Regular Board Meeting

2 Tuesday, August 27, 2024 Regular Board Meeting Santa Ana Unified School District Board of Education Board Meeting Agenda Closed Session: 5:00 - 6:30 p.m. Open Session: 6:30 p.m. Carolyn Torres: President, Alfonso Alvarez, Ed.D.: Vice President, Hector Bustos: Clerk, Katelyn Brazer Aceves: Member, Rigo Rodriguez Ph.D.: Member Jerry Almendarez: Secretary/Superintendent If special assistance is needed to participate in the Board meeting, please contact the Superintendent’s office, at (714) 558-5512. Please call prior to the meeting to allow for reasonable arrangements to ensure accessibility to this meeting, per the Americans with Disabilities Act, Title II. Mission Statement: We assure well-rounded learning experiences, which prepare our students for success in college and career. We engage, inspire, and challenge all of our students to become productive citizens, ethical leaders, and positive contributors to our community, country and a global society. Role of the Board: The Governing Board is elected by the community to provide leadership and citizen oversight of the District’s schools. The Board works with the Superintendent to fulfill its major role, including: 1. Setting a direction for the District. 2. Providing a basic organizational structure for the SAUSD by establishing policies. 3. Ensuring accountability. 4. Providing community leadership on behalf of the District and public education. Agenda Items provided to the Board of Education that include the description of items of business to be considered by the Board for approval at Board Meetings. These items contain recommendations; the Board may exercise action they believe is best for the SAUSD. Board Meeting Documentation: Any and all supporting materials are made available to the public by the Public Communication Office. They may be reached from 8:00 a.m. – 4:30 p.m. at (714) 558-5555. Public Comments at Board Meetings: The agenda shall provide members of the public the opportunity to address the Board regarding agenda items before or during the Board’s consideration of the item. The agenda also provides members of the public an opportunity to testify at regular meetings on matters which are not on the agenda but which are within the subject matter jurisdiction of the Board. Individual speakers are allowed three minutes to address the Board on agenda or non-agenda items. The Board may limit the total time for public input on each item to 20 minutes. With the Board’s consent, the Board President may increase or decrease the time allowed for public presentation, depending on the topic and the number of persons wishing to be heard. The Board President may take a poll of speakers for or against a particular issue and may ask that additional persons speak only if they have something new to add. The Board urges that complaints and derogatory remarks against a District employee be made in writing on forms available in the Office of the Superintendent. This allows the District and the Board to examine more carefully the complaint and to initiate the appropriate investigation. Persons wishing to address the Board on an item on the agenda or an item of business in the Board’s jurisdiction are requested to complete a card. This card is to be submitted to the Executive Assistant. The Request to Address the Board of Education cards are located on the table in the foyer. Televised Meeting Schedule: The Regular Board of Education meetings are broadcast live on the second and fourth Tuesdays of each month. Please see the links below. Sausd.us - https://www.sausd.us/Page/42522 YouTube - https://www.youtube.com/@SantaAnaUnifiedSchoolDistrict The meeting is replayed on Tuesdays at 6:00 p.m. and Saturdays at 3:00 p.m., following the Board of Education meeting. Agenda and Minutes on District Website at http://www.sausd.us 1. CALL TO ORDER 2. RECESS TO CLOSED SESSION Subject 2.1 With respect to every item of business to be discussed in Closed Session pursuant to Government Code Section 54957.6: CONFERENCE WITH LABOR NEGOTIATOR: SAEA, CSEA, SASPOA, CWA Bargaining Units Jennifer Flores, District Negotiator Unrepresented Employees: Certificated and Classified Management, Supervisory, and Confidential Employees not represented by a Union Meeting Aug 27, 2024 - Regular Board Meeting Type File Attachments 2. RECESS TO CLOSED SESSION Subject 2.2 With respect to every item of business discussed in Closed Session pursuant to Government Code Section 54957: PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE/REASSIGNMENT/APPOINTMENTS: Director of Payroll and Coordinator of Special Education Services Meeting Aug 27, 2024 - Regular Board Meeting Type Action Preferred Date Aug 27, 2024 Absolute Date Aug 27, 2024 File Attachments 2. RECESS TO CLOSED SESSION Subject 2.3 With respect to every item of business to be discussed in Closed Session pursuant to Paragraphs (2) to (5) of Subdivision (D) (E) of Government Code Section 54956.9 CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION: Case Numbers: 30-2019-01068167-CU-WM-CSC and 30-2023-01349344-CU-JR-CJC Meeting Aug 27, 2024 - Regular Board Meeting Type File Attachments 2. RECESS TO CLOSED SESSION Subject 2.4 With respect to every item of business to be discussed in Closed Session pursuant to Government code Section 54956.8: CONFERENCE WITH REAL PROPERTY NEGOTIATORS: Ted Walstrom, District Representative; Assessor's Parcel Numbers: District-wide Real Property Disposition or Acquisition (Assessor’s Parcel Numbers: 408- 421-01, 988-068-97, 007-211-05, 398-151-01, 407-111-23, 403-174-06, 010-230-01, 405-121-01, 398-335-18, 412-471-01, 405-131-43, 405-233-35, 003-120-01, 109-101-02, 140-271-01, 014-161-06, 109-064-40, 010-011-05, 010-170-28, 014-431-01, 013-072-31, 016-035-12, 109-050-17, 396-023-01, 010-191-58, 404-061-38, 408-283-25, 410-111-03, 412-541-04, 404-061-40, 015-101-16, 405-293-13, 015-090-03, 398-275-20, 405-221-07, 001-111-09, 408-252-01, 013-140-01, 410-352-01, 412-341-01, 399-121-24, 396-211-11, 011-154-40, 398-583-01, 398-391-28, 014-162-07, 403-151-02, 109-611-31, 004-070-53, 405-054-04, 410-012-06, 008-202-01, 412-541-05, 408-301-01, 408-021-01, and 445-021-15) Meeting Aug 27, 2024 - Regular Board Meeting Type File Attachments 3. RECONVENE TO REGULAR MEETING 4. PLEDGE OF ALLEGIANCE 5. LAND ACKNOWLEDGEMENT 6. REPORT OF ACTION TAKEN IN CLOSED SESSION 7. SUPERINTENDENT'S REPORT 8. PUBLIC PRESENTATIONS (Pursuant to Government Code 54954.3)-Individuals or groups may make presentations or bring matters to the Board's attention that is within the Board's subject matter jurisdiction. Individual speakers are allowed three minutes to address the Board on agenda or non-agenda items. 9. APPROVAL OF CONSENT CALENDAR Subject 9.1 Approval of Regular Board Meeting Minutes - August 13, 2024, and Special Board Meeting - Closed Session Only Minutes - August 20, 2024 Meeting Aug 27, 2024 - Regular Board Meeting Type Action Preferred Date Aug 27, 2024 Absolute Date Aug 27, 2024 Fiscal Impact No File Attachments 8-13-24 Regular Board Meeting Minutes.pdf (1,457 KB) 8-20-24 Special Board Meeting - Closed Session Only Minutes.pdf (40 KB) Motion & Voting Approve the Regular Board Meeting Minutes - August 13, 2024, and Special Board Meeting - Closed Session Only Minutes - August 20, 2024. Motion by Carolyn Torres, second by Hector Bustos. Final Resolution: Motion Carries Yes: Carolyn Torres, Alfonso Dr Alvarez, Hector Bustos, Katelyn Brazer Aceves, Rigo Dr Rodriguez 9. APPROVAL OF CONSENT CALENDAR Subject 9.2 Authorization to Amend Renewal of Membership with Price Philanthropies Foundation for 2024-25 School Year Meeting Aug 27, 2024 - Regular Board Meeting Type Action Preferred Date Aug 27, 2024 Absolute Date Aug 27, 2024 Fiscal Impact Yes Dollar Amount $2,700.00 Budgeted Yes Budget Source General Fund Recommended Action Authorize the Amended Renewal of Membership with Price Philanthropies Foundation for the 2024-25 School Year. AGENDA ITEM BACKUP SHEET TITLE : Authorization to Amend Renewal of Membership with Price Philanthropies Foundation for 2024-25 School Year ITEM : Consent SUBMITTED BY : Jerry Almendarez, Superintendent ITEM SUMMARY : Amend Renewal of Membership with Price Philanthropies Foundation for the 2024-25 School Year BACKGROUND INFORMATION : The purpose of this agenda item is to seek Board authorization to amend the renewal of membership with Price Philanthropies Foundation for the 2024-25 school year. RATIONALE : At its June 11, 2024 meeting, the Board approved the renewal of the Price Philanthropies Foundation membership for the 2024-25 school year in the estimated amount of $2,500. The District has received the invoice reflecting an increase in the amount of $200. The Price Philanthropies Foundation/Urban Education Dialogue brings together superintendents from California urban schools three times a year to share best practices, generate creative ideas, and improve education policy. FUNDING : General Fund $2,500 $ 200 (increase amount) $2,700 (new amended amount) RECOMMENDATION : Authorize the Amended Renewal of Membership with Price Philanthropies Foundation for the 2024-25 School Year. File Attachments Motion & Voting Authorize the Amended Renewal of Membership with Price Philanthropies Foundation for the 2024-25 School Year. Motion by Carolyn Torres, second by Hector Bustos. Final Resolution: Motion Carries Yes: Carolyn Torres, Alfonso Dr Alvarez, Hector Bustos, Katelyn Brazer Aceves, Rigo Dr Rodriguez 9. APPROVAL OF CONSENT CALENDAR Subject 9.3 Acceptance of Gifts in Accordance with Board Policy 3290 - Gifts, Grants, and Bequests Meeting Aug 27, 2024 - Regular Board Meeting Type Action Preferred Date Aug 27, 2024 Fiscal Impact No Recommended Action Accept Gifts in Accordance with Board Policy 3290 - Gifts, Grants, and Bequests. Goals AGENDA ITEM BACKUP SHEET TITLE : Acceptance of Gifts in Accordance with Board Policy 3290 - Gifts, Grants, and Bequests ITEM : Consent SUBMITTED BY : Lorraine M. Perez, Ed.D., Deputy Superintendent, Educational Services ITEM SUMMARY : The Superintendent shall bring all gifts to the Board of Education for approval Total donated: $1,500.00 2024-2025 total donations-to-date: $34,066.09 BACKGROUND INFORMATION : The purpose of this agenda item is to seek Board acceptance of gifts, grants, and bequests on behalf of school sites and the District. For purposes determining the estimated value of a gift, the District does not perform an appraisal or other such valuation, rather simply reports the value of the gift as provided by the donor. RATIONALE : The Board of Education may accept and bequest or gift or money or property on behalf of the District. While greatly appreciating suitable donations, the Board of Education discourages any gifts which may directly or indirectly impair its commitment to provide equal educational opportunities for all District students. The Board of Education shall carefully evaluate any conditions or restrictions imposed by the donor in light of District philosophy and operations. If the Board of Education believes the District will be unable to fully satisfy the donor's conditions, the gift shall not be accepted. Gift books and instructional materials shall be accepted only if they meet District criteria. At the Superintendent's or Designee's discretion, a gift may be used at a particular school. FUNDING : No Fiscal Impact RECOMMENDATION : Accept Gifts in Accordance with Board Policy 3290 - Gifts, Grants, and Bequests. File Attachments 08-27-24 gifts.pdf (18 KB) Motion & Voting Accept Gifts in Accordance with Board Policy 3290 - Gifts, Grants, and Bequests. Motion by Carolyn Torres, second by Hector Bustos. Final Resolution: Motion Carries Yes: Carolyn Torres, Alfonso Dr Alvarez, Hector Bustos, Katelyn Brazer Aceves, Rigo Dr Rodriguez 9. APPROVAL OF CONSENT CALENDAR Subject 9.4 Approval of Memorandum of Understanding with Orange County School Districts for 2024-25 School Year Meeting Aug 27, 2024 - Regular Board Meeting Type Action Preferred Date Aug 27, 2024 Absolute Date Aug 27, 2024 Fiscal Impact Yes Budgeted Yes Budget Source Special Education Recommended Action Approval of Memorandum of Understanding with Orange County School Districts for 2024-25 School Year Goals AGENDA ITEM BACKUP SHEET TITLE : Approval of Memorandum of Understanding with Orange County School Districts for 2024-25 School Year ITEM : Consent SUBMITTED BY : Gloria O. Olamendi, Ed.D., Assistant Superintendent, Special Education/SELPA PREPARED BY : Rae Rice, Executive Director, Special Education ITEM SUMMARY : Memorandum of Understanding is provided to Orange County School Districts to set forth provisions for the enrollment of deaf and hearing impaired students at Taft DHH Elementary School BACKGROUND INFORMATION : The purpose of this agenda item is to seek approval of a Memorandum of Understanding (MOU) with Anaheim Elementary, Capistrano, Garden Grove, Irvine, Newport Messa, Orange, Placentia-Yorba Linda, Saddleback Valley, and Tustin Unified School Districts for the 2024-25 school year in order to provide appropriate special education services for those districts' preschool and elementary age students who are deaf or hearing impaired (DHH). The District has provided services to DHH students from other Orange County school districts at the Taft Elementary School DHH Program for more than 30 years without formal agreements. Staff recommends implementing MOUs with all school districts who wish their resident students to attend the Taft DHH Program. Students from other school districts can enter the Taft DHH Program at any time in the school year, and this enrollment will prompt the submission of an MOU to the Board for approval. RATIONALE : Approval of this MOU will provide continuation of services for DHH students from Anaheim Elementary, Capistrano, Garden Grove, Irvine, Newport Mesa, Orange, Placentia-Yorba Linda, Saddleback Valley, and Tustin Unified School Districts in the Taft Elementary School DHH Program. The MOUs address services to students in accordance with each student's Individualized Education Program (IEP). In addition, it sets forth the funding and billing formulas and includes other items such as representation at students' IEP meetings, transportation, and appropriate hold harmless provisions. Incoming districts will pay tuition for their respective students to the District in accordance with the terms of their MOUs for each of its students enrolled in the DHH Program at Taft Elementary School. District Estimated Amount Per Student (Based On 23/24 School Year) Anaheim Elementary School District $80,000 Capistrano Unified School District $80,000 Garden Grove Unified School District $80,000 Irvine Unified School District $80,000 Newport Mesa Unified School District $80,000 Orange Unified School District $80,000 Placentia-Yorba Linda Unified School District $80,000 Saddleback Valley Unified School District $80,000 Tustin Unified School District $80,000 FUNDING : Revenue to the District, per student RECOMMENDATION : Approve the Memorandum of Understanding with Orange County School Districts for 2024-25 School Year. File Attachments 24-25 MOU Inter-SELPA Contract DHH - AESD.pdf (122 KB) 24-25 MOU Inter-SELPA Contract DHH - Capistrano USD.pdf (122 KB) 24-25 MOU Inter-SELPA Contract DHH - Garden Grove USD.pdf (122 KB) 24-25 MOU Inter-SELPA Contract DHH - Irvine USD.pdf (122 KB) 24-25 MOU Inter-SELPA Contract DHH - Newport-Mesa USD.pdf (122 KB) 24-25 MOU Inter-SELPA Contract DHH - Orange USD.pdf (122 KB) 24-25 MOU Inter-SELPA Contract DHH - Placentia Yorba Linda USD.pdf (122 KB) 24-25 MOU Inter-SELPA Contract DHH - Saddleback Valley USD.pdf (122 KB) 24-25 MOU Inter-SELPA Contract DHH - Tustin USD.pdf (122 KB) Motion & Voting Approve the Memorandum of Understanding with Orange County School Districts for 2024-25 School Year. Motion by Carolyn Torres, second by Hector Bustos. Final Resolution: Motion Carries Yes: Carolyn Torres, Alfonso Dr Alvarez, Hector Bustos, Katelyn Brazer Aceves, Rigo Dr Rodriguez 9. APPROVAL OF CONSENT CALENDAR Subject 9.5 Ratification of Memorandum of Understanding with Anaheim Elementary School District for 2024-25 School Year Meeting Aug 27, 2024 - Regular Board Meeting Type Action Preferred Date Aug 27, 2024 Absolute Date Aug 27, 2024 Fiscal Impact Yes Dollar Amount $151,821.00 Budgeted Yes Budget Source Special Education Recommended Action Ratify the Memorandum of Understanding with the Anaheim Elementary School District for the 2024-25 School Year. Goals AGENDA ITEM BACKUP SHEET TITLE : Ratification of Memorandum of Understanding with Anaheim Elementary School District for 2024-25 School Year ITEM : Consent SUBMITTED BY : Gloria O. Olamendi, Ed.D., Assistant Superintendent, Special Education/SELPA PREPARED BY : Dolores Alvarado, Director, Special Education ITEM SUMMARY : Memorandum of Understanding is provided to set forth provisions for the enrollment of a Santa Ana Unified School District student who is blind and requires a specialized Visual Impaired program BACKGROUND INFORMATION : The purpose of this agenda item is to seek ratification of a Memorandum of Understanding (MOU) with Anaheim Elementary School District (AESD) for 2024-25 school year in order to provide appropriate special education services for a student who is blind or visually impaired (VI). The VI program located at Clara Barton Elementary School in AESD, offers a specialized program designed to provide tailored support and resources for student who is blind or visually impaired. AESD operates Regional and Specialized Programs to provide special education programs and services to individuals with exceptional needs requiring intensive educational services, including the Regional Visually Impaired Program at Clara Barton Elementary School. RATIONALE : Approval of this MOU will provide continuation of services for a blind and visually impaired student from SAUSD into the Clara Barton Elementary School Regional Visually Impaired Program. The MOU addresses services to student in accordance with each student's Individualized Education Program (IEP). In addition, it sets forth the funding and billing formulas and includes other items such as representation at student IEP meetings, transportation, and appropriate hold harmless provisions. District Projected Cost Per Student Anaheim Elementary School District $151,821 FUNDING : Special Education; Not to Exceed $151,821 RECOMMENDATION : Ratify the Memorandum of Understanding with the Anaheim Elementary School District for the 2024-25 School Year. File Attachments 24-25 MOU AESD agreement.pdf (380 KB) Motion & Voting Ratify the Memorandum of Understanding with the Anaheim Elementary School District for the 2024-25 School Year. Motion by Carolyn Torres, second by Hector Bustos. Final Resolution: Motion Carries Yes: Carolyn Torres, Alfonso Dr Alvarez, Hector Bustos, Katelyn Brazer Aceves, Rigo Dr Rodriguez 9. APPROVAL OF CONSENT CALENDAR Subject 9.6 Approval/Ratification of Listing of Agreements/Contracts with Santa Ana Unified School District for 2024-25 School Year Meeting Aug 27, 2024 - Regular Board Meeting Type Action Preferred Date Aug 27, 2024 Absolute Date Aug 27, 2024 Fiscal Impact Yes Budgeted Yes Budget Source Various Funds Recommended Action Approve/Ratify the Listing of Agreements/Contracts with Santa Ana Unified School District for the 2024-25 School Year. Goals AGENDA ITEM BACKUP SHEET TITLE : Approval/Ratification of Listing of Agreements/Contracts with Santa Ana Unified School District for 2024-25 School Year ITEM : Consent SUBMITTED BY : Ron Hacker, Associate Superintendent/Chief Business Official, Business Services PREPARED BY: Michael Esparza, Director, Purchasing and Stores ITEM SUMMARY : Agreements/Contracts for the 2024-25 school year BACKGROUND INFORMATION : The purpose of this agenda item is to seek Board approval/ratification of the listing of agreements/contracts with Santa Ana Unified School District for 2024-25 school year. RATIONALE : Consultants have been requested by school sites and District staff to enhance and support educational programs and provide professional development to improve student achievement. FUNDING : Various Funds RECOMMENDATION : Approve/Ratify the Listing of Agreements/Contracts with Santa Ana Unified School District for the 2024-25 School Year. File Attachments 2024-25 Consultant List.pdf (108 KB) 1. 24-25-201 BENEFITS - ALLIANT INSURANCE SERVICES signed.pdf (439 KB) 2. 24-25-196 BENEFITS - MARSH & MCLENNAN signed.pdf (7,386 KB) 3. 24-25-110 DIAMOND ES - PLAYWORKS signed.pdf (437 KB) 4. 24-25-172 BIG BROTHERS BIG SISTERS OF OC signed.pdf (776 KB) 5. 24-25-170 SPERLING CTR FOR RESEARCH AND INNOVATION signed.pdf (793 KB) 6. FAC-619 CUMMING GROUP rev1 signed.pdf (787 KB) 7. 24-25-140 TIS - BUSINESS SUCCESS CONSULTING GROUP rev1 signed.pdf (515 KB) 8. 24-25-166 K12 T&L - AVID CENTER signed.pdf (613 KB) 9. 24-25-165 K-12 T&L - CENTER FOR COMMUNITY EDUCATION dba XITO rev1 signed.pdf (447 KB) 10. 24-25-167 K-12 T&L - INSTITUTE FOR THE FUTURE rev1 signed.pdf (377 KB) 11. 24-25-126 REGENTS OF UCLA - IDS (we sign first).pdf (479 KB) 12. 24-25-200 RISK MGMT - EDINGER URGENT CARE signed.pdf (1,233 KB) 13. 24-25-176 PROFESSIONAL TUTORS OF AMERICA signed.pdf (8,361 KB) 14. 24-25-083 SS - HAZEL HEALTH signed.pdf (523 KB) 15. 24-25-076 VAPA - MARCUS OMARI BOWMAN signed (1).pdf (977 KB) 16. 24-25-074 VAPA - SANCHEZ CREATIVE ENTERPRISE, LLC signed.pdf (476 KB) 17. FAC-620 FACILITIES - MAI AMEND #1 signed.pdf (4,783 KB) 18. 24-25-069 K-12 T&L - CRESCENDO EDUCATION GROUP AMEND #1 signed.pdf (3,025 KB) Motion & Voting Approve/Ratify the Listing of Agreements/Contracts with Santa Ana Unified School District for the 2024-25 School Year. Motion by Carolyn Torres, second by Hector Bustos. Final Resolution: Motion Carries Yes: Carolyn Torres, Alfonso Dr Alvarez, Hector Bustos, Katelyn Brazer Aceves, Rigo Dr Rodriguez 9. APPROVAL OF CONSENT CALENDAR Subject 9.7 Approval/Ratification of Listing of No-Cost Community Partnership Agreements with Santa Ana Unified School District for 2024-25 School Year Meeting Aug 27, 2024 - Regular Board Meeting Type Action Preferred Date Aug 27, 2024 Absolute Date Aug 27, 2024 Fiscal Impact No Recommended Action Approve/Ratify the Listing of No-Cost Community Partnership Agreements with Santa Ana Unified School District for the 2024-25 School Year. Goals AGENDA ITEM BACKUP SHEET TITLE : Approval/Ratification of Listing of No-Cost Community Partnership Agreements with Santa Ana Unified School District for 2024-25 School Year ITEM : Consent SUBMITTED BY : Ron Hacker, Associate Superintendent/Chief Business Official, Business Services PREPARED BY : Michael Esparza, Director, Purchasing and Stores ITEM SUMMARY : No-Cost Community Partnership Agreements for the 2024-25 school year BACKGROUND INFORMATION : The purpose of this agenda item is to seek Board approval/ratification of the listing of No-Cost Community Partnership agreements with Santa Ana Unified School District for the 2024-25 school year. RATIONALE : Community Partnership Agreements have been requested by school sites and District staff to enhance and support educational programs and provide professional development to improve student achievement. The attached list identifies various community partnership agreements that will provide services throughout the District. FUNDING : No Fiscal Impact RECOMMENDATION : Approve/Ratify the Listing of No-Cost Community Partnership Agreements with Santa Ana Unified School District for the 2024-25 School Year. File Attachments 2024-25 No-Cost Agreements List.pdf (20 KB) 1. 24-25-182 EXP LEARNING - WALK'N ROLLERS signed.pdf (2,454 KB) 2. 24-25-043 HR - EMERSON COLLEGE CSD_Uni signed.pdf (252 KB) 3. 24-25-138 MULT SITES - OCMVCD rev2 signed.pdf (1,021 KB) 4. 24-25-239 COUNTY OF ORANGE we sign first.pdf (137 KB) 5. 24-25-066 ALLIANT UNIVERSITY signed.pdf (276 KB) 6. 24-25-030 SS - CA BAPTIST UNIVERSITY signed.pdf (3,088 KB) 7. 24-25-181 SS - Orange County Superintendent of Schools signed.pdf (4,524 KB) Motion & Voting Approve/Ratify the Listing of No-Cost Community Partnership Agreements with Santa Ana Unified School District for the 2024-25 School Year. Motion by Carolyn Torres, second by Hector Bustos. Final Resolution: Motion Carries Yes: Carolyn Torres, Alfonso Dr Alvarez, Hector Bustos, Katelyn Brazer Aceves, Rigo Dr Rodriguez 9. APPROVAL OF CONSENT CALENDAR Subject 9.8 Approval/Ratification of Listing of Grant Award Applications with Santa Ana Unified School District for 2023-24 School Year Meeting Aug 27, 2024 - Regular Board Meeting Type Action Preferred Date Aug 27, 2024 Absolute Date Aug 27, 2024 Fiscal Impact No Recommended Action Approve/ratify the listing of grant award applications with Santa Ana Unified School District for the 2023-24 school year. Goals AGENDA ITEM BACKUP SHEET TITLE : Approval/Ratification of Listing of Grant Award Applications with Santa Ana Unified School District for 2023-24 School Year ITEM : Consent SUBMITTED BY : Ron Hacker , Associate Superintendent/Chief Business Official, Business Services ITEM SUMMARY : Grant Award Applications for the 2023-24 school year BACKGROUND INFORMATION : The purpose of this agenda item is to seek Board approval/ratification of the listing of grant award applications with Santa Ana Unified School District for the 2023-24 school year. RATIONALE : Additionally, these grants will provide students with educational programs and provide professional development to improve student achievement. FUNDING : No Fiscal Impact RECOMMENDATION : Approve/Ratify the Listing of Grant Award Applications with Santa Ana Unified School District for the 2023-24 School Year. File Attachments Grant Award Listing.pdf (164 KB) 1. GS 414 CTE CDE $21,428 Start 1.1.24 End 12.31.24.pdf (179 KB) 2. GS 422 CTE OCSS $421,177.84 Start 7.01.23 End 12.31.24.pdf (2,599 KB) 3. GS 419 EL CDE $300,000 Start 7.01.23 End 12.31.24.pdf (1,284 KB) 4. GS 423 EL CDE $3,535,000 Start 7.01.23 End End 9.30.24.pdf (207 KB) 5. GS 417 CTE CDE $-50,000 Start 8.01.23 End 12.31.24.pdf (109 KB) 6. GS 418 SS CDE $273,761.52 Start 7.01.23 End 12.31.24.pdf (1,781 KB) Motion & Voting Approve/Ratify the Listing of Grant Award Applications with Santa Ana Unified School District for the 2023-24 School Year. Motion by Carolyn Torres, second by Hector Bustos. Final Resolution: Motion Carries Yes: Carolyn Torres, Alfonso Dr Alvarez, Hector Bustos, Katelyn Brazer Aceves, Rigo Dr Rodriguez 9. APPROVAL OF CONSENT CALENDAR Subject 9.9 Approval/Ratification of Listing of Grant Award Applications with Santa Ana Unified School District for 2024-25 School Year Meeting Aug 27, 2024 - Regular Board Meeting Type Action Preferred Date Aug 27, 2024 Absolute Date Aug 27, 2024 Fiscal Impact No Recommended Action Approve/Ratify the Listing of Grant Award Applications with Santa Ana Unified School District for the 2024-25 School Year. Goals AGENDA ITEM BACKUP SHEET TITLE : Approval/Ratification of Listing of Grant Award Applications with Santa Ana Unified School District for 2024-25 School Year ITEM : Consent SUBMITTED BY : Ron Hacker , Associate Superintendent/Chief Business Official, Business Services ITEM SUMMARY : Grant Award Applications for the 2024-25 school year BACKGROUND INFORMATION : The purpose of this agenda item is to seek Board approval/ratification of the listing of grant award applications with Santa Ana Unified School District for the 2024-25 school year. RATIONALE : Additionally, these grants will provide students with educational programs and provide professional development to improve student achievement. FUNDING : No Fiscal Impact RECOMMENDATION : Approve/Ratify the Listing of Grant Award Applications with Santa Ana Unified School District for the 2024-25 School Year. File Attachments Grant Award Listing.pdf (98 KB) 1. GS 420 CTE CDE $35,000 Start 6.01.24 End 6.30.25.pdf (275 KB) 2. GS 421 CTE CDE $75,000 Start 6.01.24 End 6.30.25.pdf (283 KB) 3. GS 425 ECE CDE $499,680 Start 6.25.24 End 6.30.25.pdf (182 KB) 4. GS 416 HR CTE $50,000 Start 1.01.24 End 12.31.28.pdf (146 KB) Motion & Voting Approve/Ratify the Listing of Grant Award Applications with Santa Ana Unified School District for the 2024-25 School Year. Motion by Carolyn Torres, second by Hector Bustos. Final Resolution: Motion Carries Yes: Carolyn Torres, Alfonso Dr Alvarez, Hector Bustos, Katelyn Brazer Aceves, Rigo Dr Rodriguez 9. APPROVAL OF CONSENT CALENDAR Subject 9.10 Approval/Ratification of Listing of Software License Agreements with Santa Ana Unified School District for 2024-25 School Year Meeting Aug 27, 2024 - Regular Board Meeting Type Action Preferred Date Aug 27, 2024 Absolute Date Aug 27, 2024 Fiscal Impact No Recommended Action Approve/Ratify the Listing of Software License Agreements with Santa Ana Unified School District for the 2024-25 School Year. Goals AGENDA ITEM BACKUP SHEET TITLE : Approval/Ratification of Listing of Software License Agreements with Santa Ana Unified School District for 2024-25 School Year ITEM : Consent SUBMITTED BY : Ron Hacker, Associate Superintendent/Chief Business Official, Business Services PREPARED BY : Michael Esparza, Director, Purchasing and Stores ITEM SUMMARY : Software License Agreements for the 2024-25 school year BACKGROUND INFORMATION : The purpose of this agenda item is to seek Board approval/ratification of the listing of software license agreements with Santa Ana Unified School District for the 2024-25 school year. RATIONALE : Software License Agreements have been requested by school sites and District staff to enhance and support educational programs and provide professional development to improve student achievement. The attached list identifies various software license agreements that will provide services throughout the District. FUNDING : Various Funds RECOMMENDATION : Approve/Ratify the Listing of Software License Agreements with Santa Ana Unified School District for the 2024-25 School Year. File Attachments 2024-25 - Software Listing.pdf (44 KB) Motion & Voting Approve/Ratify the Listing of Software License Agreements with Santa Ana Unified School District for the 2024-25 School Year. Motion by Carolyn Torres, second by Hector Bustos. Final Resolution: Motion Carries Yes: Carolyn Torres, Alfonso Dr Alvarez, Hector Bustos, Katelyn Brazer Aceves, Rigo Dr Rodriguez 9. APPROVAL OF CONSENT CALENDAR Subject 9.11 Approval/Ratification of Listing of Disposal of Obsolete Unrepairable Computer Equipment, Miscellaneous Surplus Equipment, and Furniture Meeting Aug 27, 2024 - Regular Board Meeting Type Action Preferred Date Aug 27, 2024 Absolute Date Aug 27, 2024 Fiscal Impact No Recommended Action Approve/Ratify the Listing of Disposal of Obsolete Unrepairable Computer Equipment, Miscellaneous Surplus Equipment, and Furniture Pursuant to Board Policy 3270. Goals AGENDA ITEM BACKUP SHEET TITLE : Approval/Ratification of Listing of Disposal of Obsolete Unrepairable Computer Equipment, Miscellaneous Surplus Equipment, and Furniture ITEM : Consent SUBMITTED BY : Ron Hacker, Associate Superintendent/Chief Business Official, Business Services PREPARED BY : Jesse Ortega, Director, Logistics Beto Leal, Manager, Logistics ITEM SUMMARY : Disposal of Obsolete Unrepairable Computer Equipment, Miscellaneous Surplus Equipment, and Furniture Board Policy 3270 BACKGROUND INFORMATION : The purpose of this agenda item is to seek Board approval/ratification of the disposal of obsolete, unrepairable computer equipment, miscellaneous surplus equipment, and furniture pursuant to Board Policy 3270. RATIONALE : Various school administrators have submitted requests for the disposal of surplus equipment and furniture that are no longer usable or needed at their sites. The items are obsolete and/or unrepairable. All obsolete or non-repairable equipment and furniture will be disposed of in the most appropriate manner. Authorization by the Board is required for disposal. FUNDING : No Fiscal Impact RECOMMENDATION : Approve/Ratify the Listing of Disposal of Obsolete Unrepairable Computer Equipment, Miscellaneous Surplus Equipment, and Furniture Pursuant to Board Policy 3270. File Attachments E-Waste Disposal List.pdf (421 KB) Disposal of Miscellaneous Surplus Equipment and Furniture List.pdf (32 KB) Motion & Voting Approve/Ratify the Listing of Disposal of Obsolete Unrepairable Computer Equipment, Miscellaneous Surplus Equipment, and Furniture Pursuant to Board Policy 3270. Motion by Carolyn Torres, second by Hector Bustos. Final Resolution: Motion Carries Yes: Carolyn Torres, Alfonso Dr Alvarez, Hector Bustos, Katelyn Brazer Aceves, Rigo Dr Rodriguez 9. APPROVAL OF CONSENT CALENDAR Subject 9.12 Approval/Ratification of Agreement for District Legal Services for 2024-25 Fiscal Year Meeting Aug 27, 2024 - Regular Board Meeting Type Action Preferred Date Aug 27, 2024 Absolute Date Aug 27, 2024 Fiscal Impact Yes Budgeted Yes Budget Source Fund 81: Property & Liability Recommended Action Approve/Ratify the Agreement for District Legal Services for the 2024-25 Fiscal Year with Barber & Bauermeister. Goals AGENDA ITEM BACKUP SHEET TITLE : Approval/Ratification of Agreement for District Legal Services for 2024-25 Fiscal Year ITEM : Consent SUBMITTED BY : Ron Hacker, Associate Superintendent/Chief Business Official, Business Services PREPARED BY: Michael Esparza, Director, Purchasing and Stores ITEM SUMMARY : General Counsel related to Risk Management matters Contract for the 2024-25 Fiscal Year BACKGROUND INFORMATION : The purpose of this agenda item is to seek Board approval/ratification of the agreement with Barber & Bauermeister for District legal services for the 2024-25 fiscal year . RATIONALE : Based on the District's current needs, the consultant will represent and counsel District staff on any legal services or liability claims against the District. FUNDING : Fund 81: Property & Liability RECOMMENDATION : Approve/Ratify the Agreement for District Legal Services for the 2024-25 Fiscal Year with Barber & Bauermeister . File Attachments 2024-2025 Legal Services Listing.pdf (34 KB) 1. 24-25-204 RISK MGMT - BARBER & BAUERMEISTER signed.pdf (785 KB) Motion & Voting Approve/Ratify the Agreement for District Legal Services for the 2024-25 Fiscal Year with Barber & Bauermeister. Motion by Carolyn Torres, second by Hector Bustos. Final Resolution: Motion Carries Yes: Carolyn Torres, Alfonso Dr Alvarez, Hector Bustos, Katelyn Brazer Aceves, Rigo Dr Rodriguez 9. APPROVAL OF CONSENT CALENDAR Subject 9.13 Approval to Increase Adult Meal Prices in School Cafeterias for 2024-25 School Year Meeting Aug 27, 2024 - Regular Board Meeting Type Action Preferred Date Aug 27, 2024 Absolute Date Aug 27, 2024 Fiscal Impact No Recommended Action Approve the Adjustment of Adult Meal Prices in School Cafeterias for the 2024-25 School Year. Goals AGENDA ITEM BACKUP SHEET TITLE : Approval to Increase Adult Meal Prices in School Cafeterias for 2024-25 School Year ITEM : Consent SUBMITTED BY : Ron Hacker, Associate Superintendent/Chief Business Official, Business Services PREPARED BY: Josh Goddard, Director, Nutrition Services ITEM SUMMARY : Adjust adult meal prices per U.S. Department of Agriculture (USDA) Food and Nutrition Service regulations BACKGROUND INFORMATION : This agenda item seeks Board approval to adjust meal prices for school nutrition program (SNP) meals served to adults. Under U.S. Department of Agriculture (USDA) Food and Nutrition Service Instruction 782-5, Revision 1, the price of an adult meal must fully cover all costs including the USDA Foods fair market value. RATIONALE : These adjustments ensure adult meal pricing in school cafeterias aligns with statutory requirements for the 2024-25 school year. The calculated price is rounded to allow Nutrition Services staff to expedite cash handling and customer service. Breakfast 2024-25 A. Free Breakfast Reimbursement Rate $3.816 B. USDA Food Value $0.00 C. Minimum Adult Breakfast Price (A+B) $3.816 D. Proposed Adult Breakfast Price (must exceed C) $3.85 Lunch 2024-25 A. Federal Free Lunch Reimbursement Rate $5.516 B. USDA Foods Value $0.45 C. Minimum Adult Lunch Price (A + B) $5.966 D. Proposed Adult Lunch Price (must exceed C) $6.00 FUNDING : No Fiscal Impact RECOMMENDATION : Approve the Adjustment of Adult Meal Prices in School Cafeterias for the 2024-25 School Year. File Attachments Motion & Voting Approve the Adjustment of Adult Meal Prices in School Cafeterias for the 2024-25 School Year. Motion by Carolyn Torres, second by Hector Bustos. Final Resolution: Motion Carries Yes: Carolyn Torres, Alfonso Dr Alvarez, Hector Bustos, Katelyn Brazer Aceves, Rigo Dr Rodriguez 9. APPROVAL OF CONSENT CALENDAR Subject 9.14 Ratification of Purchase Order Summary and Listing of All Purchase Orders for Period of July 24, 2024, through August 13, 2024 Meeting Aug 27, 2024 - Regular Board Meeting Type Action Preferred Date Aug 27, 2024 Absolute Date Aug 27, 2024 Fiscal Impact No Recommended Action Ratify Purchase Order Summary Report and Detailed Purchase Order Listing of all purchase orders created during the period of July 24, 2024, through August 13, 2024. Goals AGENDA ITEM BACKUP SHEET TITLE : Ratification of Purchase Order Summary and Listing of All Purchase Orders for Period of July 24, 2024, through August 13, 2024 ITEM : Consent SUBMITTED BY : Ron Hacker, Associate Superintendent/Chief Business Official, Business Services PREPARED BY : Michael Esparza, Director, Purchasing and Stores ITEM SUMMARY : Snapshot of purchase orders issued between July 24, 2024, through August 13, 2024 Board Policy 3300 Education Code 17604 BACKGROUND INFORMATION : The purpose of this agenda item is to seek Board ratification of the Purchase Order Summary Report and Detailed Purchase Order Listing for all purchase orders created during the period of July 24, 2024, through August 13, 2024 . The Board through individual agenda items has previously approved purchase orders for contracts over $25,000. RATIONALE : The Purchase Order Summary Report provides a summary of all purchase orders created during the period of July 24, 2024, through August 13, 2024, by funding source. The Detailed Purchase Order Listing Report lists each individual purchase order created by vendor for the period of July 24, 2024, through August 13, 2024. Board Policy 3300 and Education Code 17604 specifically authorizes the Board to delegate signature authority on behalf of the District to the District Superintendent or designee. Such delegation of signature authority serves to expedite the financial transactions or any other contract. FUNDING : No Fiscal Impact RECOMMENDATION : Ratify Purchase Order Summary Report and Detailed Purchase Order Listing of All Purchase Orders Created During the Period of July 24, 2024, through August 13, 2024. File Attachments P.O. Summary Report.pdf (255 KB) P.O. Listing.pdf (860 KB) Motion & Voting Ratify Purchase Order Summary Report and Detailed Purchase Order Listing of All Purchase Orders Created During the Period of July 24, 2024, through August 13, 2024. Motion by Carolyn Torres, second by Hector Bustos. Final Resolution: Motion Carries Yes: Carolyn Torres, Alfonso Dr Alvarez, Hector Bustos, Katelyn Brazer Aceves, Rigo Dr Rodriguez 9. APPROVAL OF CONSENT CALENDAR Subject 9.15 Ratification of Expenditure Summary and Warrants Issued Over $25,000 for Period of July 24, 2024, through August 13, 2024 Meeting Aug 27, 2024 - Regular Board Meeting Type Action Preferred Date Aug 27, 2024 Absolute Date Aug 27, 2024 Fiscal Impact No Recommended Action Ratify Expenditure Summary Report and Detailed Warrant Listing Report of All Payments Over $25,000 for the Period of July 24, 2024, through August 13, 2024. Goals AGENDA ITEM BACKUP SHEET TITLE : Ratification of Expenditure Summary and Warrants Issued Over $25,000 for Period of July 24, 2024, through August 13, 2024 ITEM : Consent SUBMITTED BY : Ron Hacker, Associate Superintendent/Chief Business Official, Business Services PREPARED BY : Johnny Leuta , Controller, Business Services ITEM SUMMARY : Snapshot of all warrants issued for period of July 24, 2024, through August 13, 2024 All expenditures were previously approved through prior Board action Board Policy 3300 Required by Education Code 17604 BACKGROUND INFORMATION : The purpose of this agenda item is to seek Board ratification of the Expenditure Summary Report and Detailed Warrant Listing Report of all payments over $25,000. Warrants are payments of expenditures previously approved through Board action. RATIONALE : The Expenditure Summary Report provides a summary of all warrants created during the period of July 24, 2024, through August 13, 2024 by funding source. The Detailed Warrant Listing Report of expenditures $25,000 and over lists each individual warrant created by vendor for the period of July 24, 2024, through August 13, 2024 . Expenditures contained in these reports have been Board approved through prior Purchase Order agenda approval submissions. The warrants listed reflect payments against these Purchase Orders. FUNDING : No Fiscal Impact RECOMMENDATION : Ratify Expenditure Summary Report and Detailed Warrant Listing Report of All Payments Over $25,000 for the Period of July 24, 2024, through August 13, 2024 . File Attachments Expenditures Summary Report.pdf (596 KB) Warrant Listing.pdf (180 KB) Motion & Voting Ratify Expenditure Summary Report and Detailed Warrant Listing Report of All Payments Over $25,000 for the Period of July 24, 2024, through August 13, 2024. Motion by Carolyn Torres, second by Hector Bustos. Final Resolution: Motion Carries Yes: Carolyn Torres, Alfonso Dr Alvarez, Hector Bustos, Katelyn Brazer Aceves, Rigo Dr Rodriguez 9. APPROVAL OF CONSENT CALENDAR Subject 9.16 Approval of Personnel Calendar Including the Transition of Specific Staff Members with Such Topics as: Hiring, Promotions, Transfers, Resignations, Retirements, and Leaves Meeting Aug 27, 2024 - Regular Board Meeting Type Action AGENDA ITEM BACKUP SHEET TITLE : Approval of Personnel Calendar Including the Transition of Specific Staff Members with Such Topics As: Hiring, Promotions, Transfers, Resignations, Retirements, and Leaves ITEM : Consent SUBMITTED BY : Jennifer Flores, Associate Superintendent, Human Resources ITEM SUMMARY : Contained within the Personnel Calendar are 52 new hires for SAUSD, including: Accompanist – 1 After School Instructional Provider - 2 Autism Paraprofessional – 3 Before School Instructional Provider – 2 Categorical Budget Analyst – 1 Instructional Assistant Severely Disabled – 10 Licensed Vocational Nurse – 5 Site Clerk – 4 SSP Special Ed – 8 Supervising Behavior Analyst – 2 Elementary Teacher – 2 Mod/Severe Preschool Teacher – 1 Psychologist – 1 School Based Mental Health Specialist I – 3 Teacher 6-8 - 2 Teacher 9-12 - 5 Contained within the Personnel Calendar are certain Promotional Appointments that will create the following 10 new vacant position: Activity Monitor at Godinez Fundamental High School – 1 Instructional Assistant Severely Disabled at Adams Elementary School – 1 Site Clerk at Carver Elementary School – 1 Site Coordinator at Godinez Fundamental High School – 1 Site Coordinator at MacArthur Fundamental Intermediate School – 1 Site Coordinator at Mendez Fundamental Intermediate School – 1 Site Coordinator at Saddleback High School – 1 Site Coordinator at Valley High School – 1 SSP Special Ed at Valley High School – 2 BACKGROUND INFORMATION : The purpose of this agenda item is to seek Board approval of the Personnel Calendar including the transition of specific staff members with such topics as: hiring, promotions, transfers, resignations, retirements, and leaves. RATIONALE : Board approval of the Personnel Calendar is required for all Certificated and Classified personnel reports, non-confidential leaves of absences, and effective dates of resignations and retirements. FUNDING : No Fiscal Impact RECOMMENDATION : Approve the Personnel Calendar Including the Transition of Specific Staff Members with Such Topics As: Hiring, Promotions, Transfers, Resignations, Retirements, and Leaves. File Attachments CE Personnel Calendar - August 27, 2024.pdf (955 KB) CL Personnel Calendar, August 27, 2024.pdf (229 KB) Motion & Voting Approve the Personnel Calendar Including the Transition of Specific Staff Members with Such Topics As: Hiring, Promotions, Transfers, Resignations, Retirements, and Leaves. Motion by Carolyn Torres, second by Hector Bustos. Final Resolution: Motion Carries Yes: Carolyn Torres, Alfonso Dr Alvarez, Hector Bustos, Katelyn Brazer Aceves, Rigo Dr Rodriguez 10. REGULAR AGENDA - ACTION ITEMS Subject 10.1 Authorization of Response to 2023-24 Orange County Grand Jury Report - Use of Artificial Intelligence in Public Schools (K12) Meeting Aug 27, 2024 - Regular Board Meeting Type Action Preferred Date Aug 27, 2024 Absolute Date Aug 27, 2024 Fiscal Impact No Recommended Action Authorize Staff to Submit the Santa Ana Unified School District Response to the Orange County Grand Jury Final Report - Use of Artificial Intelligence in Public Schools (K12). AGENDA ITEM BACKUP SHEET TITLE : Authorization of Response to 2023-24 Orange County Grand Jury Report - Use of Artificial Intelligence in Public Schools (K12) ITEM : Action SUBMITTED BY : Jerry Almendarez, Superintendent PREPARED BY : Bianca Barquin, Assistant Superintendent, K-12 Teaching and Learning ITEM SUMMARY : California Penal Code Sections 933 and 933.05 BACKGROUND INFORMATION : The purpose of this agenda item is to seek Board authorization to allow staff to submit a response to the 2023-24 Orange County Grand Jury Report - Use of Artificial Intelligence in Public Schools (K12). RATIONALE : In accordance with California Penal Code sections 933 and 933.05, the Orange County Grand Jury has requested that the Santa Ana Unified School District respond to findings and recommendations in the 2023-24 Orange County Grand Jury Report - Use of Artificial Intelligence in Public Schools (K12), published on June 13, 2024. Attached news release and report. The proposed response letter attached will meet the requirement. FUNDING : No Fiscal Impact RECOMMENDATION : Authorize Staff to Submit the Santa Ana Unified School District Response to the Orange County Grand Jury Final Report - Use of Artificial Intelligence in Public Schools (K12). File Attachments SAUSD OPAD Attachment Re Grand Jury Report on AI.docx (1).pdf (178 KB) GJ News Release 061324.pdf (351 KB) Use_of_Artificial_Intelligence_in_K-12_Public_Schools_K-12_ It’s_ Not_ Elementary.pdf (1,178 KB) Motion & Voting Authorize Staff to Submit the Santa Ana Unified School District Response to the Orange County Grand Jury Final Report - Use of Artificial Intelligence in Public Schools (K12). Motion by Rigo Dr Rodriguez, second by Carolyn Torres. Final Resolution: Motion Carries Yes: Carolyn Torres, Alfonso Dr Alvarez, Hector Bustos, Katelyn Brazer Aceves, Rigo Dr Rodriguez 10. REGULAR AGENDA - ACTION ITEMS Subject 10.2 Approval of Board Member's Attendance to National Association of Latino Elected and Appointed Officials Policy Institute on Education Governance: Emergency Preparedness: Mitigation Planning for all Hazards, September 19-20, 2024 Meeting Aug 27, 2024 - Regular Board Meeting Type Action Preferred Date Aug 27, 2024 Absolute Date Aug 27, 2024 Dollar Amount $360.00 Budgeted Yes Budget Source General Fund Recommended Action Approve Board Member Dr. Alvarez's Attendance to the National Association of Latino Elected and Appointed Officials Policy Institute on Education Governance: Emergency Preparedness: Mitigation Planning for All Hazards, September 19-20, 2024. AGENDA ITEM BACKUP SHEET TITLE : Approval of Board Member's Attendance to National Association of Latino Elected and Appointed Officials Policy Institute on Education Governance: Emergency Preparedness: Mitigation Planning for All Hazards, September 19-20, 2024 ITEM : Action SUBMITTED BY : Jerry Almendarez, Superintendent ITEM SUMMARY : National Association of Latino Elected and Appointed Officials (NALEO) Policy Institute on Education Governance: Emergency Preparedness: Mitigation Planning for all Hazards September 19-20, 2024; Houston, Texas Participant: Alfonso Alvarez, Ed.D. BACKGROUND INFORMATION : The purpose of this agenda item is to seek Board approval of Board Member Dr. Alvarez's Attendance to the National Association of Latino Elected and Appointed Officials Policy Institute on Education Governance: Emergency Preparedness: Mitigation Planning for all Hazards, September 19-20, 2024, in Houston, Texas. RATIONALE : This Institute brings together policymakers from throughout the country for an opportunity to enhance their knowledge and understanding of the different levels of planning and preparedness to help their communities better prepare for and recover from various types of disasters and emergencies. FUNDING : General Fund: $360 RECOMMENDATION : Approve Board Member Dr. Alvarez's Attendance to the National Association of Latino Elected and Appointed Officials Policy Institute on Education Governance: Emergency Preparedness: Mitigation Planning for All Hazards, September 19-20, 2024. File Attachments Motion & Voting Approve Board Member Dr. Alvarez's Attendance to the National Association of Latino Elected and Appointed Officials Policy Institute on Education Governance: Emergency Preparedness: Mitigation Planning for All Hazards, September 19-20, 2024. Motion by Hector Bustos, second by Rigo Dr Rodriguez. Final Resolution: Motion Carries Yes: Carolyn Torres, Alfonso Dr Alvarez, Hector Bustos, Katelyn Brazer Aceves, Rigo Dr Rodriguez 10. REGULAR AGENDA - ACTION ITEMS Subject 10.3 Approval of Out of State Conference(s) for 2024-25 School Year Meeting Aug 27, 2024 - Regular Board Meeting Type Action Preferred Date Aug 27, 2024 Absolute Date Aug 27, 2024 Fiscal Impact Yes Budgeted Yes Budget Source Various Funds Recommended Action Approve the Out of State Conference(s) for the 2024-25 School Year. Goals AGENDA ITEM BACKUP SHEET TITLE : Approval of Out of State Conference(s) for 2024-25 School Year ITEM : Action SUBMITTED BY : Ron Hacker, Associate Superintendent/Chief Business Official, Business Services PREPARED BY: Michael Esparza, Director, Purchasing and Stores ITEM SUMMARY : Out of State Conference(s) for 2024-25 school year BACKGROUND INFORMATION : The purpose of this agenda item is to seek Board approval of the Out of State Conference(s) for the 2024-25 school year. RATIONALE : Out of State Conference(s) have been requested by school sites and District staff to enhance and support equity-focused twenty-first-century learning and provide professional development to improve student achievement. The attached list identifies the Out of State Conference(s) for the 2024-25 school year. FUNDING : Various Funds RECOMMENDATION : Approve the Out of State Conference(s) for the 2024-25 School Year. File Attachments 2024-25 - Out of State Conference List.pdf (15 KB) Motion & Voting Approve the Out of State Conference(s) for the 2024-25 School Year. Motion by Hector Bustos, second by Rigo Dr Rodriguez. Final Resolution: Motion Carries Yes: Carolyn Torres, Alfonso Dr Alvarez, Hector Bustos, Katelyn Brazer Aceves, Rigo Dr Rodriguez 10. REGULAR AGENDA - ACTION ITEMS Subject 10.4 Acceptance of Actuarial Study of Workers' Compensation Program, As of June 30, 2024 Meeting Aug 27, 2024 - Regular Board Meeting Type Action Preferred Date Aug 27, 2024 Absolute Date Aug 27, 2024 Fiscal Impact No Recommended Action Accept Actuarial Study of Workers' Compensation Program as of June 30, 2024. Goals AGENDA ITEM BACKUP SHEET TITLE : Acceptance of Actuarial Study of Workers' Compensation Program, As of June 30, 2024 ITEM : Action SUBMITTED BY : Ron Hacker, Associate Superintendent/Chief Business Official, Business Services PREPARED BY : Sara Nazir M.D., M.P.A. , Executive Director, Risk Management ITEM SUMMARY : Acceptance of the Actuarial Study of Workers' Compensation Program, As of June 30, 2024 BACKGROUND INFORMATION : The purpose of this agenda item is to seek Board acceptance of the actuarial study which is performed to secure a recommended funding level for the current year and subsequent years to ensure adequate funding for incurred claims. The Santa Ana Unified School District contracted with Aon Risk Solutions to perform an Actuarial Study of the Workers’ Compensation Program as of June 30, 2024. RATIONALE : The Actuarial Study provides the District with specific objectives including: (1) Estimate of outstanding losses as of June 30, 2024; (2) Projects the financial position of the program as of June 30, 2024; (3) Projects losses paid (claim disbursements) during 2024-25 and 2025-26; and (4) Provides a recommendation of funding level for 2024-25 and 2025-26 which establishes the District’s payroll contribution rate for Workers’ Compensation Based on claim data as of June 30, 2024, the actuarial study shows that the estimated outstanding losses increased by about $0.7 million, from $15.8 million as of June 30, 2023 to $16.5 million as of June 30, 2024. The change consists of: Increase of $4.9 million from the additional year (2023-24) of exposure, Decrease of $3.3 million for claim payments made during 2023-24, and Decrease of $0.9 million due to a decrease in the projected ultimate losses for claim periods 2022-23 and prior The Actuarial Report recommends a funding rate of $1.43 for 2024-25 and $1.52 for 2025-26. See attached Actuarial Study, As of June 30, 2024. FUNDING : Recommended funding at a 70% confidence level for 2024-25 in the amount of $7,730,700 would equate to a funding payroll contribution rate of $1.43 for 2024-25. Recommended funding at a 70% confidence level for 2024-25 in the amount of $8,459,200 would equate to a funding payroll contribution rate of $1.52 for 2025-26. RECOMMENDATION : Accept Actuarial Study of the Workers' Compensation Program, As of June 30, 2024 . File Attachments SantaAnaUSD_063024_073024_ WC Final.pdf (850 KB) Motion & Voting Accept Actuarial Study of Workers' Compensation Program as of June 30, 2024. Motion by Rigo Dr Rodriguez, second by Hector Bustos. Final Resolution: Motion Carries Yes: Carolyn Torres, Alfonso Dr Alvarez, Hector Bustos, Katelyn Brazer Aceves, Rigo Dr Rodriguez 10. REGULAR AGENDA - ACTION ITEMS Subject 10.5 Authorization to Utilize California Multiple Award Schedule Agreement Number 4-17-84-0059A, Base Schedule Number GS-07F-0326T with Montgomery Hardware Co., for Purchase, Warranty, Installation, Maintenance and Repair of Security and Detection Systems, Physical Access Control Systems, and Facilities Management Systems Meeting Aug 27, 2024 - Regular Board Meeting Type Action Preferred Date Aug 27, 2024 Absolute Date Aug 27, 2024 Fiscal Impact Yes Budgeted Yes Budget Source Budgeted General Fund Recommended Action Authorize Staff to Utilize the California Multiple Award Schedule Agreement Number 4-17-84-0059A, Base Schedule Number GS-07F-0326T, with Montgomery Hardware Co., for the Purchase, Warranty, Installation, Maintenance and Repair of Security and Detection Systems, Physical Access Control Systems, and Facilities Management Systems. Goals AGENDA ITEM BACKUP SHEET TITLE : Authorization to Utilize California Multiple Award Schedule Agreement Number 4-17-84-0059A, Base Schedule Number GS-07F-0326T with Montgomery Hardware Co., for Purchase, Warranty, Installation, Maintenance and Repair of Security and Detection Systems, Physical Access Control Systems, and Facilities Management Systems ITEM : Action SUBMITTED BY : Ron Hacker, Associate Superintendent/Chief Business Official, Business Services PREPARED BY: Michael Esparza, Director, Purchasing and Stores ITEM SUMMARY : Authorize the use of the CMAS Agreement Number 4-17-84-0059A, Base Schedule Number GS-07F-0326T with Montgomery Hardware Co. Contract expires: April 17, 2027 California Public Contract Code sections 20118 and 10298 BACKGROUND INFORMATION : The purpose of this agenda item is to seek Board authorization to utilize California Multiple Award Schedule (CMAS) Agreement Number 4-17-84-0059A, Base Schedule Number GS-07F-0326T, for the purchase, warranty, installation, maintenance and repair of security and detection systems, physical access control systems, and facilities management systems through Montgomery Hardware Co. The contract is valid until April 17, 2027. RATIONALE : On May 24, 2022 the State of California entered into a CMAS Agreement Number 4-17-84-0059A, Base Schedule Number GS-07F-0326T, which grants local government agencies the ability to purchase, warranty, installation, maintenance and repair of security and detection systems, physical access control systems, and facilities management systems by utilizing the contract awarded to Montgomery Hardware Co. The District can, without going to bid, utilize such contracts pursuant to California Public Contract Code sections 20118 and 10298. Staff has reviewed contracts available for use by the District through CMAS, NASPO and awarded piggybackable contracts from other Districts and determined that the contract prices offered by Montgomery Hardware Co., under CMAS Agreement Number 4-17-84-0059A, Base Schedule Number GS-07F-0326T, to be fair, reasonable, and competitive. FUNDING : Budgeted General Fund RECOMMENDATION : Authorize Staff to Utilize the California Multiple Award Schedule Agreement Number 4-17-84-0059A, Base Schedule Number GS-07F-0326T, with Montgomery Hardware Co., for the Purchase, Warranty, Installation, Maintenance and Repair of Security and Detection Systems, Physical Access Control Systems, and Facilities Management Systems. File Attachments CMAS Agreement No. 4-17-84-0059A,#1.pdf (280 KB) Motion & Voting Authorize Staff to Utilize the California Multiple Award Schedule Agreement Number 4-17-84-0059A, Base Schedule Number GS-07F-0326T, with Montgomery Hardware Co., for the Purchase, Warranty, Installation, Maintenance and Repair of Security and Detection Systems, Physical Access Control Systems, and Facilities Management Systems. Motion by Carolyn Torres, second by Katelyn Brazer Aceves. Final Resolution: Motion Carries Yes: Carolyn Torres, Alfonso Dr Alvarez, Hector Bustos, Katelyn Brazer Aceves, Rigo Dr Rodriguez 10. REGULAR AGENDA - ACTION ITEMS Subject 10.6 Authorization to Utilize California Multiple Award Schedule Agreement Number 4-23-05-1021, Base Schedule Number 23020101 with Valley Precision Grading, Inc., for Purchase, Warranty, Installation, and Repair of Synthetic Turf or Natural Sports Fields, Grounds, Courts, and Tracks Meeting Aug 27, 2024 - Regular Board Meeting Type Action Preferred Date Aug 27, 2024 Absolute Date Aug 27, 2024 Fiscal Impact Yes Budgeted Yes Budget Source Budgeted General Fund Recommended Action Authorize Staff to Utilize the California Multiple Award Schedule Agreement Number 4-23-05-1021, Base Schedule Number 23020101, with Valley Precision Grading, Inc., for the Purchase, Warranty, Installation, and Repair of Synthetic Turf or Natural Sports Fields, Grounds, Courts, and Tracks. Goals AGENDA ITEM BACKUP SHEET TITLE : Authorization to Utilize California Multiple Award Schedule Agreement Number 4-23-05-1021, Base Schedule Number 23020101 with Valley Precision Grading, Inc., for Purchase, Warranty, Installation, and Repair of Synthetic Turf or Natural Sports Fields, Grounds, Courts, and Tracks ITEM : Action SUBMITTED BY : Ron Hacker, Associate Superintendent/Chief Business Official, Business Services PREPARED BY: Michael Esparza, Director, Purchasing and Stores ITEM SUMMARY : Authorize the use of the CMAS Agreement No. 4-23-05-1021, Base Schedule Number 23020101 Contract expires: April 30, 2026 California Public Contract Code sections 20118 and 10298 BACKGROUND INFORMATION : The purpose of this agenda item is to seek Board authorization to utilize CMAS Agreement Number 4-23-05-1021, Base Schedule Number 23020101, for the purchase, war