City Council Meeting (2024-08-07)

MINUTES August 7, 2024

CITY COUNCIL 6:00 p.m. Council Chambers 311 Vernon Street Roseville, CA www.roseville.ca.us

## 1. CALL TO ORDER Mayor Bruce Houdesheldt called the meeting to order at 6:03 p.m.

## 2. ROLL CALL Present: Vice Mayor Krista Bernasconi, Councilmember Scott Alvord, Councilmember Pauline Roccucci, Councilmember Tracy Mendonsa, Mayor Bruce Houdesheldt.

## 3. PLEDGE OF ALLEGIANCE Katarina Alexander led the Pledge of Allegiance.

## 4. MEETING PROCEDURES City Clerk Carmen Avalos announced the procedures for addressing the City Council.

## 5. PUBLIC COMMENTS Mike Simpson spoke on traffic concerns in his neighborhood.

Placer County Water Agency Director of Technical Services, Jeremy Shepherd, provided an update on Pacific Gas & Electric Spaulding Project repairs.

Murial Moore spoke on political signs on vehicles.

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## 6. CONSENT CALENDAR

## BEGINNING OF CONSENT CALENDAR

Motion by Pauline Roccucci, seconded by Tracy Mendonsa, to remove Item 6.16 from the Consent Calendar and approve the remaining items as recommended. The Motion Passed.

Roll call vote: Ayes: Alvord, Bernasconi, Houdesheldt, Mendonsa, Roccucci

## Minutes

## 6.1. Minutes of Prior Meetings Memo from City Clerk Technician Melissa Lipp and City Clerk Carmen Avalos recommending the City Council approve the minutes of the July 17, 2024 City Council Meeting. CC #: 3480 File #: 0102-03 CONTACT: Melissa Lipp millipp@roseville.ca.us 916-774-5268

## Bids / Purchases / Services

6.2. Church Street and Pump Station 26 Collection System Improvements Project – Award of Construction Agreement Memo from Assistant Engineer William Montz and Environmental Utilities Director Richard Plecker recommending the City Council adopt RESOLUTION NO. 24-272 APPROVING AN AGREEMENT, BY AND BETWEEN THE CITY OF ROSEVILLE AND MOUNTAIN CASCADE, INC., AND AUTHORIZING THE CITY MANAGER TO EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE. Staff requests Council approval and award of a Construction Agreement to Mountain Cascade, Inc. for the Church Street and Pump Station 26 Collection System Improvements Project. The agreement amount is for $7,065,151, which includes $4,278,000 for the work at Church Street funded by the Wastewater Rehabilitation Fund and $2,787,151 for the work at Pump Station 26 funded by the South Placer Wastewater Authority. Additionally, this item requests authorization for the City Manager or his designee to approve and pay for contract change orders for the project that could increase the contract amount by no more than 5% for the work at Church Street in the amount of $213,900, and by no more than 5% for the work at Pump Station 26 in the amount of $139,358 for a total not-to-exceed change order amount of $353,258 and a total, not-to-exceed contract amount of $7,418,409. CC #: 3462 File #: 0203-09 CONTACT: William Montz 916-938-0154 wlmontz@roseville.ca.us

6.3. On-Call Construction Fencing Services – Contract Purchase Agreements

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Memo from Assistant Engineer William Montz and Environmental Utilities Director Richard Plecker recommending the City Council adopt RESOLUTION NO. 24-275 APPROVING A CONTRACT PURCHASE AGREEMENT, BY AND BETWEEN THE CITY OF ROSEVILLE AND ARROW CREATIVE SOLUTIONS, INC. DBA ARROW FENCE, AND AUTHORIZING THE CITY MANAGER TO EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE (3003937); and adopt RESOLUTION NO. 24-276 APPROVING A CONTRACT PURCHASE AGREEMENT, BY AND BETWEEN THE CITY OF ROSEVILLE AND CRUSADER FENCE COMPANY, LLC, AND AUTHORIZING THE CITY MANAGER TO EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE (3003939). Staff requests Council approval of two (2) On-Call Construction Fencing Service Agreements with a not-to-exceed cost for the services of $350,000 per year per Agreement, for up to four years, and authorization for the City Manager to execute them on behalf of the City. These projects may be funded from the Environmental Utilities' Rehabilitation Program, Operating Budget, or Capital Improvement Program. There will be no fiscal impact on the General Fund.

CC #: 3466 File #: 0203-09 CONTACT: William Montz 916-938-0154 wlmontz@roseville.ca.us

6.4. West Zone Reclaimed Water Tanks Rehabilitation Project - Award of Construction Agreement and Budget Adjustment Memo from Senior Engineer Inderpreet Chaggar and Environmental Utilities Director Richard Plecker recommending the City Council adopt RESOLUTION NO. 24-283 APPROVING AN AGREEMENT, BY AND BETWEEN THE CITY OF ROSEVILLE AND EURO STYLE MANAGEMENT, AND AUTHORIZING THE CITY MANAGER TO EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE; and adopt ORDINANCE NO. 6848 AUTHORIZING CERTAIN AMENDMENTS TO THE FISCAL YEAR 2024-25 BUDGET AND DECLARING THIS ORDINANCE TO BE IMMEDIATELY EFFECTIVE AS AN APPROPRIATION MEASURE. Staff requests Council approval and award of a Construction Agreement to Euro Style Management in the amount of $1,069,944 for the West Zone Reclaimed Water Tanks Rehabilitation Project. Staff also requests authorization for the City Manager or his designee to approve and pay for contract change orders for this project that could increase the contract amount by no more than 10 percent ($97,268) or a not-to-exceed total contract amount of $1,069,944. Lastly, staff requests approval of a budget adjustment to increase the project budget by $879,304 to $1,379,304, from available resources in the Wastewater Rehabilitation Fund.

CC #: 3475 File #: 0203-09 CONTACT: Inderpreet K Chaggar 916-774-5553 ikchaggar@roseville.ca.us

6.5. 60kV Circuit Breaker Replacement Project - Capital Improvement Project Approval, Sole Source Purchase Order and Budget Adjustment Memo from Power Engineer Vincent Bottoni and Electric Utility Director Daniel Beans recommending the City Council adopt ORDINANCE NO. 6849

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AUTHORIZING CERTAIN AMENDMENTS TO THE FISCAL YEAR 2024-25 BUDGET AND DECLARING THIS ORDINANCE TO BE IMMEDIATELY EFFECTIVE AS AN APPROPRIATION MEASURE. Staff requests Council approve a Capital Improvement Project creation and a sole source purchase of one Siemens circuit breaker. A sole source purchase is recommended because the City has standardized its 60kV circuit breaker fleet (over 60 currently installed) on this circuit breaker to facilitate maintenance, training and spare parts, and Roseville Electric needs to replace the circuit breaker at the Sierra Vista substation with an identical model as the foundation and wiring has been designed specifically for the Siemens SPS2 circuit breaker. Staff also requests Council approval of a budget adjustment appropriating $395,000 in the Electric Fund to the Project in order to purchase materials and perform labor to replace a 60kV circuit breaker at Pleasant Grove One substation.

CC #: 3476 File #: 0203-07 CONTACT: Vincent Bottoni 916-774-5641 vbottoni@roseville.ca.us

## 6.6. Fire System Services - Contract Purchase Agreement Amendment Memo from Administrative Technician Darci Carpenter and Public Works Director Jason Shykowski recommending the City Council adopt RESOLUTION NO. 24-27 3 APPROVING AMENDMENT #1 TO CONTRACT PURCHASE AGREEMENT, BY AND BETWEEN THE CITY OF ROSEVILLE AND SIERRA BUILDING SYSTEMS, INC. A LOW VOLTAGE INTEGRATOR, AND AUTHORIZING THE CITY MANAGER TO EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE (3003134). Staff requests Council approve a first amendment to the contract purchase agreement with Sierra Building Systems Inc. to increase the contract by $40,000, from $80,000 to $120,000. The requested spending increase is essential to maintaining necessary expenditures under the existing agreement for the remainder of the contract period, supporting ongoing fire systems compliance, maintenance, and the replacement of the intrusion alarm panel at Martha Riley Library. Funding for the first amendment is included in the FY2024-25 budget in the Facility Services and Facility Rehabilitation Funds.

CC #: 3464 File #: 0203-13 CONTACT: Darci Carpenter 916-774-5702 drcarpenter@roseville.ca.us

6.7. Martha Riley Library Data Center Heating, Ventilation, and Air Conditioning Replacement (RFQ 10-3386) – Contract Purchase Agreement Memo from Buyer Tiffany Valdez and Assistant City Manager/Chief Financial Officer Dennis Kauffman recommending the City Council adopt RESOLUTION NO. 24-274 APPROVING A CONTRACT PURCHASE AGREEMENT, BY AND BETWEEN THE CITY OF ROSEVILLE AND MESA ENERGY SYSTEMS, INC. DBA EMCOR SERVICES MESA ENERGY AND AUTHORIZING THE CITY MANAGER TO EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE (3003971). Staff requests Council approve a contract purchase agreement with Mesa Energy Systems, Inc. dba Emcor Services Mesa Energy as the lowest responsive and responsible bidder for Request for Quotation No. 10-3386,

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Martha Riley Library Data Center Heating, Ventilation, and Air Conditioning Replacement. The cost of the Agreement is $585,447. Additionally, adopt a resolution authorizing the City Manager to sign the Contract Purchase Agreement and authorizing the Public Works Director or designee to approve change order requests for this project up to 10% ($58,544.70) as a construction contingency, for a grand total of $643,991.70. The FY2021-22 Riley Library - Facilities Rehabilitation project is funded primarily by the Facility Rehabilitation Fund, which receives its funding from the General Fund. Other funding sources include the Water Rehabilitation Fund, Wastewater Rehabilitation Fund, Solid Waste Rehabilitation Fund, and the Electric Fund.

CC #: 3465 File #: 0203-04 CONTACT: Tiffany Valdez 916-746-1109 tvaldez@roseville.ca.us

## Resolutions

## 6.8. Power Transaction - Enabling Agreement Memo from Electric Resource Planner Glenn Hoffman and Electric Utility Director Daniel Beans recommending the City Council adopt RESOLUTION NO. 24-277 APPROVING AN AGREEMENT, BY AND BETWEEN THE CITY OF ROSEVILLE AND UNITED STATES OF AMERICA, DEPARTMENT OF ENERGY ACTING BY AND THROUGH THE BONNEVILLE POWER ADMINISTRATION, AND AUTHORIZING THE CITY MANAGER TO EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE. Staff requests Council approval of an agreement to Enable Future Purchases, Sales and Exchanges of Power and Other Services (Enabling Agreement) with Bonneville Power Administration for wholesale power transactions. There is no fiscal impact associated with the execution of the Enabling Agreement.

CC #: 3467 File #: 0800-03 CONTACT: Glenn Hoffman 916-746-1670 ghoffman@roseville.ca.us

6.9. Vista Oaks Subdivision Located in Rocklin - Summary Vacation of Public Utility Easement Memo from City Engineer Marc Stout and Development Services Director Mike Isom recommending the City Council adopt RESOLUTION NO. 24-278 ORDERING SUMMARY VACATION OF A PUBLIC UTILITY EASEMENT. Staff requests Council approve the vacation of the easement as described therein and authorize the City Manager to execute any documents, including a quitclaim deed, required to effectuate the conveyance of the vacated easement to the respective property owners if requested by their title company. These actions have no fiscal impact to the City's General Fund.

CC #: 3469 File #: 1002-06 CONTACT: Marc Stout 916-774-5482 mstout@roseville.ca.us

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