Regular Board Meeting

1 Tuesday, November 12, 2019 Regular Board Meeting DeSoto County School Board Chambers 530 LaSolona Avenue Arcadia, FL 34266 TIME: 5:30 PM 1. Call to Order: 5:30 PM Subject 1.01 Roll Call Meeting Nov 12, 2019 - Regular Board Meeting Category 1. Call to Order: 5:30 PM Type FROM (Director/Principal): FOR (Division/School): Date(s) of Service: Submission Summary (include complete point(s) of interest): File Attachments Subject 1.02 Pledge of Allegiance Meeting Nov 12, 2019 - Regular Board Meeting Category 1. Call to Order: 5:30 PM Type FROM (Director/Principal): FOR (Division/School): Date(s) of Service: Submission Summary (include complete point(s) of interest): File Attachments Subject 1.03 Prayer Meeting Nov 12, 2019 - Regular Board Meeting Category 1. Call to Order: 5:30 PM Type Procedural File Attachments 2. Approval of Minutes Subject 2.01 Minutes of October 22, 2019, Regular Board Meeting Meeting Nov 12, 2019 - Regular Board Meeting Category 2. Approval of Minutes Type Report File Attachments 10.22.19 Meeting Minutes.BA.pdf (1,318 KB) 3. Reports Subject 3.01 Attorney- Mr. Waldron Meeting Nov 12, 2019 - Regular Board Meeting Category 3. Reports Type Report File Attachments 4. Superintendent Report Subject 4.01 Adrian H. Cline, Superintendent Meeting Nov 12, 2019 - Regular Board Meeting Category 4. Superintendent Report Type Information File Attachments 5. Public Presentations Subject 5.01 Public Presentation Meeting Nov 12, 2019 - Regular Board Meeting Category 5. Public Presentations Type Discussion, Information, Report File Attachments 6. Financial Reports Subject 6.01 Approval of Financial Reports Meeting Nov 12, 2019 - Regular Board Meeting Category 6. Financial Reports Type Action Recommended Action Approval of all items listed under Financial Reports as presented, unless otherwise noted. File Attachments Motion & Voting Approval of all items listed under Financial Reports as presented, unless otherwise noted. Motion by Karen Chancey, second by Asena L Mott. Final Resolution: Motion Carries Yea: Karen Chancey, Ronny Allen, Danny Via, Judy Kirkpatrick, Asena L Mott Subject 6.02 Check Register Meeting Nov 12, 2019 - Regular Board Meeting Category 6. Financial Reports Type Routine Monthly Report FROM : Laurie Albritton FOR : Finance Date(s) of Service: 10/11/19 - 11/01/19 Submission Summary : Check Registers# 121405 - 121733 ACH Registers# 192000045 - 192000053 Wire Transfers# 201900096 - 201900117 File Attachments 6.02 Check Register 111219.pdf (142 KB) 7. Routine Business Subject 7.01 Approval of Routine Business Items Meeting Nov 12, 2019 - Regular Board Meeting Category 7. Routine Business Type Action File Attachments Subject 7.02 Personnel Action (Non-Instructional) Report Meeting Nov 12, 2019 - Regular Board Meeting Category 7. Routine Business Type New Submission Document FROM: Heather Murphy FOR : Human Resources, Martha Valenzuela Date(s) of Service:2019-2020 File Attachments 7.02 Non-Instructional 11.12.19.pdf (72 KB) Subject 7.03 Personnel Action (Instructional/Athletics) Report Meeting Nov 12, 2019 - Regular Board Meeting Category 7. Routine Business Type New Submission Document FROM: Heather Murphy FOR : Human Resources, Martha Valenzuela Date(s) of Service: 2019-2020 File Attachments 7.03 Instructional_Athletic 11.12.19.pdf (37 KB) Subject 7.04 Personnel Action Summary - Missing Names Listing Meeting Nov 12, 2019 - Regular Board Meeting Category 7. Routine Business Type New Submission Document FROM:Ray Klejmont/Sarah Giddens FOR : Human Resources Date(s) of Service: Submission Summary: List of name inadvertently left off previous Personnel Action Summary Listing File Attachments 7.04 PAF NON INST missing.pdf (61 KB) Subject 7.05 Temporary Duty Requests Meeting Nov 12, 2019 - Regular Board Meeting Category 7. Routine Business Type New Submission Document FROM : Vicki McCorquodale FOR: Finance Date(s) of Service:2019-2020 Submission Summary: overnight, special weekends File Attachments 7.05 Temporary Duty Requests 11.12.19.pdf (69 KB) Subject 7.06 Temporary Duty Requests for Board Members Meeting Nov 12, 2019 - Regular Board Meeting Category 7. Routine Business Type New Submission Document FROM (Director/Principal): FOR (Division/School): Date(s) of Service: Submission Summary (include complete point(s) of interest): File Attachments 7.06 Temporary Duty Requests BOARD MEMBERS.pdf (49 KB) 8. New Business Subject 8.01 Approval of New Business Items Meeting Nov 12, 2019 - Regular Board Meeting Category 8. New Business Type Action FROM (Director/Principal): FOR (Division/School): Date(s) of Service: Submission Summary (include complete point(s) of interest): File Attachments Motion & Voting (not specified) Motion by Karen Chancey, second by Danny Via. Final Resolution: Motion Carries Yea: Karen Chancey, Ronny Allen, Danny Via, Judy Kirkpatrick, Asena L Mott Subject 8.02 PO 9092000061 United Data Technologies, Inc. Meeting Nov 12, 2019 - Regular Board Meeting Category 8. New Business Type New Submission Document FROM: Amanda Moseley, Purchasing FOR : D. Anne Turner, IT Date(s) of Service:2019-2020 Submission Summary: Purchase Devices used to project the teacher laptops to classroom TV Screens for DeSoto High and DeSoto Middle Schools. File Attachments 8.02 PO 9092000061 UNITED DATEA TECHNOLOGIES INC.pdf (120 KB) Subject 8.03 Operational Audit DeSoto County School Board Report 2020.33 Meeting Nov 12, 2019 - Regular Board Meeting Category 8. New Business Type New Submission Document FROM: Laurie Albritton, Finance Director FOR : Finance Date(s) of Service:2018-2019 File Attachments 8.03 2020-033.pdf (426 KB) Subject 8.04 FSC Annex Facility Use Agreement - DeSoto Youth Football Meeting Nov 12, 2019 - Regular Board Meeting Category 8. New Business Type New Submission Document FROM : Kathy Severson, Director of Workforce Education FOR : Adult Education Date(s) of Service:2019-2020 Submission Summary : FSC Annex Facility Use Agreement with DeSoto Youth Football & Cheerleading for Year End Banquet to be held 11/16/2019 File Attachments FSC Annex Facility Use Agreement - DeSoto Youth Football .pdf (1,485 KB) Subject 8.05 PO 9022000133 DeSoto County Sheriff's Meeting Nov 12, 2019 - Regular Board Meeting Category 8. New Business Type New Submission Document FROM: Amanda Moseley, Purchasing FOR: Amber Grantham, Finance Date(s) of Service:2019-2020 Submission Summary: Extra Duty Detail for 21st Century at Nocatee and Memorial Elementary for the remainder of the 2019-2020 school year. File Attachments 8.05 po 9022000133 DESOTO COUNTY SHERIFF'S.pdf (84 KB) Subject 8.06 Stipend Request for Turn Around School Meeting Nov 12, 2019 - Regular Board Meeting Category 8. New Business Type New Submission Document FROM: Laurie Albritton, Director FOR : Finance Date(s) of Service:2019-2020 Submission Summary: Stipend would be payable in December 2019. File Attachments 8.06 Stipend Request Turn Around School 11.10.19 BD MTG.pdf (817 KB) Subject 8.07 Stipend Request for Fitbit Challenge Five - Results 7000 Day 14-21 Meeting Nov 12, 2019 - Regular Board Meeting Category 8. New Business Type New Submission Document FROM: Laurie Albritton, Director FOR: Finance Date(s) of Service:2019-2020 Submission Summary: Information provided by Albritton Insurance File Attachments 8.07 STIPEND REQUEST FITBIT CHANGE 5 RESULTS 7000 DAY 14-21.pdf (775 KB) Subject 8.08 Stipend Request Fitbit Challenge Five Winners 3, 4, 5 Meeting Nov 12, 2019 - Regular Board Meeting Category 8. New Business Type FROM:Laurie Albritton, Director FOR: Finance Date(s) of Service:2019-2020 Submission Summary: Information provided by Albritton Insurance File Attachments 8.08 STIPEND REQUEST FITBIT CHALLENGE 5 RESULTS 3 4 5 WINNERS.pdf (780 KB) Subject 8.09 DMS AVID FIELD TRIP TO AVID DAY AT MIAMI DOLPHINS HARD ROCK STADIUM Meeting Nov 12, 2019 - Regular Board Meeting Category 8. New Business Type New Submission Document FROM (Director/Principal): MICHELLE H. DERPICH, PRINCIPAL FOR (Division/School): DESOTO MIDDLE SCHOOL Date(s) of Service: NOVEMBER 17, 2019 Submission Summary (include complete point(s) of interest): AVID WOULD LIKE TO TAKE FORTY (40) STUDENTS TO HARD ROCK STADIUM IN MIAMI, FLORIDA, TO ATTEND A CAREER SYMPOSIUM AND COLLEGE FAIR HOSTED BY THE MIAMI DOLPHINS. ATTACHED IS THE LETTER AVID WOULD LIKE TO SEND HOME WITH STUDENTS OUTLINING THE REQUIREMENTS OF THE STUDENT AND PAYMENT FOR THE TRIP. File Attachments 8.09 AVID Trip.pdf (1,572 KB) Subject 8.10 SPDG Sub Agreement for Grant Meeting Nov 12, 2019 - Regular Board Meeting Category 8. New Business Type New Submission Document FROM: Amanda Moseley, Purchasing Specialist FOR: ESE/Student Services Date(s) of Service: 10/01/2019-09/30/2020 Submission Summary: Sub-award Agreement with Florida Gulf Coast University is a cost reimbursement agreement for $23,728.00. File Attachments 8.11 Sub Agreement Florida Gulf Coast University Board of Trustees Amendment 2 v2.pdf (3,146 KB) Subject 8.11 PO 3122000004 Matthews Bus Alliance, Inc. Meeting Nov 12, 2019 - Regular Board Meeting Category 8. New Business Type New Submission Document FROM: Amanda Moseley, Purchasing FOR: Theresa Esparza, Transportation Date(s) of Service:2019-2020 Submission Summary: One 77 capacity Type C complete passenger bus. File Attachments 8.10 PO 3122000004 MATTHEWS BUS ALLIANCE INC.pdf (113 KB) Subject 8.12 PO 3132000005 The Library Store Meeting Nov 12, 2019 - Regular Board Meeting Category 8. New Business Type New Submission Document FROM: Amanda Moseley, Purchasing FOR : Michelle Brown, NES Date(s) of Service:2019-2020 Submission Summary: NES Media Center File Attachments 8.12 po 3132000005 The Library Store.pdf (112 KB) Subject 8.13 PO 9092000068 CDW-G Meeting Nov 12, 2019 - Regular Board Meeting Category 8. New Business Type New Submission Document FROM: Amanda Moseley, Purchasing FOR : D. Anne Turner, IT Date(s) of Service:2019-2020 Submission Summary: Teacher Laptops for DHS, DMS, WES, MES, and NES File Attachments 8.13 po 9092000068 CDW-G.pdf (120 KB) Subject 8.14 DHS Cross Country FHSAA State Finals Meeting Nov 12, 2019 - Regular Board Meeting Category 8. New Business Type FROM (Director/Principal): Dave Bremer FOR (Division/School): DHS Date(s) of Service: 11/9/2019 Submission Summary (include complete point(s) of interest): FHSAA State Finals in Tallahassee is being held on Saturday, November 9th at 9:30am. Cross country Bulldog, Lupita Manriquez, has earned her spot to compete in the state finals in representation of DHS. Mrs. Julie Chidsey (Head Coach) is seeking approval for the team to attend this meet and cheer on Miss Manriquez. ​​​​The group plans to leave early Friday, November 8th and return Saturday evening. Hotel stay is 5 rooms for 1 night and will require 1 county vehicle and 2 rented vans for transportation. In addition, cross-country (Mrs.Chidsey) would also like to cover the expense of food, fuel, prepaid tickets and parking pass, and other items for the team. File Attachments 8.14 XC Board Approval Letter.pdf (363 KB) Subject 8.15 DCHS FUA - Dirtbags Baseball Meeting Nov 12, 2019 - Regular Board Meeting Category 8. New Business Type New Submission Document FROM (Director/Principal): FOR (Division/School): Date(s) of Service: Submission Summary (include complete point(s) of interest): File Attachments DCHS FUA - Dirtbags Baseball.pdf (2,252 KB) Subject 8.16 MES Recognition of Pooser and Hays Meeting Nov 12, 2019 - Regular Board Meeting Category 8. New Business Type New Submission Document FROM (Director/Principal): FOR (Division/School): Date(s) of Service: Submission Summary (include complete point(s) of interest): File Attachments 8.16 MES Recognition of Pooser and Hays.pdf (153 KB) Subject 8.17 HOSA Conference Meeting Nov 12, 2019 - Regular Board Meeting Category 8. New Business Type FROM (Director/Principal): Dave Bremer FOR (Division/School): DHS Date(s) of Service: 11/15 through 11/17 Submission Summary (include complete point(s) of interest): (HOSA) organization would like to request permission to attend the Florida Development Leadership Academy Conference, November 15-17, 2019 at Camp Kulaqua, High Springs, Florida. The conference includes team building events, leadership development, and high school networking. This conference will benefit our local and regional students and advisors. I am requesting permission for the following students to attend this conference: Victoria Banda, Miriam Hernandez-Matias, and Helen Le. The chaperones will be Dorothy Yost, Jennifer Castaneda and Marilyn Goodman. File Attachments 8.17 HOSA Board FLDA 2019 (1).pdf (47 KB) Subject 8.18 Permission to Advertise Board Policy Updates Meeting Nov 12, 2019 - Regular Board Meeting Category 8. New Business Type New Submission Document FROM (Director/Principal): FOR (Division/School): Date(s) of Service: Submission Summary (include complete point(s) of interest): File Attachments 8.18 Permission to Advertise 19.1, 19.2, Special Release May 2019, and Medical Marijuana Updates.pdf (462 KB) 9. Superintendent Subject 9.01 Adrian H. Cline, Superintendent Meeting Nov 12, 2019 - Regular Board Meeting Category 9. Superintendent Type Information File Attachments 10. Public Presentations Subject 10.01 Public Presentation Meeting Nov 12, 2019 - Regular Board Meeting Category 10. Public Presentations Type Discussion, Information, Report If you would like to speak during Open Forum (non-agenda items), please follow the procedure below: Contact Superintendent's office, 863-494-4222 File Attachments 11. Board Member Subject 11.01 Board Member Comments Meeting Nov 12, 2019 - Regular Board Meeting Category 11. Board Member Type Information File Attachments 12. Adjournment Subject 12.01 Adjourn the Meeting Meeting Nov 12, 2019 - Regular Board Meeting Category 12. Adjournment Type Action Recommended Action Motion to Adjourn the meeting File Attachments Motion & Voting Motion to Adjourn the meeting Motion by Danny Via, second by Karen Chancey. Final Resolution: Motion Carries Yea: Karen Chancey, Ronny Allen, Danny Via, Judy Kirkpatrick, Asena L Mott