Regular Board Meeting

2 Tuesday, February 27, 2024 Regular Board Meeting Santa Ana Unified School District Board of Education Board Meeting Agenda Closed Session: 5:00 - 6:00 p.m. Open Session: 6:00 p.m. Carolyn Torres: President, Alfonso Alvarez, Ed.D.: Vice President, Hector Bustos: Clerk, Katelyn Brazer Aceves: Member, Rigo Rodriguez Ph.D.: Member Jerry Almendarez: Secretary/Superintendent If special assistance is needed to participate in the Board meeting, please contact the Superintendent’s office, at (714) 558-5512. Please call prior to the meeting to allow for reasonable arrangements to ensure accessibility to this meeting, per the Americans with Disabilities Act, Title II. Mission Statement: We assure well-rounded learning experiences, which prepare our students for success in college and career. We engage, inspire, and challenge all of our students to become productive citizens, ethical leaders, and positive contributors to our community, country and a global society. Role of the Board: The Governing Board is elected by the community to provide leadership and citizen oversight of the District’s schools. The Board works with the Superintendent to fulfill its major role, including: 1. Setting a direction for the District. 2. Providing a basic organizational structure for the SAUSD by establishing policies. 3. Ensuring accountability. 4. Providing community leadership on behalf of the District and public education. Agenda Items provided to the Board of Education that include the description of items of business to be considered by the Board for approval at Board Meetings. These items contain recommendations; the Board may exercise action they believe is best for the SAUSD. Board Meeting Documentation: Any and all supporting materials are made available to the public by the Public Communication Office. They may be reached from 8:00 a.m. – 4:30 p.m. at (714) 558-5555. Public Comments at Board Meetings: The agenda shall provide members of the public the opportunity to address the Board regarding agenda items before or during the Board’s consideration of the item. The agenda also provides members of the public an opportunity to testify at regular meetings on matters which are not on the agenda but which are within the subject matter jurisdiction of the Board. Individual speakers are allowed three minutes to address the Board on agenda or non-agenda items. The Board may limit the total time for public input on each item to 20 minutes. With the Board’s consent, the Board President may increase or decrease the time allowed for public presentation, depending on the topic and the number of persons wishing to be heard. The Board President may take a poll of speakers for or against a particular issue and may ask that additional persons speak only if they have something new to add. The Board urges that complaints and derogatory remarks against a District employee be made in writing on forms available in the Office of the Superintendent. This allows the District and the Board to examine more carefully the complaint and to initiate the appropriate investigation. Persons wishing to address the Board on an item on the agenda or an item of business in the Board’s jurisdiction are requested to complete a card. This card is to be submitted to the Executive Assistant. The Request to Address the Board of Education cards are located on the table in the foyer. Televised Meeting Schedule: The Regular Board of Education meetings are broadcast live on the second and fourth Tuesdays of each month. Please see the links below. Sausd.us - https://www.sausd.us/Page/42522 YouTube - https://www.youtube.com/@SantaAnaUnifiedSchoolDistrict The meeting is replayed on Tuesdays at 6:00 p.m. and Saturdays at 3:00 p.m., following the Board of Education meeting. Agenda and Minutes on District Website at http://www.sausd.us 1. CALL TO ORDER 2. RECESS TO CLOSED SESSION Subject 2.1 Approval of Student Expulsion(s) for Violation of California Education Code Sections 48900, 48900.2, 48900.3, 48900.4, 48900.7, and/or 48915(c) According to Board Policy 5144.1 Meeting Feb 27, 2024 - Regular Board Meeting Type Action Preferred Date Feb 27, 2024 Absolute Date Feb 27, 2024 Fiscal Impact No Recommended Action Approve the student expulsion(s) for violation of the California Education Code Sections 48900, 48900.2, 48900.3, 48900.4, 48900.7, and/or 48915(c) according to Board Policy 5144.1. Goals File Attachments 2. RECESS TO CLOSED SESSION Subject 2.2 With respect to every item of business to be discussed in Closed Session pursuant to Government Code Section 54957.6: CONFERENCE WITH LABOR NEGOTIATOR: SAEA, CSEA, SASPOA, CWA Bargaining Units Jennifer Flores, District Negotiator Unrepresented Employees: Certificated and Classified Management, Supervisory, and Confidential Employees not represented by a Union Meeting Feb 27, 2024 - Regular Board Meeting Type File Attachments 2. RECESS TO CLOSED SESSION Subject 2.3 With respect to every item of business discussed in Closed Session pursuant to Government Code Section 54957: PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE/REASSIGNMENT/APPOINTMENTS Meeting Feb 27, 2024 - Regular Board Meeting Type Action Preferred Date Feb 27, 2024 Absolute Date Feb 27, 2024 Fiscal Impact No File Attachments 2. RECESS TO CLOSED SESSION Subject 2.4 With respect to every item of business to be discussed in Closed Session pursuant to Paragraphs (2) to (5) of Subdivision (D) (E) of Government Code Section 54956.9 CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION: Case No. 30-2019-01068167-CU-WM-CSC; Case No. 30-2023-01349344-CU-JR-CJC Meeting Feb 27, 2024 - Regular Board Meeting Type File Attachments 2. RECESS TO CLOSED SESSION Subject 2.5 With respect to every item of business to be discussed in Closed Session, initiation of litigation pursuant to Paragraph (4) of Subdivision (D) of Government Code Section 54956.9 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION: One Case Meeting Feb 27, 2024 - Regular Board Meeting Type File Attachments 2. RECESS TO CLOSED SESSION Subject 2.6 With respect to every item of business to be discussed in Closed Session pursuant to Government code Section 54956.8: CONFERENCE WITH REAL PROPERTY NEGOTIATORS: Ted Walstrom, District Representative; Assessor's Parcel Numbers: District-wide Real Property Disposition or Acquisition (Assessor’s Parcel Numbers: 408- 421-01, 988-068-97, 007-211-05, 398-151-01, 407-111-23, 403-174-06, 010-230-01, 405-121-01, 398-335-18, 412-471-01, 405-131-43, 405-233-35, 003-120-01, 109-101-02, 140-271-01, 014-161-06, 109-064-40, 010-011-05, 010-170-28, 014-431-01, 013-072-31, 016-035-12, 109-050-17, 396-023-01, 010-191-58, 404-061-38, 408-283-25, 410-111-03, 412-541-04, 404-061-40, 015-101-16, 405-293-13, 015-090-03, 398-275-20, 405-221-07, 001-111-09, 408-252-01, 013-140-01, 410-352-01, 412-341-01, 399-121-24, 396-211-11, 011-154-40, 398-583-01, 398-391-28, 014-162-07, 403-151-02, 109-611-31, 004-070-53, 405-054-04, 410-012-06, 008-202-01, 412-541-05, 408-301-01, 408-021-01, and 445-021-15) Meeting Feb 27, 2024 - Regular Board Meeting Type File Attachments 3. RECONVENE TO REGULAR MEETING 4. PLEDGE OF ALLEGIANCE 5. LAND ACKNOWLEDGEMENT 6. REPORT OF ACTION TAKEN IN CLOSED SESSION 7. RECOGNITIONS/ACKNOWLEDGEMENTS Subject 7.1 Certificated Employee of the Month for February 2024, Nicole Hamamura Meeting Feb 27, 2024 - Regular Board Meeting Type Recognition Goals AGENDA ITEM BACKUP SHEET TITLE : Certificated Employee of the Month for February 2024, Nicole Hamamura ITEM : Recognition SUBMITTED BY : Jennifer Flores, Associate Superintendent, Human Resources ITEM SUMMARY : Monthly recognition of employees BACKGROUND INFORMATION : The purpose of this agenda item is to recognize the Certificated Employee of the Month for February 2024. RATIONALE : A selection committee, consisting of certificated employees, has reviewed nominees and selected the Certificated Employee of the Month for February 2024. The members have selected Nicole Hamamura, Teacher, Madison Elementary School. FUNDING : Recognition Program Funds (Schools First Federal Credit Union Donation): $50 (gift card) RECOMMENDATION : Recognize Nicole Hamamura as Certificated Employee of the Month for February 2024. File Attachments 7. RECOGNITIONS/ACKNOWLEDGEMENTS Subject 7.2 Classified Employee of the Month for February 2024, Andres Mendoza Meeting Feb 27, 2024 - Regular Board Meeting Type Recognition Goals AGENDA ITEM BACKUP SHEET TITLE : Classified Employee of the Month for February 2024, Andres Mendoza ITEM : Recognition SUBMITTED BY : Jennifer Flores, Associate Superintendent, Human Resources ITEM SUMMARY : Monthly recognition of employees BACKGROUND INFORMATION : The purpose of this agenda item is to recognize the Classified Employee of the Month for February 2024. RATIONALE : A selection committee, consisting of classified employees, has reviewed nominees and selected the Classified Employee of the Month for February 2024. The members have selected Andres Mendoza, Library Media Technician, Lincoln Elementary School. FUNDING : Recognition Program Funds (Schools First Federal Credit Union Donation): $50 (gift card) RECOMMENDATION : Recognize Andres Mendoza as Classified Employee of the Month for February 2024. File Attachments 8. SUPERINTENDENT'S REPORT 9. PUBLIC PRESENTATIONS (Pursuant to Government Code 54954.3)-Individuals or groups may make presentations or bring matters to the Board's attention that is within the Board's subject matter jurisdiction. Individual speakers are allowed three minutes to address the Board on agenda or non-agenda items. 10. APPROVAL OF CONSENT CALENDAR Subject 10.1 Approval of Special Board Meeting - Closed Session Only Minutes - February 9, 2024 and Approval of Regular Board Meeting Minutes - February 13, 2024 Meeting Feb 27, 2024 - Regular Board Meeting Type Action Preferred Date Feb 27, 2024 Absolute Date Feb 27, 2024 Fiscal Impact No File Attachments 2-9-24 Special Board Meeting - Closed Session Only Minutes.pdf (40 KB) 2-13-24 Regular Board Meeting Minutes.pdf (2,269 KB) Motion & Voting Approve the Special Board Meeting - Closed Session Only Minutes of February 9, 2024, and Approve the Regular Board Meeting Minutes of February 13, 2024. Motion by Rigo Dr Rodriguez, second by Katelyn Brazer Aceves. Final Resolution: Motion Carries Yes: Carolyn Torres, Alfonso Dr Alvarez, Hector Bustos, Katelyn Brazer Aceves, Rigo Dr Rodriguez 10. APPROVAL OF CONSENT CALENDAR Subject 10.2 Williams Settlement Legislation Second Quarter Report 2023-24 Fiscal Year Meeting Feb 27, 2024 - Regular Board Meeting Type Action Preferred Date Feb 27, 2024 Absolute Date Feb 27, 2024 Recommended Action Presented for information. AGENDA ITEM BACKUP SHEET TITLE : Williams Settlement Legislation Second Quarter Report for 2023-24 Fiscal Year ITEM : Consent SUBMITTED BY : Lorraine M. Perez, Ed.D., Deputy Superintendent, Educational Services ITEM SUMMARY : California Education Code Section 1240(2)(H) requires this report to be provided to the Board of Education at a regularly scheduled meeting held in accordance with public notification requirements BACKGROUND INFORMATION : The purpose of this agenda item is to provide the Board of Education the 2023-24 Second Quarter Report. RATIONALE : Per Education Code section 1240(2)(H) requires this report to be provided to the Board at a regularly scheduled meeting in accordance with public notification requirements. This report represents activity conducted by the Orange County Department of Education (OCDE) during October, November, and December 2023. FUNDING : No Fiscal Impact RECOMMENDATION : Presented for information. File Attachments Williams Settement Legislation 2nd Quarter Report 2023-24 Fiscal Year.pdf (469 KB) Motion & Voting Presented for information. Motion by Rigo Dr Rodriguez, second by Katelyn Brazer Aceves. Final Resolution: Motion Carries Yes: Carolyn Torres, Alfonso Dr Alvarez, Hector Bustos, Katelyn Brazer Aceves, Rigo Dr Rodriguez 10. APPROVAL OF CONSENT CALENDAR Subject 10.3 Acceptance of Gifts in Accordance with Board Policy 3290 - Gifts, Grants, and Bequests Meeting Feb 27, 2024 - Regular Board Meeting Type Action Preferred Date Feb 27, 2024 Absolute Date Feb 27, 2024 Recommended Action Accept gifts in accordance with Board Policy 3290 - Gifts, Grants, and Bequests Goals AGENDA ITEM BACKUP SHEET TITLE : Acceptance of Gifts in Accordance with Board Policy 3290 - Gifts, Grants, and Bequests ITEM : Consent SUBMITTED BY : Lorraine M. Perez, Ed.D., Deputy Superintendent, Educational Services ITEM SUMMARY : The Superintendent shall bring all gifts to the Board of Education for approval Total donated: $5,000.00 2022-2023 total donations-to-date: $357,673.88 BACKGROUND INFORMATION : The purpose of this agenda item is to seek Board acceptance of gifts, grants, and bequests on behalf of school sites and the District. For purposes determining the estimated value of a gift, the District does not perform an appraisal or other such valuation, rather simply reports the value of the gift as provided by the donor. RATIONALE : The Board of Education may accept and bequest or gift or money or property on behalf of the District. While greatly appreciating suitable donations, the Board of Education discourages any gifts which may directly or indirectly impair its commitment to provide equal educational opportunities for all District students. The Board of Education shall carefully evaluate any conditions or restrictions imposed by the donor in light of District philosophy and operations. If the Board of Education believes the District will be unable to fully satisfy the donor's conditions, the gift shall not be accepted. Gift books and instructional materials shall be accepted only if they meet District criteria. At the Superintendent's or Designee's discretion, a gift may be used at a particular school. FUNDING : No Fiscal Impact RECOMMENDATION : Accept gifts in accordance with Board Policy 3290 - Gifts, Grants, and Bequests. File Attachments 02-27-24 Gifts.pdf (18 KB) Motion & Voting Accept gifts in accordance with Board Policy 3290 - Gifts, Grants, and Bequests. Motion by Rigo Dr Rodriguez, second by Katelyn Brazer Aceves. Final Resolution: Motion Carries Yes: Carolyn Torres, Alfonso Dr Alvarez, Hector Bustos, Katelyn Brazer Aceves, Rigo Dr Rodriguez 10. APPROVAL OF CONSENT CALENDAR Subject 10.4 Approval of Student Expulsion(s) for Violation of California Education Code Sections 48900, 48900.2, 48900.3, 48900.4, 48900.7, and/or 48915(c) According to Board Policy 5144.1 Meeting Feb 27, 2024 - Regular Board Meeting Type Action Preferred Date Feb 27, 2024 Absolute Date Feb 27, 2024 Fiscal Impact No Recommended Action Approve the student expulsion(s) for violation of the California Education Code Sections 48900, 48900.2, 48900.3, 48900.4, 48900.7, and/or 48915(c) according to Board Policy 5144.1. Goals AGENDA ITEM BACKUP SHEET TITLE : Approval of Student Expulsion(s) for Violation of California Education Code Sections 48900, 48900.2, 48900.3, 48900.4, 48900.7, and/or 48915(c) According to Board Policy 5144.1 ITEM : Consent SUBMITTED BY : Bianca Barquin, Assistant Superintendent, K-12 Teaching and Learning ITEM SUMMARY : Number of students: 1 Eligible to reapply: 02/27/24 Placement: REACH BACKGROUND INFORMATION : The purpose of this agenda item is to seek Board approval of student expulsion(s) for violation of Education Code Sections 48900, 48900.2, 48900.3, 48900.4, 48900.7, and/or 48915(c). RATIONALE : The following student(s) were recommended for expulsion from the District for various terms. The student(s) received a hearing before the administrative hearing panel, which found student(s) to have received due process and to be guilty of the charges brought forth. The panel has recommended the respective expulsion terms and remediation conditions for Board approval. FUNDING : No Fiscal Impact RECOMMENDATION : Approve the student expulsion(s) for violation of the California Education Code Sections 48900, 48900.2, 48900.3, 48900.4, 48900.7, and/or 48915(c) according to Board Policy 5144.1. File Attachments Expulsions Feb 27 2024.pdf (147 KB) Motion & Voting Approve the student expulsion(s) for violation of the California Education Code Sections 48900, 48900.2, 48900.3, 48900.4, 48900.7, and/or 48915(c) according to Board Policy 5144.1. Motion by Rigo Dr Rodriguez, second by Katelyn Brazer Aceves. Final Resolution: Motion Carries Yes: Carolyn Torres, Alfonso Dr Alvarez, Hector Bustos, Katelyn Brazer Aceves, Rigo Dr Rodriguez 10. APPROVAL OF CONSENT CALENDAR Subject 10.5 Approval of Extended Field Trip(s) in Accordance with Board Policy (BP) 6153 – School-Sponsored Trips and Administrative Regulation (AR) 6153.1 – Extended School-Sponsored Trips Meeting Feb 27, 2024 - Regular Board Meeting Type Action Preferred Date Feb 27, 2024 Absolute Date Feb 27, 2024 Fiscal Impact Yes Dollar Amount $236,010.00 Budgeted Yes Budget Source Various Funding Sources Recommended Action Approve the extended field trip(s) in accordance with Board Policy (BP) 6153 – School-Sponsored Trips and Administrative Regulation (AR) 6153.1 – Extended School-Sponsored Trips. Goals AGENDA ITEM BACKUP SHEET TITLE : Approval of Extended Field Trip(s) in Accordance with Board Policy (BP) 6153 – School-Sponsored Trips and Administrative Regulation (AR) 6153.1 – Extended School-Sponsored Trips ITEM : Consent SUBMITTED BY : Bianca Barquin, Assistant Superintendent, K-12 Teaching and Learning ITEM SUMMARY : Field trip(s) for approval: 8 School(s)/Program(s) requesting: Greenville, Saddleback, Segerstrom, Sierra, Taft, and Valley Student(s) in total: 289 20 certificated and 5 classified chaperones in total (At least 1 certificated staff member is assigned to each field trip per BP) Total cost of field trip(s): $236,010 BACKGROUND INFORMATION : The purpose of this agenda item is to seek Board approval of extended field trip(s) for the school(s) listed. An extended school-sponsored trip requires the approval of the Board of Education. A trip is considered to be an extended school - sponsored trip when it takes students beyond neighboring counties or is over night. RATIONALE : The Board recognizes that school-sponsored trips are important components of student development. In addition to supplementing and enriching classroom learning experiences, such trips encourage new interests among students, make them more aware of community resources, and help students relate school experiences to the outside world. The Board believes that careful planning can greatly enhance the value and safety of such trips. All trips involving out-of-state or overnight travel shall require prior approval of the Board. Approval is contingent upon national and international safety and security at the time of the trip. Board Policy (BP) 6153 and Administrative Regulation (AR) 6153.1 require a parent waiver for school-sponsored trips. Trained staff will be employed by the hosting organization and will provide 24-hour supervision to the students. Parents have given permission for students to attend the trip under this provision. No eligible student will be denied the opportunity to attend. FUNDING : Various Funding Sources RECOMMENDATION : Approve the extended field trip(s) in accordance with Board Policy (BP) 6153 – School-Sponsored Trips and Administrative Regulation (AR) 6153.1 – Extended School-Sponsored Trips. File Attachments FT List Feb 27, 2024.pdf (89 KB) FT Summaries Feb 27 2024.pdf (453 KB) Motion & Voting Approve the extended field trip(s) in accordance with Board Policy (BP) 6153 – School-Sponsored Trips and Administrative Regulation (AR) 6153.1 – Extended School-Sponsored Trips. Motion by Rigo Dr Rodriguez, second by Katelyn Brazer Aceves. Final Resolution: Motion Carries Yes: Carolyn Torres, Alfonso Dr Alvarez, Hector Bustos, Katelyn Brazer Aceves, Rigo Dr Rodriguez 10. APPROVAL OF CONSENT CALENDAR Subject 10.6 Approval of High School Physical Education Permanent Waivers for Spring 2024 Meeting Feb 27, 2024 - Regular Board Meeting Type Action Recommended Action Approve the High School Physical Education Permanent Waivers for Spring 2024. Goals AGENDA ITEM BACKUP SHEET TITLE: Approval of High School Physical Education Permanent Waivers for Spring 2024 ITEM: Consent SUBMITTED BY: Bianca Barquin, Assistant Superintendent, K-12 Teaching and Learning PREPARED BY: Celeste Migliaccio, Director, Secondary Student Achievement/Charter Schools ITEM SUMMARY: Physical Education Permanent Waiver approval for students in graduating classes of 2025 from Century High School, Circulos at Advanced Learning Academy, Godinez Fundamental High School, Middle College High School, Saddleback High School, Santa Ana High School, Santa Ana Virtual Academy, Segerstrom High School, and Valley High School who did not meet the requirements of the waiver by September 20, 2023. Century High School: 44 Students Circulos at Advanced Learning Academy: 6 Students Godinez Fundamental High School: 105 Students Middle College High School: 23 Students Saddleback High School: 32 Students Santa Ana High School: 85 Students Santa Ana Virtual Academy: 7 Students Segerstrom High School: 89 Students Valley High School: 68 Students BACKGROUND INFORMATION: The purpose of this agenda item is to receive approval for students at Century High School, Circulos at Advanced Learning Academy, Godinez Fundamental High School, Middle College High School, Saddleback High School, Santa Ana High School, Santa Ana Virtual Academy, Segerstrom High School, and Valley High School for clearance of their Permanent Physical Education Waiver. RATIONALE: In accordance to Education Code 51241 and BP 6142.7: The governing board of a school district or the office of the county superintendent of schools of a county may grant a permanent exemption from physical education to an individual student under any of the following conditions: The student is age 16 years or older and has been enrolled in grade 10 for one or more academic years. The student is enrolled as a postgraduate student. The student is enrolled in a juvenile home, ranch, camp, or forestry camp school with scheduled recreation and exercise. Students receiving this waiver must also successfully complete two years (20 credits) of Physical Education in accordance with our BP 6146.1 - Graduation Requirements for Physical Education. Students who have received the Physical Education Permanent Waiver have met the above requirements and have been cleared by a site counselor to be submitted for approval by the Board. FUNDING: No Fiscal Impact RECOMMENDATION: Approve the High School Physical Education Permanent Waivers for Spring 2024. File Attachments Motion & Voting Approve the High School Physical Education Permanent Waivers for Spring 2024. Motion by Rigo Dr Rodriguez, second by Katelyn Brazer Aceves. Final Resolution: Motion Carries Yes: Carolyn Torres, Alfonso Dr Alvarez, Hector Bustos, Katelyn Brazer Aceves, Rigo Dr Rodriguez 10. APPROVAL OF CONSENT CALENDAR Subject 10.7 Ratification of Master Contracts and/or Individual Service Agreements with Nonpublic Schools and/or Agencies for Students with Disabilities for 2023-24 School Year Meeting Feb 27, 2024 - Regular Board Meeting Type Action Preferred Date Feb 27, 2024 Absolute Date Feb 27, 2024 Fiscal Impact Yes Dollar Amount $280,944.00 Budgeted Yes Budget Source Special Education Recommended Action Ratify the Master Contracts and/or Individual Service Agreements with Nonpublic Schools and/or Agencies for Students with Disabilities for 2023-24 School Year Goals AGENDA ITEM BACKUP SHEET TITLE : Ratification of Master Contracts and/or Individual Service Agreements with Nonpublic Schools and/or Agencies for Students with Disabilities for 2023-24 School Year ITEM : Consent SUBMITTED BY : Gloria O. Olamendi, Ed.D., Assistant Superintendent, Special Education/SELPA PREPARED BY : Hector M. Ceniceros, Director, Special Education ITEM SUMMARY : (7) students with disabilities will be served per IEP team recommendation Vendors are certified nonpublic schools and/ or agencies which serve students with disabilities per students IEPs BACKGROUND INFORMATION : The purpose of this agenda item is to seek Board Ratification of Master Contracts and/or Individual Service Agreements with nonpublic schools and/or agencies for students with disabilities. These students require services that address academic, social-emotional, and/or other unique needs as identified in the student's Individualized Education Program (IEP) or settlement agreement. RATIONALE : The District is required to provide free and appropriate education (FAPE) for all students with exceptional needs who reside within the District. If a program is not available, necessary contract services are required through a private provider. Student ID# Amount Master Contract and Individual Service Agreement for Nonpublic School/Agency 408911 $40,641 SENECA Family of Agencies 412035 $36,348 SENECA Family of Agencies 416619 $41,786 SENECA Family of Agencies 435013 $28,168 SENECA Family of Agencies 443941 $45,621 SENECA Family of Agencies 468593 $42,759 SENECA Family of Agencies 479773 $45,621 SENECA Family of Agencies FUNDING : Special Education: $280,944 RECOMMENDATION : Ratify the master contracts and/or individual service agreements with nonpublic schools and/or agencies for students with disabilities for the 2023-24 school year. File Attachments Motion & Voting Ratify the master contracts and/or individual service agreements with nonpublic schools and/or agencies for students with disabilities for the 2023-24 school year. Motion by Rigo Dr Rodriguez, second by Katelyn Brazer Aceves. Final Resolution: Motion Carries Yes: Carolyn Torres, Alfonso Dr Alvarez, Hector Bustos, Katelyn Brazer Aceves, Rigo Dr Rodriguez 10. APPROVAL OF CONSENT CALENDAR Subject 10.8 Approval/Ratification of Listing of Agreements/Contracts with Santa Ana Unified School District for 2023-24 School Year Meeting Feb 27, 2024 - Regular Board Meeting Type Action Preferred Date Feb 27, 2024 Absolute Date Feb 27, 2024 Fiscal Impact Yes Budgeted Yes Budget Source Various Funds Recommended Action Approve/ratify the listing of agreements/contracts with Santa Ana Unified School District for the 2023-24 school year. Goals AGENDA ITEM BACKUP SHEET TITLE : Approval/Ratification of Listing of Agreements/Contracts with Santa Ana Unified School District for 2023-24 School Year ITEM : Consent SUBMITTED BY : Ron Hacker, Associate Superintendent/Chief Business Official, Business Services PREPARED BY: Michael Esparza, Director, Purchasing and Stores ITEM SUMMARY : Agreements/Contracts for the 2023-24 school year BACKGROUND INFORMATION : The purpose of this agenda item is to seek Board approval/ratification of the listing of agreements/contracts with Santa Ana Unified School District for 2023-24 school year. RATIONALE : Consultants have been requested by school sites and District staff to enhance and support educational programs and provide professional development to improve student achievement. FUNDING : Various Funds RECOMMENDATION : Approve/ratify the listing of agreements/contracts with Santa Ana Unified School District for the 2023-24 school year. File Attachments 02.27.2024 - 2023-24 Consultant List_.pdf (19 KB) 1. 23-24-460 OCDE (HOTM) signed.pdf (933 KB) 2. FAC-530 MARTIN BROTHERS CONSULTING signed.pdf (877 KB) 3. FAC-525 PERKINS EASTMAN rev1_signed.pdf (828 KB) 4. FAC-529 TWINING INC rev1 signed (1).pdf (1,256 KB) 5. 23-24-450 SS - RSCCD MHSP Final.pdf (175 KB) Motion & Voting Approve/ratify the listing of agreements/contracts with Santa Ana Unified School District for the 2023-24 school year. Motion by Rigo Dr Rodriguez, second by Katelyn Brazer Aceves. Final Resolution: Motion Carries Yes: Carolyn Torres, Alfonso Dr Alvarez, Hector Bustos, Katelyn Brazer Aceves, Rigo Dr Rodriguez 10. APPROVAL OF CONSENT CALENDAR Subject 10.9 Approval/Ratification of Listing of No-Cost Community Partnership Agreements with Santa Ana Unified School District for 2023-24 School Year Meeting Feb 27, 2024 - Regular Board Meeting Type Action Preferred Date Feb 27, 2024 Absolute Date Feb 27, 2024 Fiscal Impact No Recommended Action Approve/ratify the listing of No-Cost Community Partnership agreements with Santa Ana Unified School District for the 2023-24 school year. Goals AGENDA ITEM BACKUP SHEET TITLE : Approval/Ratification of Listing of No-Cost Community Partnership Agreements with Santa Ana Unified School District for 2023-24 School Year ITEM : Consent SUBMITTED BY : Ron Hacker, Associate Superintendent/Chief Business Official, Business Services PREPARED BY : Michael Esparza, Director, Purchasing and Stores ITEM SUMMARY : No-Cost Community Partnership Agreements for the 2023-24 school year BACKGROUND INFORMATION : The purpose of this agenda item is to seek Board approval/ratification of the listing of No-Cost Community Partnership agreements with Santa Ana Unified School District for the 2023-24 school year. RATIONALE : Community Partnership Agreements have been requested by school sites and District staff to enhance and support educational programs and provide professional development to improve student achievement. The attached list identifies various community partnership agreements that will provide services throughout the District. FUNDING : No Fiscal Impact RECOMMENDATION : Approve/ratify the listing of No-Cost Community Partnership agreements with Santa Ana Unified School District for the 2023-24 school year. File Attachments 02.27.2024 - 2023-24 No-Cost Agreements List_.pdf (24 KB) 1. 23-24-481 K-12 TL - AIR rev2_signed.pdf (455 KB) 2. 23-24-062 SS - CSUF signed.pdf (553 KB) 3. 23-24-429 SS - SOLES4SOULS signed.pdf (244 KB) 4. 23-24-464 CCR - RSCCD ATS Amend2.pdf (5,662 KB) 5. 23-24-465 CCR - RSCCD UB Amend signed (1).pdf (3,376 KB) Motion & Voting Approve/ratify the listing of No-Cost Community Partnership agreements with Santa Ana Unified School District for the 2023-24 school year. Motion by Rigo Dr Rodriguez, second by Katelyn Brazer Aceves. Final Resolution: Motion Carries Yes: Carolyn Torres, Alfonso Dr Alvarez, Hector Bustos, Katelyn Brazer Aceves, Rigo Dr Rodriguez 10. APPROVAL OF CONSENT CALENDAR Subject 10.10 Approval/Ratification of Listing of Grant Award Applications with Santa Ana Unified School District for 2023-24 School Year Meeting Feb 27, 2024 - Regular Board Meeting Type Action Preferred Date Feb 27, 2024 Absolute Date Feb 27, 2024 Fiscal Impact No Recommended Action Approve/ratify the listing of grant award applications with Santa Ana Unified School District for the 2023-24 school year. Goals AGENDA ITEM BACKUP SHEET TITLE : Approval/Ratification of Listing of Grant Award Applications with Santa Ana Unified School District for 2023-24 School Year ITEM : Consent SUBMITTED BY : Ron Hacker , Associate Superintendent/Chief Business Official, Business Services ITEM SUMMARY : Grant Award Applications for the 2023-24 school year BACKGROUND INFORMATION : The purpose of this agenda item is to seek Board approval/ratification of the listing of grant award applications with Santa Ana Unified School District for the 2023-24 school year. RATIONALE : Additionally, these grants will provide students with educational programs and provide professional development to improve student achievement. FUNDING : No Fiscal Impact RECOMMENDATION : Approve/ratify the listing of grant award applications with Santa Ana Unified School District for the 2023-24 school year. File Attachments Grant Award Listing.pdf (396 KB) 1. GS 379 ECE CDE $3,127,100 Start 10.01.23 No End Date California State Preschool Program (1).pdf (831 KB) 2. GS 380 ECE EL $1,958,200 Start 11.01.23 No End Date California State Preschool Program.pdf (168 KB) 3. GS 327 ECE CDE $1,217,384 Start 6.26.23 No End Date California State Preschool.pdf (178 KB) 4. GS 383 ECE CDE $499,680 Start 1.01.24 No End Date California State Preschool Program.pdf (172 KB) 5. GS 382 VAPA SA $4,000 Start 12.19.23 End 12.19.24 Sponsorship Boca de Oro.pdf (3,132 KB) 6. GS 381 ECE CSPP $21,115,021 Start 7.01.23 No End Date California State Preschool Program.pdf (110 KB) Motion & Voting Approve/ratify the listing of grant award applications with Santa Ana Unified School District for the 2023-24 school year. Motion by Rigo Dr Rodriguez, second by Katelyn Brazer Aceves. Final Resolution: Motion Carries Yes: Carolyn Torres, Alfonso Dr Alvarez, Hector Bustos, Katelyn Brazer Aceves, Rigo Dr Rodriguez 10. APPROVAL OF CONSENT CALENDAR Subject 10.11 Approval/Ratification of Listing of Software License Agreements with Santa Ana Unified School District for 2023-24 School Year Meeting Feb 27, 2024 - Regular Board Meeting Type Action Preferred Date Feb 27, 2024 Absolute Date Feb 27, 2024 Fiscal Impact Yes Budgeted Yes Budget Source Various Funds Recommended Action Approve/ratify the listing of software license agreements with Santa Ana Unified School District for the 2023-24 school year. Goals AGENDA ITEM BACKUP SHEET TITLE : Approval/Ratification of Listing of Software License Agreements with Santa Ana Unified School District for 2023-24 School Year ITEM : Consent SUBMITTED BY : Ron Hacker, Associate Superintendent/Chief Business Official, Business Services PREPARED BY : Michael Esparza, Director, Purchasing and Stores ITEM SUMMARY : Software License Agreements for the 2023-24 school year BACKGROUND INFORMATION : The purpose of this agenda item is to seek Board approval/ratification of the listing of software license agreements with Santa Ana Unified School District for the 2023-24 school year. RATIONALE : Software License Agreements have been requested by school sites and District staff to enhance and support educational programs and provide professional development to improve student achievement. The attached list identifies various software license agreements that will provide services throughout the District. FUNDING : Various Funds RECOMMENDATION : Approve/ratify the listing of software license agreements with Santa Ana Unified School District for the 2023-24 school year. File Attachments 2023-24 Software Listing.pdf (23 KB) Motion & Voting Approve/ratify the listing of software license agreements with Santa Ana Unified School District for the 2023-24 school year. Motion by Rigo Dr Rodriguez, second by Katelyn Brazer Aceves. Final Resolution: Motion Carries Yes: Carolyn Torres, Alfonso Dr Alvarez, Hector Bustos, Katelyn Brazer Aceves, Rigo Dr Rodriguez 10. APPROVAL OF CONSENT CALENDAR Subject 10.12 Approval/Ratification of Listing of Disposal of Obsolete Unrepairable Computer Equipment and Miscellaneous Furniture Meeting Feb 27, 2024 - Regular Board Meeting Type Action Preferred Date Feb 27, 2024 Absolute Date Feb 27, 2024 Fiscal Impact No Recommended Action Approve/ratify the listing of disposal of obsolete unrepairable computer equipment and miscellaneous furniture, pursuant to Board Policy 3270. Goals AGENDA ITEM BACKUP SHEET TITLE : Approval/Ratification of Listing of Disposal of Obsolete Unrepairable Computer Equipment and Miscellaneous Furniture ITEM : Consent SUBMITTED BY : Ron Hacker, Associate Superintendent/Chief Business Official, Business Services PREPARED BY : Jesse Ortega, Director, Logistics Beto Leal, Manager, Logistics ITEM SUMMARY : Disposal of Obsolete Unrepairable Computer Equipment and Miscellaneous Furniture Board Policy 3270 BACKGROUND INFORMATION : The purpose of this agenda item is to seek Board approval/ratification of the disposal of obsolete unrepairable computer equipment and miscellaneous furniture, pursuant to Board Policy 3270. RATIONALE : Various school administrators have submitted requests for disposal of surplus equipment and furniture that are no longer usable or needed at their site. The items are obsolete and/or unrepairable. All obsolete or non-repairable equipment and furniture will be disposed of in the most appropriate manner. Authorization by the Board is required for disposal. FUNDING : No Fiscal Impact RECOMMENDATION : Approve/ratify the listing of disposal of obsolete unrepairable computer equipment and miscellaneous furniture, pursuant to Board Policy 3270. File Attachments 02.27.2024 - E-Waste Disposal List.pdf (86 KB) 02.27.2024 - Disposal of Furniture List.pdf (14 KB) Motion & Voting Approve/ratify the listing of disposal of obsolete unrepairable computer equipment and miscellaneous furniture, pursuant to Board Policy 3270. Motion by Rigo Dr Rodriguez, second by Katelyn Brazer Aceves. Final Resolution: Motion Carries Yes: Carolyn Torres, Alfonso Dr Alvarez, Hector Bustos, Katelyn Brazer Aceves, Rigo Dr Rodriguez 10. APPROVAL OF CONSENT CALENDAR Subject 10.13 Ratification of Purchase Order Summary and Listing of all Purchase Orders for the Period of January 24, 2024, through February 13, 2024 Meeting Feb 27, 2024 - Regular Board Meeting Type Action Preferred Date Feb 27, 2024 Absolute Date Feb 27, 2024 Fiscal Impact No Recommended Action Ratify Purchase Order Summary Report and Detailed Purchase Order Listing of all purchase orders created during the period of January 24, 2024, through February 13, 2024. Goals AGENDA ITEM BACKUP SHEET TITLE : Ratification of Purchase Order Summary and Listing of all Purchase Orders for the Period of January 24, 2024, through February 13, 2024 ITEM : Consent SUBMITTED BY : Ron Hacker, Associate Superintendent/Chief Business Official, Business Services PREPARED BY : Michael Esparza, Director, Purchasing and Stores ITEM SUMMARY : Snapshot of purchase orders issued between January 24, 2024 through February 13, 2024 Board Policy 3300 Education Code 17604 BACKGROUND INFORMATION : The purpose of this agenda item is to seek Board ratification of the Purchase Order Summary Report and Detailed Purchase Order Listing for all purchase orders created during the period of January 24, 2024, through February 13, 2024 . The Board through individual agenda items has previously approved purchase orders for contracts over $25,000. RATIONALE : The Purchase Order Summary Report provides a summary of all purchase orders created during the period of January 24, 2024, through February 13, 2024, by funding source. The Detailed Purchase Order Listing Report lists each individual purchase order created by vendor for the period of January 24, 2024, through February 13, 2024 . Board Policy 3300 and Education Code 17604 specifically authorizes the Board to delegate signature authority on behalf of the District to the District Superintendent or designee. Such delegation of signature authority serves to expedite the financial transactions or any other contract. FUNDING : No Fiscal Impact RECOMMENDATION : Ratify Purchase Order Summary Report and Detailed Purchase Order Listing of all purchase orders created during the period of January 24, 2024, through February 13, 2024 . File Attachments P.O. Summary Report.pdf (263 KB) P.O. Listing.pdf (963 KB) Motion & Voting Ratify Purchase Order Summary Report and Detailed Purchase Order Listing of all purchase orders created during the period of January 24, 2024, through February 13, 2024. Motion by Rigo Dr Rodriguez, second by Katelyn Brazer Aceves. Final Resolution: Motion Carries Yes: Carolyn Torres, Alfonso Dr Alvarez, Hector Bustos, Katelyn Brazer Aceves, Rigo Dr Rodriguez 10. APPROVAL OF CONSENT CALENDAR Subject 10.14 Ratification of Expenditure Summary and Warrants Issued Over $25,000 for the Period of January 24, 2024, through February 13, 2024 Meeting Feb 27, 2024 - Regular Board Meeting Type Action Preferred Date Feb 27, 2024 Absolute Date Feb 27, 2024 Fiscal Impact No Recommended Action Ratify Expenditure Summary Report and Detailed Warrant Listing Report of all payments over $25,000 for the period of January 24, 2024, through February 13, 2024. Goals AGENDA ITEM BACKUP SHEET TITLE : Ratification of Expenditure Summary and Warrants Issued Over $25,000 for the Period of January 24, 2024, through February 13, 2024 ITEM : Consent SUBMITTED BY : Ron Hacker, Associate Superintendent/Chief Business Official, Business Services PREPARED BY : Johnny Leuta , Controller, Business Services ITEM SUMMARY : Snapshot of all warrants issued for period of January 24, 2024, through February 13, 2024 All expenditures were previously approved through prior Board action Board Policy 3300 Required by Education Code 17604 BACKGROUND INFORMATION : The purpose of this agenda item is to seek Board ratification of the Expenditure Summary Report and Detailed Warrant Listing Report of all payments over $25,000. Warrants are payments of expenditures previously approved through Board action. RATIONALE : The Expenditure Summary Report provides a summary of all warrants created during the period of January 24, 2024, through February 13, 2024, by funding source. The Detailed Warrant Listing Report of expenditures $25,000 and over lists each individual warrant created by vendor for the period of January 24, 2024, through February 13, 2024 . Expenditures contained in these reports have been Board approved through prior Purchase Order agenda approval submissions. The warrants listed reflect payments against these Purchase Orders. FUNDING : No Fiscal Impact RECOMMENDATION : Ratify Expenditure Summary Report and Detailed Warrant Listing Report of all payments over $25,000 for the period of January 24, 2024, through February 13, 2024 . File Attachments Expenditures Summary Report.pdf (609 KB) Warrant Listing.pdf (349 KB) US Bank - CalCard - Warrant Listing_January 29, 2024 - Check No. #84326559.pdf (111 KB) Motion & Voting Ratify Expenditure Summary Report and Detailed Warrant Listing Report of all payments over $25,000 for the period of January 24, 2024, through February 13, 2024. Motion by Rigo Dr Rodriguez, second by Katelyn Brazer Aceves. Final Resolution: Motion Carries Yes: Carolyn Torres, Alfonso Dr Alvarez, Hector Bustos, Katelyn Brazer Aceves, Rigo Dr Rodriguez 10. APPROVAL OF CONSENT CALENDAR Subject 10.15 Approval of Personnel Calendar Including the Transition of Specific Staff Members with such Topics as: Hiring, Promotions, Transfers, Resignations, Retirements, and Leaves Meeting Feb 27, 2024 - Regular Board Meeting Type Action Preferred Date Feb 27, 2024 Absolute Date Feb 27, 2024 Recommended Action Approve the Personnel Calendar including the transition of specific staff members with such topics as: hiring, promotions, transfers, resignations, retirements, and leaves. AGENDA ITEM BACKUP SHEET TITLE : Approval of Personnel Calendar Including the Transition of Specific Staff Members with such Topics as: Hiring, Promotions, Transfers, Resignations, Retirements, and Leaves ITEM : Consent SUBMITTED BY : Jennifer Flores, Associate Superintendent, Human Resources ITEM SUMMARY : Contained within the Personnel Calendar are 9 new hires, including: Activity Monitor – 1 After School Instructional Provider – 1 Before School Instructional Provider – 1 Pre-K Instructional Provider – 1 SSP Special Ed – 4 School Based Mental Health Specialist II – 1 Contained within the Personnel Calendar are certain Promotional Appointments that will create the following 8 new vacant positions: After School Instructional Provider at Advanced Learning Academy – 1 After School Instructional Provider at After School Programs – 1 After School Instructional Provider at Garfield Elementary School – 1 Instructional Assistant Severely Disabled at Adams Elementary School – 1 Instructional Assistant Severely Disabled at Special Education – 1 Registrar at MacArthur Fundamental Intermediate School – 1 Site Clerk at Lowell Elementary School – 1 Site Coordinator at Jefferson Elementary School – 1 BACKGROUND INFORMATION : The purpose of this agenda item is to seek Board approval of the Personnel Calendar including the transition of specific staff members with such topics as: hiring, promotions, transfers, resignations, retirements, and leaves. RATIONALE : Board approval of the Personnel Calendar is required for all Certificated and Classified personnel reports, non-confidential leaves of absences, and effective dates of resignations and retirements. FUNDING : No Fiscal Impact RECOMMENDATION : Approve the Personnel Calendar including the transition of specific staff members with such topics as: hiring, promotions, transfers, resignations, retirements, and leaves. File Attachments CE Personnel Calendar - February 27, 2024.pdf (306 KB) CL Personnel Calendar - February 27, 2024.pdf (757 KB) Motion & Voting Approve the Personnel Calendar including the transition of specific staff members with such topics as: hiring, promotions, transfers, resignations, retirements, and leaves. Motion by Rigo Dr Rodriguez, second by Katelyn Brazer Aceves. Final Resolution: Motion Carries Yes: Carolyn Torres, Alfonso Dr Alvarez, Hector Bustos, Katelyn Brazer Aceves, Rigo Dr Rodriguez 11. INFORMATION Subject 11.1 2023-24 Local Control Accountability Plan Mid-Year Report Meeting Feb 27, 2024 - Regular Board Meeting Type Information Goals AGENDA ITEM BACKUP SHEET TITLE : 2023-24 Local Control Accountability Plan Mid-Year Supplement Report ITEM : Information SUBMITTED BY : Lorraine M. Perez, Ed.D., Deputy Superintendent, Educational Services PREPARED BY : Emily Wolk, Ph.D., Executive Director, Research and Evaluation Marjorie Cochran, Ed.D., Administrator, Grant Writer/LCAP Swandayani Singgih, Director, Budget ITEM SUMMARY : Provide information regarding the Local Control Accountability Plan Mid-Year Supplement Report BACKGROUND INFORMATION : The purpose of this agenda item is to present the 2023-24 Local Control Accountability Plan (LCAP) Mid-Year Supplement Report. RATIONALE : Beginning in the 2023-2024 school year, all charter schools, school districts, and county offices of education are required to present a report on the mid-year update to the LCAP and the LCFF Budget Overview for Parents on or before February 28 of each year at a regularly scheduled meeting of the governing board or body of the LEA. The mid-year report must include the following: All available mid-year outcome data related to metrics identified in the current year's LCAP, and All available mid-year expenditure and implementation data on all actions identified in the current year’s LCAP. ( EC sections 47606.5, 52062, and 52068) Each LEA will determine how to present and report the required information to their local governing board or body. Although this mid-year update will not be included in the LCAP, the information presented may inform the development of the following year’s LCAP. FUNDING : No Fiscal Impact RECOMMENDATION : Present the 2023-24 Local Control Accountability Plan (LCAP) Mid-Year Supplement Report. File Attachments 2024_LCAP_Mid-Year_Monitoring_Report_for_the_2023-24_LCAP_Santa_Ana_Unified_School_District_20240215.pdf (298 KB) 12. PRESENTATION Subject 12.1 Mental Health Updates 2023-24 Meeting Feb 27, 2024 - Regular Board Meeting Type Presentation AGENDA ITEM BACKUP SHEET TITLE : Mental Health Updates 2023-24 ITEM : Presentation SUBMITTED BY : Bianca Barquin, Assistant Superintendent, K-12 Teaching and Learning PREPARED BY : David Richey, Executive Director, Support Services Michele Dejournett, Assistant Director, Support Services Olivia Dahlin, Coordinator, Mental Health BACKGROUND INFORMATION : The purpose of this agenda item is to present to the Board Mental Health Updates 2023-24 and the importance of mental health services in the Santa Ana Unified School District. RATIONALE : Recognizing the crucial significance of mental health, this presentation will show the commitment that extends to providing essential mental health services to students throughout the district. By enhancing equity and accessibility to school-based mental health services, we aim to bridge gaps and ensure that every student receives the support they need. FUNDING : No Fiscal Impact RECOMMENDATION : Present the Mental Health Updates 2023-24. File Attachments 23.24 MH Updates.pdf (495 KB) 13. REGULAR AGENDA - ACTION ITEMS Subject 13.1 Approval of Appointment of a School Board Representative to California School Boards Association Delegate Assembly Meeting Feb 27, 2024 - Regular Board Meeting Type Action Preferred Date Jan 24, 2023 Absolute Date Jan 24, 2023 AGENDA ITEM BACKUP SHEET TITLE : Approval of Appointment of a School Board Representative to California School Boards Association Delegate Assembly ITEM : Action SUBMITTED BY : Jerry Almendarez, Superintendent ITEM SUMMARY : Appointment of a School Board Representative to the California School Boards Association (CSBA) Delegate Assembly BACKGROUND INFORMATION : The purpose of this agenda item is to appoint a member of the School Board to the CSBA Delegate Assembly. RATIONALE : The California School Boards Association bylaws state that districts with 35,000-99,999 ADA shall be provided two delegate seats on the CSBA Delegate Assembly. Dr. Alfonso Alvarez and Ms. Katelyn Brazer Aceves are currently serving in these two positions, with Dr. Alvarez's term of office expiring on March 31, 2024. It is necessary to submit an appointment to CSBA. CSBA’s Delegate Assembly is a vital link in the association’s governance structure. Working with local districts, county offices, the Board of Directors and Executive Committee, Delegates ensure that the association reflects the interests of school districts and county offices of education throughout the state. There are two required Delegate Assembly meetings each year. FUNDING : No Fiscal Impact RECOMMENDATION : Approve the appointment of a School Board member as the representative on the California School Boards Association Delegate Assembly. File Attachments 2024 DA Appointment Form.pdf (187 KB) 2024 DA Appointed Biosketch Form.pdf (282 KB) Motion & Voting Appoint Dr. Alvarez as the School Board Representative on the School Boards Association Delegate Assembly. Motion by Rigo Dr Rodriguez, second by Hector Bustos. Final Resolution: Motion Carries Yes: Carolyn Torres, Alfonso Dr Alvarez, Hector Bustos, Katelyn Brazer Aceves, Rigo Dr Rodriguez 13. REGULAR AGENDA - ACTION ITEMS Subject 13.2 2024 Election of Representatives to Delegate Assembly for California School Boards Association, Region 15 Meeting Feb 27, 2024 - Regular Board Meeting Type Action Preferred Date Feb 13, 2024 Absolute Date Feb 13, 2024 Fiscal Impact No AGENDA ITEM BACKUP SHEET TITLE : 2024 Election of Representatives to Delegate Assembly for California School Boards Association, Region 15 ITEM : Action SUBMITTED BY : Jerry Almendarez, Superintendent BACKGROUND INFORMATION : The purpose of this agenda item is for Board members to vote for representatives to the California School Boards Association (CSBA) 2024-2026 Delegate Assembly for Region 15, Orange County. RATIONALE : Voting for Delegates is an action of the entire Board; therefore, it is done at a public meeting and requires a majority vote. Each Board may vote for as many persons as there are vacancies to be filled within the region or sub-region. If there is a tie vote, a run-off election will be held. There are seven (7) vacancies at this time in Region 15. The ballot also contains a provision for write-in candidates. Terms are for two years beginning April 1, 2024, through March 31, 2026. The official 2024 Delegate Assembly Ballot must be postmarked by the U.S. Post Office on or before Friday, March 15, 2024. FUNDING : No Fiscal Impact RECOMMENDATION : Elect up to seven (7) representatives to the Delegate Assembly for California School Boards Association (CSBA), Region 15. File Attachments 2024 Delegate Assembly Ballot.pdf (585 KB) Motion & Voting Elect Annemarie Randle Trejo and Candice (Candi) Kern to the Delegate Assembly for California School Boards Association, Region 15. Motion by Rigo Dr Rodriguez, second by Katelyn Brazer Aceves. Final Resolution: Motion Carries Yes: Carolyn Torres, Alfonso Dr Alvarez, Hector Bustos, Katelyn Brazer Aceves, Rigo Dr Rodriguez 13. REGULAR AGENDA - ACTION ITEMS Subject 13.3 Approval of Out of State Conference(s) with Santa Ana Unified School District for 2023-24 School Year Meeting Feb 27, 2024 - Regular Board Meeting Type Action Preferred Date Feb 27, 2024 Absolute Date Feb 27, 2024 Fiscal Impact Yes Budgeted Yes Budget Source Various Funds Recommended Action Approve the listing of Out of State Conference(s) with Santa Ana Unified School District for the 2023-24 school year. Goals AGENDA ITEM BACKUP SHEET TITLE : Approval of Out of State Conference(s) for 2023-24 School Year ITEM : Action SUBMITTED BY : Ron Hacker, Associate Superintendent/Chief Business Official, Business Services PREPARED BY: Michael Esparza, Director, Purchasing and Stores ITEM SUMMARY : Out of State Conference(s) for 2023-24 school year BACKGROUND INFORMATION : The purpose of this agenda item is to seek Board approval of the listing of Out of State Conference(s) with Santa Ana Unified School District for the 2023-24 school year. RATIONALE : Out of State Conference(s) have been requested by school sites and District staff to enhance and support equity-focused 21 st -century learning and provide professional development to improve student achievement. The attached list identifies the Out of State Conference(s) for the 2023-24 school year. FUNDING : Various Funds RECOMMENDATION : Approve the listing of Out of State Conference(s) with Santa Ana Unified School District for the 2023-24 school year. File Attachments 2023-24 Out of State Conference List.pdf (17 KB) Motion & Voting Approve the listing of Out of State Conference(s) with Santa Ana Unified School District for the 2023-24 school year. Motion by Hector Bustos, second by Alfonso Dr Alvarez. Final Resolution: Motion Carries Yes: Carolyn Torres, Alfonso Dr Alvarez, Hector Bustos, Katelyn Brazer Aceves, Rigo Dr Rodriguez 13. REGULAR AGENDA - ACTION ITEMS Subject 13.4 Authorization to Utilize the San Bernardino City Unified School District Bid No. 22-17, Awarded to School Specialty, LLC for the Purchase of Outdoor, Office, and Classroom Furniture Meeting Feb 27, 2024 - Regular Board Meeting Type Action Preferred Date Feb 27, 2024 Absolute Date Feb 27, 2024 Fiscal Impact Yes Budgeted Yes Budget Source Various Funds Recommended Action Authorize staff to utilize the San Bernardino City Unified School District Bid No. 22-17, awarded to School Specialty, LLC., for the purchase of Outdoor, Office, and Classroom Furniture. Goals AGENDA ITEM BACKUP SHEET TITLE : Authorization to Utilize the San Bernardino City Unified School District Bid No. 22-17, Awarded to School Specialty, LLC for the Purchase of Outdoor, Office, and Classroom Furniture ITEM : Action SUBMITTED BY : Ron Hacker, Associate Superintendent/Chief Business Official, Business Services PREPARED BY: Michael Esparza, Director, Purchasing and Stores ITEM SUMMARY : Approve the use of San Bernardino City Unified School District Bid No. 22-17 Contract expires December 13, 2027, which allows for the purchase of Outdoor, Office, and Classroom Furniture from School Specialty, LLC California Public Contract Code Sections 20118 and 10298 BACKGROUND INFORMATION : The purpose of this agenda item is to seek Board authorization to utilize the San Bernardino City Unified School District Bid No. 22-17, awarded to School Specialty, LLC, for the purchase of Outdoor, Office, and Classroom Furniture . RATIONALE : The District can, without going to bid, utilize such contracts pursuant to California Public Contract Code Sections 20118 and 10298. Staff has reviewed contracts available for use by the District through CMAS, NASPO and awarded piggybackable contracts from other districts and determined that the contract prices offered by Specialty, LLC, under San Bernardino City Unified School District Bid No. 22-17, to be fair, reasonable, and competitive. Authorization to utilize this contract will allow the District to purchase Outdoor, Office, and Classroom Furniture from School Specialty, LLC. FUNDING : Various Funds RECOMMENDATION : Authorize staff to utilize the San Bernardino City Unified School District Bid No. 22-17 , awarded to School Specialty, LLC, for the purchase of outdoor, office, and classroom furniture. File Attachments San Bernardino City USD Bid No. 22-17_School Specialty - Amendment 1.pdf (384 KB) San Bernardino City USD Bid No. 22-17 School -Specialty Agreement.pdf (537 KB) San Bernardino City USD - School Specialty Awarded Manufacturer.pdf (218 KB) San Bernardino City USD Bid No. 22-17_Docs - Piggyback Clause.pdf (1,563 KB) Motion & Voting Authorize staff to utilize the San Bernardino City Unified School District Bid No. 22-17, awarded to School Specialty, LLC., for the purchase of Outdoor, Office, and Classroom Furniture. Motion by Hector Bustos, second by Alfonso Dr Alvarez. Final Resolution: Motion Carries Yes: Carolyn Torres, Alfonso Dr Alvarez, Hector Bustos, Katelyn Brazer Aceves, Rigo Dr Rodriguez 13. REGULAR AGENDA - ACTION ITEMS Subject 13.5 Authorization to Utilize the State Contracts 1-22-23-20 A-K Supplement 10 and 1-22-23-23 A-I Supplement 19 Awarded to Watsonville Fleet Group 1-22-23-23G for the Purchase of Vehicles Meeting Feb 27, 2024 - Regular Board Meeting Type Action Preferred Date Feb 27, 2024 Absolute Date Feb 27, 2024 Fiscal Impact Yes Budgeted Yes Budget Source Various Funds Recommended Action Authorize staff to utilize the State Contracts 1-22-23-20 A-K supplement 10 and 1-22-23-23 A-I supplement 19 awarded to Watsonville Fleet Group (1-22-23-23G), for the purchase of vehicles. Goals AGENDA ITEM BACKUP SHEET TITLE : Authorization to Utilize the State Contracts 1-22-23-20 A-K Supplement 10 and 1-22-23-23 A-I Supplement 19 Awarded to Watsonville Fleet Group 1-22-23-23G for the Purchase of Vehicles ITEM : Action SUBMITTED BY : Ron Hacker, Associate Superintendent/Chief Business Official, Business Services PREPARED BY: Michael Esparza, Director, Purchasing and Stores ITEM SUMMARY : Approve State Contracts 1-22-23-20 A-K Supplement 10 and 1-22-23-23 A-I Supplement 19 awarded to Watsonville Fleet Group (1-22-23-23G) Contract expires April 30, 2025, which allows for the purchase of vehicles from Watsonville Fleet Group California Public Contract Code Sections 20118 and 10298 BACKGROUND INFORMATION : The purpose of this agenda item is to seek Board authorization to utilize the State Contracts 1-22-23-20 A-K Supplement 10 and 1-22-23-23 A-I Supplement 19 awarded to Watsonville Fleet Group (1-22-23-23G), for the purchase of vehicles . RATIONALE : The District can, without going to bid, utilize such contracts pursuant to California Public Contract Code Sections 20118 and 10298. Staff has reviewed contracts available for use by the District through CMAS, NASPO and awarded piggybackable contracts from other districts and determined that the contract prices offered by Watsonville Fleet Group under State Contracts 1-22-23-20 A-K Supplement 10 and 1-22-23-23 A-I Supplement 19, to be fair, reasonable, and competitive. The State Contracts with Watsonville Fleet Group will allow the District to purchase various vehicles from Watsonville Fleet Group. FUNDING : Various Funds RECOMMENDATION : Authorize staff to utilize the State Contracts 1-22-23-20 A-K Supplement 10 and 1-22-23-23 A-I Supplement 19 awarded to Watsonville Fleet Group (1-22-23-23G) for the purchase of vehicles. File Attachments Contract User Instructions - TRUCKS - Supplement 10 - No. 1-22-23-20 A-K.pdf (832 KB) Contract User Instructions - Vans SUVs - Supplement 19 - No. 1-22-23-23 A-I.pdf (823 KB) Motion & Voting Authorize staff to utilize the State Contracts 1-22-23-20 A-K supplement 10 and 1-22-23-23 A-I supplement 19 awarded to Watsonville Fleet Group (1-22-23-23G), for the purchase of vehicles. Motion by Hector Bustos, second by Alfonso Dr Alvarez. Final Resolution: Motion Carries Yes: Carolyn Torres, Alfonso Dr Alvarez, Hector Bustos, Katelyn Brazer Aceves, Rigo Dr Rodriguez 13. REGULAR AGENDA - ACTION ITEMS Subject 13.6 Authorization to Utilize the National Association of State Procur