Boundaries Committee Objectives Meeting Oct 25, 2022 - Work Session 12:30PM Category A. Superintendent's Report Type Superintendent's Report DESCRIPTION: CONTACT: Frederick Heid, Superintendent, 863-534-0521 POWERPOINT Presentation: Yes or No FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments Attendance Zone Criteria.pdf (37 KB) ABC2.pptx (1,689 KB) Subject 4. 1:15PM-1:30PM Attendance Boundary Committee Recommendation for "21-C" Meeting Oct 25, 2022 - Work Session 12:30PM Category A. Superintendent's Report Type Superintendent's Report DESCRIPTION: “21-C” will be a new elementary school located in central Polk County, approximately 2 miles south of Chain of Lakes and is scheduled to open in August of 2023. The Attendance Boundary Committee reviewed demographic data for 4 possible boundary options. On February 21st, the ABC voted to recommend option 3 to the Superintendent and Board. The Committee and Facilities Planning staff conducted two public community meetings held at Chain of Lakes Elementary on March 10 th and April 27 th . The purpose of this discussion is for the Attendance Boundary Committee to present the proposed zone map and information to the Board. Tentative timeline: -October 25 th , 2022: Workshop this item and to seek authorization to publicly notice this item for two public board meetings. -December 13 th , 2022: First reading, no action required by the Board. -January 24 th , 2022: Second reading (adoption hearing) Board will take official action during the board meeting This item requires two public hearings before the Board. During the second public board hearing the Board may elect to approve, modify, or deny the proposal. CONTACT: Angela Usher - Assistant Superintendent of Facilities and Operations, 863-534-0620 POWERPOINT Presentation: Yes FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments ABC Presentation for 21-C.pdf (4,167 KB) Subject 5. 1:30PM-1:45PM Attendance Boundary Committee Recommendation for Bella Citta K-8 Meeting Oct 25, 2022 - Work Session 12:30PM Category A. Superintendent's Report Type Superintendent's Report DESCRIPTION: This is a Board directed item, Bella Citta Elementary School will be expanding into a K-8 campus similar to Citrus Ridge K-8, starting with the expansion of offering 6th grade for the 2022-2023 School Year. On June 7th, the ABC voted to recommend an option using the existing elementary school attendance boundary as the middle school attendance boundary to the Superintendent and Board. The purpose of this discussion is for the Attendance Boundary Committee to present the proposed zone map and information to the Board. Tentative timeline: -October 25 th , 2022: Workshop this item and to seek authorization to publicly notice this item for two public board meetings. -December 13 th , 2022: First reading, no action required by the Board. -January 24 th , 2022: Second reading (adoption hearing) Board will take official action during the board meeting This item requires two public hearings before the Board. During the second public board hearing the Board may elect to approve, modify, or deny the proposal. CONTACT: Angela Usher - Assistant Superintendent of Facilities and Operations, 863-534-0620 POWERPOINT Presentation: Yes FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments ABC Presentation for Bella Citta K-8 Zone.pptx (8,639 KB) Subject 6. 1:45PM-2:00PM Attendance Boundary Committee Recommendation for McLaughlin Middle School Expansion Meeting Oct 25, 2022 - Work Session 12:30PM Category A. Superintendent's Report Type Superintendent's Report DESCRIPTION: This is a Board directed item, McLaughlin Middle School will be expanding to offer 9-12 grades starting with the expansion of offering 9 th grade for the 2022-2023 School Year. On May 17th, the Attendance Boundary Committee (ABC) voted to recommend an option using the existing middle school attendance boundary as the high school attendance boundary to the Superintendent and Board. The purpose of this discussion is for ABC to present the proposed zone map and information to the Board. Tentative timeline: -October 25 th , 2022: Workshop this item and to seek authorization to publicly notice this item for two public board meetings. -December 13 th , 2022: First reading, no action required by the Board. -January 24 th , 2022: Second reading (adoption hearing) Board will take official action during the board meeting This item requires two public hearings before the Board. During the second public board hearing the Board may elect to approve, modify, or deny the proposal. CONTACT: Angela Usher - Assistant Superintendent of Facilities and Operations, 863-534-0620 POWERPOINT Presentation: Yes FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments ABC Presentation for Mclaughlin.pptx (15,267 KB) Subject 7. 2:00PM-2:15PM Five-Year Capital Plan Meeting Oct 25, 2022 - Work Session 12:30PM Category A. Superintendent's Report Type Information DESCRIPTION: Review of the Five-Year Capital Plan FY 2023-2027 CONTACT: Angela D. Usher, AICP 863.534.0620 ext. 484 angela.usher@polk-fl.net POWERPOINT Presentation: No FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments Capital Plan 2022 Powperpoint Finala 1017.pptx (12,684 KB) Subject 8. 2:15PM-2:30PM Policy Updates Meeting Oct 25, 2022 - Work Session 12:30PM Category A. Superintendent's Report Type Superintendent's Report DESCRIPTION: Initial review of the following policy updates recommended by either staff or Neola: 2215 – Program of Instruction 2410 – School Health Services 2417 – Comprehensive Health Education 3213 – Student Supervision and Welfare (Changes will be duplicated in 1213 and 4213). 3590 – Personnel File (Changes will be duplicated in 1590 and 4590). 5335 – Care of Students with Chronic Health Conditions 5780 – Student/Parents Rights 6233 – District Budget 6661 – Instructional Materials Allocation 6700.01 – Overtime Pay During Emergencies 8100 – Interlocal Agreements 8141 Mandatory Reporting of Misconduct 8405 – School Safety and Security 8407 – School Safety Officers 8420 – Emergency Management, Emergency Preparedness, and Emergency Response Agencies CONTACT: Wendy M. Dodge Sr. Director of Legislative Affairs and Policy wendy.dodge@polk-fl.net (863) 383-3632 cell (863) 534-0658 ofc @polkschoolsgov POWERPOINT Presentation: No FINANCIAL IMPACT: N/A Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments 3590 Personnel file revised.pdf (702 KB) 5335 Care of Students with Chronic Health Issues revised.pdf (611 KB) 5780 Student Parent rights revised.pdf (4,030 KB) 6233 District Budget revised.pdf (688 KB) 6661 Instr Mat Allocation revised.pdf (325 KB) 6700 01 Overtime Pay During Emergencies NEW.pdf (187 KB) 8100 Interlocal Agreements revised.pdf (480 KB) 8141 Mandatory Reporting of Misconduct revised.pdf (1,133 KB) 8405 School Safety and Security revised 2.pdf (3,628 KB) 8407 Sch Safety Officers revised.pdf (1,068 KB) 8420 Emergency Mgmt Preparedness Response revised.pdf (995 KB) Neola Policy Updates Oc 25 2022 Wk Session.pdf (147 KB) 2215 Program of Intruction revised.pdf (757 KB) 2410 Sch Health Svcs revised.pdf (1,743 KB) 2417 Comp Health Ed revised.pdf (645 KB) 3213 Student Supervision and Welfare revised.pdf (534 KB) Staff Policy Updates Oc 25 2022 Wk Session.pdf (110 KB) Subject 9. 2:30PM-2:45PM 2022-23 Workforce Education Continuation Grant Awards Meeting Oct 25, 2022 - Work Session 12:30PM Category A. Superintendent's Report Type Information DESCRIPTION: The Workforce Education Department has been awarded the continuation grants listed below from the Florida Department of Education. Additional information for each grant award is included in the attached executive summaries and budget impact analysis. The department's updated organizational chart and new job descriptions are also attached. We have one additional job description attached for review that is included on the updated org chart; TRST, Adult Ed Professional Development. Carl D. Perkins Secondary Grant - $1,486,006 The Carl D. Perkins Secondary Grant will continue to support the development of career academies in Polk County high schools and to further integrate academic achievement, career area certifications, and technical competencies. New positions: Senior Coordinator, Workforce Grants; Senior Coordinator, Career Academies & Community Liaison Carl D. Perkins Postsecondary Grant - $227,715 The Carl D. Perkins Postsecondary Grant will continue to support the development of career and technical education in Polk County technical colleges and to further integrate academic achievement, career area certifications, and technical competencies. Perkins V Rural Innovation Grant - $25,000 The Perkins V Rural Innovation Grant will continue to support the development of career academies at Fort Meade and Frostproof Middle/Senior High Schools and Dundee Ridge Middle and to further integrate academic achievement, career area certifications, and technical competencies. Adult General Education Grant - $1,357,381 The Adult General Education Grant will continue to support the development of education services provided to English language learners who are adults, including professionals with degrees and credentials earned in their native countries, that enable such adults to achieve competency in the English language and acquire the basic and more advanced skills needed to function effectively as parents, workers, and citizens in the United States. New positions: Coordinator, Adult School Testing; Adult Testing Proctor Integrated English Literacy and Civics Education Grant - $300,201 The Civics Education Grant will continue to support the development of educational programs to assist adults to become literate and obtain the knowledge and skills necessary for employment and economic self-sufficiency. Corrections Education Grant - $100,000 The Corrections Education Grant will continue to support the development of educational programs for criminal offenders in correctional institutions and for other institutionalized individuals, including academic programs for adult education and literacy activities; integrated education and training; career pathways; and concurrent enrollment. CONTACT: Steven Cochran, Senior Director of Career Pathways (863) 519-8438 ext 821 Hunter Gambrell, Senior Coordinator of Workforce Operations (863) 519-8438 ext 821 Ashley White, Grants Coordinator (863) 519-8438 ext 813 POWERPOINT Presentation: Yes or No FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments Exective Summary & Budget Impact Analysis - Secondary Perkins 2022-23.pdf (354 KB) Exective Summary & Budget Impact Analysis - Post-Secondary Perkins 2022-23.pdf (367 KB) Exective Summary & Budget Impact Analysis - Rural Perkins 2022-23.pdf (349 KB) Exective Summary & Budget Impact Analysis - Adult General Education 2022-23.pdf (334 KB) Exective Summary & Budget Impact Analysis - Civics 2022-23.pdf (338 KB) Exective Summary & Budget Impact Analysis - Corrections 2022-23.pdf (353 KB) Org Chart - Career Technical Adult and Multiple Pathways Education.pdf (229 KB) Senior Coordinator, Career Academies & Community Engagement - Job Description.pdf (196 KB) Senior Coordinator, Workforce Grants.pdf (170 KB) Coordinator, Adult School Testing - Job Description.pdf (190 KB) Adult Testing Proctor - Job Description.pdf (171 KB) Staffing Updates - Workforce.pdf (118 KB) Teacher Resource Specialist Trainer, Adult Ed Professional Development - Job Description.pdf (387 KB) Subject 10. 2:45PM-3:00PM 84.165A Magnet Schools Assistance Program Grant with Positions, $14,999,698.00 Meeting Oct 25, 2022 - Work Session 12:30PM Category A. Superintendent's Report Type Superintendent's Report DESCRIPTION: The Office of Acceleration & Innovation has been awarded a five-year Magnet Schools Assistance Program (MSAP) Grant valued $14,499,698.00. The grant provides support to create and/or significantly revise five magnet schools including: Bethune Academy (transition to a Primary Cambridge program magnet school) Daniel Jenkins Academy (transition to a Lower Cambridge program magnet school) Rosabelle W. Blake Academy (transition from a school of choice to a Primary and Lower Cambridge program magnet school) Fred G. Garner Elementary (creation of Fred G. Garner Academy as a technology/STEM magnet school) James E. Stephens Elementary (creation of James E. Stephens Academy as a Primary Years Program [PYP] magnet school) The MSAD project includes grant funded positions at both the district level as well as within each of the MASP magnet schools to fulfill the objectives of the grant and ensure successful implementation, reporting, and external evaluation. The submission of the MSAD application was presented at the March 8, 2022 Work Session and approval to submit the application was granted at the March 8, 2022 Board Meeting. CONTACT: Ann M. Everett, Senior Director Office of Acceleration & Innovation 863-534-0631 x789 ann.everett@polk-fl.net POWERPOINT Presentation: Yes FINANCIAL IMPACT: Amount: Total award $14,999,698.00 Year 1: $3,039,688.00 Year 2: $3,136,483.00 Year 3: $2,927,352.00 Year 4: $3,020,151.00 Year 5: $2,876,024.00 Funds Reservation Number or Requisition Number: N/A Cost Center: N/A Fund: N/A Functional Area: N/A GL: N/A File Attachments 2022 MSAP Grant Summary.pdf (122 KB) 2022 MSAP Grant Overview.pdf (263 KB) 2022 MSAP Grant Budget Impact Analysis.pdf (150 KB) 2022 MSAP Grant Job Descriptions.pdf (722 KB) 2022 Magnet Schools Assistant Program Grant PP.pdf (124 KB) Subject 11. 3:00PM-3:15PM School-Based Mental Health Services Grant Program Meeting Oct 25, 2022 - Work Session 12:30PM Category A. Superintendent's Report Type Superintendent's Report DESCRIPTION: Seeking Board Consensus to submit an application to the US Department of Education for the School-Based Mental Health Services Grant authorized under Section 4631 (a)(I)(B) of the ESEA (20 U.S.C 7281). The purpose of the School-Based Mental Health Services Grant is to increase the number of credentialed mental health services providers providing school-based mental health services to students in local education agencies with demonstrated need. If provided consensus approval to proceed, the Grants Department in collaboration with the Learning Support Division and representative community stakeholders will create and submit an application for the School-Based Mental Health Services Grant due to US DOE on 11/03/2022. If approved, the full grant application proposal, once finalized, will be presented to the Board at a subsequent Work Session. CONTACT: Andrew Baldwin Senior Director, Federal Programs and Grants Management 863-457-4707 x 613 andrew.baldwin@polk-fl.net POWERPOINT Presentation: No FINANCIAL IMPACT: Amount: To Be Determined Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments Subject 12. 3:15PM -3:45PM FLDOE FSSAT Report 2022-2023, Safe Schools Office, $0 Meeting Oct 25, 2022 - Work Session 12:30PM Category A. Superintendent's Report Type Information DESCRIPTION: Informational review of the 2022-2023 Florida Safe School Assessment Report for Polk County, as directed by Florida Department of Education. The document is considered under 281.301 FS and exempt from public records request under 119.071(2) (d) FS. The document is available for review in the Department of Safe Schools. CONTACT: Captain Jill Seymour Director of Safe Schools District Safety Specialist 863-322-0223 POWERPOINT Presentation: No FINANCIAL IMPACT: Amount: None Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments B. Information Items Subject 1. Donation Report Meeting Oct 25, 2022 - Work Session 12:30PM Category B. Information Items Type Information DESCRIPTION: CONTACT: Frederick Heid, Superintendent, 863-534-0521 FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments Donation September 2022.pdf (98 KB) Subject 2. Quarterly Report for Superintendent Approvals Meeting Oct 25, 2022 - Work Session 12:30PM Category B. Information Items Type Information DESCRIPTION: To approve quarterly report for Superintendent approval. CONTACT: Michael a Kragh, Senior Director, Purchasing & Printing Services, 863-534-0576 POWERPOINT Presentation: No FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments Quarterly Report 7-1-2022_9-30-2022.pdf (160 KB) Subject 3. Professional Learning Catalog/Master Inservice Plan Meeting Oct 25, 2022 - Work Session 12:30PM Category B. Information Items Type Information DESCRIPTION: State Statute 6A-5.071 requires that the School Board annually approve the Professional Learning Catalog (formerly Master Inservice Plan - MIP). The Professional Learning Catalog outlines high-quality professional learning components for awarding in-service points and prescribes record maintenance and data reporting requirements. The Professional Learning Catalog will go through the 5-year revision process in March of 2023. The description of the Professional Learning Catalog update provided with this summary does not include the entire catalog due to it being more than one thousand one hundred pages for over two hundred two specific in-service components. The Professional Learning Management Suite is housed in the NetConnect System in the HUB. The Professional Development Department annually reviews the components in the spring to meet the district and statutory requirements of the FLDOE. CONTACT: Jennifer Rouse Senior Director, Professional Development 863-647-4270 jennifer.rouse@polk-fl.net POWERPOINT Presentation: No FINANCIAL IMPACT: Amount: $0.00 Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments Prof. Learning Catalog MIP 10.5.22._.pdf (1,011 KB) C. Board Agenda Review Subject 1. Board Meeting Agenda Meeting Oct 25, 2022 - Work Session 12:30PM Category C. Board Agenda Review Type Information DESCRIPTION: CONTACT: FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments 10.25.22 Board Meeting Agenda.pdf (121 KB) D. Old Business E. New Business F. Board Comments Subject 1. Board Member Comments Meeting Oct 25, 2022 - Work Session 12:30PM Category F. Board Comments Type Information DESCRIPTION: CONTACT: FINANCIAL IMPACT: Amount: Funds Reservation Number or Requisition Number: Cost Center: Fund: Functional Area: GL: File Attachments